36C25926Q0744.docx

36C25926Q0744

PAGE 1 OF

1. REQUISITION NO.

2. CONTRACT NO.

3. AWARD/EFFECTIVE DATE

4. ORDER NO.

5. SOLICITATION NUMBER

6. SOLICITATION ISSUE DATE

a. NAME

b. TELEPHONE NO. (No Collect Calls)

8. OFFER DUE DATE/LOCAL

TIME

9. ISSUED BY

CODE

10. THIS ACQUISITION IS

UNRESTRICTED OR

SET ASIDE:

% FOR:

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

8(A)

NAICS:

SIZE STANDARD:

11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

RFQ

IFB

RFP

15. DELIVER TO

CODE

16. ADMINISTERED BY

CODE

17a. CONTRACTOR/OFFEROR

CODE

FACILITY CODE

18a. PAYMENT WILL BE MADE BY

CODE

TELEPHONE NO.

UEI:

EFT:

PHONE:

FAX:

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER 18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW IS CHECKED

SEE ADDENDUM

19.

20.

21.

22.

23.

24.

ITEM NO.

SCHEDULE OF SUPPLIES/SERVICES

QUANTITY

UNIT

UNIT PRICE

AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA

26. TOTAL AWARD AMOUNT (For Govt. Use Only) 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA

ARE

ARE NOT ATTACHED.

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA

ARE

ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN _______________

29. AWARD OF CONTRACT: REF. ___________________________________ OFFER

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

DATED ________________________________. YOUR OFFER ON SOLICITATION

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED

SET FORTH HEREIN IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER) 30b. NAME AND TITLE OF SIGNER (TYPE OR PRINT) 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (TYPE OR PRINT) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION

(REV. NOV 2021)

PREVIOUS EDITION IS NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.212

7. FOR SOLICITATION

INFORMATION CALL:

STANDARD FORM 1449

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

36C25926Q0744 08-08-2026 Mitchael Purdom 918-577-4435 08-18-2026 10:00

CDT

36C259 Department of Veterans Affairs Network Contracting Office

NCO 19

6162 South Willow Drive, Suite 300 Greenwood Village CO 80111 X 562211 $47 Million N/A X Department of Veterans Affairs Oklahoma City VA Medical Center 921 Northeast 13th Street Oklahoma City Ok 73104-5007 36C259 Department of Veterans Affairs Network Contracting Office

NCO 19

6162 South Willow Drive, Suite 300 Greenwood Village CO 80111

Department of Veterans Affairs Financial Service Center PO Box 149971 Austin TX 78714-9971 See CONTINUATION Page Hazardous Waste Removal Services All offers must be submitted to mitchael.purdom@va.gov *Faxes will not be accepted See CONTINUATION Page x X X Mitchael Purdom

VA-VHA-RPOW-2023-0060

Table of Contents

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 CONTRACT ADMINISTRATION DATA

1. Contract Administration: All contract administration matters will be handled by the following individuals:

a. CONTRACTOR:

Name/Title:

Email:

Address:

Phone:

SAM

Cage Code:

TAX ID:

b. GOVERNMENT:

Contracting Officer

2. CONTRACTOR REMITTANCE ADDRESS: All payments by the Government to the contractor will be made in accordance with:

3. INVOICES: Invoices shall be submitted in arrears:

4. GOVERNMENT INVOICE ADDRESS: All Invoices from the contractor shall be submitted electronically in accordance with VAAR Clause 852.232-72 Electronic Submission of Payment Requests.

Department of Veterans Affairs Financial Service Center PO Box 149971 Austin TX 78714-9971

FSC e-Invoice Contact Information: (877) 353-9791 FSC e-Invoice email: vafsccshd@va.gov All Invoices from the contractor shall be submitted electronically IAW VAAR Clause 852.232-72 Electronic Submission of Payment Requests. For any questions about the e-invoicing program, please contact the following:

Tungsten Network Client Services Phone: 1-877-489-6135 Link: https://www.tungsten-network.com/customer-campaigns/veteransaffairs/ VA Financial Service Center (FSC) Phone: 1-877-353-9791 For Invoice status tracking, the contractor should use the FSC Customer Engagement Portal, link: https://www.cep.fsc.va.gov/

B.2 STATEMENT OF WORK

Oklahoma City Healthcare System Hazardous Waste Disposal Performance Work Statement

DESCRIPTION OF SERVICES

1.1 INTRODUCTION:

The Oklahoma City VA Medical Center is located in Oklahoma City, Oklahoma, and was established on August 7th, 1953, as one of eight VA medical Centers in VISN 19. We service eighteen CBOC’s (Community Based Outreach Centers) for Central and Western Oklahoma and one CBOC in Wichita Falls, TX.

