36C25926Q0184

RFQ 36C25926Q0184

PAGE 1 OF

1. REQUISITION NO.

2. CONTRACT NO.

3. AWARD/EFFECTIVE DATE

4. ORDER NO.

5. SOLICITATION NUMBER

6. SOLICITATION ISSUE DATE

a. NAME

b. TELEPHONE NO. (No Collect Calls)

8. OFFER DUE DATE/LOCAL

TIME

9. ISSUED BY

CODE

10. THIS ACQUISITION IS

UNRESTRICTED OR

SET ASIDE:

% FOR:

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

8(A)

NAICS:

SIZE STANDARD:

11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

RFQ

IFB

RFP

15. DELIVER TO

CODE

16. ADMINISTERED BY

CODE

17a. CONTRACTOR/OFFEROR

CODE

FACILITY CODE

18a. PAYMENT WILL BE MADE BY

CODE

TELEPHONE NO.

UEI:

EFT:

PHONE:

FAX:

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER 18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW IS CHECKED

SEE ADDENDUM

19.

20.

21.

22.

23.

24.

ITEM NO.

SCHEDULE OF SUPPLIES/SERVICES

QUANTITY

UNIT

UNIT PRICE

AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA

26. TOTAL AWARD AMOUNT (For Govt. Use Only) 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA

ARE

ARE NOT ATTACHED.

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA

ARE

ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN _______________

29. AWARD OF CONTRACT: REF. ___________________________________ OFFER

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

DATED ________________________________. YOUR OFFER ON SOLICITATION

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED

SET FORTH HEREIN IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER) 30b. NAME AND TITLE OF SIGNER (TYPE OR PRINT) 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (TYPE OR PRINT) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION

(REV. NOV 2021)

PREVIOUS EDITION IS NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.212

7. FOR SOLICITATION

INFORMATION CALL:

STANDARD FORM 1449

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

36C25926Q0184 01-26-2026 Orrellius Williams 918-252-8812 02-06-2026 13:00

CST

36C259 Department of Veterans Affairs Network Contracting Office

NCO 19

6162 South Willow Drive, Suite 300 Greenwood Village CO 80111 X X 541380 $19 Million N/A X Department of Veterans Affairs Oklahoma City VA Health Care System 921 N.E. 13th St.

Oklahoma City OK 73104 36C259 Department of Veterans Affairs Network Contracting Office

NCO 19

6162 South Willow Drive, Suite 300 Greenwood Village CO 80111

Department of Veterans Affairs Financial Service Center PO Box 149971 Austin TX 78714-9971 See CONTINUATION Page Lab analysis services of samples from dental unit waterlines, including Contractor provided mail-order kits for VA Dental Clinic staff to obtain samples.

Please email responses to orrellius.williams@va.gov by date and time in Block 8.

The Offeror in block 17a certifies that:

1. it is an SDVOSB concern, eligible under VAAR subpart 8 subpart 819.7003

2. it remains small for the size standard set for this procurement in block 10 of SF1449 Evaluation of Solicitation:

1. Price

2. Technical Capability Please see FAR 52.212-2 section of the Solicitation for technical capability requirements.

For consideration please sign Limitations of Subcontracting affirmation on page 32 and return with RFQ.

See CONTINUATION Page X Mitchael Purdom

Table of Contents

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 CONTRACT ADMINISTRATION DATA

1. Contract Administration: All contract administration matters will be handled by the following individuals:

a. CONTRACTOR:

b. GOVERNMENT: Contracting Officer 36C259 Department of Veterans Affairs Network Contracting Office

NCO 19

6162 South Willow Drive, Suite 300 Greenwood Village CO 80111

2. CONTRACTOR REMITTANCE ADDRESS: All payments by the Government to the contractor will be made in accordance with:

3. INVOICES: Invoices shall be submitted in arrears:

4. GOVERNMENT INVOICE ADDRESS: All Invoices from the contractor shall be submitted electronically in accordance with VAAR Clause 852.232-72 Electronic Submission of Payment Requests.

ACKNOWLEDGMENT OF AMENDMENTS: The offeror acknowledges receipt of amendments to the Solicitation numbered and dated as follows:

B.2 CONTRACTOR PAYMENT REQUESTS

Contractor e-Invoice Set-Up Information: Please contact Tungsten at the phone number or email address listed below to begin submitting your electronic invoices to the VA Financial Services Center for payment processing, free of charge. If you have question about the e-invoicing program or Tungsten, please contact the FSC at the phone number or email address listed below:

· Access the web site for more invoicing instructions: https://www.fsc.va.gov/einvoice.asp

· Tungsten e-Invoice Setup Information: 1-877-489-6135

· Tungsten e-Invoice email: VA.Registration@Tungsten-Network.com

· FSC e-Invoice Contact Information: 1-877-353-9791

· FSC e-invoice email: vafsccshd@va.gov Payment requests may be impacted if contractor fails to maintain SAM registration, has legally changed its business name or "doing business as" name (whichever is shown on the contract), or has transferred the assets used in performing the contract. Refer to FAR clause 52.204-13.

