36C25926Q0778.docx

SUBJECT*

Fort Harrison Canon Medical Radiology PM - HTME Contract

GENERAL INFORMATION

Network Contracting Office

NCO 19

6162 South Willow Drive, Suite 300 Greenwood Village CO 80111

POINT OF CONTACT*

JoEllen Vest Contract Specialist joEllen.vest@va.gov 000-000-0000

ADDITIONAL INFORMATION

AGENCY’S URL

URL DESCRIPTION

AGENCY CONTACT’S EMAIL ADDRESS

EMAIL DESCRIPTION

Special Notice Special Notice

DESCRIPTION

Special Notice

In accordance with RFO 12.102-(b), this Notice of Intent is to inform all parties the Department of Veterans Affairs, Network Contracting Office (NCO) 19 located at 6162 South Willow Drive Suite 300, Greenwood Village, CO 80111 intends to award a sole source procurement for the following requirement to the large business manufacturer, Canon Medical Systems USA, Inc., located at 2441 Michelle Drive, Suite 201, Tustin, CA 92780-7047:

Canon Medical System will perform preventive maintenance, repairs and updates on two machines under manufacturer warranty. This activity proposes to issue sole source delivery orders against Indefinite Delivery, Indefinite Quantity (IDIQ) contract SPE2D1-17-D-0022 awarded to Canon Medical Systems for the purchase of annual service maintenance to existing equipment located at individual VHA medical facilities.

RESPONSE CONSIDERATIONS

· This Notice of Intent to Sole Source is not a Request for Quotes (RFQ).

· The VA is not accepting proposals; rather, the VA is publicly publishing its intent to sole source.

· Responses that seek to offer replacement solutions will not change the VA’s intention. The VA is not seeking to replace the current Canon contract SPE2D1-17-D-0022.

· Respondents who make claims of capability, without supporting evidence, will not be considered. It is not enough to simply claim capability.

· Any response must counter all five points of supporting rationale.

SUPPORTING RATIONALE

· Under the auspices of the VA-DLA Joint Radiology Imaging Systems Program IDIQ initial delivery orders for new radiology and imaging system requirements are competed amongst the IDIQ holders, and all HTME requirements include a warranty with the requirement purchase.

· Previously, a determination had been made that this requirement meets the exception at RFO 16.507-6 (a)(b)(1-4). Only one source can provide the required supplies and services. All awardees were given fair opportunity to be considered for the original order.

· Service maintenance agreement is required to cover the lifecycle of the equipment purchase. Because the requirements are already purchased and have not exhausted their lifecycle, purchasing the service maintenance in support of the equipment after post warranty ensures the equipment is compliant with VHA technology standards and policies.

· The contractor’s Radiology & Imaging Systems are proprietary; therefore, any follow-on maintenance should be performed directly by the original equipment manufacturer (OEM) and not outsourced to a third party to maintain the integrity of the equipment and to avoid servicers not familiar with the products causing damage to the equipment.

· If damage is caused by a third party during repairs, then the Government could be held liable for additional costs associated with repairs performed by the OEM after damage has occurred. As such, the work can only be completed by one source, which is the OEM of the equipment.

THIS NOTICE OF INTENT IS NOT A REQUEST FOR COMPETITIVE QUOTES.

Interested parties may identify their interest and capability to respond to this requirement no later than 8:00 am Mountain Standard Time, Thursday, September 3, 2026. Information received in response to this notice must clearly demonstrate the capability of meeting the Government’s needs as stated above. Include any relevant information (specifications, cut sheets, brochures, capability statement, etc.) confirming the ability to supply the products and/or any services outlined in this notice. Responses to this notice are to be sent to JoEllen.Vest@va.gov.

A determination not to compete this requirement, based upon responses to this notice, is solely within the discretion of the Government. The Government is not responsible for any potential costs incurred from interested parties desiring to respond to this notice.

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