36C25926Q0663.docx

Eastern Colorado Healthcare System (ECHCS) Rocky Mountain Regional (RMR) VA Medical Center

1700 N. Wheeling Street Aurora, CO 80045

FY26 Instrument Cabinets – Sterile Processing Service

GENERAL INFORMATION

SET-ASIDE

Network Contracting Office

NCO 19

6162 South Willow Drive, Suite 300 Greenwood Village CO 80111

POINT OF CONTACT*

Contracting specialist Eric Adusei (CS) Eric.Adusei@va.gov 303-712-5782

PLACE OF PERFORMANCE

1700 North Wheeling Street

Aurora CO

COUNTRY

ADDITIONAL INFORMATION

AGENCY’S URL

URL DESCRIPTION

AGENCY CONTACT’S EMAIL ADDRESS

EMAIL DESCRIPTION

DESCRIPTION

Description: GI Custom Cable and Install This is a REQUEST FOR INFORMATION/SOURCES SOUGHT ANNOUNCEMENT ONLY in support of the Rocky Mountain Regional VA Healthcare System located at 1700 North Wheeling Street. Aurora, CO 80045. Due 09/03/2026 at 14:00 MT. It is neither a solicitation announcement nor a request for proposals or quotes and does not obligate the Government to award a contract. Requests for a solicitation will not receive a response. Responses to this Sources Sought must be in writing. The purpose of this sources sought announcement is for market research to make appropriate acquisition decisions and to gain knowledge of potential qualified vendors interested and capable of/to provide a quote.

Interested Vendors, please advise of 1) business size, and 2) point of contact information. To be considered as a small business for this scope the size standard for NAICS Code 332999 All Other Miscellaneous Fabricated Metal Product Manufacturing is 750 Employees.

The Government is not obligated to, nor will it pay for or reimburse any costs associated with responding to this Sources Sought synopsis request. This notice shall not be construed as a commitment by the Government to issue a solicitation or ultimately award a contract, nor does it restrict the Government to a particular acquisition approach.

All offerors who provide goods or services to the United States Federal Government must have an active registration in the System for Award Management (SAM) at www.sam.gov.

Information is to be submitted by electronic delivery to eric.adusei@va.gov with the subject line “SOURCES SOUGHT” and shall be received no later than 14:00 Mountain time (MT) on Monday August 3rd, 2026. After reviewing the responses to this announcement, the Government may proceed with the acquisition, and a subsequent solicitation may be published.

SEE BELOW SOW FOR REQUITEMENTS SON:

Sources Sought Notice Sources Sought Notice

Sources Sought Notice

Statement of Need:

Purpose:

The Rocky Mountain Regional VA Medical Center (RMRVAMC) has an identified requirement to procure two (2) medical instrument cabinets for the Sterile Processing Service.

Table 1 – Package Item(s) Summary

Salient Characteristics:

Minimum Salient Characteristics – Four Drawer Instrument Cabinet

• Stainless steel construction suitable for medical and sterile processing environments.

• Overall cabinet dimensions: 48 inches (W) x 28 inches (D) x 91 inches (H)

• Four‑drawer instrument cabinet design

• Two double‑sided heavy‑duty slide‑out frames

• Internal drawer dimensions: 43 inches (W) x 21 inches (D) x 3 inches (H)

• Designed for secure, organized storage of clean or sterile instruments

• Corrosion‑resistant materials suitable for long‑term use in Sterile Processing Service environments

Scope of Work:

The Sterile Processing Service at the Rocky Mountain Regional VA Medical Center (RMRVAMC) requires a one-time procurement of two (2) Stainless Steele instrument cabinets.

RMRVAMC currently stores sterile processing service (SPS) instruments in peel packs on open shelving, a practice that increases labor demands and reduces instrument longevity due to exposure to contaminants and potential damage. To support a more efficient workflow, there is a one-time need to acquire stainless steel instrument storage cabinets for the prep and pack area, allowing clean replacement instruments to be stored in a controlled environment and made immediately available when defects are identified. Without these cabinets, staff must continue the time‑consuming process of sterilizing replacement instruments on demand, which is inefficient and adds to the workload. Purchasing these cabinets will protect instrument integrity, reduce repetitive sterilization labor, and ensure the timely availability of clean instruments, ultimately enhancing the overall efficiency and effectiveness of the SPS service.

Equipment will be shipped in original OEM packaging and will be inspected upon receipt to ensure equipment is free of defect and/or damage. The equipment will ship complete; no partial shipments will be accepted.

Date of manufacture must not be greater than 2 years before the purchase order date. The equipment must not be used or refurbished. Any batteries provided with the unit will not be manufactured more than 12 months before the purchase order issue date.

The vendor will provide all applicable service manuals, maintenance requirements, and part lists.

Tracking information will be emailed to the following Point of Contact (POC) The shipping label and packing slip will contain the following information for ease of receipt:

1) Ship To:

2) Rocky Mountain Regional VA Medical Center, 1700 N Wheeling Street, Aurora, CO 80045

3) Mark For:

i. Sterile Processing

4) Contract Number: N/A

5) Purchase Order: N/A Delivery:

Delivery shall be within 30 days from time of award.

Equipment shall be delivered to the Rocky Mountain Regional VA Medical Center located at 1700 N. Wheeling Street, Aurora, CO 80045.

Delivery Hours of Operation: Monday – Friday; 0700hrs – 1500hrs; excluding all Federal Holidays.

Delivery will be coordinated through the On-Site Point of Contacts (POCs) Inspection:

Prior to acceptance of the goods or services provided under this contract, inspection and testing will be performed by the government.

Warranty:

The Contractor shall provide all manufacturer’s warranty with products upon delivery. Warranty shall commence upon acceptance by VA representative and verification of operational functionality.

The warranties shall include all travel and shipping costs associated with any warranty repair.

Deliverables:

Operation and Maintenance Manuals Recalls:

The Vendor shall immediately notify all affected VA Medical Centers and designated POC in the event of a device recall, removal, required adjustment, or required modification that is suggested or mandated by the Vendor, distributor, manufacturer, or any regulatory or government agency. The following information shall be included in this notification:

A complete item description and identification (to include lot or serial numbers where applicable); administrative identification data including order numbers and order date; reasons for recall, removal, adjustment, or modification; and Instructions for appropriate corrective action.

Special Work Requirements:

The removal/disposal of waste and/or excess material shall be the responsibility of the vendor.

Installation Required (Yes ☐ No ☒) Training Required (Yes ☐ No ☒) Confidentiality and Non-Disclosure:

This equipment does not connect to a VA network. Therefore, in accordance with Appendix A, Handbook 6500.6 Checklist, Block 6, the C&A requirements do not apply to this requirement, and a Security and Accreditation Package in not required.

This equipment does not hold or store patient information. Therefore, in accordance with Appendix A, Handbook 6500.6 Checklist, Block 7, Appendix B and C provisions do not apply.