36C25926Q0530.docx

DEPARTMENT OF VETERANS AFFAIRS

EASTERN COLORADO HEALTH CARE SYSTEM

1700 N. Wheeling St.

Aurora, Colorado 80045

(303) 399-8020

DEPARTMENT OF VETERANS AFFAIRS

EASTERN COLORADO HEALTH CARE SYSTEM

1700 N. Wheeling St.

Aurora, Colorado 80045

(303) 399-8020 Englewood Activation

GENERAL INFORMATION

Network Contracting Office

NCO 19

6162 South Willow Drive, Suite 300 Greenwood Village CO 80111

POINT OF CONTACT*

Contracting Officer Eric Adusei eric.aduserei@va.gov 303-712-5782

PLACE OF PERFORMANCE

Eastern Colorado VA Healthcare System

Englewood Clinic

500 E. Hampden Avenue Ste. 310

Englewood CO

ADDITIONAL INFORMATION

AGENCY’S URL

URL DESCRIPTION

AGENCY CONTACT’S EMAIL ADDRESS

EMAIL DESCRIPTION

DESCRIPTION

Acrylic and Aluminum Artwork and Installation for Eastern Colorado Healthcare System (ECHCS)

(i) This is a combined synopsis/solicitation for commercial products or commercial services prepared in accordance with Revolutionary FAR Overhaul (RFO) Part 12. This announcement constitutes the only solicitation. Offers are being requested and a separate written solicitation will not be issued. The Government reserves the right to make no award from this solicitation.

* The deadline for all questions is 12:00 MT, June 15th, 2026.

All questions must be submitted in writing no later than the question cut-off date marked above. All questions will be answered officially through an amendment to the solicitation.

** Quotes are to be provided to eric.adusei@va.gov no later than 14:00 MT, June 16th, 2026.

Quotes shall not be hand carried. Faxed quotes shall not be accepted. Emailed quotes are the only method of submitted quotes (10MB email limit). The Government reserves the right to make the award solely on initial Quotes received. Offerors bear the burden of ensuring that all portions of the offer (and any authorized amendments) reach the designated office before the deadline specified in the solicitation. This RFQ shall be completed in its entirety, and signed and dated, failure shall not be considered for award.

(ii) This is a Request for Quote (RFQ), and the solicitation number is 36C25926Q0530. The government anticipates awarding a firm-fixed price contract resulting from this solicitation.

(iii) This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2026-01 effective March 13, 2026.

(iv) The North American Industrial Classification System (NAICS) code for this procurement is 337215 Showcase, partition, Shelving, and Locker Manufacturing with a business size standard of 500 Employees. This solicitation is 100% set-aside for service-disabled veteran owned small businesses (SDVOSB).

(v) List of Line Items;

EA

EA

Grand Total ($)

(vi) Description of Requirements for the items/Services to be acquired: The requirement is for Acrylic and Aluminum Artwork and Installation. The Contractor shall reference the attached Statement of Work (SOW), Artwork Placement documents, and the Artwork Schedule for each Artwork fabrication and installation of all required artwork. These attachments provide the salient characteristics, specifications, materials, dimensions, and installation of the artwork.

(vii) Delivery and acceptance are to be F.O.B Destination (RFO 52.247-34) at the VA Eastern Colorado Health Care System (ECHCS), located at:

Department of Veterans Affairs VA Eastern Colorado Healthcare System, Englewood Clinic 500 E. Hampden Avenue Ste. 310. Englewood, Colorado 80113.

(viii) 52.212-1, Instructions to Offerors-Commercial Items applies to this acquisition

(a) Any award made as a result of this solicitation will be made on an All or Nothing Basis.

(b) State if quoted items are available and priced through offerors existing Government-wide Acquisition Contract (GWAC), GSA Multiple Award Schedule (MAS) contract, or VA-wide Acquisition Contract.

(c) If the acquisition is set-aside for SDVOSBs/VOSBs, their socioeconomic status must be verified and visible in the SBA Small Business Certification (SBS): https://search.certifications.sba.gov/ at the time of quote submission AND award, or will be considered non-responsive, and will NOT be considered for award.

