36C25926Q0484.docx

Sources Sought Notice Sources Sought Notice

GENERAL INFORMATION

SET-ASIDE

Network Contracting Office

NCO 19

6162 South Willow Drive, Suite 300 Greenwood Village CO 80111

POINT OF CONTACT*

Contracting specialist Eric Adusei (CS) Eric.Adusei@va.gov 303-712-5782

PLACE OF PERFORMANCE

1700 North Wheeling Street

Aurora CO

COUNTRY

ADDITIONAL INFORMATION

AGENCY’S URL

URL DESCRIPTION

AGENCY CONTACT’S EMAIL ADDRESS

EMAIL DESCRIPTION

DESCRIPTION

Description: Stryker ProCuity Bed Training This is a REQUEST FOR INFORMATION/SOURCES SOUGHT ANNOUNCEMENT ONLY in support of the Rocky Mountain Regional VA Healthcare System located at 1700 North Wheeling Street. Aurora, CO 80045. Due 05/29/2026 at 14:00 MT. It is neither a solicitation announcement nor a request for proposals or quotes and does not obligate the Government to award a contract. Requests for a solicitation will not receive a response. Responses to this Sources Sought must be in writing. The purpose of this sources sought announcement is for market research to make appropriate acquisition decisions and to gain knowledge of potential qualified vendors interested and capable of/to provide a quote.

Interested Vendors, please advise of 1) business size, and 2) point of contact information. To be considered as a small business for this scope the size standard for NAICS Code 611430 Professional and Management Development Training is $15.0 million.

The Government is not obligated to, nor will it pay for or reimburse any costs associated with responding to this Sources Sought synopsis request. This notice shall not be construed as a commitment by the Government to issue a solicitation or ultimately award a contract, nor does it restrict the Government to a particular acquisition approach.

All offerors who provide goods or services to the United States Federal Government must have an active registration in the System for Award Management (SAM) at www.sam.gov.

Information is to be submitted by electronic delivery to eric.adusei@va.gov with the subject line “SOURCES SOUGHT” and shall be received no later than 14:00 Mountain time (MT) on Friday May 29th, 2026. After reviewing the responses to this announcement, the Government may proceed with the acquisition, and a subsequent solicitation may be published.

SEE BELOW SOW FOR REQUITEMENTS SOW:

Statement of Work (SOW)

General: The contractor shall provide complete and comprehensive technical service training of the Stryker ProCuity beds to the biomedical engineering department located at the Eastern Colorado Healthcare system at VA Rocky Mountain Regional Medical Center. The Stryker ProCuity beds are intended to promote a safe, comfortable, and clinically integrated environment for hospitalized patients, supporting prevention of falls, pressure injuries, hospital-acquired infections, and enhancing patient outcomes through advanced technology and ease of use. The beds are currently on service contract with the OEM and the Stryker bed training of the biomedical engineering department’s BESS staff will allow the maintenance and servicing of the beds to be performed in-house.

Description of Work: The contractor (OEM Certified) shall provide all labor, instructional materials, training equipment, tools, software, and transportation necessary to deliver comprehensive technical service training to the Biomedical Equipment Support Specialist (BESS) staff at Eastern Colorado Healthcare System. The training must equip BESS staff to perform both corrective and preventative maintenance on Stryker ProCuity patient beds to the full standard of OEM specifications. The contractor shall also furnish and deliver all specialized equipment, service tools, software, and documentation required for BESS staff to independently carry out maintenance and troubleshooting post-training. All training content and provided resources shall comply with the most current Stryker OEM guidelines and applicable regulatory standards.

Deliverables:

· Develop and deliver a training schedule to the COR or designated POC, including dates, times, and locations.

· Conduct on-site, instructor-led technical training sessions for designated BESS personnel. Training shall include:

· Theory of operation,

· Preventive maintenance procedures,

· Corrective maintenance and troubleshooting,

· Software/firmware updates,

· Use of OEM service tools and test equipment,

· Safety and compliance practices.

· Provide all required OEM service manuals, training guides, and reference materials to BESS staff.

· Furnish and transfer OEM-approved tools, software, and diagnostic equipment necessary for in-house service and maintenance post-training.

· Issue certificates of completion to all BESS staff who successfully complete the training.

Coordination: The contractor shall work closely with the COR or designated POC to coordinate the on-site training of the Stryker ProCuity beds for the BESS staff. The contractor shall coordinate details of class rosters, training environment readiness, and tool/software delivery with the COR or designated POC. The contractor shall accommodate scheduling to minimize disruption to patient care operations.

Acceptance Criteria: The removal process will be deemed complete when:

· All scheduled BESS staff have successfully completed the training.

