Update SOW_.docx

**BRAND NAME OR EQUAL TO UMANO OOK SNOW MODELS**

*Brand Name or Equal*

**This requirement is being solicited as a Brand Name or Equal for the Umano Medical’s brand OOK SNOW model bed (bariatric and regular) in accordance with the listed salient characteristics. **

SALIENT CHARACTERISTICS:

· Standard Low‑Height Bed Systems (Qty 15)

· Weight capacity ≥600 lbs.; four DC motors with battery backup

· Must be able to lower to a minimum height of 10 inches from the floor

· Bed design must not include any side rails OR shall be removable upon delivery and installation

· Flat deck; open architecture; central braking system with four‑corner pedals; 5‑inch dual casters

· Integrated nurse and patient controls with lockout capability

· One‑step Trendelenburg; auto‑contour; manual CPR feature

· Backrest design that reduces patient migration, backrest angle indicator

· Integrated scale: three‑level bed‑exit detection; side‑view exit lights

· 120‑V power system; quick‑disconnect power cord; auxiliary outlets and USB ports

· Connectivity capability for nurse call systems (37-pin nurse call connector)

· Patient‑assist bar (head of bed); adjustable bed length (80/84/90 inches)

· Wall‑protection bumpers; bed‑status monitoring (e.g., brake indicators)

· Touch‑screen control interface; imperial units

· Cleanable, durable finishes suitable for long‑term care use

· Bariatric Low‑Height Bed Systems (Qty 2)

· Weight capacity ≥1,060 lbs

· Must be able to lower to a programmable minimum height (low height) of ~11 inches

· Bed design must not include any side rails OR be removable upon delivery and installation

· Integrated scale: three‑level bed‑exit detection; remote alarm connectivity

· Footboard‑mounted nurse controls with lockout; displayed Trendelenburg angle

· Liftable or removable deck covers for cleaning; one‑step Trendelenburg; vascular foot positioning

· Adjustable width range approximately 35–47 inches

· One‑touch clinical positioning (e.g., chair, 30° HOB, flat)

· Nightlights and side‑view exit lighting

· Connectivity for nurse call and room‑light activation

· Quick‑disconnect power cord, auxiliary outlets and pendant port

· Backrest design that reduces patient migration, backrest angle indicator

· Integrated length extension; wall bumpers; backup controls at foot end

· Touch‑screen user interface; imperial units

· Cleanable, durable finishes appropriate for bariatric care

· Accessories and Service Coverage:

· Shall include an extended, 5-year warranty on parts and labor for all bed systems (17 total)

· Seventeen (17) long‑term‑care support surfaces with stretch polyurethane covers and fire barriers

· Eight (8) support‑surface control units

· Ten (10) patient‑assist trapeze units (appropriate for both standard and bariatric beds)

· One (1) alternating‑pressure/low‑air‑loss mattress system with pump (adjustable lengths and widths)

· Seventeen (17) bed‑to‑nurse‑call connectivity cables

· Seventeen (17) removable patient‑control units

· Configuration of head‑siderail removal for 15 beds

· Must provide delivery, installation, and training

STATEMENT OF WORK

Montana VA Health Care System NEW VA Community Living Center (CLC) Activations Specialized Medical Beds

Scope

The Contractor shall provide new equipment along with inside delivery, installation, configuration, functional testing, training, documentation, and five years of parts and labor service coverage. Coordination of equipment placement, installation, and acceptance will be conducted in collaboration with Nursing and Biomedical Engineering at the CLC. The vendor will be required to come onsite to perform all maintenance and service activities covered under the service contract.

• Veteran safety and fall prevention: Integrated bed‑exit detection (three sensitivity levels), exit lighting, and nurse/patient control lockouts.

• Clinical efficiency: Integrated scale, features that reduce patient migration in bed, one‑touch clinical positioning, and connectivity for nurse call integration.

• Bariatric capability: Beds with weight capacities ≥1,060 lbs to support high‑acuity bariatric Veterans.

• Infection control and maintenance: Flat deck design, cleanable/removable deck covers, and open architecture to support cleaning and preventive maintenance.

These features align with current VA patient‑safety and safe‑patient‑handling priorities in long‑term care environments.

Delivery Information/ Location of Work

2300 Wilson St., Miles City, MT 59301

**Vendor shall deliver and install beds at the new location contingent upon the start of the lease of the facility with the Government (approx. December 2026). To be discussed during post-award meeting**

Training Requirements

• Audience: Nursing staff and Biomedical Engineering

• Content: Bed operation, safety features, ergonomic use, bed‑exit settings and alarm routing, battery backup, emergency procedures, cleaning and preventive maintenance **Vendor shall provide onsite, face-to-face training upon delivery and installation of the beds after scheduling a date and time with the VA POC in advance.

• Materials: Quick‑reference guides, user manuals, competency checklists; sign‑in sheets required

Inspection and Acceptance

Acceptance Team: Nursing leadership and Biomedical Engineering Acceptance Criteria:

1. All items delivered match CLINs, quantities, and salient characteristics

2. Functional testing completed, including verification of bed‑exit outputs through connectivity cables

3. Software and control interface verified for correct operation

4. Training completed; documentation provided

5. Warranty and service documentation received

Documentation Required:

Contractor shall provide installation and testing reports and an acceptance checklist.

Warranty (Minimum 5-years)

· The warranty shall be specialized/upgraded to cover all parts and labor for normal wear and tear as well as any damage resulting from unintentional negligence and misuse. The warranty would be a fixed cost (as listed in the final contract) in which additional costs will not be anticipated nor incurred without prior discussion and a fully executed modification prior to provision of services/supplies that would exceed the agreed costs for the line item. The standard manufacturer only warranty shall NOT be acceptable for this requirement.

Contractor Performance Requirements

• The Contractor shall coordinate and manage all products and services including ordering, shipping, delivery, installation, configuration, and scheduling of on‑site education until final Government acceptance.

• The Contractor shall not provide services or items outside the scope of this SOW without written Contracting Officer approval.

(End of Statement of Work)