36C25926Q0727.docx

Sources Sought Notice

GENERAL INFORMATION

SET-ASIDE

Network Contracting Office

NCO 19

6162 South Willow Drive, Suite 300 Greenwood Village CO 80111

POINT OF CONTACT*

Contract Specialist Crystal L Volmar (CS) Crystal.Volmar@va.gov 303-712-5825

PLACE OF PERFORMANCE

ADDRESS

POSTAL CODE

COUNTRY

ADDITIONAL INFORMATION

AGENCY’S URL

URL DESCRIPTION

AGENCY CONTACT’S EMAIL ADDRESS

EMAIL DESCRIPTION

DESCRIPTION

Sources Sought Notice

GENERAL INFORMATION

SET-ASIDE

Network Contracting Office

NCO 19

6162 South Willow Drive, Suite 300 Greenwood Village CO 80111

POINT OF CONTACT*

Contracting Specialist Crystal Volmar Crystal.Volmar@va.gov

(303) 712-5825

PLACE OF PERFORMANCE

Oklahoma City Veterans Affairs Health Care System

Logistics

42 ST Warehouse, Oklahoma City, OK

DESCRIPTION

Sources Sought Notice – New Norman CBOC Clinic Eye Lane Disclaimer:

This Request for Information (RFI) is issued solely for market research information and planning purposes and does not constitute a solicitation. All information received in response to this RFI that is marked as proprietary will be handled accordingly. Responses to this notice are NOT offers and cannot be accepted by the Government to form a binding contract. Responders are solely responsible for all expenses associated with responding to this RFI.

Information Requested from Industry:

1) In response to the Sources Sought, interested Contractors shall submit the following information and any Capabilities/Qualifications Statement to include but not limited to an overview of proposed solution(s) and a description of the product your company possesses in accordance with the Statement of Work draft / Salient Characteristics List.

2) Responses to market research table questionnaire shall be submitted. If this information is not provided, then it will be assumed the entire requirement cannot be met.

Description of Requirement:

The Department of Veterans Affairs, Veterans Health Administration (VHA), Network Contracting Office 19 (NCO 19) is conducting a market survey and is seeking potential sources for New Norman CBOC Clinic Eye Lane (brand name or equal) for Oklahoma City Veterans Affairs Health Care System. This Sources Sought Notice is issued for information and planning purposes only. This is not a solicitation or a request for proposal and shall not be construed as an obligation or commitment by the Government. An award will not be made on any offers submitted in response to this notice, and it shall not be implied that the Government is committed to providing any solicitation or award following this notice. The Government will not pay for any information received in response to this request, nor will the Government compensate a respondent for any costs incurred in developing the information provided.

Requirement Item:

(Brand Name or Equal)

Required Salient Characteristics:

Specifications Below are the salient characteristics for the Brand Name or Equal requirement:

· NOTE: ALL ITEMS ARE QUANTITY OF ONE(1) UNLESS OTHERWISE SPECIFIED

· New Norman CBOC Clinic Eye Lane

Full Power Tilt Examination Chair (Reliance FX-920-L Exam chair Chocolate/Pumice):

· Memory Positioning Switch enables you to pre-select the chair's most used position

· Auto return button returns the chair to the upright position

· Power base and top. Use finger switches or corded foot switch to raise, lower, or tilt the chair

· Power tilt eliminates physical recline motion

· Dual-rotation locks allow you to swivel chair 350° without moving

· Square base

· Dual controls for base and top functions. Use finger switches or corded foot switch to raise, lower, or recline the chair

· Membrane switches and rotation locks control all operations of the chair from a sitting or standing position

· The Safety Switch prevents small children from operating the chair by disabling side and footswitches.

Instrument Stand (Reliance 7900-IC w/instrument wells/Wheelchair modification) #20 Pearl:

Upper (refractor) arm

· Slit Lamp Arm adjusts for instruments weighing between 12 and 60 lbs

· The Upper Refractor arm (5250) and the Model 5255 single lock phoropter arm (shown on 7900 NC) are standard. Both arms have a 10" vertical range, and handle instruments weighing up to 20 lbs Options—7900 IC

· Includes instrument wells

· Three rechargeable instrument wells accommodate Welch Allyn instruments

· Optional wheelchair option Phoropter (Reichert 11637 Illuminated Phoroptor (+cyl, Black)):

· ± 0.25 Flip Cross Cylinder

· +1.50 Retinoscopic lenses

· Accessory Case

· Nylon Face Shields

· Rotochart

· Reading Rod with Card Holder

· Sphere: -19.00D to +16.75D with 0.25D steps

· Cylinder Power: 0.00D to 6.00D with 0.25D steps

· Cylinder Axis: 360 degrees with 5 degree graduations

· Cross Cylinder: ± 0.25

· Prism: 0 to 20 diopters with 1 prism diopter graduations

· P.D.: 48 to 75 mm with 1 mm graduations

· Vertex Distance: 13.75 mm, graduations extend range by 6 mm

· Reading Distance: 5 to 28 inches

· Auxiliary Dial: 10 lenses plus 2 open apertures

Wireless Digital Binocular (Keeler Vantage Plus LED Wireless Indirect with slimline charging system):