**Vendor must remain "Active" in SAMs for entire contract term**

B.3 ESTIMATED QUANTITIES

Oklahoma City VA Health Care System (OKCVAHCS) estimates that it will require 855 dental unit waterline samples, to include lab testing, analysis, and reports, every 12 months, from date of award.

B.4 PRICE/COST SCHEDULE – SERVICES PER THE PWS

The maximum aggregate ceiling value for this indefinite quantity contract is $______________ [To be inserted upon award]. (“Maximum Ceiling Value”).

Refer to the table below for the guaranteed minimum amount.

Contract Period of Performance: contract award to September 2028.

B.5 PERFORMANCE WORK STATEMENT (PWS)

B.5 PERFORMANCE WORK STATEMENT (PWS)

PURPOSE:

Veterans Affairs requires a qualified Contractor to provide mail-order testing kits for use by VA Dental Assistants and perform laboratory analysis of samples from dental unit waterlines (DUWL) to test for colony forming units (CFU) within the water lines, with provision for lab test report, in accordance with this performance work statement (PWS) and Infection Control Standards for all VA Dental Clinics. Services must be accomplished in a cost effective, safe, efficient, and secure manner for the VA and in support of the VA Mission.

Services are required for the period of performance and at the location outlined in this PWS.

Period of Performance: refer to the Price Cost Schedule for this contract for the period of performance dates and frequencies.

Location:

1. Laboratory testing and analysis for samples, to include reporting results, are to be performed at the contractor’s facility.

2. Testing sample kits and reports must be provided to the VA Medical Center listed in block 15 on page 1 of SF1149, this contract

This is a non-personal services contract. The Contractor, it’s employees, agents and subcontractors shall not be considered government employees for any purpose. Contractor shall furnish all labor, materials, parts, equipment, tools, shipping, transportation, insurances, licenses, certificates, pursuant to lawful application of the provision of services, for a contract of this size, scope and complexity, the successful Contractor must perform in a professional manner as recognized by commercial industry standards as good to excellent. Contractor should be located within a reasonable distance preferably local to prevent extended shipping times which will affect results and delay patient care.

Background: The incumbent Contractor is performed on contract xxxxTBDxxxxxx. The amounts and processes occurring on the incumbent contract are like those required in PWS. Refer to Task and Requirements in this PWS for current required outcomes.

VA Dental services routinely test water coming out of the DUWLs to meet this standard and address a DUWL that exceeds this standard. The “Infection Control Standards for VA Dental Clinics” states the following.

“The Environmental Protection Agency (EPA), American Public Health Associations and the American Water Works Association have defined the standard for US potable water- not to exceed 500 colony forming units (cfu) per milliliter of water. The Centers for Disease Control and Prevention (CDC) and the American Dental Association (ADA) have recommended dental unit water line (DUWL) deliver water should meet the U.S. potable water standard- not to exceed 500 cfu/ml of water.

QUALIFIED CONTRACTOR: To fully qualify in performing services on this contract, and per this PWS, the Contractor must demonstrate, and maintain throughout the life of the contract, the following requirements:

1. Compliance with the highest standards of the “Infection Control Standards for VA Dental Clinics” (2013), and

2. Certification (EPA or state) to perform environmental testing, to include analysis of dental unit waterline samples,

3. Demonstrated service performance in accordance with all applicable laws, ordinances, regulations, and service requirements as enforced by Federal, state, local industry,

4. Capabilities and availabilities to commence services within 5 business days following issuance of a task order signed by the CO.

Contractor must provide current certification to CO and COR upon award, provide immediate written notice to the CO and COR within 5 days following any change in certification, licensing, or update in equipment, applicable to this contract and PWS.

TASK and REQUIREMENTS: The contractor shall provide the task and requirements for services, during the applicable period of performance, and within the constraints of this PWS and the terms and conditions of this contract.

Important: Contractor must comply with “Infection Control Standards for VA Dental Clinics”, dated 2013, and any future updates of this Directive, during the performance of service on this contract, with the exception that Waterline testing and analysis on this contract must be accomplished by a laboratory certified (EPA or state) to perform environmental testing.

1. Testing Sampling Kits (supplies)- must be provided by the contractor and should be available within 2 weeks to the dental clinic before testing is to occur.

a. Number of Sampling kits: The VA estimates 285 sampling kits will be needed every three months and quantity will increase due to new clinic openings. This is an indefinite quantity indefinite delivery contract. Amounts and frequencies are subject to change.

