36C25926Q0498_1.docx

Combined Synopsis/Solicitation Notice Combined Synopsis/Solicitation Notice

GENERAL INFORMATION

Network Contracting Office

NCO 19

6162 South Willow Drive, Suite 300 Greenwood Village CO 80111

POINT OF CONTACT*

Contracting Officer Kenneth Finchum(CO) kenneth.finchum@va.gov 303-712-5746

PLACE OF PERFORMANCE

500 Foothill Blvd

Nursing Service

Salt Lake City, UT 84148

POSTAL CODE

COUNTRY

ADDITIONAL INFORMATION

AGENCY’S URL

URL DESCRIPTION

AGENCY CONTACT’S EMAIL ADDRESS

EMAIL DESCRIPTION

DESCRIPTION

(660) Salt Lake City Patient Fridge Freezers Request for Quote (RFQ) #: 36C25926Q0498

(660) Salt Lake City Patient Fridge Freezers

(i) This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued. The Government reserves the right to make no award from this solicitation.

* The deadline for all questions is 08:00am MST, June 8, 2026.

All questions must be submitted in writing no later than the question cut-off date marked above. All questions will be answered officially through an amendment to the solicitation.

** Quotes are to be provided to kenneth.finchum@va.gov no later than 12:00PM MST, June 11, 2026.

Quotes shall not be hand carried. Faxed quotes shall not be accepted. Emailed quotes are the only method of submitted quotes (4MB email limit). The Government reserves the right to make award solely on initial Quotes received. Offerors bear the burden of ensuring that all portions of the offer (and any authorized amendments) reach the designated office before the deadline specified in the solicitation. This RFQ shall be completed in its entirety, and signed and dated, failure shall not be considered for award.

(ii) This is a Request for Quote (RFQ) and the solicitation number is 36C25926Q0498. The government anticipates awarding a firm-fixed price contract resulting from this solicitation.

(iii) This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2022-01 effective November 4, 2021.

(iv) The North American Industrial Classification System (NAICS) code for this procurement is 333415 with a small business size standard of 1250 Employees. This solicitation is 100% set aside for (SDVOSB).

(v) List of Line Items.

Salt Lake City VA Medical Center Salt Lake City, UT 84148 statment of work and GENERAL Specifications FOR VHA SLC Patient ward refrigerators

1. Background Nutrition and Food Services (NFS) provides bulk nourishments for distribution by nursing staff to Veterans admitted into the hospital. The current refrigerators on the wards and units are residential grade refrigerator/freezer combinations that do not consistently maintain temperatures as monitored by TempTrak®. Due to the risk of loss of quality and safety of the foods items provided by NFS, NFS has resorted to only providing shelf-stable items (i.e., juice, pudding, etc.). This does not account for Veteran food items that may be placed in the fridge. It is ideal for each of the nine units to have a commercial grade refrigerator/freezer.

2. Project Scope The VA Salt Lake City Healthcare system, Nursing service is requesting nine commercial grade two section refrigerator/freezer units for each inpatient ward/unit to support higher quality temperature control. It is ideal for each unit to be identical.

3. Performance Requirements The dual temperature fridge/freezer unit will be stainless steel inside and out, with epoxy coated shelves (or other washable surface) that are adjustable.

Door must be able to be right hinged or left hinged to accommodate the spaces and needs of the various patient care wards. Three units need a left-hinged door (2E, IPU-C, SARRTP-A) and six units need a right-hinged door (Tele, 3W, 2W, ICU, IPU-D, SARRTP-C).

The dual temperature freezer and refrigerator have separate refrigeration systems/condensers There must be digital temperature display and controls.

The space for each unit should not be larger than 28” wide, 80” height and 35” deep (30”(w), 80”(h), 35”(d). Approximately 10 ft3 refrigerator and 10 ft3 freezer.

Each unit should have 4 casters, with 2 locking front casters

4. Specifications:

110 V electrical capacity LED interior lighting Large evaporator and coil for shorter recovery time with ability to hold temp of 33 °F to 38 °F (refrigerator) and 0-10°F (freezer).

Evaporator coils are epoxy coated to help fight corrosion R290 Refrigerant or other environmentally friendly refrigerant Warranty of at least 5 years on entire machine (Labor, Parts, and condenser).