1.2 SCOPE:

The Contractor shall provide disposal of Environmental Protection Agency’s (EPA), Resource Conservation and Recovery Act (RCRA) defined hazardous, non-hazardous and universal waste. Providing recycling; lab pack disposal services; and dual waste disposal services. Additional services include disposal of neutralized Drug Enforcement Administration (DEA) controlled substance and orientation training for the Oklahoma City VA Healthcare System (OKCVAHCS) located in the Department of Veterans Affairs (VA), VA Rocky Mountain Network VISN 19. This will include any proposed or newly constructed sites that may be included after the award. Services must include all labor, materials, tools, equipment, analysis, travel, transportation, documentation, waste treatment, disposal and support services required to categorize, package, transport, document and dispose of hazardous, non-hazardous, neutralized DEA controlled substances and universal wastes from locations listed in Section 2.2.

The Contractor, and Subcontractor if applicable, shall provide and maintain all licenses and permits to conduct waste removal to final disposal The Contractor shall provide disposal for spills/releases of hazardous materials/wastes, and universal wastes that happen on station. Not to include any remediation waste.

The Contracting Officer (CO) will designate a Contractors Officers Representative (COR) at the healthcare system to act for him/her in furnishing technical guidance and advice to generally monitor the work to be performed under this contract. Such designation will be in writing and will define the scope and limitation of the COR’s authority. A copy of the designation shall be furnished to the Contractor.

The COR for each facility’s healthcare system will arrange for routine (non-emergency) waste pickup based upon rate of generation. However, out-of-cycle pickups may be required for episodic events.

The Government reserves the right to award one or more contracts resulting from this solicitation. Services will be provided during the five-year period December 31, 2025 – January 1, 2030.

Work will normally be performed between the hours of 8:00 AM and 4:00 PM local time, Monday through Friday, excluding National Holidays. The facility COR or satellite designees are available during those hours for the approval of manifests and other required documentation, unless unusual circumstances require services during an unscheduled time period.

The Government reserves the right to change generator size at any facility for the duration of this contract.

1.3 DEFINITIONS OF SERVICES

Very Small Quantity Generator (VSQG)– generates less than 100kg of non-acute hazardous waste in a month and less than 1 kg of acutely hazardous waste (P-listed) in a month. There are no storage time tables or on-site amount restrictions to VSQGs. Pharmaceutical rules of 40 CFR part 266 Subpart P, (Subpart P) are optional.

Small Quantity Generator (SQG) – generates more than 100kg but less than 1000kg of non-acute hazardous waste and less than 1 kg of acutely hazardous waste (P-listed) in a month. SQG’s can only store 1 kg of acute hazardous waste on site at any given time but can store up to 6000kg overall of hazardous waste at one time. May store both types of hazardous waste for 180 days (or 270 if waste travels over 200miles). Pharmaceutical rules of Subpart P are mandatory.

Large Quantity Generator (LQG) – generates more than 1000kg of non-acute hazardous waste and/or over 1kg of acute hazardous (P-listed) waste a month. All waste must be removed within 90 days of moving to the central accumulation area. Pharmaceutical rules of Subpart P are mandatory.

Characteristic Hazardous Waste – Ignitable - Wastes that are hazardous due to the ignitability characteristic include liquids with flash points below 60 °C, non-liquids that cause fire through specific conditions, ignitable compressed gases, and oxidizers.

Oxidizer is a characteristic of ignitable. It is a substance such as a chlorate, permanganate, inorganic peroxide, or a nitrate, that yields oxygen readily to stimulate the combustion of organic matter.

Corrosive - Wastes that are hazardous due to the corrosivity characteristic include aqueous wastes with a pH of less than or equal to 2, a pH greater than or equal to 12.5 or based on the liquids ability to corrode steel.

Reactive - Wastes that are hazardous due to the reactivity characteristic may be unstable under normal conditions, may react with water, may give off toxic gases and may be capable of detonation or explosion under normal conditions or when heated.

Aerosols can be a characteristic of reactivity if it is capable of detonation or explosive reaction when subjected to a strong initiating source or if heated under confinement.

Toxic - Wastes that are hazardous due to the toxicity characteristic are harmful when ingested or absorbed. Toxic wastes present a concern as they may be able to leach from waste and pollute groundwater.

Listed Hazardous waste - A waste is determined to be a hazardous waste if it is specifically listed on one of four lists (the F, K, P and U lists) found in title 40 of the Code of Federal Regulations (CFR) in Part 261 and meets either the process based or sole active ingredient requirements.