· Software that allows use of any USB interface

· Provide still and dynamic images

· Wall mount that stores an extra lithium battery for back up

· Optics and mirrors automatically adjust when aperture changes

· 3 dimensional stereoscopic views of the retina through all pupil sizes

Reliance 5346 Pneumatic Stool, #104 Chocolate

Stability & mobility

· The 5300 Series Stools have five legs to distribute weight evenly and ensure stability. The circumference of the base exceeds that of the seat to maintain stability in the sit-stand position

· Pneumatic raising and lowering with continuous ring located underneath the seat

· The 5346 and 5348 come with an adjustable, tilted and upholstered backrest. Horizontal and vertical tailor the stool to an ergonomic fit

· Stool height adjusts through a control ring located under the seat. To raise the stool, ease weight off and a pneumatic assist will raise the seat. Lift up the ring, and the stool gently descends to the desired height.

Round seat & tilting, adjustable back

· With 15" round seat and tilting adjustable back.

Pachymeter (Packmate 2 Handheld):

· Measurement Range: Standard 200 microns to 1100 microns

· Accuracy: ± 5 microns

· Resolution: 1 micron

· Internal Clock Accuracy: ± 0.002%

· Dimensions: 7.1" (181 mm) L x 1.6" (41 mm) W x 0.9" (23 mm) D

· Weight: 3.6 oz (112 grams)

· Power Requirement: Two AAA batteries

Full Diameter Trial Lens Set with Plus and Minus Cylinders, Tray and Case

Retinoscope (Welch Allyn 18245 Elite Streak):

· Dust-Free Sealed Optics

· Cross Linear Polarization Filter Switch

· Continuous Rotation External Focusing Sleeve

· Halogen lamp

· Detect corneal abrasions with cobalt blue filter

· Red-Free filter used with any aperture

· 28 focusing lenses with range of -25D to +40D

· Must be compatible 3.5v NiCad Well Handle (Welch Allyn 71670)

3.5v Halogen Coaxial Ophthalmoscope (Welch Allyn 11720):

· Coaxial optics to produce a shadow-free spot, easier entry into un-dilated pupils, and a larger field of view

· Detect corneal abrasions with cobalt blue filter

· Polarizing filter virtually eliminates corneal reflection

· Sealed optics keep out dust and dirt

· 18 unique aperture/filter combinations for greater versatility

· Red-free aperture may be used with any aperture

· 28 focusing lenses with a range of -25 to +40 diopters

· Must be compatible 3.5v NiCad Well Handle (Welch Allyn 71670) 3.5v Halogen Finnoff Transilluminator (Welch Allyn 41100)

· Must be compatible with 3.5v NiCad Well Handle (Welch Allyn 71670)

3.5v NiCad Well Handle (Welch Allyn 71670) (Qty. of 3)

· Must be compatible with Welch Allyn products 11720, 41100, and 18245

Prism Set (S-22 Gulden Set)

· Acrylic

· Soap and water cleanable

· Almost no clinical birefringent effects

· Sizes: ½, 1, 2, 3, 4, 5, 6, 7, 8, 9, 10, 12, 14, 16, 18, 20, 25, 30, 35, 40, 45, 50, and a red lens.

90D Aspheric Lens (Volk): Qty of 1

· Field of View: 74/89 degrees

· Image Mag: 0.76x

· Laser Spot: 1.32x

· Working Distance: 7mm

20D Aspheric Lens (Volk): Qty of 1

· Field of View: 46/60 degrees

· Image Mag: 3.13x

· Laser Spot: 0.32x

· Working Distance: 50mm

78D Aspheric Lens (Volk): Qty of 1

· Field of View: 81/97 degrees

· Image Mag: 0.93x

· Laser Spot: 1.08x

· Working Distance: 8mm

Snellen Reading Card: Qty of 1

Pinhole Occluders (Lorgnette):

· Pinhole drop-in providing 17 pinholes

· Capable of testing visual acuity in mydriatic patients

· ABS plastic construction

Horizontal and Vertical Prism Bar Set (Gulden Set)

· Acrylic

· Soap and water cleanable

· Horizontal sizes: 1, 2,4, 6, 8, 10, 12, 14, 16, 18, 20, 25, 30, 35, 40, and 45 Diopters

· Vertical sizes: 1, 2, 3, 4, 5, 6, 8, 10, 12, 14, 16, 18, 30, 25, and 30

· Almost no clinical birefringent effects

Stereo Fly Test

· 1 pair of standard 3-D viewers

Ishihara’s Tests for Color Deficiency Concise Edition 2018

· 14 plate book test chart

Reichert Tono-Vera Tonometer Starter Kit (Rechargeable Battery Model 16306)