· Hands-on competency assessments have been conducted, with documentation of staff proficiency in corrective and preventative maintenance tasks.

· All OEM-required tools, equipment, and software have been delivered, inventoried, and accepted by the COR or designated POC.

· All relevant documentation, manuals, and training certificates have been provided to the COR.

· The COR or designated POC has inspected and provided written approval of the training, materials, and supplies provided.

Hours of Performance: Normal hours of coverage are Monday through Friday 8:00 AM to 6:00 PM EST excluding federal holidays.

A. All service/repairs training will be performed during normal hours of coverage unless requested or approved by the Contracting Officer’s Representative (COR).

B. Federal Holidays observed by the VAMC are:

i. New Year’s Day

ii. Martin Luther King Day

iii. Presidents’ Day

iv. Memorial Day

v. Juneteenth Day

vi. Independence Day

vii. Labor Day

viii. Columbus/Indigenous People’s Day

ix. Veterans’ Day

x. Thanksgiving Day

xi. Christmas Day

Conformance Standards: Contractor shall provide service and ensure that the equipment functions in accordance with the equipment manufacturer’s technical performance specifications.

Contractor shall conform to all regulations to include but not be limited to federal, state, and local governing any chemicals, equipment or work which may be used or performed in the work under this contract.

Labor & Travel Expenses: All labor (training) and travel conducted during normal business hours: Monday through Friday, 8:00 AM to 6:00PM EST (excludes vendor company holidays).

Certified Trained Technicians and Key Personnel:

Technicians shall be fully qualified Facility Service Engineers (FSE) and show proof of competency, as shown by training conducted on said system. "Fully Qualified" is based upon OEM training and on experience in the field. For training, the FSE(s) has successfully completed a formalized training program, for the equipment identified in this statement of work. For field experience, the FSE(s) has a minimum of two years of experience (except for equipment newly on the market) with respect to scheduled and unscheduled preventive and remedial maintenance. Proof of training shall be provided upon demand and be immediately sent via fax, upon demand to the COR.

Check in Requirements: The Field Service Engineer must report to the Biomedical Engineering Department to obtain a badge and sign in with the Biomedical Engineering Service before training begins. Submit any mobile media devices that would be used on the system to a virus scan. Upon completion of training, the Field Service Engineer must report to the Biomedical Engineering Service to sign out and brief Biomedical Staff or Supervisor if Biomedical Staff is unavailable concerning completion of service training. At the end of briefing Field Service Engineer will return the badge and sign out in the Biomedical Engineering Department.

Documentation: Contractor shall furnish training completion documentation upon completion of work to Biomedical Staff in the Biomed Department. Payment will not be processed until properly completed training documentation is received. The documentation shall contain, at a minimum, the following information:

· Name of contractor and contract number

· Name of instructor/FSE who performed the training

· Date, time (starting and ending), and hours on-site for training

· Training topics covered

· Training materials provided

· Names of BESS staff who attended training

· Certificates of completion or other completion documentation, if provided

· Signatures of the instructor/FSE and authorized VA employee who witnessed completion of training

Place of Performance:

Department of Veterans Affairs VA Eastern Colorado Healthcare System Rocky Mountain Regional VA Medical Center 1700 N Wheeling Street Aurora, CO 80045

Contracting Officer Representatives: Prior to contract award, the Contracting Officer shall designate a VA Medical Center employee as the COR. All work coordination shall be made through the COR. The Contractor shall be provided a copy of the letter of delegation authorizing the COR at the commencement of the term of the contract. No other person shall be authorized to act in such capacity unless appointed in writing by the Contracting Officer.

Safety Requirements: In the performance of this contract, the Contractor shall take such safety precautions as the Contracting Officer may determine to be reasonably necessary to protect the lives and health of occupants of the building. The Contracting Officer shall notify the Contractor of any safety issues and the action necessary to correct these issues. Such notice, when served to the Contractor or his representative at the work site shall be deemed sufficient for the corrective actions to be taken. If the Contractor fails or refuses to comply promptly, the Contracting Officer may issue an order stopping all or part of the work and hold the Contractor in default.

Contractor Personnel Security Requirements: Security Requirements: All contractor personnel shall obtain a short-term identification badge issued by the COR or government designated representative. Such badge shall be worn by the individual and prominently always displayed while on VA Property. No employee of the contractor shall enter the project site without a valid identification badge issued by the VA. To obtain a short-term identification badge, contractor personnel shall present to the COR a valid (non-expired) photo identification issued by a US federal, state, or local government agency. Escort will be provided as required in sensitive work areas. The C&A requirements do not apply, and the security accreditation package is not required. The identified Sole Source Vendor shall be subject to the Federal laws, regulations, standards, and VA Directives and Handbooks regarding information and information system security as delineated in standard acquisition guidelines. Per the VA handbook 6500.6, no VA sensitive information will be transferred, shared, or stored with vendor. As such, no additional mechanisms will be needed to ensure the protection of information.