2. Testing of Samples- Contractor is responsible for testing and analyzing the samples for total colony forming units (cfu).

a. Amounts: Refer to section titled, “Estimated Quantities”, of the contract for anticipated quantity every 12 months.

b. Schedule- It is anticipated that services will be required every three months. The commencement of the schedule is dependent upon issuance of each task order. COR will provide the Contractor with a schedule following issuance of each task order. Contractor must make best efforts to coordinate with the COR with regards to planning testing dates and shipping of samples. Pick up of samples must be coordinated in a timely manner to facilitate the required time limits for testing on the day samples are taken. Schedule is subject to change based on VA activities.

3. Retesting- The Contractor will provide results to the VA Dental clinic and provide retesting if needed. Any additional sampling due to a high result will be treated in the same manner as a standard test.

4. Reports- Contractors must provide test results to the VA when available. Contractor must provide test reports, in electronic format, such as online (preferred) or via email, to the COR within 1 week of receiving the test samples form the VA. Refer to Service Reports in this PWS.

5. Service Notifications- Contractor must notify the COR in writing when:

a. Testing sample kits are due to arrive at the VA, and

b. When laboratory testing and analysis commences

VA Sampling- VA staff (VA Dental Assistants) will use the sampling kits to draw samples form the Dental Unit Waterlines. Each sample will be drawn and packed by the VA and shipped according to guidelines for the Contractor’s laboratory. The process involves all dental units and cavitrons (any device used that uses waterlines during a procedure) in use for the VA dental clinics operating in Oklahoma City VA Health Care System, North Oklahoma City and Lawton and requires test to be done for total colony forming units (cfu). At the time of issuance of this contract, the VA has established a sampling process where all VA Dental Assistants aim to get all the units done at one time, during a one-month period, instead of doing tests each month throughout the quarter. The process is a tedious one to coordinate internally because many staff need to assist in the process and the chairs need to be free of patients. The VA also needs time in the quart to record the results and keep track of lines which were missed or need to be retested. The VA tries not to test the last month of the quarter.

Quarters- VA considers a quarter to be the following periods during the year:

· October 1st to December 31st

· January 1st to March 31st

· April 1st to June 30th

· July 1st to September 30th

SERVICE REPORTS: Contractor shall provide the COR and other designated individuals with individual Service Reports pertaining to tasks and requirements performed at the location. All Service Reports are to be signed and dated by the designated Contractor’s Representative and provide to the COR at the end of each performance. Service reports must be legible. Complete service reports must be received by the COR or CO before any invoice can be certified for payment.

Each Service Report must legibly document the following to be considered complete:

a) Name of Contractor and contract number

b) Purchase order number/task order number

c) Contractor Service Report number/log number

d) Description of services performed during the applicable Service period

e) Description of any problems during service (if applicable)

f) Identify details of any Contractor equipment calibrations performed and results of such

g) Test results must show source sample information and result

Results must be issued to the VA within one (1) week of the Contractor receiving samples, not to exceed five business days.

Timely reports will assist with informing the Dental Clinic, namely the VA Infections Control Officer, so they can take immediate action and corrective measures to ensure water safety and hygiene, as well as reducing risks to VA patients.

CONTRACT OVERSIGHT BY THE CONTRACTOR

Contractor Representative and Point of Contact- The Contactor shall specify an individual who shall serve as a single point of contact for all Contract issues. Contractor must provide the COR and Contracting Office with the Contractor’s Representative contact details, to include cell phone and email, as a minimum:

1) Within 5 business days of contract award, and

2) Within 5 business days prior to a change in the COR by the Contractor.

The Contractor’s Representative must be easily accessible by phone and return COR calls within 48 hours of a voice message left by the COR.

CONTRACT OVERSITES BY THE VA

Contracting Officer’s Representative (COR)- Upon contract commencement, the Contracting Office will notify the Contractor in writing as to the COR assigned to this contract, and upon reassignment of a new COR, as applicable.

Contractor shall only respond to request for service from the COR or the CO. If service is requested form any source, other than the COR or the CO, the Contractor is to advise the individual of this requirement and refuse to respond. Any billing resulting from unauthorized service will not be paid by the government.

The COR will periodically evaluate the Contractor’s performance through review of the deliverables and Contractor’s performance. When a COR is not assigned, the CO will inform the Contractor of the locally assigned point of contact (POC) at the VA location. In this instance, the Contractor shall communicate and coordinate services through the VA POC and copy the CO on all written communications.

Authority of the COR- The contracting Officer is the only person authorized to approve changes in any of the requirements of this contract. In the event the Contractor affects any changes at the direction of any person other than the Contracting Officer, the changes will be considered to have been made without authority and no adjustment will be made in the contract price or schedule to cover any increase in cost incurred as a result thereof.

