36C25926Q0439.docx

Sources Sought Notice Sources Sought Notice

GENERAL INFORMATION

SET-ASIDE

Network Contracting Office

NCO 19

6162 South Willow Drive, Suite 300 Greenwood Village CO 80111

POINT OF CONTACT*

Contracting Officer Kenneth Finchum kenneth.finchum@va.gov 303-712-5746

PLACE OF PERFORMANCE

George E. Wahlen VA Medical Center

500 Foothill Blvd

Nursing Service

Salt Lake City UT

COUNTRY

ADDITIONAL INFORMATION

AGENCY’S URL

URL DESCRIPTION

AGENCY CONTACT’S EMAIL ADDRESS

EMAIL DESCRIPTION

DESCRIPTION

Salt Lake City Patient Fridge -Freezers

1. Delivery location:

Salt Lake City VAMC 500 Foothill Blvd Salt Lake City, UT 84148 Nursing Service

Sources Sought Notice – Salt Lake City Patient Fridge -Freezers Disclaimer:

This Request for Information (RFI) is issued solely for market research information and planning purposes and does not constitute a solicitation. All information received in response to this RFI that is marked as proprietary will be handled accordingly. Responses to this notice are NOT offers and cannot be accepted by the Government to form a binding contract. Responders are solely responsible for all expenses associated with responding to this RFI.

Information Requested from Industry:

1) In response to the Sources Sought, interested Contractors shall submit the following information and any Capabilities/Qualifications Statement to include but not limited to an overview of proposed solution(s) and a description of the product your company possesses in accordance with the Statement of Work draft / Salient Characteristics List.

2) Responses to market research table questionnaire shall be submitted. If this information is not provided, then it will be assumed the entire requirement cannot be met.

Description of Requirement:

The Department of Veterans Affairs, Veterans Health Administration (VHA), Network Contracting Office 19 (NCO 19) is conducting a market survey and is seeking potential sources for Description of service/supplies being requested: The VA Salt Lake City Healthcare system, Nursing service is requesting nine commercial grade two section refrigerator/freezer units for each inpatient ward/unit to support higher quality temperature control. It is ideal for each unit to be identical.

Requirement Item:

Products (including software, licenses)

SUBTOTAL (Products)

Brief Description of Service*

SUBTOTAL (Services)

Required Salient Characteristics and SOW Requirements:

SOW Salt Lake City Patient Fridge -Freezers

Please see attached SOW

In response to this announcement, please provide the information requested below requested in this market research table questionnaire. If this information is not provided, then it will be assumed the entire requirement cannot be met:

NAICS Code:

Company Name:

Address:

UEI (Unique Entity ID) Number:

Contact Name:

Phone No.:

Email:

Business Size Information - Select all that applies:

· Small Business

· Emerging Small Business

· Small Disadvantaged Business

· Certified under Section 8(a) of the Small Business Act

· HUBZone

· Woman Owned

· Certified Service-Disabled Veteran Owned Small

· Veteran Owned Small Business

· Large Business

FSS/GSA Contract Number:

Effective Date/ Expiration Date:

Available pricing structure of proposed solution (select all that are applicable below.

(CPRR) Cost Per Reportable Result

Cost Per Test(CPT)

Reagent Rental Agreement

Equipment Rental with Reagent Purchase

Fixed Monthly Charge

Firm-Fixed Price

Other: (Please explain)

Federal Acquisition Regulation (FAR) Market Rearch Questions:

Buy American Act RFO 52.225-1 and RFO 52.225-2 Buy American Certificate – What percentage of the proposed product (including leases and rentals) is a:

1. Domestic end product? _____________ (%)

2. Foreign end product? _______________ (%) Country of Origin:

Questions for Small Businesses ONLY:

Limitations on Subcontracting RFO 52.219-14

1. What percentage of the work would be subcontracted to another company? ________

2. What is the business size of the subcontractor?______

Per RFO 52.219-14 the following conditions must be met:

Services (except construction), it will not pay more than 50 percent of the amount paid by the Government for contract performance to subcontractors that are not similarly situated entities. Any work that a similarly situated entity further subcontracts will count towards the prime contractor's 50 percent subcontract amount that cannot be exceeded. When a contract includes both services and supplies, the 50 percent limitation shall apply only to the service portion of the contract;