Subpart P removes these listed characteristics for pharmaceuticals. Locations may still have unused commercial U-listed chemicals outside of pharmaceuticals; acetone, methanol, phenol, xylenes. There will be no P-listed waste outside of Subpart P, unless periodically brought in by Research.

The VA does not have any K-listed. There are processed based F-listed wastes that may include spent non-halogenated solvents.

Hazardous Waste Pharmaceuticals – Pharmaceuticals under Subpart P that are characteristic or listed and are not eligible for reverse distribution, are over-the-counter, prescription, or supplements.

Non-hazardous Pharmaceuticals- pharmaceuticals that are not characteristic or listed as described above.

Bulk Chemo – classified under the National Institute of Occupational Safety and Health (NIOSH) Table 1 as a hazardous drug or antineoplastic but is not a RCRA hazardous waste pharmaceuticals.

DEA Controlled Substances - A “hazardous waste controlled substance” is a waste pharmaceutical that is both a RCRA hazardous waste and a DEA controlled substance. Under Subpart P, EPA has exempted hazardous waste pharmaceuticals that are also DEA controlled substances as hazardous waste if they are sent for combustion. Substances under this contract will be pre-wasted into neutralizing media.

Universal Waste is a subsection of hazardous waste and includes:

Batteries. Means a device consisting of one or more electrically connected electrochemical cells which is designed to receive, store, and deliver electric energy. An electrochemical cell is a system consisting of an anode, cathode, and an electrolyte, plus such connections (electrical and mechanical) as may be needed to allow the cell to deliver or receive electrical energy. The term battery also includes an intact, unbroken battery from which the electrolyte has been removed.

Lamps. Is defined as the bulb or tube portion of an electric lighting device. A lamp is specifically designed to produce radiant energy, most often in the ultraviolet, visible, and infra-red regions of the electromagnetic spectrum. Examples of common universal waste electric lamps include, but are not limited to, fluorescent, high intensity discharge, neon, mercury vapor, high pressure sodium, and metal halide lamps.

Mercury Containing Equipment. Means a device or part of a device (including thermostats, but excluding batteries and lamps) that contains elemental mercury integral to its function.

Pesticides. Means any substance or mixture of substances intended for preventing, destroying, repelling, or mitigating any pest, or intended for use as a plant regulator, defoliant, or desiccant, other than any article that is listed in 40 CFR 273.9 “Pesticide” Aerosol Can. Means a non-refillable receptacle containing a gas compressed, liquefied, or dissolved under pressure, the sole purpose of which is to expel a liquid, paste, or powder and fitted with a self-closing release device allowing the contents to be ejected by the gas. Currently only Colorado and Utah have this rule but anticipate all states adopting in course of contract.

Dual – specific to this contract, this indicates a hazardous waste that is also a regulated medical waste due to blood or other potentially infectious material (OPIM). Typically, clinical lab generated diagnostic tests with hazardous reagents and blood.

Non-hazardous waste – items that do not meet the characteristic or listed waste definitions but may also do not meet drain disposal or landfill requirements. This may include non-hazardous pharmaceuticals.

Asbestos. Asbestos is a mineral fiber that occurs in rock and soil that is not classified as a hazardous waste. Because of its fiber strength and heat resistance asbestos has been used in a variety of building construction materials for insulation and as a fire retardant. Asbestos has also been used in a wide range of manufactured goods, mostly in building materials (roofing shingles, ceiling and floor tiles, paper products, and asbestos cement products), and services will be small scale in-house abatement debris.

Used Formalin from tissue processing.

Affirmative Procurement. Refers to products or services as having a lesser or reduced effect on human health and the environment when compared with competing products or services that serve the same purpose. This comparison may consider raw materials acquisition, production, manufacturing, packaging, distribution, reuse, operation, maintenance or disposal of the product or service.

2.0 SPECIFIC REQUIREMENTS:

2.1 LICENSES AND PERMITS

The Contractor will, without additional cost to the Government, provide and maintain all licenses and permits for operational personnel, trailers, containers, vehicles and other resources required for proper removal of hazardous and non-hazardous chemical waste in accordance with all applicable Federal, State, Municipal, and local regulations (e.g. OSHA, DEA, EPA, DEP, 49 CFR (DOT). If appropriate licenses are not maintained in accordance with Federal and State requirements, the VA may terminate the contract effective upon discovery. The VA reserves the right to halt work if the Contracting Officer and or COR determine work is being done in an unsafe/unhealthy manner or that could harm the environment. VA will not incur additional costs if work is halted for good cause.