The Contracting Officer shall be the only individual authorized to accept nonconforming work, waive any requirement of the contract, and/or modify any term or condition of the contract. The Contracting Officer is the only individual who can legally obligate Government funds. No costs chargeable to the proposed contract can be incurred before receipt of a fully executed contract or specific authorization from the Contracting Officer.

Government Alternate Points of Contact (POC)- Emergencies Only- the COR will identify Alternate Points of Contact (POC) to be used only for instances of emergencies when the COR is not easily contactable. These will be individuals in supervisory or managerial roles within the VA department responsible for monitoring performance on this contract. The Contractor will be provider this information within 5 days of an Alternate POC being assigned. An Alternated POC dies not replace the COR nor do they replace the Contracting Officer during the performance and administration of this contract, nor does it relinquish the Contractor’s requirements in relation to the performance of the Contract.

Placing Orders for Services- The COR is designed by the Contracting Officer as the only authorized point of contact for communicating Task and Requirement related details to the Contractor’s Representative. The Contractor will only be required to fulfil Task and Requirements, and the COR will be authorized to proceed to communicate with the Contractor Officer from the Administrative Contracting Office identified on page 1 of this contract. Performance of task must not exceed the dollar values and period of performance outlined in the Task Order, or its respective modifications, if service is requested outside the Task Order terms and conditions, the Contractor is to advice the COR of this, refuse to respond to the order request, and immediately follow up in writing with the Contracting Officer. Any billing resulting from unauthorized service will not be aid by the government. Within 48 hours of commencement of each Task and contract related service, the COR and the Contractor’s Representative must respectively provide written confirmation of such to the CO. The VA will strive to provide the Contractor a signed Task Order within 10 days or performance being required on Task. Refer to section in this PWS for service reports as well as the Ordering clauses in this contract.

Penalties for Unauthorized Commitments: CORS’s, VA POC’s, who violate their delegation are subject to penalties if the violation results in an Unauthorized Commitment. An Unauthorized Commitment is an agreement that is not binding solely because the Government representative who made it lacked the authority to enter into that agreement on behalf of the Government. (Far 1.602-3(a) ) Penalties for violations are outlined in VA Acquisition Regulation 801.690-7 and VA Handbook 7401.7. Examples of Unauthorized Commitments include but are not limited to: COR or other Program Office information as an order, ships the item, the COR (or POC) does not realize it is an improper order and accepts the item rather than reject and return the item. COR 9or VA POC) exceeds authority and authorizes work, additional time, money, or any other type of extension on contract.

SAFETY AND COMPLIENCE: The contractor must perform services in accordance with:

1) All federal, state, and local laws, whether or not related to the performance of contract services.

2) Local, state, and federal Occupational safety and Health guidelines and legislation, to include Occupational Safety and Health Administration (OSHA);

3) Local, state, and federal guidelines and legislation, as well as OKC VAHCS Directives and guidelines, relating to privacy protection laws Medical Center Directives and Policies: Each VA Medical Center has directives and policies that are updated from time to time. The COR can provide more detailed information to the Contractor of these upon commencement of the contract and throughout the term of the contract, as needed. VA universal policies include parking, possession of weapons, cell phone use, and use of photography as well as smoking on VA property. Contractor’s must comply with posted rules and signs on federal property. Violations of such policies may result in individual fines or citation answerable in the United States (Federal) District Court.

QUALITY

Quality Control Plan (QCP)- Contractor will develop and maintain a quality program ensuring services are performed in accordance with commonly accepted commercial practices, and the requirements of this PWS. At a minimum, the contractor must develop Quality Control Procedures (QCP). Contractor must develop and implement Quality Control Procedures to identify, prevent, and ensure non-recurrence of defective services.

QCP- either a paper version or emailed version of he QCP must be provided to the COR and CO upon request.

Contractor must be prepared to comply with request as soon as:

a) Within 30 days of contract award, and

b) Within 30 days prior to a major change in the QCP by the Contractor

Remedy or Rework- Rework or Remedy is defined as performing the Service again until the Purpose of this PWS is achieved in full. This involves less than satisfactory Service by the Contractor and as noted by the COR. Rework or Remedy must occur within a reasonable time. But no more than 5 business days of the notice of the rework or remedy requirement for the COR an at no additional cost to the Government. In the event climate or weather conditions make it unsuitable for Services, the entire service date will be re-scheduled to a date and time mutually agreeable to the Contractor and the COR. Postponement because of these circumstances will not reflect any penalties assessed to the Contractor or to the Government.

FEDERAL HOLIDAYS AND STANDARD BUSINERSS HOURS- Standard business Hours at the VA Medical Center are between 8:00 a.m. and 4:30 p.m. Monday-Friday excluding Federal holidays, except by special alternate arrangement, Coordinated and authorized by the COR.

The Federal Government observes the following as holidays can be found at the OPM website at procedures/federal holidays/

The Federal Government observes the following days as holidays.

