36C25926Q0278.docx
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- Solicitation number
- 36C25926Q0278
About this file
This is a Sources Sought Notice for water testing services issued by the Department of Veterans Affairs Network Contracting Office (NCO) 19 for the Oklahoma VA Health Care System. The Department of Veterans Affairs is conducting market research to identify qualified contractors capable of providing professional laboratory services and water testing for the Oklahoma City VA Medical Center located at 921 NE 13th Street, Oklahoma City, OK 73014. The solicitation number is 36C25926Q0278, and responses must be submitted via email to Contract Specialist Shanta Harrison at Shanta.Harrison@va.gov by March 5, 2026 at 4:00 PM Mountain Time. The contracting office is located in Greenwood Village, Colorado (ZIP code 80111).
The requirement is for an Indefinite Delivery Indefinite Quantity (IDIQ) contract with an estimated period of performance of one 12-month base period plus four 1-year option periods, with an anticipated contract award date of April 1, 2026 and performance ending March 31, 2031. The NAICS code is 541380 (Testing Laboratories and Services), and the Product Service Code is S114. The contractor must provide laboratory services compliant with ANSI/AAMI ST108:2023, VHA Directive 1061, and ES-2019-001 Cooling Tower Water Systems standards, and must deliver data in Excel spreadsheets formatted for upload into the VA's Water Safety Management Tool (WSMT) database. Testing services include monthly, quarterly, semi-annual, and annual tests scheduled for the second week of January, April, July, and October. The contractor is responsible for sample collection materials, equipment mobilization, sample handling to prevent compromise en route to the laboratory, and ensuring compliance with a 24-hour collection-to-processing timeframe. The Government may set-aside this requirement for small businesses or conduct full and open competition, with potential for multiple awards. Capability statements should include company size status, UEI, points of contact, and documentation of organizational and staff capability.
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Sources Sought Notice Sources Sought Notice
| SUBJECT* |
| Water Testing IDIQ - New Requirement; B+4 EST POP 04/01/2026 - 03/31/2031 |
GENERAL INFORMATION
| CONTRACTING OFFICE’S ZIP CODE* |
| 80111 |
| SOLICITATION NUMBER* |
| 36C25926Q0278 |
| RESPONSE DATE/TIME/ZONE |
| 03-05-2026 4:00pm MOUNTAIN TIME, DENVER, USA |
| ARCHIVE |
| 30 DAYS AFTER THE RESPONSE DATE |
| RECOVERY ACT FUNDS |
| N |
SET-ASIDE
| PRODUCT SERVICE CODE* |
| S114 |
| NAICS CODE* |
| 541380 |
| CONTRACTING OFFICE ADDRESS |
| Department of Veterans Affairs |
Network Contracting Office
NCO 19
6162 South Willow Drive, Suite 300 Greenwood Village CO 80111
POINT OF CONTACT*
Contract Specialist Shanta Harrison Shanta.Harrison@va.gov
(303) 712-5719
PLACE OF PERFORMANCE
| ADDRESS |
| Department of Veterans Affairs |
Oklahoma City VA Health Care System
Oklahoma City VA Medical Center
921 NE 13th St.
Oklahoma City OK
| POSTAL CODE |
| 73014 |
| COUNTRY |
| USA |
ADDITIONAL INFORMATION
| AGENCY’S URL |
| https://www.va.gov/ |
| URL DESCRIPTION |
| US Department of Veterans Affairs Homepage |
AGENCY CONTACT’S EMAIL ADDRESS
EMAIL DESCRIPTION
DESCRIPTION
The DEPARTMENT of Veterans Affairs Network Contracting Office (NCO) 19, Oklahoma VA Health Care System is issuing this Sources Sought Notice as a means of conducting market research to identify parties having an interest in, and the resources to support this requirement for WATER TESTING SERVICES for the Oklahoma VA Health Care System (OKC VA HCS), located at 921 NE 13th St. Oklahoma City, OK 73014. The result of this market research will contribute to determining the method of procurement. The applicable North American Industry Classification System (NAICS) code assigned to this procurement is 541380 – Testing Laboratories and Services.
This requirement is intended to be an Indefinite Delivery Indefinite Quantity (IDIQ) type contract to meet the facilities’ needs across the health care system. The awardee will not be expected to perform work on the VA campuses identified in the Statement of Work; the contractor will provide the proper materials and laboratory services.
Requirements include but are not limited to:
- professional laboratory services that encompass the tests outlined in ANSI/AAMI ST108:2023, VHA Directive 1061, and ES-2019-001 Cooling Tower Water Systems (copies of the referenced documents should be available for contractors to view under the solicitation’s supporting materials).
- complete the scopes of work itemized on the CLIN spreadsheet as described in the descriptions. For deliverables including Excel spreadsheets, these spreadsheets must be fully completed on each of the data columns. Also, the awarded contractor must ensure that all specific formatting requirements are adjusted to allow for data upload into the VA’s Water Safety Management Tool (WSMT) database for compliance with no additional edits upon receipt from the laboratory.
- ensure that all necessary sampling materials and equipment are mobilized well in advance to ensure that each service items (monthly, quarterly, semi-annual, annual tests, and retest, when applicable) are able to be performed by on-site VA staff during the week of the second Monday of the scheduled month which shall be January, April, July, and October, excluding cooling tower frequencies which will depend on operational variations.
- be responsible for ensuring that any samples collected are not compromised en route to the laboratory due to extended shipping time or temperature factors.
The laboratory shall confirm receipt of any shipped samples from the three VA sites listed via email correspondence to the COR/TR assigned to manage the services contained within this contract’s scope of work.
Samples shall not exceed the 24-hour collection-to-processing timeframe for ensuring data reliability.
1.0 PERIOD OF PERFORMANCE
The estimated period of performance for this service from date of award is 1 12-month Base Period, plus 4 1-year Option Periods.
BASED ON THE RESPONSES TO THIS SOURCES SOUGHT NOTICE, THIS REQUIREMENT MAY BE SET-ASIDE FOR SMALL BUSINESSES OR PROCURED THROUGH FULL AND OPEN COMPETITION, and multiple awards MAY be made. Telephone inquiries will not be accepted or acknowledged, and no feedback or evaluations will be provided to companies regarding their submissions. SUBMISSION INSTRUCTIONS: If your organization can provide these services and is interested in this opportunity, please respond to Shanta Harrison, Contracting Officer, Department of Veterans Affairs, NCO 19 via e-mail at Shanta.Harrison@va.gov with a statement describing your capabilities. The capability statement shall include a primary point of contact, complete mailing address, telephone number, email address, the company’s business size status, UEI, and should address this specific requirement, with appropriate documentation supporting claims of organizational and staff capability. Please be as thorough as possible in your submission, and include information on the SIZE of your business, and any multiple award schedule contracts your company holds. Requests for copies of a solicitation will not be honored or acknowledged. The deadline for responses is Thursday, March 5, 2026 at 4:00 PM mountain time.
| *= Required Field |
| Sources Sought Notice |
Sources Sought Notice
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