2.1.1 Current waste transporter permit(s)

2.1.2 List of all transfer stations, treatment, storage and disposal facilities (TSDFs) including incineration, wastewater and sludge treatment facilities that shall be utilized during this contract to include the capacity of these facilities and the waste codes for the waste streams they are permitted to accept by treatment technology. Address, phone number, EPA identification number and other contact information shall be provided. The VA reserves the right to inspect each of these facilities before approving its use or at any time prior to, during or after contract period.

2.1.3 Copy of Operator permit(s)

2.1.4 All technicians/chemists that will work on VA premises will be expected to have received at least the minimum training required by law as specified state requirements and in 29 CFR 1910.120, 40 CFR Part 263 and 49 CFR 172 and site-specific training by existing personnel and or project manager prior to working at each site. Technicians/chemists must be fully trained how to label and properly store hazardous waste for the state they are working in

2.1.5 Provide the contractor’s experience in hazardous waste packaging, transport, and disposal. Provide details of contracts of similar nature and similar size, particularly in regards to hospitals and universities. Provide a copy of waste minimization audits that the contractor has successfully conducted and examples of waste minimization opportunities realized.

2.1.6 Provide a copy of US EPA identification number(s) and certificate for each business entity operated by or that will have wastes shipped to, that the contractor that will use to provide service regarding any aspect of the VA waste disposal program (i.e. storage, transfer, and/or incinerator sites).

2.1.7 Provided a copy of certificate of registration with the State or EPA as a hazardous waste hauler for each business entity owned or operated by the contractor that will provide hazardous waste transportation services for any aspect of VA waste disposal program.

2.1.8 Provide a list of any violations and/or citations that the contractor has received for non-compliance with any hazardous waste laws, permit requirements, and/or OSHA requirements for the past three years from the date of submission for each site that may handle or manage VA waste. Contractor shall include information on all related business entities including associated firms that are owned by the contractor or owned by a common parent company that will be involved in any portion of the processing of VA waste disposal program. If no discharge or violations have occurred, contractor must provide a statement that certifies no discharges or violations have occurred.

2.1.9 Provide the following information regarding the hazardous waste fleet owned and operated by the contractor:

1. Basic description of transportation services offered and capabilities.

2. Fleet description of number, types, and ages of vehicles.

3. Description of service and maintenance programs.

4. Types of materials licensed to haul.

5. Latest DOT or MCS rating (include a copy of the last inspection).

6. The DOT/CHP compliance record.

7. Description of driver qualifications including training programs, and experience.

8. Provide evidence that background checks have been performed on all employees that will perform any duties under this contract.

9. The usage of any alternative fueled vehicles and or use of alternative fuels

10. Prohibition of idling procedures.

2.1.10 Provide written Standard Operating Procedures (SOPs) for the collection, handling, accumulation, sampling, lab testing, characterization, packing and shipping of hazardous, universal and non-hazardous wastes

2.1.11 Provide a certificate of all appropriate insurance.

2.2 LOCATIONS AND FREQUENCIES

Locations and Frequencies

Facility Name Address Generator Status (*VS w/Subpart P when indicated) Shipment Schedule

OKCVAHCS

VA Medical Center 921 NE 13th St Oklahoma City OK 73104 405-456-1000

(405) 456-3502

Jacob Schuhardt

(405) 456-3505

OKCVAHCS

OKC VA Medical Center Warehouse – 42nd Street 50 NE 42nd Street Oklahoma City, OK 73105

(405) 456-3502

Jacob Schuhardt

OKCVAHCS

Lawton Outpatient Clinic (Fort Sill) 4303 Pitman St.

Lawton, OK 73503 580-585-5600

VSQG

*Subpart P

(405) 456-3502

Jacob Schuhardt

2.2.1 Satellite Pick Up: The Contractor shall assist OKVAHCS staff with satellite accumulation area transports semi-annually from 1 location within the hospital complex to the central accumulation area.

2.3 SAMPLING, TESTING AND ANALYSIS:

The Contractor shall utilize the facility’s hazardous waste characterization data to develop the disposal profile for each waste stream. The Contractor shall include the waste stream disposal method on each profile and provide the facility with an approved signed copy. The Contractor shall conduct an annual waste profile review with each facility to assure accuracy and completeness of documentation for each waste stream.

The Contractor shall obtain permission from the COR prior to conducting chemical analysis to be charged against the contract. The VA reserves the right to handle a particular waste stream outside of the scope of this contract if it can be recycled, disposed, or treated locally, or if the price of disposal is significantly less than provided by the offeror.

Work must be performed in accordance with all applicable, Federal, State, Local and all governing regulations.