*Holiday that fall on Saturday are observed in the proceeding Friday. Holiday that falls on Sunday are observed on the following Monday.

In addition to the days designated as holidays, the Government observes the following days:

· Any other day designated by Federal Statute

· Any other day designated by Executive Order Any other day designated by the President of the United States to be a Federal holiday

DEFINITIONS

Acceptance Signature- VA employee who is authorized to sign-off on the Service Report Authorization Signature- COR’s signature; indicated COR accepts work status as stated in Service Report.

CO- Contracting Officer Contractor Employees- has the same meaning as Contractor Personnel Contractor Personnel- has the same meaning as Contractor Employees Contractor Personnel- are personnel and/or employees who shall be suitably knowledgeable in the field related to the services in the PWS to satisfactorily perform services in accordance with the PWS. The Contractor shall provide personnel experienced and qualified to perform the required services in accordance with industry practices and standards.

COR- Contracting Officer’s Representative OSHA- Occupational Safety and Health Administration PWS- Any reference to PWS in this contract means “performance work statement” and is not to be confused P.W.S. which also known in industry to mean potable water system. This is a performance-based service acquisition. Further details can be obtained in FAR Part 37.6.

Service report- a documentation of the services rendered for each incidence of work performance under the terms and conditions of the contract.

Services- includes those identified in the Purpose of this PWS SOW- for the purpose of the contract SOW has the same meaning as PWS and refers to the PWS in this contract.

SR- Service Report VA- Department of Veterans Affairs VAHCS- VA Health Care System VAMC- Veterans Affairs Medical Center VA Mission Statement: To fulfill President Lincoln’s promise, “To care for him who shall have borne the battle, and for his widow and his orphan” be serving and honoring the men and women who are America’s Veterans.”

VHA- Veterans Health Administration

B.6 PRICE/COST SCHEDULE

ITEM INFORMATION

Dental Unit WaterLine Testing services, per the PWS. This includes provision and shipping of testing sample kits to the VA, lab analysis at Contractor's facility, reporting to the VA, and re-testing. This is a non-personal service.

This is the GUARANTEED MINIMUM AMOUNT for the life of this IDIQ contract. The Government does not guarantee that it will place any order under this contract in excess of the guaranteed minimum award amount.

(Contract year 1:

award to 01/31/2026)

PRINCIPAL NAICS CODE: 541380 - Testing Laboratories and Services PRODUCT/SERVICE CODE: F103 - Environmental Systems Protection - Water Quality Support

Dental Unit WaterLine Testing services, per the PWS. This includes provision and shipping of testing sample kits to the VA, lab analysis at Contractor's facility, reporting to the VA, and re-testing. This is a non-personal service.

(Contract year 2:

10/01/2024 to 09/30/2025)

Dental Unit Waterline Testing services, per the PWS. This includes provision and shipping of testing sample kits to the VA, lab analysis at Contractor's facility, reporting to the VA, and re-testing. This is a non-personal service.

(Contract year 3:

02/01/2028 to 01/31/2029)

Dental Unit Waterline Testing services, per the PWS. This includes provision and shipping of testing sample kits to the VA, lab analysis at Contractor's facility, reporting to the VA, and re-testing. This is a non-personal service.

(Contract year 4:

02/01/2029 to 01/31/2030)

Dental Unit Waterline Testing services, per the PWS. This includes provision and shipping of testing sample kits to the VA, lab analysis at Contractor's facility, reporting to the VA, and re-testing. This is a non-personal service.

(Contract year 5:

02/01/2030 to 01/31/2031)

36C25926Q0184

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SECTION C - CONTRACT CLAUSES

C.1 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (NOV 2023)

(a) Inspection/Acceptance. The Contractor shall only tender for acceptance those items that conform to the requirements of this contract. The Government reserves the right to inspect or test any supplies or services that have been tendered for acceptance. The Government may require repair or replacement of nonconforming supplies or reperformance of nonconforming services at no increase in contract price. If repair/replacement or reperformance will not correct the defects or is not possible, the Government may seek an equitable price reduction or adequate consideration for acceptance of nonconforming supplies or services. The Government must exercise its post-acceptance rights—

(1) Within a reasonable time after the defect was discovered or should have been discovered; and

(2) Before any substantial change occurs in the condition of the item, unless the change is due to the defect in the item.

(b) Assignment. The Contractor or its assignee may assign its rights to receive payment due as a result of performance of this contract to a bank, trust company, or other financing institution, including any Federal lending agency in accordance with the Assignment of Claims Act (31 U.S.C. 3727). However, when a third party makes payment (e.g., use of the Governmentwide commercial purchase card), the Contractor may not assign its rights to receive payment under this contract.

(c) Changes. Changes in the terms and conditions of this contract may be made only by written agreement of the parties.