5. Delivery location:

Salt Lake City VAMC 500 Foothill Blvd

Nursing Service

Delivery and acceptance are to be F.O.B Destination (FAR 52.247-34) at ,500 Foothill Blvd

Nursing Service

(vi) 52.212-1, Instructions to Offerors-Commercial Items applies to this acquisition

ADDENDUM to FAR 52.212-1 INSTRUCTIONS TO OFFERORS—COMMERCIAL

(a) Gray market items are Original Equipment Manufacturers (OEM) goods sold through unauthorized channels in direct competition with authorized distributors. This procurement is for new OEM medical supplies, medical equipment and/or services contracts for maintenance of medical equipment (i.e. replacement parts) for VA Medical Centers. No remanufacturers or gray market items will be acceptable.

(b) Offeror shall be an OEM, authorized dealer, authorized distributor or authorized reseller for the proposed medical supplies, medical equipment and/or services contracts for maintenance of medical equipment (i.e. replacement parts), verified by an authorization letter or other documents from the OEM, such that the OEM’s warranty and service are provided and maintained by the OEM. All software licensing, warranty and services associated with the medical supplies, medical equipment and/or services contracts for maintenance of medical equipment shall be in accordance with the OEM terms and conditions.

(c) The delivery of gray market items to the VA in the fulfillment of an order/award constitutes a breach of contract. Accordingly, the VA reserves the right to enforce any of its contractual remedies. This includes termination of the contract or, solely at the VA’s election, allowing the Vendor to replace, at no cost to the Government, any remanufactured or gray market item(s) delivered to a VA medical facility upon discovery of such items.

(d) Offerors providing an “or equal” product(s) must adhere to the terms in FAR 52.211-6. If an item in this solicitation is identified as “brand name or equal,” the purchase description reflects the characteristics and level of quality that will satisfy the Government’s needs. The salient physical, functional, or performance characteristics that “equal” products must meet or exceed are specified in the solicitation. To be considered for award, offers of “equal” products, including “equal” products of the brand name manufacturer, must—

i. Meet the salient physical, functional, or performance characteristics specified in this solicitation.

ii. Clearly identify the item by-

1. Brand name, if any and

2. Make or model number,

iii. Include descriptive literature such as illustrations, drawings, or a clear reference to previously furnished descriptive data or information available to the Contracting Officer; and

iv. Clearly describe any modification the offeror plans to make in a product to make it conform to the solicitation requirements. Mark any descriptive material to clearly show the modification.

The contracting officer will evaluate “equal” products on the basis of information furnished by the offeror or identified in the offer and reasonably available to the contracting officer. The Contracting Officer is not responsible for locating or obtaining any information not identified in the offer. Unless the offeror clearly indicates in its offer that the product being offered is an “equal” product, the offeror shall provide the brand name product referenced in the solicitation

(e) Any award made as a result of this solicitation will be made on an All or Nothing Basis.

(f) State if quoted items are available and priced through offerors existing Government-wide Acquisition Contract (GWAC), GSA Multiple Award Schedule (MAS) contract, or VA-wide Acquisition Contract.

(g) If the acquisition is set-aside for SDVOSBs/VOSBs, their socioeconomic status must be VIP verified and visible in the VA Vendor Information Pages (VIP): https://www.vip.vetbiz.gov/ at the time of quote submission AND award, or will be considered non-responsive, and will NOT be considered for award.

(h) Offerors are warned against contacting any VA personnel other than the Contracting Officer and Contract Specialist prior to placement of any award made resulting from this RFQ. If such contact occurs and found to be prejudicial to competing contactors, the offeror making such contact may be excluded from award considerations.

(i) All proprietary information shall be clearly and properly marked. If the Offeror submits annexes, documentation, attachments or the like, not specifically required by this solicitation, such will count against the Offeror’s page limitations unless otherwise indicated in the specific volume instructions below.

(j) All information shall be confined to the appropriate file. The offeror shall confine submissions to essential matters, sufficient to define the quote and provide an adequate basis for evaluation. Offerors are responsible for including sufficient details, in a concise manner, to permit a complete and accurate evaluation of each quote.

