36C25926Q0304.docx

SUBJECT*

Energy Generator Software Salt Lake City VA Medical Center Pharmacy

GENERAL INFORMATION

SET-ASIDE

Network Contracting Office

NCO 19

6162 South Willow Drive, Suite 300 Greenwood Village CO 80111

POINT OF CONTACT*

Contract Specialist Thomas Parsons thomas.parsons2@va.gov 918-577-3532

PLACE OF PERFORMANCE

George E. Wahlen VA Medical Center

500 Foothill Drive

Salt Lake City, UT 84148

POSTAL CODE

COUNTRY

ADDITIONAL INFORMATION

AGENCY’S URL

URL DESCRIPTION

AGENCY CONTACT’S EMAIL ADDRESS

EMAIL DESCRIPTION

Sources Sought Notice Sources Sought Notice

DESCRIPTION

Sources Sought Notice

SOURCES SOUGHT SYNOPSIS ONLY

1. The Department of Veterans Affairs, Network Contracting Office 19, is seeking potential sources for an service agreement for Energy Generator Maintenance, for the Salt Lake City Utah V.A. Medical Center (SLCVA). See the attached Statement of Work (SOW) for more details.

2. The purpose of this synopsis is to gain knowledge of potential qualified sources and their size classification (HUBZone, 8(a), small, small disadvantage, service-disabled veteran owned small business, veteran owned small business or large business) relative to NAICS 811210 – Electronic and Precision Equipment Repair and Maintenance, $34 Million – Size Standard). Responses to this synopsis will be used by the Government to make appropriate acquisition decisions. After reviewing the responses to this Sources Sought synopsis, a solicitation announcement may be published on Contract Opportunities or GSA. Responses to this Sources Sought synopsis are not considered adequate responses to the solicitation announcement.

3. Notice to potential offerors: All offerors who provide goods or services to the United States Federal Government must be registered in the System for Award Management (SAM) located at https://sam.gov. Additionally, all Service-Disabled Veteran Owned Small Businesses or Veteran Owned Small Businesses who respond must be registered with the U.S Small Business Administration VetCert Registry located at https://veterans.certify.sba.gov.

4. This is a Sources Sought announcement ONLY and is NOT a request for proposals or quotes.

5. This notice is neither a request for competitive proposal nor solicitation of offerors. This notice is to assist the VA in determining sources only and a solicitation is not currently available. If a solicitation is issued it will be announced later, and all interested parties must respond to that solicitation announcement separately from this response. Responses to this Sources Sought is not a request to be added to a prospective bidders list or to receive a copy of the solicitation. Information received as a result of this notice will normally be considered solely for the purpose of determining whether to conduct a competitive procurement. This notice does not represent a commitment by the Government to pay for costs incurred in the preparation and submission of information or any other costs incurred as a response to this announcement. Inquiries will only be accepted in writing via email to thomas.parsons2@va.gov on or before March 12th, 2026, by 12:00 pm CST.

6. In response to this announcement, please provide the following information:

1. Size of your business/ Socci-economic – SDVOSB, VOSB, SB, WOSB, 8(a), Large, Other

1. If you are planning on subcontracting, please provide the following information:

1. Whom are you using as a subcontractor?

1. What percentage of the work is being performed by the subcontractor?

1. What services will you directly be providing?

Business Size Information (select all that apply):

Company Name:

GSA/FSS contract number: (If Applicable)

SAM Unique Entity ID Number:

Is the product manufactured in the USA?

Address:

If not, please list country of origin.

Contact Name:

Is the product Buy America Act Compliant?

Phone Number:

Is the product TAA compliant?

Email:

STATEMENT OF WORK (SOW)

Service Contract Agreement Salt Lake City Utah V.A. Medical Center (SLCVA) 500 Foothill Drive Salt Lake City, UT 84148-0001

The George E. Wahlen VA Medical Center, SLCVA Biomedical Engineering Department has a requirement for a service maintenance contract for a Barrx Flex RFA Energy Generator. The contractor shall provide all labor, transportation, recertification, materials, equipment, tools, software, and disposal necessary for performing preventative maintenance (PM) and onsite repairs as required on this device.