(d) Offerors are warned against contacting any VA personnel other than the Contracting Officer and Contract Specialist prior to placement of any award made resulting from this RFQ. If such contact occurs and found to be prejudicial to competing contactors, the offeror making such contact may be excluded from award considerations.

(e) All proprietary information shall be clearly and properly marked. If the Offeror submits annexes, documentation, attachments or the like, not specifically required by this solicitation, such will count against the Offeror’s page limitations unless otherwise indicated in the specific volume instructions below.

(f) All information shall be confined to the appropriate file. The offeror shall confine submissions to essential matters, sufficient to define the quote and provide an adequate basis for evaluation. Offerors are responsible for including sufficient details, in a concise manner, to permit a complete and accurate evaluation of each quote.

(g) ADDENDUM to RFO 52.212-1 INSTRUCTIONS TO OFFERORS—COMMERCIAL

Submission of quote shall include the following volumes: (I) Technical capability or quality offered to meet the Government requirement; (II) Pricing with separate line for labor and installation; (III) Completion of VAAR 852.219-75 VA Notice of Limitations on Subcontracting - Certificate of Compliance for Services and Construction and RFO 52.225-2 Buy American Certificate.

Volume I - Technical capability or quality to meet the Government requirement.

The offeror shall submit their quote demonstrating how it meets the requirements of the Statement of Work (SOW) and solicitation. The technical capabilities will include any finish samples, the product literature, a complete manufacturer’s product specifications, a self-certifying statement confirming ability to meet project deadlines and warranty.

Volume II – Pricing with separate line for labor and installation The offeror shall complete the pricing schedule provided in Section (v) above: Price/Cost Schedule

Volume III – Completion of VAAR 852.219-75 VA Notice of Limitations on Subcontracting - Certificate of Compliance for Services and Construction and RFO 52.225-2 Buy American Certificate.

The offeror shall complete the provision VAAR 852-219-75 VA Notice of Limitations on Subcontracting - Certificate of Compliance for Services and Construction. Offeror must list any/all subcontractors (and their size standard IAW NAICS 811210) if they will be utilized for this requirement AND what they will be performing. How is your firm going to comply with Limitations on Subcontracting requirements? If no subcontractors will be used, please state “No Subcontractors will be used for this requirement” in the response.

Offerors shall submit a completed Buy American Certificate in accordance with the requirements of FAR 52.225‑2, Buy American Certificate. The certificate must clearly identify whether each end product offered is a domestic end product or a foreign end product as defined by the clause. Failure to provide a properly completed certificate may render the quote ineligible for award.

(End of Addendum to 52.212-1)

(ix) 52.212-2, Evaluation--Commercial Items applies to this acquisition.

ADDENDUM to RFO 52.212-2 EVALUATION—COMMERCIAL ITEMS:

(a) The Government will award a contract resulting from this solicitation to the offeror responsible whose offer conforming to the solicitation will be most advantageous to the Government considering price and other factors.

(b) The following factors shall be used to evaluate quotations:

Factor I. Technical capability or quality offered to meet the Government requirement Factor II. Price

(c) Evaluation Approach. The Government will award a contract resulting from this solicitation to the responsible Offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The Government will use comparative analysis. The following factors will be used to evaluate offers:

Factor I. Technical capability or quality offered to meet the Government requirement: The quotation will be evaluated to the extent to which it can meet and/or exceed the Government’s requirements as outlined in the solicitation and based on the information requested in the instructions to quoters section of the solicitation.

Factor II. Price: The Government will evaluate the price by adding the total of all line-item prices, including all options. The Government may use various price analysis techniques and procedures to make a price reasonableness determination. Offers that do not meet or exceed the technical capability or quality of the service offered to meet the Government requirement, as stated in Factor 1 shall not be selected regardless of price.

If offeror does not provide all volumes as outlined in RFO 52.212-1 Instructions, the offer may be considered non-responsive.

(End of Addendum to 52.212-2)

(x) 52.212-4, Contract Terms and Conditions--Commercial Items – applies to this acquisition Any inconsistencies in this solicitation or contract shall be resolved by giving precedence IAW 52.212-4(r). By submitting a quote, the offeror understands that quotes will not be referenced in 1449 and clauses incorporated in the solicitation will dictate the contract. All offerors shall comply with all applicable Federal, State and local laws, executive orders, rules and regulations applicable to its performance under the contract IAW RFO 52.212-4(q). The Government reserves the right to deny requests for clause changes that are not included in this solicitation should the request be inconsistent with the RFO or VAAR.