2.4 WASTE MANAGEMENT, REMOVAL, DISPOSAL INVOICING:

The Contractor shall be required to provide removal services for hazardous, neutralized DEA controlled substances, universal, and non-hazardous chemical wastes. Waste types are identified in Section §1.3. Additional wastes not listed may be added to this contract at the discretion of VISN 19 if such wastes are identified during the process of this contract, such as waste from spill cleanups. Since some waste streams may technically be shipped under multiple contract line items in the pricing sheet, the VA reserves the right to choose the most advantageous line item based on cost or disposal method. Additionally, since many of the waste streams are the same or similar from facility to facility in the OKCVAHCS, the Contractor is expected to manage and dispose of each waste stream in a consistent manner within OKCVAHCS.

The Contractor shall be responsible for the collection of hazardous and non-hazardous waste from [one] (1) VA Medical Centers and approximately two (2) CBOC’s. Wastes are normally collected from one or two locations at each medical center, as listed in §Section 2.2, but may include collection from two accumulation areas. The wastes shall be segregated by hazard class or chemical compatibility and labeled appropriately.

The Contractor shall consolidate all wastes in the manner most cost effective and beneficial to the Government. The Contractor shall have the capability to supply waste collection containers of various sizes, mounting hardware, labels, foot pedal stands and labor to install if necessary.

The Contractor shall properly containerize all lab-packs and assume all safety measures (example: PPE) to prevent harm or injury to VA patients, visitors, employees, Contractor employees and the environment (example: storm drain covers). The VAMC GEMS Program Managers, VA Safety Officer/Specialists, Industrial Hygienists, and VA Police have the authority under this contract to present a verbal “stop work order” pertaining to job activity they reasonably believe represents an imminent hazard to life, property, or the environment. This verbal order must be followed up by a written stop work order issued by the Contracting Officer as soon as feasible after the imminently hazardous situation has been stabilized or abated.

Should waste be released during the performance of services under this contract, through no fault of the VA facilities, the Contractor shall be responsible for all costs associated with the satisfactory remediation of the incident. This shall include the cost of all labor and materials as well as any actual damages incurred to the facility and harm caused to patients, visitors, and staff of the medical center. The remediation efforts must be performed to the satisfaction of the appropriate regulatory authorities, the facility GEMS Program Manager or designee and the CO.

The Government requires services on a recurring basis.

Based on the frequencies listed in Section §2.2, the Contractor shall present a schedule to the CORs within 30 days of award. If the agreed upon schedule cannot be met at any time, the Contractor shall provide the following in writing to the COR; the reason for the delay and the anticipated date when the shipment will be made. This notification must be made within 24 hours of identifying the conditions causing the delay.

The Contractor shall have a large enough fleet to meet the frequency needs of Section §2.2 and have access to, or own enough, TSDFs to ensure waste is removed timely.

There shall be no penalty or increased costs of service rates should a medical center or CBOC require more or less than the estimated pickups or disposal volume outlined in the schedule of costs. In the event an out-of-cycle pick up is requested, the Contractor shall schedule shipment of material within seven (7) calendar days of receipt of a written/verbal request from the COR and make pickup within 30 calendar days after receipt of the written/verbal request. If shipment cannot be scheduled or executed on the agreed upon date, the Contractor shall provide the following in writing to the COR; the reason for the delay and the anticipated date when the shipment will be made. This notification must be made within 24 hours of identifying the conditions causing the delay.

The Contractor shall provide all manifests, waste profiles, land bans, certificates of destruction and recycling, and documentation that apply to the removal and disposal of hazardous, universal, and non-hazardous waste conducted by its workforces and/or its Subcontractors in compliance with all current Federal, State, and local regulations, policies, and procedures. Upon request the Contractor shall provide an electronic copy of the manifest within forty-eight (48) hours prior to the onsite services. All documentation completed by the Contractor shall be properly executed and neatly hand- written or typed to ensure the legibility of all copies. Locations will submit an inventory prior to shipment and ask the Contractor to provide a cost estimate and how each waste stream will be packaged for transport. Certificates of disposal shall include the disposal method for each waste stream. Contractor shall use a calibrated scale to accurately record the weight of each waste container on all shipping documents.

Prior to the removal and transport of hazardous, universal, and non-hazardous waste generated by the VA, the Contractor shall obtain approval and signature for each manifest from the COR or designee verifying that the Contractor has accepted the waste from the VA and that the waste was properly shipped for treatment or disposal. The Generator copy, Generator State Copy and Destination State Copy of the executed manifest will be provided to the facility GEMS Program Manager or designee before the removal of any waste from the facility. A signed Designated Facility copy of each manifest certifying receipt of the waste covered by the manifest must be provided to the facility within thirty (30) calendar days of initial transport.

