36C25927R0005 0001.docx

RFP 36C25927R0005 – Radiation Safety Officer (RSO) Services Questions and Answer

5. PROJECT NUMBER (if applicable)

CODE

7. ADMINISTERED BY

2. AMENDMENT/MODIFICATION NUMBER

CODE

6. ISSUED BY

8. NAME AND ADDRESS OF CONTRACTOR

4. REQUISITION/PURCHASE REQ. NUMBER

3. EFFECTIVE DATE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED

PAGE OF PAGES

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED

BPA NO.

1. CONTRACT ID CODE

FACILITY CODE

CODE

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

E. IMPORTANT:

is extended,

(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY is not extended.

12. ACCOUNTING AND APPROPRIATION DATA

(REV. 11/2016)

is required to sign this document and return ___________ copies to the issuing office.

is not, A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

15C. DATE SIGNED

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER

Contractor

16C. DATE SIGNED

14. DESCRIPTION OF AMENDMENT/MODIFICATION

16B. UNITED STATES OF AMERICA

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER

16A. NAME AND TITLE OF CONTRACTING OFFICER

15B. CONTRACTOR/OFFEROR

STANDARD FORM 30

PREVIOUS EDITION NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.243 (Type or print) (Type or print) (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

(Number, street, county, State and ZIP Code) (If other than Item 6) (Specify type of modification and authority) (such as changes in paying office, appropriation date, etc.)

(If required)

(SEE ITEM 11)

(SEE ITEM 13)

(X)

CHECK

ONE

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

(Signature of person authorized to sign) (Signature of Contracting Officer)

10-21-2026

36C259 Department of Veterans Affairs Network Contracting Office

NCO 19

6162 South Willow Drive, Suite 300 Greenwood Village CO 80111

36C259 Department of Veterans Affairs Network Contracting Office

NCO 19

6162 South Willow Drive, Suite 300 Greenwood Village CO 80111 To all Offerors/Bidders

36C25927R0005

X

1(one) The purpose of this amendment to the solicitation is to provide answers to questions submitted by interested offerors.

a. See next pages for questions and answers.

Claudia Coria

Question 1: I was hoping you might be able to inform me if this is a new effort or if there was a previous contractor that performed these requirements? If the latter, would you be able to inform me of the Contract # used for these services?

Answer 1: Refer to the solicitation. Page one, block 20.

Question 2: Equipment quantities: How many PET and nuclear medicine imaging systems are located at each of the three facilities? Please provide a breakdown by facility and equipment type.

Answer 2: Zero PET, 2 Nuclear Medicine Cameras in Muskogee only.

Question 3: Hot labs: How many nuclear medicine hot labs are covered by this requirement, and at which facilities are they located?

Answer 3: There’s only one Hot Lab and its in Muskogee.

Question 4: Radioactive-materials permits: Are all three facilities covered under a single NHPP radioactive-materials permit, or are separate permits applicable? Please identify the locations covered by each permit.

Answer 4: It covers Jack C. Montgomery VA, Muskogee only, because that is the only Nuclear Medicine Department with in the three facilities.

Question 5: Equipment testing: Does this requirement include hands-on equipment performance testing and calibration, or is the contractor responsible primarily for RSO oversight, with equipment testing performed separately? Section B.2 includes “Quarterly Audits and Radiation Dose Calibration,” while Section B.3 references post-repair physicist checks and contractor-supplied testing equipment and phantoms. Please clarify the specific testing and calibration tasks included, their frequency, and whether they fall within the 16 annual hours listed for audits and calibration.

Answer 5: Is requires Hot Labs testing and Nuc Med RSO oversight. The Physicist is responsible for testing the 2 nuclear medicine cameras, which is a separate contract. The RSO is responsible for the quarterly audits and quarterly Hot labs checks/ dose calibrations and yes, they fall into the annual 16 hours. The Physicist contract is responsible for the physicist checks for the equipment.

A few years ago, both the physicist and the RSO were the same contract and it was a lot easier to handle, it has only been split like this for the last couple of years.

Question 6: PWS 13.h states the contractor must bring test equipment and phantoms for Nuclear Medicine, CT, MRI, Mammography and Radiology. Does the RSO scope include annual medical physicist equipment performance testing (e.g., CT, MRI, Mammography, fluoroscopy), or is that covered under a separate physicist contract?

Answer 6: That is covered under the separate physicist contract.

Question 7: What exactly does “radiation dose calibration” include, and how many devices are involved?

Answer 7: RSO performs the Hot Labs Dose Calibrations quarterly and one device.

Question 8: Does this include annual medical physicist performance testing, or only oversight of testing performed under another contract?

Answer 8: The RSO is responsible for reviewing the annual medical physicist reports, but they do not perform the testing themselves. That is covered under the physicist contract.

Question 9: Can the VA provide equipment, radioactive source, badge-user, and anticipated project inventories?

Answer 9: Please see solicitation for specifics, we do provide necessary items.

Question 10: Who performs daily and weekly surveys: VA staff under RSO oversight or contractor personnel?

Answer 10: VA staff under the RSO oversight.

Question 11: Which administrative duties may be performed remotely?

Answer 11: None.

Question 12: Are emergency responses, travel time, inspection attendance, and reports billable within the listed hours? How are additional hours authorized?

Answer 12: Yes.

Question 13: Does the response requirement apply nights, weekends, and holidays?

Answer 13: Yes, however we do not perform Nuclear Medicine studies on off-shifts therefore there should never be a response needed.

Question 14: Which response requirement controls: two hours or six hours?

Answer 14: For emergencies, the response time is 2 hours.

Question 15: Please identify the nuclear medicine services, equipment, and radioactive materials authorized at each location and provide the current NHPP materials permit and authorized-use inventory. Does the RSO’s responsibility include radioactive materials used in research, laboratory studies, or therapeutic procedures? Please also define the radiation dose calibration tasks included under CLIN 0002.

Answer 15: Materials Permit- VHA Permit Number 35-13184-01 for radioactive materials use. Will attach a copy of the permit upon submittal.