(xi) The following RFO clauses are incorporated by reference:

(xii) Additional contract requirements or terms and conditions:

52.222-90 ADDRESSING DEI DISCRIMINATION BY FEDERAL CONTRACTORS (APR 2026)

(a) Definitions. As used in this clause—

Program participation means membership or participation in, or access or admission to: training, mentoring, or leadership development programs; educational opportunities; clubs; associations; or similar opportunities that are sponsored or established by the contractor or subcontractor.

Racially discriminatory diversity, equity, and inclusion (DEI) activities means disparate treatment based on race or ethnicity in the recruitment, employment (e.g., hiring, promotions), contracting (e.g., vendor agreements), program participation, or allocation or deployment of an entity's resources.

(b) In connection with the performance of work under this contract, the Contractor agrees as follows:

(1) The Contractor will not engage in any racially discriminatory DEI activities;

(2) The Contractor will furnish all information and reports, including providing access to books, records, and accounts, as required by the Contracting Officer, for purposes of ascertaining compliance with this clause;

(3) In the event of the Contractor's or a subcontractor's noncompliance with this clause, this contract may be canceled, terminated, or suspended in whole or in part, and the Contractor or subcontractor may be declared ineligible for further Government contracts;

(4) The Contractor will report any subcontractor's known or reasonably knowable conduct that may violate this clause to the Contracting Officer and take any appropriate remedial actions directed by the Contracting Officer; and

(5) The Contractor will inform the Contracting Officer if a subcontractor sues the Contractor and the suit puts at issue, in any way, the validity of this clause.

(6) The Contractor recognizes that compliance with the requirements of this clause are material to the Government's payment decisions for purposes of 31 U.S.C. 3729(b)(4).

(c) The Contractor must include the substance of this clause, including this paragraph (c), in subcontracts at any tier, including those for commercial products and commercial services, except those where the place of delivery or performance is outside the United States.

852.252-70, Provisions and Clauses Applicable to VA Acquisition of Commercial Items:

VAAR Clauses are incorporated by reference as follows:

RFO 52.252-1 Solicitation Provisions Incorporated by Reference The following provisions or clauses incorporated by reference in this solicitation must be completed by the offeror or prospective contractor and submitted with the quotation or offer. Copies of these provisions or clauses are available on the Internet at the web sites provided in the provision at RFO 52.252-1, Solicitation Provisions Incorporated by Reference. Copies may also be obtained from the contracting officer.

https://www.acquisition.gov/far-overhaul https://www.acquisition.gov/vaar The following RFO provisions are to be incorporated by reference:

(xiii) The Defense Priorities and Allocations System (DPAS) does not apply.

(xiv) Date and Time offers are due to eric.adusei@va.gov by 14:00 MT, June 16th, 2026.

(xv) Name and email of the individual to contact for information regarding the solicitation:

Eric Adusei Eric.adusei@va.gov

Combined Synopsis/Solicitation Notice Combined Synopsis/Solicitation Notice

Combined Synopsis/Solicitation Notice

Project: Activation of Englewood Clinic Location: 500 E. Hampden Avenue Ste. 310 Englewood, Colorado 80113 April 20, 2026

STATEMENT OF WORK

1. GENERAL SCOPE:

1.1. The Veterans Affairs Eastern Colorado Healthcare System (VA ECHCS) has a requirement for Acrylic and Aluminum Artwork and Installation for the Englewood Clinic that meets VHA specifications and high-quality threshold while integrating excellent environmental stewardship. This requirement includes Artwork and installation services. The Interior Designer is Burton, Rhonda T.

The contractor shall provide all labor, materials, equipment, transportation, and supervision necessary to satisfy the needs of each ordering activity.

2. PERFORMANCE REQUIREMENTS:

2.1. The contractor shall provide and be responsible for technical assistance, development, and generation for final specifications.