All hazardous and non-hazardous materials generated by VISN 19 facilities must be disposed of by the Contractor in accordance with current Federal, State, and local guidelines governing regulated hazardous and non-hazardous wastes.

The Contractor shall dispose of hazardous waste in a manner that leaves no future expense potential to the VA or the federal government. Chemicals will be disposed of in the following preferred priority:

Recycling chemicals for future use.

Fuel blending or energy recovery.

Incineration at a Part B permitted incineration.

Treatment of the chemical waste (at a facility approved for such processing by an appropriate state or federal agency) using neutralization, stabilization or landfill in a manner that renders it no longer a hazardous waste as defined in 40 CFR Part-268/Subpart-D.

The long-term internment (burial) in a secure landfill site approved for such by the appropriate state or federal agency.

Acceptance of the hazardous waste at a properly permitted treatment, storage, or disposal site does not constitute disposal and/or completion of the contract. The Contractor shall obtain and provide to the facility GEMS Program Manager or designee all necessary documentation to prove that the timely end disposal of all items has been accomplished including certificates of recycling and final disposal certificates within 375 calendar days of the shipment date.

Shipments outside of this country are prohibited under this contract unless prior approval is received in writing from the COR.

The facility GEMS Program Manager or designee will perform “waste characterization/determinations” for all waste streams and share this information to aid the Contractor in developing a waste disposal profile. Waste amounts identified on the pricing sheet are only estimates.

2.5 TRAINING:

The Contractor shall provide, as necessary, initial training on the Contractors hazardous waste process within sixty (60) calendar days of the request for that training.

Training shall include a review of the contractors Standard Operating Procedures (SOPs) that will be followed while conducting normal hazardous waste management activities. The Contractor shall describe:

Site safety and contingency procedures (e.g., spill management).

Operational procedures and site management structure.

Supplies and equipment practices.

Material sampling and analysis procedures.

Hazard assessment and categorization procedures.

Material collection, handling, accumulation, packing and labeling procedures.

Quality assurance and quality control procedures to ensure materials are properly identified, categorized, and packaged, and paperwork is properly completed.

Procedures for gaining waste acceptance into a transfer/disposal facility.

Contractor and project management procedures.

Written green purchasing program and provide environmentally preferable options for supplies as defined in Section §6.0(b).

Security program for onsite operations.

Training can be either virtual or face-to-face.

3.0 WASTE MINIMIZATION:

To comply with the Pollution Prevention Act §13101(b) and VA Directive 0057 VA Environmental Management Program, the VA must establish a ways to reduce or eliminate the amount of any hazardous substance, pollutant or contaminant entering any waste stream or otherwise released into the environment (including fugitive emissions) prior to recycling, treatment or disposal. To assist, the Contractor shall routinely evaluate industry disposal options that provide less environmental impact (e.g., waste to energy, recycling). The Contractor shall evaluate the VA’s removed waste streams annually for opportunities for waste management efficiency and minimization and provide each VA Healthcare System with a written report identifying which waste streams were reviewed and any opportunities for consideration. This report shall also include any purchases of containers that meet affirmative procurement standards.

4.0 DELIVERABLES:

For Proposal:

All items stated in Section §2.1 of this PWS

A summary of the Contractor’s experience in hazardous waste storage, packaging, transport, and disposal. Provide details of contracts of similar nature and similar size, particularly regarding hospitals and research facilities. Provide three(3) references with current contact information for each requirement.

Provide three (3) examples of waste minimization audits that the Contractor has successfully conducted, and examples of waste minimization opportunities realized. The submission should include examples of waste minimization practices or programs that the Contractor has developed for other facilities. Specific examples from healthcare or research facilities are preferred.

Duration of Contract:

The Contractor shall provide all manifests, land bans, certificates of destruction and recycling, and documentation that apply to the removal and disposal of hazardous, universal, and non-hazardous waste conducted by its workforces and/or its subcontractors in compliance with all current Federal, State, and local regulations, policies, and procedures and in accordance with the quality standards and timelines established in Section §2.4 of this PWS.

The Contractor shall provide a quarterly report to the COR within ten(10) calendar days of the end of the fiscal quarter that identifies types and weights of wastes shipped from each facility listed in Section §2.1 and provides a breakdown of the costs of services and the specific services provided to each facility in the previous months.

Waste minimization opportunity reports and affirmative procurement purchases per Healthcare System will be provided to the COR in accordance with Section §3.0 of this PWS.

