36C25926Q0396.docx

Sources Sought Notice Sources Sought Notice

GENERAL INFORMATION

SET-ASIDE

Network Contracting Office

NCO 19

6162 South Willow Drive, Suite 300 Greenwood Village CO 80111

POINT OF CONTACT*

Contract Specialist Chris DeLauro christopher.delauro@va.gov 303-712-5737

PLACE OF PERFORMANCE

912 NE 13th Street

Oklahoma City OK

ADDITIONAL INFORMATION

DESCRIPTION

Veterans Affairs is seeking a contractor to provide continued support, maintenance and service on the EthereaMX dermatology laser at the Oklahoma City VA Health Care System.

Equipment: The following equipment requires support, maintenance and service including components, hardware, and parts.

Equipment Description

EthereaMX Astanza Laser

SUMMARY OF REQUIREMENTS

Contractor shall provide OEM-trained technicians to perform OEM-standard services on equipment listed above. Services on the equipment include maintenance support, corrective maintenance repair, 24x7 emergency phone support, provision of parts (comprehensive parts coverage), and service and modification as required due to safety or reliability. All OEM software updates shall be included.

TASKS AND REQUIREMENTS

Performance and Repairs: All work performed shall be in accordance with manufacturer’s specifications required to keep the equipment in operating condition. Contractor must guarantee 95% up time for equipment. Contractor shall guarantee all equipment covered by this contract shall be in optimum working condition at the completion of each contracted Period of Performance. Contractor will make every attempt to maintain and repair equipment on-site within a reasonable time, unless local environment prohibits on-site attendance. Failing this, contractor will provide substitute equipment in the event a repair continues beyond the reasonable time frame.

Preventive Maintenance: Contractor shall provide periodic preventive maintenance service on equipment within interval(s) set by the OEM

QUALITY

Conformance Standards Contractor shall ensure their services, staff and equipment conform and comply with:

1) AAMI-ANSI ST-79:2010 Part 7.7 standards

2) IAHCSMM - International Association of Healthcare Central Service Materiel Management

3) US FDA – US Food and Drug Administration

4) CDC – Centers for Disease Control and Prevention

5) CDRH – Center for Devices and Radiological Health

6) ISO (As a minimum: ISO 9001:2008 Certification and ISO 13485:2003 certification (medical devices))

7) ASQ – American Society for Quality

8) OSHA – Occupational Safety and Health Administration

THIS IS NOT A SOLICITATION. The purpose of this notice is to conduct market research, and determine procurement strategy. Based on the responses to this Sources Sought Notice, this requirement may be set-aside for small businesses or procured through full and open competition, and multiple awards MAY be made. Telephone inquiries will not be accepted or acknowledged, and no feedback or evaluations will be provided to companies regarding their submissions.

SUBMISSION INSTRUCTIONS: If your organization can provide these services and is interested in this opportunity, please respond to Chris DeLauro, Contract Specialist, Department of Veterans Affairs, NCO 19 via e-mail at christopher.delauro@va.gov with a statement describing your capabilities. The capability statement shall include a primary point of contact, complete mailing address, telephone number, email address, the company’s business size status, UEI, and should address this specific requirement, with appropriate documentation supporting claims of organizational and staff capability. Please be as thorough as possible in your submission, and include information on the SIZE of your business, and any multiple award schedule contracts your company holds. Requests for copies of a solicitation will not be honored or acknowledged. The deadline for responses is Thursday, May 12, 2026 at 4:00 PM mountain time.

Sources Sought Notice