2.2. Artwork delivery and installation are to be scheduled and confirmed by VA POC.

2.2.1.1. Duty hours at this site will be 7:00am-230 pm. The Government recognized US holidays are: New Year’s Day, Martin Luther King, Jr. Day, Presidents Day, Memorial Day, Juneteenth, National Independence Day, Independence Day, Labor Day, Columbus Day, Veterans Day, Thanksgiving Day and Christmas Day. If the holiday falls on Sunday, it is observed on Monday.

2.3. Contractor may or may not be required to complete services outside of normal duty hours per the SOW.

2.4. The Contractor shall be made aware of and must comply with local security policies and procedures. The Contractor will comply to these standards during all site visits on Governmental property. Contractor shall contact the VA POC at least 14 days prior to work start date to ensure compliance with any local security policies.

2.5. The Contractor shall ensure policies and procedures are established that protect the safety and welfare of customers, employees, and the community to minimize or eliminate safety or environmental risks.

2.6. Contractor must have a project manager/lead installer based on project size.

2.6.1.1. Project manager/lead installer must have a minimum of 2 years of experience.

2.6.1.2. Performing installation services in healthcare facilities.

2.7. The Contractor is responsible for ensuring that its firm and staff maintain any generally required professional certification, accreditation, license, insurance, bond, and proficiency relative to their area of expertise. The Contractor shall retain documentation of such records. The Government will not pay expenses to meet this requirement.

2.8. The Contractor is responsible for ensuring staff are trained and certified for planning and installing product to maintain the integrity of the manufacturer’s warranty.

2.9. Contractor shall:

2.9.1. Coordinate and provide management of all products and services to manage, design, order, ship, deliver, and install new furniture from the manufacturer until final acceptance by VA Interior Design.

2.9.2. Include only products specified within the specification.

2.9.3. Provide maintenance manuals for all products specified.

3. KICKOFF MEETING:

3.1. The prime contractor shall participate in a kickoff meeting within ten (10) days of award issuance. Time and date will be determined by VA Point of Contact.

4. PRODUCT:

4.1. All Acrylic and Aluminum Artwork finished surfaces shall be free of scratches, mars, dents, or blemishes, and withstand staining, and exhibit to flaking, cracking, or loss or adhesion. Furnishings shall have smooth finishes with no hazardous projections, sharp corners, or detail, which can be hazardous and cause personal injury or damage to clothing. See RFQ for required products and Aluminum components shall be corrosion‑resistant, smooth‑finished, and suitable for interior installation.

4.2. Reference Artwork Schedule for each Artwork Fabrication (Acrylic and Aluminum).

4.3. Reference Artwork Placement Document for Requested Placement of Artwork.

5. SALIENT CHARACTERISTICS;

5.1. Material Requirements: Artwork shall be fabricated using high‑quality acrylic and aluminum materials as specified. Acrylic panels shall be optical‑grade, non‑yellowing, and resistant to scratching and warping

5.2. Dimensions and Format: Dimensions shall match the sizes indicated in the Artwork Placement Document and Artwork Schedule. Thickness of acrylic and aluminum shall meet or exceed the minimum structural requirements necessary to support safe and stable installation.

5.3. Print and Image Quality: Artwork shall be produced at high resolution with accurate color reproduction. Printing on acrylic shall be UV‑stable and fade‑resistant and graphics shall be free from pixelation, distortion, or image defects.

5.4. Finish and Edge Treatment: Acrylic edges shall be polished or machine‑finished to ensure smoothness and a professional appearance and Aluminum surfaces shall have a consistent finish (e.g., brushed, matte, or powder‑coated) as specified

6. SERVICES:

6.1. The contractor shall be responsible for providing all sample materials for awarded product (2-Day Delivery) as requested by VA Interior Designer.

6.2. The product must not be placed into production without clearance from the VA POC.

6.3. The contractor shall track manufacturing schedule and notify VA POC and Interior Designer with updates of estimated completion date by email.

6.4. The contractor shall attend a post-installation meeting to assess, address, and document any punch-list items and shall submit to the VA Interior Designer a remediation plan within 5 business days.

6.5. Contractor shall provide 30 Days Free Storage once the complete bill of materials has been received at a conditioned facility that meets all building requirements including but not limited to the sprinkler, security, safety, temperature and environmental controls – as not to void furniture warranties.