The Contractor shall be required to attend quarterly program meetings with the COR and CO to address contract performance. These meetings may take place virtually or at one of the VISN 19 facilities. Should contract deficiencies arise, meetings may be held on a more frequent basis to resolve any/all issues. The Contractor shall provide draft meeting minutes to the COR for review within seven (7) calendar days of the meeting and final minutes within seven (7) calendar days of the COR’s draft review. The minutes will accurately document meeting participants and the discussions and decisions that took place during the meeting.

5.0 RECORDKEEPING/REPORTS:

Contractor shall have a centralized waste tracking system that can be used via the internet and that can export all hazardous waste data to the VA via a Microsoft Excel spreadsheet, or other manner approved by the COR(s). The centralized tracking system will include a database for all waste characterizations and waste analytics, universal bill of lading for universal wastes, methods of final (end) disposal, certificates of disposal, and invoice copies.

All manifests, waste analytics, waste generation data, shipping information and other data required for the proper execution of this contract shall be maintained by the Contractor in an electronic database format that is exportable through Microsoft Excel or other manner approved by the COR. This system should enable tracking of generator status, generate monthly, quarterly, or annual reports, and enable tracking of compliance dates.

6.0 CONTRACTOR FURNISHED MATERIALS AND EQUIPMENT:

The Contractor is responsible for providing all transportation, equipment, materials, and labor to perform the services set forth in the Agreement.

The Contractor shall furnish all lab pack and overpack containers, packing material for lab packs, labels, and any routine field supplies to package waste for transport at no additional cost to the government. The Contractor shall give preference for the following materials used at VA sites:

EPA designated items listed in EPA procurement guidelines at 40 CFR part 247

USDA designated items listed in procurement guidelines 7 CFR part 3201, Subpart B

EPA designated items on EPA’s Comprehensive Procurement Guidelines

Labor Costs will include level D PPE and nitrile gloves.

The Contractor shall furnish bulk waste storage containers. Contractor shall provide a list of containers meeting affirmative procurement standards and pricing with their proposal. Containers shall be replaced one for one when picked up.

7.0 GOVERNMENT FURNISHED PROPERTY AND SERVICES:

The VA will not provide any equipment, fuel, personnel, or facilities to the Contractor for the execution of this contract. Should an emergency arise, only the necessary basic lifesaving and life support measures will be provided during the emergency.

The VA will furnish electricity and water at existing outlets for use as may be required for the work to be performed under the contract.

8.0 PERFORMANCE REQUIREMENTS SUMMARY:

Ref’(s)

Sampling, Testing and Analysis

Waste Management, Removal and Disposal

Notice of violations from State associated with accumulation time limits

Validated facility complaints

Notice of violations from State associated with accumulation time limits

Waste Management, Removal and Disposal

External audits/ inspections of SAAs and records

100% of signed designated facility copies returned within 45 calendar days

Direct observation and 100% inspection

100% of Certificates of Disposal/Recycling provided to generator within 390 calendar days Direct observation and 100% inspection

100% compliance for final reports and related documents Direct observation and 100% inspection

100% compliance for final reports and related documents Direct observation and 100% inspection

9.0 IDENTIFICATION, CHECK-IN, PARKING, AND SMOKING REGULATIONS:

The vendor's employees shall always wear visible identification while on VA premises. Contractor employees shall call facility the COR, or POC in §2.2, once on campus prior to commencement of any work. During off-hours emergency response activities Contractor personnel should check in with VA Police if the VA COR or designee is not available. Smoking is prohibited on any VA property. Possession of weapons or contraband is prohibited and must subject Contractor employee to arrest and termination from future performance under this contract. Enclosed containers, including tool kits, must be subject to search. Violations of VA regulations may result in citation answerable in the United States (Federal) District Court, not a local district, state, or municipal court.

10.0 INVOICES AND PAYMENT:

Payment of services rendered under this contract will be made in arrears upon satisfactory completion of each service and receipt of a properly prepared invoice and submitted by the Contractor to the payment address shown elsewhere herein. Invoices must reference the Contract Number and Purchase Order Number, Manifest Number(s), provide a complete and accurate description of services/ supplies delivered/ rendered, including dates of performance, amounts, unit prices, extended totals, and any other data relevant for payment purposes.

A copy of the invoice will be sent to the Facility COR. The Government must not authorize payment until such time that the VA Contracting Officer’s Representative receives all properly executed and signed documentation.

NOTE: ANY ADDITIONAL CHARGES CLAIMED MUST BE APPROVED BY THE CO IN WRITING BEFORE SERVICE IS COMPLETED!