(d) Disputes. This contract is subject to 41 U.S.C. chapter 71, Contract Disputes. Failure of the parties to this contract to reach agreement on any request for equitable adjustment, claim, appeal or action arising under or relating to this contract shall be a dispute to be resolved in accordance with the clause at Federal Acquisition Regulation (FAR) 52.233-1, Disputes, which is incorporated herein by reference. The Contractor shall proceed diligently with performance of this contract, pending final resolution of any dispute arising under the contract.

(e) Definitions. The clause at FAR 52.202-1, Definitions, is incorporated herein by reference.

(f) Excusable delays. The Contractor shall be liable for default unless nonperformance is caused by an occurrence beyond the reasonable control of the Contractor and without its fault or negligence such as, acts of God or the public enemy, acts of the Government in either its sovereign or contractual capacity, fires, floods, epidemics, quarantine restrictions, strikes, unusually severe weather, and delays of common carriers. The Contractor shall notify the Contracting Officer in writing as soon as it is reasonably possible after the commencement of any excusable delay, setting forth the full particulars in connection therewith, shall remedy such occurrence with all reasonable dispatch, and shall promptly give written notice to the Contracting Officer of the cessation of such occurrence.

(g) Invoice.

(1) The Contractor shall submit an original invoice and three copies (or electronic invoice, if authorized) to the address designated in the contract to receive invoices. An invoice must include—

(i) Name and address of the Contractor;

(ii) Invoice date and number;

(iii) Contract number, line item number and, if applicable, the order number;

(iv) Description, quantity, unit of measure, unit price and extended price of the items delivered;

(v) Shipping number and date of shipment, including the bill of lading number and weight of shipment if shipped on Government bill of lading;

(vi) Terms of any discount for prompt payment offered;

(vii) Name and address of official to whom payment is to be sent;

(viii) Name, title, and phone number of person to notify in event of defective invoice; and

(ix) Taxpayer Identification Number (TIN). The Contractor shall include its TIN on the invoice only if required elsewhere in this contract.

(x) Electronic funds transfer (EFT) banking information.

(A) The Contractor shall include EFT banking information on the invoice only if required elsewhere in this contract.

(B) If EFT banking information is not required to be on the invoice, in order for the invoice to be a proper invoice, the Contractor shall have submitted correct EFT banking information in accordance with the applicable solicitation provision, contract clause (e.g., 52.232-33, Payment by Electronic Funds Transfer—System for Award Management, or 52.232-34, Payment by Electronic Funds Transfer—Other Than System for Award Management), or applicable agency procedures.

(C) EFT banking information is not required if the Government waived the requirement to pay by EFT.

(2) Invoices will be handled in accordance with the Prompt Payment Act (31 U.S.C. 3903) and Office of Management and Budget (OMB) prompt payment regulations at 5 CFR part 1315.

(h) Patent indemnity. The Contractor shall indemnify the Government and its officers, employees and agents against liability, including costs, for actual or alleged direct or contributory infringement of, or inducement to infringe, any United States or foreign patent, trademark or copyright, arising out of the performance of this contract, provided the Contractor is reasonably notified of such claims and proceedings.

(i) Payment.—

(1) Items accepted. Payment shall be made for items accepted by the Government that have been delivered to the delivery destinations set forth in this contract.

(2) Prompt payment. The Government will make payment in accordance with the Prompt Payment Act (31 U.S.C. 3903) and prompt payment regulations at 5 CFR part 1315.

(3) Electronic Funds Transfer (EFT). If the Government makes payment by EFT, see 52.212-5(b) for the appropriate EFT clause.

(4) Discount. In connection with any discount offered for early payment, time shall be computed from the date of the invoice. For the purpose of computing the discount earned, payment shall be considered to have been made on the date which appears on the payment check or the specified payment date if an electronic funds transfer payment is made.

(5) Overpayments. If the Contractor becomes aware of a duplicate contract financing or invoice payment or that the Government has otherwise overpaid on a contract financing or invoice payment, the Contractor shall—

(i) Remit the overpayment amount to the payment office cited in the contract along with a description of the overpayment including the—

(A) Circumstances of the overpayment (e.g., duplicate payment, erroneous payment, liquidation errors, date(s) of overpayment);

(B) Affected contract number and delivery order number, if applicable;

(C) Affected line item or subline item, if applicable; and

(D) Contractor point of contact.

(ii) Provide a copy of the remittance and supporting documentation to the Contracting Officer.

(6) Interest.

(i) All amounts that become payable by the Contractor to the Government under this contract shall bear simple interest from the date due until paid unless paid within 30 days of becoming due. The interest rate shall be the interest rate established by the Secretary of the Treasury as provided in 41 U.S.C. 7109, which is applicable to the period in which the amount becomes due, as provided in (i)(6)(v) of this clause, and then at the rate applicable for each six-month period as fixed by the Secretary until the amount is paid.