6.6. The Government maintains the option to modify the normal work week, days and hours, as necessary for the accomplishment of VHA mission.

7. FURNITURE, DESIGN, AND SUPPORT SERVICES:

7.1. CONTRACT REQUIEMENTS:

7.1.1. Contractor shall place all orders, schedule deliveries and coordinate trucks with the manufacturer for manufacturing and delivery according to VA project schedule.

7.1.2. Contractors shall be responsible for all field measurements whether in existing spaces or new construction. Contractors shall not rely on AutoCAD drawings for final measurements. Schedule onsite verification with the POC. Artwork locations indicated on the floor plan may change upon receipt of artwork due to in field conflicts. Mounting locations for installation to be determined by VA Interior Designer onsite if necessary.

8. PROTECTION OF PROPERTY:

8.1. Contractor shall protect all items from damage during delivery and installation. The Contractor shall take precaution against damage to the building(s), grounds, and furnishings.

8.2. Contractor shall be responsible for providing adequate floor and wall protection to minimize damage to the facility during delivery/installation of all items. It is recommended that all material handling equipment have rubber wheels to minimize potential damage to floors.

8.3. The Contractor shall perform an inspection of the building(s) and grounds with the On-Site Point of Contact prior to commencing work. The Contractor shall be responsible for repairing or replacing any items that require simple repair, components, building(s), or grounds damaged due to negligence and/or actions taken by the Contractor or its employees. The source of all repairs beyond simple surface cleaning is the facility construction contractor (or appropriate subcontractor), so that building warranty is maintained. Concurrence from the VA Facilities Management POC and On-Site Point of Contact is required before the Contractor may perform any significant repair work. In all cases, repairs shall utilize materials of the same quality, size, texture, grade, and color to match adjacent existing work.

8.4. The Contractor shall be responsible for securing all items, and its own work tools and equipment during delivery/installation.

8.5. No ladders, tools or vacuum cleaners will be loaned out, come prepared.

9. DELIVERY:

9.1. Delivery/Installation Timeframe: Reference Award POP. Do not schedule until date is confirmed by VA POC.

9.2. Delivery Location: Contractor shall deliver all furniture direct to the Englewood Clinic 500 E. Hampden Ave. Ste. 310 Englewood, Co. 80113

9.3. There is no loading dock present. Delivery Truck must have an operable lift gate or other means to safely offload products. Receiving area is designed for trucks 26’ in length or smaller. Drawing of location has been submitted in this package. Building must have 72 hours of advance notice for incoming product so you must schedule in advance.

9.4. Elevator: Access to the construction area is strictly limited to use of the east elevator and includes, but is not limited to, delivery and removal of materials and equipment. Floors, walls and doors must be appropriately protected. Any damage to building will be your cost to pay.

9.5. Delivery Markings: Contractor shall deliver items in manufacturer's original sealed containers with manufacture’s name marked thereon. Deliveries shall be marked with the PO and contract number.

9.6. Delivery and Installation will be coordinated through the VA Interior Designer.

9.7. All deliveries will be received in the east drop off area or other location as previously designated unless otherwise specified. Delivery vehicles will not be allowed to remain in the area after unloading.

9.8. In the event there is a delay the contractor must notify the assigned VA POC and VA Interior Designer immediately in writing, via email.

9.9. Contractor shall provide the VA Interior Designer and POC with scheduled date and time that the delivery truck will arrive at least 72 hours minimum in advance.

9.10. Contractor must ensure that the driver of the delivery vehicle has copies of the Bill of Materials/delivery orders and shall not attempt to deliver any items before the scheduled delivery date.

9.11. Parking in the alleyway, garage, and drop-off area is not provided. Contractors must arrange for their own parking accommodation. Onsite parking is paid parking only or street parking.

1. RECEIVE AND UNLOAD:

1.1. If the Contractor is unable to complete the assembly and placement of all unloaded items before the end of the workday, the Contractor will be responsible for moving these items to a secure location, until the next available workday. The Contractor will be responsible for moving the items from the overnight storage site to its designated position in the building.

1.2. The Contractor shall verify and inspect all items. Any and all deficiencies (damage/overage/shortage) shall be brought to the attention of the assigned VA POC and Interior Designer in writing, preferably via email, immediately upon identification.