11.0 SAFETY REQUIREMENTS:

In the performance of this contract, the Contractor shall take such safety precautions as the Contracting Officer or his/her designee may determine to be reasonably necessary to protect the lives and health of VA patients, visitors, staff, and the general public. The Contracting Officer or his/her designee will notify the Contractor of any noncompliance with the foregoing provisions as well as the recommended corrective action. The Contractor shall, after receipt of such notice, immediately correct the conditions to which attention has been directed. Such notice, when served in person on the Contractor or his/her representative at the site of work, or telephonically to Contractor’s designated representative, shall be deemed sufficient for the purpose of the previously mentioned. If the Contractor fails or refuses to comply promptly to satisfactorily abate the hazardous condition or situation, the Contracting Officer may issue an order stopping all or any part of the work and hold the Contractor in material breach of this contract.

All of the Contractor’s personnel shall uphold the same standard of conduct and performance as all other federal employees and services shall be performed in compliance with VA policies and procedures. All policies and regulations pertaining to protection of patient privacy (HIPPA) and the safeguarding of patient information must be observed. The Contractor shall protect sensitive information at all times and notify the COR if they come across any sensitive information.

Attachment A: Waste Disposal Material List by Estimated Annual Quantity in pounds

OKC- VAMC

Description

BASE YEAR

Cost Per Pound

OY 1

Cost Per Pound

OY 2

OKC Warehouse

Description

Lawton CBOC

Description

B.1 PRICE/COST SCHEDULE

ITEM INFORMATION

OKCVAHCS VA Medical Center 921 NE 13th St Oklahoma City Ok 73104: Hazardous waste packaging labor and supplies; sampling, analysis, and waste manifest documentation generation for the hazardous waste facility per Attachment A.

Contract Period: Base POP Begin: 08-15-2026 POP End: 07-31-2027

OKCVAHCS VA Medical Center 921 NE 13th St Oklahoma City Ok 73104: Transportation services for hazardous waste, covering the movement of materials from the generator site to the designated disposal facility in accordance with Attachment A.

OKCVAHCS VA Medical Center 921 NE 13th St Oklahoma City Ok 73104: Disposal costs for hazardous waste, billed in accordance with the hazardous waste manifest and priced per Attachment A.

OKCVAHCS OKC VA Medical Center Warehouse – 42nd Street 50 NE 42nd Street Oklahoma City, OK 73105: Hazardous waste packaging labor and supplies; sampling, analysis, and waste manifest documentation generation for the hazardous waste facility per Attachment A.

OKCVAHCS OKC VA Medical Center Warehouse – 42nd Street 50 NE 42nd Street Oklahoma City, OK 73105: Transportation services for hazardous waste, covering the movement of materials from the generator site to the designated disposal facility in accordance with Attachment A.

OKCVAHCS OKC VA Medical Center Warehouse – 42nd Street 50 NE 42nd Street Oklahoma City, OK 73105: Disposal costs for hazardous waste, billed in accordance with the hazardous waste manifest and priced per Attachment A.

OKCVAHCS Lawton Outpatient Clinic (Fort Sill) 4303 Pitman St. Lawton, OK 73503: Hazardous waste packaging labor and supplies; sampling, analysis, and waste manifest documentation generation for the hazardous waste facility per Attachment A.

OKCVAHCS Lawton Outpatient Clinic (Fort Sill) 4303 Pitman St. Lawton, OK 73503: Transportation services for hazardous waste, covering the movement of materials from the generator site to the designated disposal facility in accordance with Attachment A.

OKCVAHCS Lawton Outpatient Clinic (Fort Sill) 4303 Pitman St. Lawton, OK 73503: Disposal costs for hazardous waste, billed in accordance with the hazardous waste manifest and priced per Attachment A.

OKCVAHCS VA Medical Center 921 NE 13th St Oklahoma City Ok 73104: Hazardous waste packaging labor and supplies; sampling, analysis, and waste manifest documentation generation for the hazardous waste facility per Attachment A.

Contract Period: Option 1 POP Begin: 08-01-2027 POP End: 07-31-2028

OKCVAHCS VA Medical Center 921 NE 13th St Oklahoma City Ok 73104: Transportation services for hazardous waste, covering the movement of materials from the generator site to the designated disposal facility in accordance with Attachment A.

OKCVAHCS VA Medical Center 921 NE 13th St Oklahoma City Ok 73104: Disposal costs for hazardous waste, billed in accordance with the hazardous waste manifest and priced per Attachment A.

OKCVAHCS OKC VA Medical Center Warehouse – 42nd Street 50 NE 42nd Street Oklahoma City, OK 73105:…