(ii) The Government may issue a demand for payment to the Contractor upon finding a debt is due under the contract.

(iii) Final decisions. The Contracting Officer will issue a final decision as required by 33.211 if—

(A) The Contracting Officer and the Contractor are unable to reach agreement on the existence or amount of a debt within 30 days;

(B) The Contractor fails to liquidate a debt previously demanded by the Contracting Officer within the timeline specified in the demand for payment unless the amounts were not repaid because the Contractor has requested an installment payment agreement; or

(C) The Contractor requests a deferment of collection on a debt previously demanded by the Contracting Officer (see 32.607-2).

(iv) If a demand for payment was previously issued for the debt, the demand for payment included in the final decision shall identify the same due date as the original demand for payment.

(v) Amounts shall be due at the earliest of the following dates:

(A) The date fixed under this contract.

(B) The date of the first written demand for payment, including any demand for payment resulting from a default termination.

(vi) The interest charge shall be computed for the actual number of calendar days involved beginning on the due date and ending on—

(A) The date on which the designated office receives payment from the Contractor;

(B) The date of issuance of a Government check to the Contractor from which an amount otherwise payable has been withheld as a credit against the contract debt; or

(C) The date on which an amount withheld and applied to the contract debt would otherwise have become payable to the Contractor.

(vii) The interest charge made under this clause may be reduced under the procedures prescribed in FAR 32.608-2 in effect on the date of this contract.

(j) Risk of loss. Unless the contract specifically provides otherwise, risk of loss or damage to the supplies provided under this contract shall remain with the Contractor until, and shall pass to the Government upon:

(1) Delivery of the supplies to a carrier, if transportation is f.o.b. origin; or

(2) Delivery of the supplies to the Government at the destination specified in the contract, if transportation is f.o.b. destination.

(k) Taxes. The contract price includes all applicable Federal, State, and local taxes and duties.

(l) Termination for the Government's convenience. The Government reserves the right to terminate this contract, or any part hereof, for its sole convenience. In the event of such termination, the Contractor shall immediately stop all work hereunder and shall immediately cause any and all of its suppliers and subcontractors to cease work. Subject to the terms of this contract, the Contractor shall be paid a percentage of the contract price reflecting the percentage of the work performed prior to the notice of termination, plus reasonable charges the Contractor can demonstrate to the satisfaction of the Government using its standard record keeping system, have resulted from the termination. The Contractor shall not be required to comply with the cost accounting standards or contract cost principles for this purpose. This paragraph does not give the Government any right to audit the Contractor's records. The Contractor shall not be paid for any work performed or costs incurred which reasonably could have been avoided.

(m) Termination for cause. The Government may terminate this contract, or any part hereof, for cause in the event of any default by the Contractor, or if the Contractor fails to comply with any contract terms and conditions, or fails to provide the Government, upon request, with adequate assurances of future performance. In the event of termination for cause, the Government shall not be liable to the Contractor for any amount for supplies or services not accepted, and the Contractor shall be liable to the Government for any and all rights and remedies provided by law. If it is determined that the Government improperly terminated this contract for default, such termination shall be deemed a termination for convenience.

(n) Title. Unless specified elsewhere in this contract, title to items furnished under this contract shall pass to the Government upon acceptance, regardless of when or where the Government takes physical possession.

(o) Warranty. The Contractor warrants and implies that the items delivered hereunder are merchantable and fit for use for the particular purpose described in this contract.

(p) Limitation of liability. Except as otherwise provided by an express warranty, the Contractor will not be liable to the Government for consequential damages resulting from any defect or deficiencies in accepted items.

(q) Other compliances. The Contractor shall comply with all applicable Federal, State and local laws, executive orders, rules and regulations applicable to its performance under this contract.

(r) Compliance with laws unique to Government contracts. The Contractor agrees to comply with 31 U.S.C. 1352 relating to limitations on the use of appropriated funds to influence certain Federal contracts; 18 U.S.C. 431 relating to officials not to benefit; 40 U.S.C. chapter 37, Contract Work Hours and Safety Standards; 41 U.S.C. chapter 87, Kickbacks; 49 U.S.C. 40118, Fly American; and 41 U.S.C. chapter 21 relating to procurement integrity.

(s) Order of precedence. Any inconsistencies in this solicitation or contract shall be resolved by giving precedence in the following order:

(1) The schedule of supplies/services.

(2) The Assignments, Disputes, Payments, Invoice, Other Compliances, Compliance with Laws Unique to Government Contracts, and Unauthorized Obligations paragraphs of this clause;

(3) The clause at 52.212-5.

(4) Addenda to this solicitation or contract, including any license agreements for computer software.

(5) Solicitation provisions if this is a solicitation.

(6) Other paragraphs of this clause.

(7) The Standard Form 1449.