1.3. Contractor shall repair or coordinate with the POC for replacement of damaged, defective, or missing items.

2. Installation Services

2.1. Contractor to provide installation per the Statement of Work. The Contractor shall provide installation services in accordance with the Statement of Work (SOW) for the placement and mounting of all specified artwork. Installation shall follow the locations, methods, materials, and requirements detailed in the SOW and art placement document. The Contractor is responsible for ensuring that all artwork is installed securely, level, and in compliance with safety and facility standards. All installations require the POC’s approval of a plan provided by the Contractor.

2.2. The Contractor shall provide, operate, manage, and maintain a trained, uniformed Installation Service crew.

2.3. The Contractor shall ensure that crew members have the technical capability to assemble all types of furniture before performing such tasks.

2.4. The Contractor’s personnel shall have the ability to: meet and deal with the general public; ability to read, understand and apply printed rules, detailed orders, instructions and furniture drawing layouts. The contractor’s personnel shall also have familiarity with a variety of commercial furniture product disassembly and assembly parts and components; and be able to physically perform the functions required in the performance of their assigned duties.

3. ASSEMBLY AND FINAL ACCEPTANCE:

3.1. Contractor shall be responsible for all safety and security guidelines within the area in which work is being performed, to include securing any contractor- owned tools or equipment, and any on-site storage being utilized.

3.2. The contractor shall install all items in accordance with each requirement statement and basic component floorplan, panel plan and electrical plan, designed and provided by the contractor for the contract award. Contractor is responsible for identifying additional hardware and tools required to complete assembly and installation.

3.3. Contractor shall uncrate all items received and perform all required assembly in accordance with the manufacturers’ instructions. Contractor is responsible for identifying additional hardware and tools required to complete assembly and installation.

3.4. Contractor shall prevent its personnel from entering any area other than the designated work area.

3.5. The Contractor shall maintain a means of egress within all designated work areas to comply with fire codes.

3.6. Contractor shall inspect to ensure that the furniture is free of surface dirt, clean and polished, free of defects, and that the installation is complete and ready for use.

3.7. The Contractor shall do a final walkthrough with POC and provide a punch list before releasing crew for the day.

4. JOB SITE CLEANLINESS/EXPECTATIONS:

4.1. Contractor will be responsible for the removal and disposal of all trash/debris connected with uncrating and assembling all items installed under this contract.

4.2. Proper floor, wall, door frame and other protections are expected to be provided and maintained for entrances to construction areas, and common areas located between the designated elevator and construction areas. If applicable, construction paths across common areas and/or lobbies must be kept clean at all times and such cleaning will be the responsibility of construction contractor. Proper dust control measures must be used and maintained at all times.

4.3. Final Acceptance by the Government will not occur until all installed items have been wiped cleaned and debris/dust connected with installation is removed from the VA site.

4.4. Recyclable cardboard products shall be disposed of in accordance with applicable statutes, in respective containers. The contractor is responsible for providing trash containers at an offsite facility.

4.5. Personal trash (food wrappers, drink containers, etc.,) shall be removed from the site daily by the Contractor.

4.6. Smoking is not allowed at any location on the property including the building, parking garage, alleyway or within twenty-five (25) feet of any entrance or exit to the building.

4.7. No equipment or materials are to be stored outside the confines of the specific construction area.

4.8. All construction debris shall be removed on a timely basis and shall not be allowed to produce a fire hazard. If contractor fails to keep the premises clean, the building property management reserves the right to remove the debris at the contractor’s expense.

4.9. NO radios, television sets, or audible music will be allowed on the site.

5. WARRANTY ITEMS:

5.1.1. The contractor shall provide all manufacturer(s) warranties on all parts and labor at time of delivery.

5.1.2. The warranties shall include all travel and shipping costs associated with any warranty repair.

See attached document: Art Placement Key- Acrylic Aluminum.

See attached document: Artwork Schedule Acrylic Aluminum.

See attached document: 52.225-2 BUY AMERICAN CERTIFICATE.

See attached document: 852.219-76 VA NOTICE OF LIMITATIONS ON SUBCONTRACTING-CERTIFICATE OF COMPLIANCE FOR SUPPLIES AND PRODUCTS DEVIATION.

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