• Tono-Vera

• Tono-Vera Carrying Case

• Tono-Vera Charging Base (16306 and 16326)

• Tono-Vera Base (16305 and 16325)

• Tono-Vera Li-Ion Rechargeable Battery Pack (16306 and 16326)

• Tono-Vera AA Battery Pack (16305 and 16325)

• Tono-Vera Training Aid

• Tono-Vera Spare Probe Chamber Kit

• Ocu-Dot® Tonometer Probes - 100 count

• USB-C Charging Cable (16306 and 16326)

• Charging Plug (16306 and 16326)

• Pack of Four AA Batteries (16305 and 16325) Weight: 4.2 oz. (120.3 g) Length: 8.4 in. (21.25 cm) Width: 2.6 in. (6.6 cm) Thickness: 1.2 in. (3.0 cm) Measurement Range: 5-60 mmHg (Display range 1-99 mmHg) Accuracy: ±1.0 mmHg (5-20 mmHg), ±1.7 mmHg (21-60 mmHg) Power Source: Tono-Vera Li-Ion Rechargeable Battery Pack or Tono-Vera AA battery pack

Innova ProVideo Classic Vision Testing System with 24 Optiplex All-in-One

· Easily add charts

· Program your exam routine

· Add your preferred videos for children or patient education

· Add vision quality tests, including threshold distance stereo, color vision testing, cone function testing, and calibrated contrast sensitivity testing

· Easily interface with a TopCon or Nidek Auto-Phoropter

SPECIFICATIONS

· Dell 24” All-In-One platform with 3-year warranty

· Lifetime software license

Farnsworth D15 Color Test (Qty. of 1)

Welch Allyn GS 600 Minor - Procedure Light with Mobile - Stand (Qty. of 1)

In response to this announcement, please provide the information requested below requested in this market research table questionnaire. If this information is not provided, then it will be assumed the entire requirement cannot be met:

NAICS Code:

Company Name:

Address:

UEI (Unique Entity ID) Number:

Contact Name:

Phone No.:

Email:

Business Size Information - Select all that applies:

· Small Business

· Emerging Small Business

· Small Disadvantaged Business

· Certified under Section 8(a) of the Small Business Act

· HUBZone

· Woman Owned

· Certified Service-Disabled Veteran Owned Small

· Veteran Owned Small Business

· Large Business

FSS/GSA Contract Number:

Effective Date/ Expiration Date:

Available pricing structure of proposed solution (select all that are applicable below, or remove to fit your requirement):

Firm-Fixed Price

Market Rearch Questions: How long from execution of order/contract to delivery of product?

Buy American Act RFO 52.225-1 and RFO 52.225-2 Buy American Certificate – What percentage of the proposed product (including leases and rentals) is a:

1. Domestic end product? _____________ (%)

2. Foreign end product? _______________ (%) Country of Origin:

Questions for Small Businesses ONLY:

Limitations on Subcontracting RFO 52.219-14

1. What percentage of the work would be subcontracted to another company? ________

2. What is the business size of the subcontractor?______

Per RFO 52.219-14 the following conditions must be met:

Supplies (other than procurement from a nonmanufacturer of such supplies), it will not pay more than 50 percent of the amount paid by the Government for contract performance, excluding the cost of materials, to subcontractors that are not similarly situated entities. Any work that a similarly situated entity further subcontracts will count towards the prime contractor's 50 percent subcontract amount that cannot be exceeded. When a contract includes both supplies and services, the 50 percent limitation shall apply only to the supply portion of the contract;

3. If subcontracting, what added value do you offer (RFO 52.215-23):

4. Nonmanufacturer Rule (RFO 52.219-33):

a. Does your company manufacturer these proposed items? [ ] yes [ ] no

b. Does your company exceed 500 employees? [ ] yes [ ] no If yes, list # of employees: _________

c. Does your company primarily engaged in the retail or wholesale trade and normally sells the type of item being supplied? [ ] yes [ ] no

d. Does your company take ownership or possession of the item(s) with its personnel, equipment or facilities in a manner consistent with industry practice? [ ] yes [ ] no

e. Does your company supply the end item of a small business manufacturer, processor or producer made in the United States, or obtains a waiver of such requirement pursuant to paragraph (b)(5) CFR 121.406. [ ] yes [ ] no If yes, what is the manufacturer’s name? ________________

Response Instructions:

1. Do not provide more than 8 pages, including cover letter page.

1. Submit your response via email to crystal.volmar@va.gov.

1. Submit your response NLT 14:00 (MST) on Tuesday, August 25, 2026.

1. Mark your response as “Proprietary Information” if the information is considered business sensitive.

1. VA has identified the appropriate North American Industry Classification System (NAICS) Code as 423460 — Ophthalmic Goods Merchant Wholesalers with a Small Business size of 200 Employees. Please identify and explain any NAICS codes your company believes would better represent the predominant work included in the attached Statement of Work draft / Salient Characteristics List.

(End of Sources Sought)

Sources Sought Notice

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Sources Sought Notice