(8) Other documents, exhibits, and attachments

(9) The specification.

(t) [Reserved]

(u) Unauthorized Obligations.

(1) Except as stated in paragraph (u)(2) of this clause, when any supply or service acquired under this contract is subject to any End User License Agreement (EULA), Terms of Service (TOS), or similar legal instrument or agreement, that includes any clause requiring the Government to indemnify the Contractor or any person or entity for damages, costs, fees, or any other loss or liability that would create an Anti-Deficiency Act violation (31 U.S.C. 1341), the following shall govern:

(i) Any such clause is unenforceable against the Government.

(ii) Neither the Government nor any Government authorized end user shall be deemed to have agreed to such clause by virtue of it appearing in the EULA, TOS, or similar legal instrument or agreement. If the EULA, TOS, or similar legal instrument or agreement is invoked through an “I agree” click box or other comparable mechanism (e.g., “click-wrap” or “browse-wrap” agreements), execution does not bind the Government or any Government authorized end user to such clause.

(iii) Any such clause is deemed to be stricken from the EULA, TOS, or similar legal instrument or agreement.

(2) Paragraph (u)(1) of this clause does not apply to indemnification by the Government that is expressly authorized by statute and specifically authorized under applicable agency regulations and procedures.

(v) Incorporation by reference. The Contractor’s representations and certifications, including those completed electronically via the System for Award Management (SAM), are incorporated by reference into the contract.

(End of Clause) ADDENDUM to FAR 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES Clauses that are incorporated by reference (by Citation Number, Title, and Date), have the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available.

The following clauses are incorporated into 52.212-4 as an addendum to this contract:

C.2 52.216-18 ORDERING (AUG 2020)

(a) Any supplies and services to be furnished under this contract shall be ordered by issuance of delivery orders or task orders by the individuals or activities designated in the Schedule. Such orders may be issued from 02/01/2026 through 01/31/2031.

(b) All delivery orders or task orders are subject to the terms and conditions of this contract. In the event of conflict between a delivery order or task order and this contract, the contract shall control.

(c) A delivery order or task order is considered "issued" when—

(1) If sent by mail (includes transmittal by U.S. mail or private delivery service), the Government deposits the order in the mail;

(2) If sent by fax, the Government transmits the order to the Contractor’s fax number; or

(3) If sent electronically, the Government either—

(i) Posts a copy of the delivery order or task order to a Government document access system, and notice is sent to the Contractor; or

(ii) Distributes the delivery order or task order via email to the Contractor’s email address.

(d) Orders may be issued by methods other than those enumerated in this clause only if authorized in the contract.

(End of Clause)

C.3 52.216-19 ORDER LIMITATIONS (OCT 1995)

(a) Minimum order. When the Government requires supplies or services covered by this contract in an amount of less than , the Government is not obligated to purchase, nor is the Contractor obligated to furnish, those supplies or services under the contract.

(b) Maximum order. The Contractor is not obligated to honor—

(1) Any order for a single item in excess of ;

(2) Any order for a combination of items in excess of ; or

(3) A series of orders from the same ordering office within days that together call for quantities exceeding the limitation in paragraph (b)(1) or (2) of this section.

(c) If this is a requirements contract (i.e., includes the Requirements clause at subsection 52.216-21 of the Federal Acquisition Regulation (FAR)), the Government is not required to order a part of any one requirement from the Contractor if that requirement exceeds the maximum-order limitations in paragraph (b) of this section.

(d) Notwithstanding paragraphs (b) and (c) of this section, the Contractor shall honor any order exceeding the maximum order limitations in paragraph (b), unless that order (or orders) is returned to the ordering office within days after issuance, with written notice stating the Contractor's intent not to ship the item (or items) called for and the reasons. Upon receiving this notice, the Government may acquire the supplies or services from another source.

(End of Clause)

C.4 52.216-22 INDEFINITE QUANTITY (DEVIATION) (NOV 2025)

(a) This is an indefinite-quantity contract for the supplies or services specified, and effective for the period stated, in the Schedule. The quantities of supplies and services specified in the Schedule are estimates only and are not purchased by this contract.

(b) Delivery or performance shall be made only as authorized by orders issued in accordance with the Ordering clause. The Contractor shall furnish to the Government, when and if ordered, the supplies or services specified in the Schedule up to and including the quantity designated in the Schedule as the "maximum." The Government shall order at least the quantity of supplies or services designated in the Schedule as the "minimum."

(c) Except for any limitations on quantities in the Order Limitations clause or in the Schedule, there is no limit on the number of orders that may be issued. The Government may issue orders requiring delivery to multiple destinations or performance at multiple locations.

(d) Any order issued during the ordering period of this contract and not completed within that period shall be completed by the Contractor within the time specified in the order, which may include order options to be exercised after the ordering period of this contract but before the end of the period of performance of the order.