Supplies (other than procurement from a nonmanufacturer of such supplies), it will not pay more than 50 percent of the amount paid by the Government for contract performance, excluding the cost of materials, to subcontractors that are not similarly situated entities. Any work that a similarly situated entity further subcontracts will count towards the prime contractor's 50 percent subcontract amount that cannot be exceeded. When a contract includes both supplies and services, the 50 percent limitation shall apply only to the supply portion of the contract;

3. If subcontracting, what added value do you offer (RFO 52.215-23):

4. Nonmanufacturer Rule (RFO 52.219-33):

a. Does your company manufacturer these proposed items? [ ] yes [ ] no

b. Does your company exceed 500 employees? [ ] yes [ ] no If yes, list # of employees: _________

c. Does your company primarily engaged in the retail or wholesale trade and normally sells the type of item being supplied? [ ] yes [ ] no

d. Does your company take ownership or possession of the item(s) with its personnel, equipment or facilities in a manner consistent with industry practice? [ ] yes [ ] no

e. Does your company supply the end item of a small business manufacturer, processor or producer made in the United States, or obtains a waiver of such requirement pursuant to paragraph (b)(5) CFR 121.406. [ ] yes [ ] no If yes, what is the manufacturer’s name? ________________

Response Instructions:

1. Do not provide more than 8 pages, including cover letter page.

1. Submit your response via email to kenneth.finchum@va.gov

1. Submit your response NLT 08:00 (MST) on Tuesday, May 19, 2026.

1. Mark your response as “Proprietary Information” if the information is considered business sensitive.

a. VA has identified the appropriate North American Industry Classification System (NAICS) Code 333415, PSC 4110 (Refrigeration Equipment).

1. Please identify and explain any NAICS codes your company believes would better represent the predominant work included in the attached Statement of Work.

(End of Sources Sought) Salt Lake City VA Medical Center Salt Lake City, UT 84148 statment of work and GENERAL Specifications FOR VHA SLC Patient ward refrigerators

2. Background Nutrition and Food Services (NFS) provides bulk nourishments for distribution by nursing staff to Veterans admitted into the hospital. The current refrigerators on the wards and units are residential grade refrigerator/freezer combinations that do not consistently maintain temperatures as monitored by TempTrak®. Due to the risk of loss of quality and safety of the foods items provided by NFS, NFS has resorted to only providing shelf-stable items (i.e., juice, pudding, etc.). This does not account for Veteran food items that may be placed in the fridge. It is ideal for each of the nine units to have a commercial grade refrigerator/freezer.

3. Project Scope The VA Salt Lake City Healthcare system, Nursing service is requesting nine commercial grade two section refrigerator/freezer units for each inpatient ward/unit to support higher quality temperature control. It is ideal for each unit to be identical.

4. Performance Requirements The dual temperature fridge/freezer unit will be stainless steel inside and out, with epoxy coated shelves (or other washable surface) that are adjustable.

Door must be able to be right hinged or left hinged to accommodate the spaces and needs of the various patient care wards. Three units need a left-hinged door (2E, IPU-C, SARRTP-A) and six units need a right-hinged door (Tele, 3W, 2W, ICU, IPU-D, SARRTP-C).

The dual temperature freezer and refrigerator have separate refrigeration systems/condensers There must be digital temperature display and controls.

The space for each unit should not be larger than 28” wide, 80” height and 35” deep (30”(w), 80”(h), 35”(d). Approximately 10 ft3 refrigerator and 10 ft3 freezer.

Each unit should have 4 casters, with 2 locking front casters

5. Specifications:

110 V electrical capacity LED interior lighting Large evaporator and coil for shorter recovery time with ability to hold temp of 33 °F to 38 °F (refrigerator) and 0-10°F (freezer).

Evaporator coils are epoxy coated to help fight corrosion R290 Refrigerant or other environmentally friendly refrigerant Warranty of at least 5 years on entire machine (Labor, Parts, and condenser).

6. Delivery location:

Salt Lake City VAMC 500 Foothill Blvd Salt Lake City, UT 84148 Nursing Service Salient Characteristics

Nine (9) dual temperature fridge/freezer unit(s) with separate condensers Large evaporator and coil for shorter recovery time. Ability to hold fridge temp of 33 °F to 38 °F and freezer temp of 0-10°F.

Stainless steel inside and out.

Epoxy coated shelves (or other washable surface) Door must be right hinged (3 units) or left hinged (6 units) Digital temperature display and controls 4 casters with 2 locking font casters 110V electrical capacity LED interior lighting R290 refrigerant or other environmentally friendly refrigerant Warranty of at least 5 years on entire machine (parts, labor, condenser)

Sources Sought Notice