(k) Submission of quote shall include the following volumes: (I) Technical capability or quality of the item offered to meet the Government requirement; and (II) Price

Volume I - Technical capability or quality of the item offered to meet the Government requirement The offeror shall submit specifications, cut sheets, or brochures confirming the “equal” products, including “equal” products of the brand name manufacturer submitted, meets or exceeds the salient physical, functional, or performance characteristic specified in this solicitation. The product(s) quoted must be identified by brand name, if any, and make or model number.

Volume II - Completion of “Attachment - VAAR 852.219-76 VA NOTICE OF LIMITATIONS ON SUBCONTRACTING—CERTIFICATE OF COMPLIANCE FOR SUPPLIES AND PRODUCTS (JAN 2023) (DEVIATION)” The offeror shall complete the “Attachment - VAAR 852.219-76 VA NOTICE OF LIMITATIONS ON SUBCONTRACTING—CERTIFICATE OF COMPLIANCE FOR SUPPLIES AND PRODUCTS (JAN 2023) (DEVIATION)” and submit as part of the quote

Volume III – Price

Price - The offeror shall complete the pricing schedule provided in Section (v) above: Price/Cost Schedule.

(End of Addendum to 52.212-1)

(vii) 52.212-2, Evaluation--Commercial Items applies to this acquisition

ADDENDUM to FAR 52.212-2 EVALUATION—COMMERCIAL ITEMS:

(a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government considering price and other factors.

(b) The following factors shall be used to evaluate quotations:

Factor 1. Technical capability or quality of the item offered to meet the Government requirement Factor 2. Completion of “Attachment - VAAR 852.219-76 VA NOTICE OF LIMITATIONS ON SUBCONTRACTING—CERTIFICATE OF COMPLIANCE FOR SUPPLIES AND PRODUCTS (JAN 2023) (DEVIATION)” Factor 3. Price

(c) Evaluation Approach. The Government will evaluate quotations using the comparative evaluation process outlined in FAR 13.106-2(b)(3), where quotations will be compared to one another to determine which provides the best benefit to the Government. The Government reserves the right to consider a quotation other than the lowest price that provides additional benefit(s). Quotations may exceed minimum requirements of the solicitation. The Government reserves the right to select a quotation that provides benefit to the Government that exceeds the minimum requirements of the solicitation, but is not required to do so. Each response must meet the minimum requirements of the solicitation. The Government is not requesting or accepting alternate quotations. The evaluation will consider the following:

Factor 1. Technical capability or quality of the item offered to meet the Government requirement: The quotation will be evaluated to the extent to which it can meet and/or exceed the Government’s requirements as outlined in the solicitation and based on the information requested in the instructions to quoters section of the solicitation.

Factor 2. Completion of “Attachment - VAAR 852.219-76 VA NOTICE OF LIMITATIONS ON SUBCONTRACTING—CERTIFICATE OF COMPLIANCE FOR SUPPLIES AND PRODUCTS (JAN 2023) (DEVIATION)”: The Government will evaluate the responses an offeror makes to Attachment - VAAR Clause 852.219-78 VA Notice of Limitations on Subcontracting-Certificate of Compliance for Supplies and Products (DEVIATION)” for completeness. If an offeror fails to complete Attachment - VAAR 852.219-76 VA NOTICE OF LIMITATIONS ON SUBCONTRACTING—CERTIFICATE OF COMPLIANCE FOR SUPPLIES AND PRODUCTS (JAN 2023) (DEVIATION) ” their quote will be determined ineligible for award.

Factor 3. Price: The Government will evaluate the price by adding the total of all line item prices, including all options. The Government may use various price analysis techniques and procedures to make a price reasonableness determination. Offers that do not meet or exceed the technical capability or quality of the item offered to the Government requirement, as stated in Factor 1, shall not be selected regardless of price.

(End of Addendum to 52.212-2)

(viii) 52.212-3, Offeror Representations and Certifications – Commercial Items, applies to this acquisition. Offerors must complete annual representations and certifications electronically via the System for Award Management (SAM) website located at https://www.sam.gov/portal in accordance with FAR 52.212-3, “Offerors Representations and Certifications–Commercial Items.” If paragraph (j) of the provision is applicable, a written submission is required. Offerors must be registered in SAM at time of offer submission.

