36C25926Q0686.docx

Sources Sought Notice Sources Sought Notice

GENERAL INFORMATION

SET-ASIDE

Network Contracting Office

NCO 19

6162 South Willow Drive, Suite 300 Greenwood Village CO 80111

POINT OF CONTACT*

Contract Specialist Devin Reichert Devin.Reichert@va.gov

PLACE OF PERFORMANCE

Oklahoma City VA Medical Center

921 NE 13th Street

Oklahoma City OK

ADDITIONAL INFORMATION

DESCRIPTION

Sources Sought Notice – Computer Controlled Air Pressure Generator Equipment System Oklahoma City VA Medical Center (OKCVAMC) Disclaimer:

This Request for Information (RFI) is issued solely for market research information and planning purposes and does not constitute a solicitation. All information received in response to this RFI that is marked as proprietary will be handled accordingly. Responses to this notice are NOT offers and cannot be accepted by the Government to form a binding contract. Responders are solely responsible for all expenses associated with responding to this RFI.

Information Requested from Industry:

1) In response to the Sources Sought, interested Contractors shall submit the following information and any Capabilities/Qualifications Statement to include but not limited to an overview of proposed solution(s) and a description of the product your company possesses in accordance with the Statement of Work draft / Salient Characteristics List.

2) Responses to market research table questionnaire shall be submitted. If this information is not provided, then it will be assumed the entire requirement cannot be met.

Department of Veterans Affairs, Veterans Health Administration (VHA), Network Contracting Office 19 (NCO 19) is conducting a market survey and is seeking potential sources for one Computer Controlled Air Pressure Generator Equipment System for Oklahoma City VA Medical Center. This Sources Sought Notice is issued for information and planning purposes only. This is not a solicitation or a request for proposal and shall not be construed as an obligation or commitment by the Government. An award will not be made on any offers submitted in response to this notice, and it shall not be implied the Government is committed to providing any solicitation or award following this notice. The Government will not pay for any information received in response to this request, nor will the Government compensate a respondent for any costs incurred in developing the information provided.

Computer Controlled Air Pressure Generator Equipment System - Qty 1. The offer must meet the capabilities of the line items listed in addition to the following salient characteristics:

Computer Controlled Air Pressure Generator System

Perfusion Set, 4-set box (included with system, no cost)

Laptop with PumpControl Software

Windows 11 Software

1 Year Software Computer Controlled Air Pressure Generator Equipment Services

Salient Characteristics:

Pump and Fluidic Unit:

· The Pump moves the cell culture medium in a closed tubing system, which is essential for maintaining sterility

· Perform tubing calibration using tubing and reservoir system.

· Pressure setpoint adjustment: −95 mbar to +95 mbar

· Valves must reliably switch states per programmed unidirectional/oscillatory timing.

· Pumps must maintain stable pressure within ±5 mbar of setpoint.

· Equipment must be a Low Voltage Directive 2014/35/EU

· Equipment must be Electromagnetic Compatibility 2014/30/EU

· Equipment must be RoHS Directive 2011/65/EU

· Equipment must meet EN 61010 1, EN 61326 1 safety/electrical standards

Software:

· Pump Controller and Fluidic Unit are to supplied laptop.

· Verify USB and power connections; confirm function of LEDs (Power, USB, Mode, Air, Valve State) according to manual specifications.

· Confirm Windows 11 64 bit requirements, disable power-saving features as required for safe, uninterrupted operation.

· Verify Pump Software exits demo mode and recognizes pump hardware.

· Sets data logging paths, alarm thresholds, and program settings per Section 4 of the manual.

· Load example demo experiments for validation (Demo Experiment, Remove Air Bubbles).

· Apply recalibration factor for accurate shear stress calculations as required.

· Flow parameter calculations (shear stress, shear rate, flow rate, pressure)

· Shall Provide Digital copies of all manuals

· Calibration and test run report

· Completed Installation & Operational Verification Checklist

· All tubing and reservoir system must be recognized simultaneously by Pump Software.

· System must record pressure logs and export data correctly.

3. Scope:

The Oklahoma City VA Medical Center requires procurement, installation, configuration, and readiness verification of one Computer Controlled Air Pressure Generator Equipment System to support controlled flow assays and perfusion-based applications. The system will be used for endothelial, shear stress, and microfluidic cell culture experiments.

4. Delivery:

Department of Veterans Affairs Oklahoma City VA Medical Center 921 Northeast 13th Street Oklahoma City, OK 73104-5007

In response to this announcement, please provide the information requested below requested in this market research table questionnaire. If this information is not provided, then it will be assumed the entire requirement cannot be met:

NAICS Code: 334516

Company Name:

Address:

UEI (Unique Entity ID) Number:

Contact Name:

Phone No.:

Email:

Business Size Information - Select all that applies:

· Small Business

· Emerging Small Business

· Small Disadvantaged Business

· Certified under Section 8(a) of the Small Business Act

· HUBZone

· Woman Owned

· Certified Service-Disabled Veteran Owned Small

· Veteran Owned Small Business

· Large Business

FSS/GSA Contract Number:

Effective Date/ Expiration Date:

Firm-Fixed Price

Federal Acquisition Regulation (FAR) Market Rearch Questions:

Buy American Act RFO 52.225-1 and RFO 52.225-2 Buy American Certificate – What percentage of the proposed product (including leases and rentals) is a:

Domestic end product? _____________ (%)

Foreign end product? _______________ (%) Country of Origin:

Questions for Small Businesses ONLY:

If subcontracting, what added value do you offer (RFO 52.215-23):

1. Nonmanufacturer Rule (RFO 52.219-33):

a. Does your company manufacturer these proposed items? [ ] yes [ ] no

b. Does your company exceed 500 employees? [ ] yes [ ] no If yes, list # of employees: _________

c. Does your company primarily engaged in the retail or wholesale trade and normally sells the type of item being supplied? [ ] yes [ ] no

d. Does your company take ownership or possession of the item(s) with its personnel, equipment or facilities in a manner consistent with industry practice? [ ] yes [ ] no

e. Does your company supply the end item of a small business manufacturer, processor or producer made in the United States, or obtains a waiver of such requirement pursuant to paragraph (b)(5) CFR 121.406. [ ] yes [ ] no If yes, what is the manufacturer’s name? ________________

Response Instructions:

1. Do not provide more than 8 pages, including cover letter page.

1. Submit your response via email to devin.reichert@va.gov

1. Submit your response NLT 16:00 (MST) on Wednesday, August 5th, 2026;

1. Mark your response as “Proprietary Information” if the information is considered business sensitive.

1. VA has identified the appropriate North American Industry Classification System (NAICS) Code as 334516 (Analytical Laboratory Instrument Manufacturing) with a Small Business size of 1000 Employees. Please identify and explain any NAICS codes your company believes would better represent the predominant work included in the attached Statement of Work draft / Salient Characteristics List.

(End of Document)

Sources Sought Notice