Background The SLCVA acquired this device in 2017 and the warranty has since expired. This is an energy generator used for tissue ablation in the GI clinic. Issues with software on this device cannot be repaired in-house by biomed. Additionally, there are no backup units at the facility. Therefore, a service contract is required to keep the uptime of this device as high as possible.

Service agreement Period of Performance:

The coverage on the listed equipment shall include the generator, generator software, footswitch, and output cable.

Devices The following devices will be supported by this service contract.

Scope of Services The contractor agrees to provide the following during the Period of Performance (POP) of this contract:

· Contractor shall provide full-service coverage of this equipment, including both corrective and preventative maintenance. The Contractor shall not charge additional money for any shipping, parts, labor, or travel to repair or replace this equipment.

· Contractor shall provide functionally equivalent loaner equipment at the Customer’s request at no additional charge while the customer’s equipment is being repaired or serviced.

· Contractor shall provide all software version upgrades for this equipment to Customer at no additional charge.

Documentation

1. The documentation shall include detailed descriptions of the scheduled and unscheduled maintenance procedures performed, including replaced parts and prices (for outside normal working hour services) required to maintain the equipment in accordance with the specifications each ESR must, at a minimum, document the following data legibly and in complete detail:

· Name of contractor and contract number

· Purchase order number

· Contractor service ESR number/log number

· Date, time (starting and ending), equipment downtime and hours on-site for service call.

· Description of problems reported by the COR/user (if applicable)

· Identification of equipment to be serviced: Inventory ID number

· Manufacturer’s name, device name, model number and serial number

· Any other manufacturer’s identification numbers

· Itemized description of service performed (incl., if applicable, costs associated with after normal working hour services) including:

· Labor and travel

· Parts (with part numbers)

· Materials and circuit location of problem/corrective action

· Total cost to be billed

· Signatures, as needed

· FSE performing services described

· Authorized VA Employee who witnessed service described

Reporting Requirements The contractor shall check in with Biomedical Engineering Department prior to performing any service or maintenance. When the service is completed, the FSE shall document services rendered on a legible ESR. The FSE shall log out with the Biomedical Engineering Department and submit the ESR(s) to the COR and Biomedical Engineering Department.

Quality Assurance According to the Inspection of Services clause (FAR 52.246-4 Inspection of Services Fixed Price, Aug 1996) the government will evaluate the contractor’s performance under this contract. For those tasks listed on the Performance Requirement Table (PRT) in this SOW, the COR will follow the methods of surveillance specified in this contract. When a required service in the PRT indicates defective performance, the COR will require the contract manager or representative to document the service or repair performed. Government surveillance of tasks not listed in the PRT may occur during the performance period of this contract. Such surveillance will be done by the method of surveillance identified in the PRT. Any action taken by the contracting officer as result of surveillance will be in accordance with the terms of this contract.

Hours of Coverage

1. Telephone support

a. Support Monday-Friday 0800-1700 local time

b. Response within 24 business hours

2. Facility hours

a. Normal hours of coverage are Monday through Friday from 8am to 5pm local time (Mountain), excluding federal holidays listed as follows:

i. New Year’s Day

ii. Memorial Day

iii. Columbus Day

iv. Christmas Day

v. Dr. Martin Luther King Jr’s Birthday

vi. Independence Day

vii. Veteran’s Day

viii. Presidents’ Day

ix. Labor Day

x. Thanksgiving Day

xi. Any other day specifically declared a National Holiday by the President of the United States

b. When one of the above designated legal holidays falls on a Sunday, the following Monday will be observed as a legal holiday. When a legal holiday falls on a Saturday the preceding Friday is observed as a holiday by US Government Agencies.

Infection Control

1. Contractor shall conform to the infection control measures as specified in the work area.

2. Preventative Maintenance Service will normally be performed in the surgical suite, unless otherwise directed by facilities staff.

Facility Security

1. Contractors, contractor personnel, subcontractors, shall be subjected to the same Federal Laws, Regulations, Standards, VA Directives and Policies regarding information system and physical security as VA personnel

2. Contractor shall comply with all VAMC facility security requirements. Weapons prohibited: enclosed containers, toolboxes, vehicles, and personal property are subject to searches at the discretion of the VAMC police.

3. Contractors, contractor personnel, subcontractors, shall park in designated parking areas. Biomedical Engineering will provide instruction on approved areas.

END OF SOW