Records Management Statement:

1. Contractor shall comply with all applicable records management laws and regulations, as well as National Archives and Records Administration (NARA) records policies, including but not limited to the Federal Records Act (44 U.S.C. chs. 21, 29, 31, 33), NARA regulations at 36 CFR Chapter XII Subchapter B, and those policies associated with the safeguarding of records covered by the Privacy Act of 1974 (5 U.S.C. 552a). These policies include the preservation of all records, regardless of form or characteristics, mode of transmission, or state of completion.

2. In accordance with 36 CFR 1222.32, all data created for Government use and delivered to, or falling under the legal control of, the Government are Federal records subject to the provisions of 44 U.S.C. chapters 21, 29, 31, and 33, the Freedom of Information Act (FOIA) (5 U.S.C. 552), as amended, and the Privacy Act of 1974 (5 U.S.C. 552a), as amended and must be managed and scheduled for disposition only as permitted by statute or regulation.

3. In accordance with 36 CFR 1222.32, Contractor shall maintain all records created for Government use or created in the course of performing the contract and/or delivered to, or under the legal control of the Government and must be managed in accordance with Federal law. Electronic records and associated metadata must be accompanied by sufficient technical documentation to permit understanding and use of the records and data.

4. VA Medical Center West Haven and its contractors are responsible for preventing the alienation or unauthorized destruction of records, including all forms of mutilation. Records may not be removed from the legal custody of the VA Medical Center West Haven or destroyed except for in accordance with the provisions of the agency records schedules and with the written concurrence of the Head of the Contracting Activity. Willful and unlawful destruction, damage or alienation of Federal records is subject to the fines and penalties imposed by 18 U.S.C. 2701.

In the event of any unlawful or accidental removal, defacing, alteration, or destruction of records, Contractor must report to VA Medical Center West Haven. The agency must report promptly to NARA in accordance with 36 CFR 1230.

5. The Contractor shall immediately notify the appropriate Contracting Officer upon discovery of any inadvertent or unauthorized disclosures of information, data, documentary materials, records or equipment. Disclosure of non-public information is limited to authorized personnel with a need-to-know as described in the [contract vehicle]. The Contractor shall ensure that the appropriate personnel, administrative, technical, and physical safeguards are established to ensure the security and confidentiality of this information, data, documentary material, records and/or equipment is properly protected. The Contractor shall not remove material from Government facilities or systems, or facilities or systems operated or maintained on the Government’s behalf, without the express written permission of the Head of the Contracting Activity. When information, data, documentary material, records and/or equipment is no longer required, it shall be returned to VA Medical Center West Haven control or the Contractor must hold it until otherwise directed. Items returned to the Government shall be hand carried, mailed, emailed, or securely electronically transmitted to the Contracting Officer or address prescribed in the [contract vehicle]. Destruction of records is EXPRESSLY PROHIBITED unless in accordance with Paragraph (4).

6. The Contractor is required to obtain the Contracting Officer's approval prior to engaging in any contractual relationship (sub-contractor) in support of this contract requiring the disclosure of information, documentary material and/or records generated under, or relating to, contracts. The Contractor (and any sub-contractor) is required to abide by Government and VA Medical Center West Haven guidance for protecting sensitive, proprietary information, classified, and controlled unclassified information.

7. The Contractor shall only use Government IT equipment for purposes specifically tied to or authorized by the contract and in accordance with VA Medical Center West Haven policy.

8. The Contractor shall not create or maintain any records containing any non-public VA Medical Center West Haven information that are not specifically tied to or authorized by the contract.

9. The Contractor shall not retain, use, sell, or disseminate copies of any deliverable that contains information covered by the Privacy Act of 1974 or that which is generally protected from public disclosure by an exemption to the Freedom of Information Act.

10. The VA Medical Center West Haven owns the rights to all data and records produced as part of this contract. All deliverables under the contract are the property of the U.S. Government for which VA Medical Center West Haven shall have unlimited rights to use, dispose of, or disclose such data contained therein as it determines to be in the public interest. Any Contractor rights in the data or deliverables must be identified as required by FAR 52.227-11 through FAR 52.227-20.

11. Training. All Contractor employees assigned to this contract who create, work with, or otherwise handle records are required to take VHA-provided records management training, Talent Management System (TMS) Item #3873736, Records Management for Records Officers and Liaisons. The Contractor is responsible for confirming training has been completed according to agency policies, including initial training and any annual or refresher training.

Sources Sought Notice