(ix) 52.212-4, Contract Terms and Conditions--Commercial Items – applies to this acquisition

(x) 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders--Commercial Items (JUL 2020) applies to this acquisition

FAR 52.212-5 applies to this acquisition with the following FAR clauses incorporated by reference.

(xi) Additional contract requirements or terms and conditions:

852.212-70, Provisions and Clauses Applicable to VA Acquisition of Commercial Items (Apr 2020)

852.252-70, Solicitation Provisions or Clauses Incorporated by Reference (Jan 2008) The following provisions or clauses incorporated by reference in this solicitation must be completed by the offeror or prospective contractor and submitted with the quotation or offer. Copies of these provisions or clauses are available on the Internet at the web sites provided in the provision at FAR 52.252-1, Solicitation Provisions Incorporated by Reference, or the clause at FAR 52.252-2, Clauses Incorporated by Reference. Copies may also be obtained from the contracting officer.

http://www.acquisition.gov/far/index.html https://www.acquisition.gov/vaar

The following FAR provisions are to be incorporated by reference:

The following VAAR provisions are to be incorporated by reference:

None

The following FAR clauses are incorporated by reference:

The following VAAR clauses are to be incorporated by reference:

(xii) The Defense Priorities and Allocations System (DPAS) does not apply.

(xiii) Date and Time offers are due to Kenneth Finchum by 12:00PM MST, June 11, 2026.

(xiv) Name and email of the individual to contact for information regarding the solicitation:

Kenneth Finchum kenneth.finchum@va.gov

Salient Characteristics

Nine (9) dual temperature fridge/freezer unit(s) with separate condensers Large evaporator and coil for shorter recovery time. Ability to hold fridge temp of 33 °F to 38 °F and freezer temp of 0-10°F.

Stainless steel inside and out.

Epoxy coated shelves (or other washable surface) Door must be right hinged (3 units) or left hinged (6 units) Digital temperature display and controls 4 casters with 2 locking font casters 110V electrical capacity LED interior lighting R290 refrigerant or other environmentally friendly refrigerant Warranty of at least 5 years on entire machine (parts, labor, condenser)

Salt Lake City VA Medical Center statment of work and GENERAL Specifications FOR VHA SLC Patient ward refrigerators

6. Background Nutrition and Food Services (NFS) provides bulk nourishments for distribution by nursing staff to Veterans admitted into the hospital. The current refrigerators on the wards and units are residential grade refrigerator/freezer combinations that do not consistently maintain temperatures as monitored by TempTrak®. Due to the risk of loss of quality and safety of the foods items provided by NFS, NFS has resorted to only providing shelf-stable items (i.e., juice, pudding, etc.). This does not account for Veteran food items that may be placed in the fridge. It is ideal for each of the nine units to have a commercial grade refrigerator/freezer.

7. Project Scope The VA Salt Lake City Healthcare system, Nursing service is requesting nine commercial grade two section refrigerator/freezer units for each inpatient ward/unit to support higher quality temperature control. It is ideal for each unit to be identical.

8. Performance Requirements The dual temperature fridge/freezer unit will be stainless steel inside and out, with epoxy coated shelves (or other washable surface) that are adjustable.

Door must be able to be right hinged or left hinged to accommodate the spaces and needs of the various patient care wards. Three units need a left-hinged door (2E, IPU-C, SARRTP-A) and six units need a right-hinged door (Tele, 3W, 2W, ICU, IPU-D, SARRTP-C).

The dual temperature freezer and refrigerator have separate refrigeration systems/condensers There must be digital temperature display and controls.

The space for each unit should not be larger than 28” wide, 80” height and 35” deep (30”(w), 80”(h), 35”(d). Approximately 10 ft3 refrigerator and 10 ft3 freezer.

Each unit should have 4 casters, with 2 locking front casters

9. Specifications:

110 V electrical capacity LED interior lighting Large evaporator and coil for shorter recovery time with ability to hold temp of 33 °F to 38 °F (refrigerator) and 0-10°F (freezer).

Evaporator coils are epoxy coated to help fight corrosion R290 Refrigerant or other environmentally friendly refrigerant Warranty of at least 5 years on entire machine (Labor, Parts, and condenser).

10. Delivery location:

Salt Lake City VAMC 500 Foothill Blvd Salt Lake City, UT 84148 Nursing Service

Combined Synopsis/Solicitation Notice