36C25926Q0569.docx

Sources Sought Notice Sources Sought Notice

GENERAL INFORMATION

SET-ASIDE

Network Contracting Office

NCO 19

6162 South Willow Drive, Suite 300 Greenwood Village CO 80111

POINT OF CONTACT*

Contract Specialist Christine Jarvis Christine.Jarvis@va.gov

PLACE OF PERFORMANCE

Billings, MT 59102

ADDITIONAL INFORMATION

DESCRIPTION

Eye Lasers and Cryostats Services Agreement Sources Sought Notice – Eye Lasers and Cryostats Services Agreement Disclaimer:

· This Sources Sought Notice/Request for Information (RFI) is issued solely for market research information and planning purposes and does not constitute a solicitation.

· This is not a solicitation or a request for proposal and shall not be construed as an obligation or commitment by the Government.

· All information received in response to this RFI that is marked as proprietary will be handled accordingly.

· Responses to this notice are NOT offers and cannot be accepted by the Government to form a binding contract. Responders are solely responsible for all expenses associated with responding to this RFI. The Government will not pay for any information received in response to this request, nor will the Government compensate a respondent for any costs incurred in developing the information provided.

· An award will not be made on any offers submitted in response to this notice, and it shall not be implied the Government is committed to providing any solicitation or award following this notice.

Information Requested from Industry:

In response to the Sources Sought, interested Contractors shall submit the *following:

1. Capabilities/Qualifications Statement and information to include but not limited to: an overview of proposed solution(s), OEM authorization, and details of qualifications indicating that your company can provide services in accordance with the description of the requirement and equipment list.

a. Do not provide more than 8 pages, including cover letter page.

2. The Market Research Table Questionnaire shall be completed and submitted.

*If this information [Items 1 & 2 above] is not provided, then it will be assumed the entire requirement cannot be met.

Response Instructions:

1. Submit your response via email to: christine.jarvis@va.gov

1. Submit your response NLT 10:00am (Mountain-DST) on July 7, 2026.

1. Mark your response as “Proprietary Information” if the information is considered business sensitive.

1. VA has identified the appropriate North American Industry Classification System (NAICS) Code as 811210 Medical and surgical equipment repair and maintenance services with a Small Business size of $34 Million. Please identify and explain any NAICS codes your company believes would better represent the predominant work included in this RFI.

1. Department of Labor Wage Determinations will apply.

Description of Requirement:

The Department of Veterans Affairs (VA), Veterans Health Administration (VHA), Network Contracting Office 19 (NCO 19) is conducting a market survey and is seeking potential sources for an Eye Lasers and Cryostats Services Agreement for the Veterans Administration (VA) Montana Health Care System (VA HCS).

Contractor shall provide full-service support, corrective maintenance, and annual preventative maintenance for the following medical equipment located at the VA Montana Healthcare System facilities, including Fort Harrison VA Medical Center and Billings VA Clinic. Contractor shall provide all labor, travel, materials, parts, software support (where applicable), diagnostics, and technical expertise necessary to maintain the listed devices in proper operating condition. Services shall be performed in accordance with manufacturer specifications, regulatory requirements, and VA guidelines.

· The Contractor shall provide one (1) on-site preventive maintenance (PM) visit per year, per equipment item covered under this agreement.

· All PMs shall be performed in accordance with the original equipment manufacturer’s (OEM) published guidelines and specifications, including electrical safety standards, and calibration requirements.

· Software revisions shall be completed when made available.

· All equipment, components, parts, patches, and firmware provided under this agreement shall be obtained directly from the OEM or an OEM-authorized distributor. All parts must be new and verifiably authentic.

· All digital deliveries such as firmware, software patches, or updates must be validated using secure methods (e.g., OEM provided checksums or cryptographic signatures).

· Upon completion of each PM, the Contractor shall provide a detailed service report to the Contracting Officer Representative (COR) within 15 calendar days

· The Contractor must respond to all service requests within two (2) business hours by phone or electronic communication.

The estimated Period of Performance 9/1/2026-8/31/2031

Equipment list:

· Alcon Centurian Vision System, SN: 1701880501X (Fort Harrison)

· Alcon Centurian Vision System, SN: 1401586901X (Billings)

· Lumenis Selecta Trio Laser, SN: 10262 (Fort Harrison)

· Leica CM1860 Cryostat, SN: 4250 (Fort Harrison)

· Leica CM1860 Cryostat, SN: 2912 (Fort Harrison)

Places of performance:

Montana VA Health Care System 3687 Veterans Drive Fort Harrison, MT 59636 -1500

Benjamin Charles Steele VA Clinic 1766 Majestic Lane Billings, Montana 59102-6759

Market Research Table Questionnaire NAICS Code:

Company Name:

Address:

UEI (Unique Entity ID) Number:

Contact Name:

Phone No.:

Email:

OEM Authorized Servicer/Distributor for all equipment listed in this RFI: ☐YES ☐NO (required)

Business Size Information - Select all that applies:

· Small Business

· Emerging Small Business

· Small Disadvantaged Business

· Certified under Section 8(a) of the Small Business Act

· HUBZone

· Woman Owned

· Certified Service-Disabled Veteran Owned Small

· Veteran Owned Small Business

· Large Business

FSS/GSA Contract Number:

Effective Date/ Expiration Date:

Questions for Small Businesses ONLY:

Limitations on Subcontracting RFO 52.219-14

1. What percentage of the work would be subcontracted to another company? ________

2. What is the business size of the subcontractor?______

Per RFO 52.219-14 the following conditions must be met:

Services (except construction), it will not pay more than 50 percent of the amount paid by the Government for contract performance to subcontractors that are not similarly situated entities. Any work that a similarly situated entity further subcontracts will count towards the prime contractor's 50 percent subcontract amount that cannot be exceeded. When a contract includes both services and supplies, the 50 percent limitation shall apply only to the service portion of the contract;

Supplies (other than procurement from a nonmanufacturer of such supplies), it will not pay more than 50 percent of the amount paid by the Government for contract performance, excluding the cost of materials, to subcontractors that are not similarly situated entities. Any work that a similarly situated entity further subcontracts will count towards the prime contractor's 50 percent subcontract amount that cannot be exceeded. When a contract includes both supplies and services, the 50 percent limitation shall apply only to the supply portion of the contract;

(End of Sources Sought)

Sources Sought Notice