36C25926Q0118.docx

Combined Synopsis/Solicitation Notice Combined Synopsis/Solicitation Notice

GENERAL INFORMATION

Network Contracting Office

NCO 19

6162 South Willow Drive, Suite 300 Greenwood Village CO 80111

POINT OF CONTACT*

Contract Specialist Stephanie Cahill Stephanie.Cahill@va.gov Email preferred

PLACE OF PERFORMANCE

2957 Clairmont Road NE, Atlanta GA

ADDITIONAL INFORMATION

AGENCY’S URL

URL DESCRIPTION

AGENCY CONTACT’S EMAIL ADDRESS

EMAIL DESCRIPTION

DESCRIPTION

Request for Quote (RFQ) #: Atlanta Office Furniture Removal and Disposal (36C25926Q0118)

(i) This is a combined synopsis/solicitation for commercial products or commercial services prepared in accordance with Revolutionary FAR Overhaul (RFO) Part 12. This announcement constitutes the only solicitation. Offers are being requested and a separate written solicitation will not be issued. The Government reserves the right to make no award from this solicitation.

*A site visit is strongly encouraged to ensure accurate bid submissions. The site visit will occur at 11AM MST, December 16th, 2025. Please contact Mr. Jeffery Johnson via email Jeffery.Johnson202d5d@va.gov to confirm your company will be attending as well as to obtain the meeting location information.

* The deadline for all questions is 3:00pm MST, December 17th, 2025.

All questions must be submitted in writing no later than the question cut-off date marked above. All questions will be answered officially through an amendment to the solicitation.

* Quotes are to be provided to stephanie.cahill@va.gov no later than 12:00pm MST, December 19th, 2025.

Quotes shall not be hand carried. Faxed quotes shall not be accepted. Emailed quotes are the only method of submitted quotes (4MB email limit). The Government reserves the right to make the award solely on initial Quotes received. Offerors bear the burden of ensuring that all portions of the offer (and any authorized amendments) reach the designated office before the deadline specified in the solicitation. This RFQ shall be completed in its entirety, and signed and dated, failure shall not be considered for award.

(ii) This is a Request for Quote (RFQ), and the solicitation number is 36C25926Q0118. The government anticipates awarding a firm-fixed price contract resulting from this solicitation.

(iii) This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2025-06 effective October 01, 2025.

(iv) The North American Industrial Classification System (NAICS) code for this procurement is 561210 with a business size standard of $47 million. This solicitation is 100% set-aside for SDVOSB concerns.

(v) List of Line Items;

Period of Performance: 1/26/2026 – 2/6/2026

(vi) Description of Requirements for the Services to be acquired:

*Cut sheets and specification sheets proving the offered services meets all specifications and PWS shall be included with the quote.

*Quotes packages shall include an estimated timeline for the entirety of the project *Failure to meet the PWS below will result in the offeror’s quote not being considered for award.

*Failure to provide ALL required documents or information (see factors 1-4 in section (ix) below for required information and documents) by the quote deadline will result in the offeror’s quote not being considered for award.

Performance Work Statement (PWS) General Background: The VHA Health Eligibility Center requires office furniture removal and disposal as well as some clean up services (vacuum immediate area, remove trash, etc.) for an 86,750 square feet (5 floors) building. There are no anticipated hazardous waste/materials onsite since the work areas involved contained VA staff performing administrative work in nature. As of December 2025, this space is in the process of being vacated by current VA staff for a new facility. As of January 26, 2026 the building should be empty of almost all VA staff except the VA POC that will assist the awarded contractor with access to the building throughout the project. Vendor staff will be able to use two mid-size (3 ½’ wide and 8’ tall) elevators with access to all five (5) floors without issue or conflict. This facility does not have a loading dock and does not have space for temporary storage.

Requirements:

· Decommissioning of the space must start on January 26th, 2026, and MUST be completed no later than February 6th, 2026 (2 weeks). Access to the facility will only be during the work week (Mondays-Fridays) from 0700 to 1800 MST.

Extended may be available contingent upon the VA POC’s, Jeffery Johnson, availability. The Contractor must communicate in advance if additional hours on one or more days is needed during the project.

· The station shall not provide any means of disposal – vendors will be expected to provide this within their quotes. The awarded Contractors should plan to have the waste containers/dumpsters monitored daily during workdays and emptied frequently based on the pace of removal of items from the facility. The Contractor shall coordinate with the VA POC for dumpster placement prior to work start.

· The contractor is responsible for properly disconnecting and disposing of all electrical power cords, cubicle whips, and any other power cables that provide electrical power to all furnishings will be removed.

· Upon furniture removal, Contractor shall clean, vacuum, remove all trash, residue, furniture waste and any other remaining debris remaining in the vacated areas.

· Contractor is responsible for ensuring that there is no damage to the facility as a result of contractor operations. The contractor will be prepared to take all protective measures to ensure there is no damage to any walls, corners, flooring, baseboards, ceilings, and elevators. Any damage to the facility caused by Contractor activity or negligence, shall result in all needed repairs be made at the contractor expense

Note: The main entrance flooring is marble, and it is the Contractor’s responsibility to ensure that the main entrance flooring is not damaged in any way. Any damage to the marble flooring caused by Contractor activity or negligence, shall result in all needed repairs will be completed at the contractor’s expense.

· The Contractor will designate an onsite Project Manager (PM) responsible for managing, coordinating, and directing contractor team resources, and serve as the single point of contact for the contract duration. The PM is required to be always onsite while the work is being performed.

· The Contractor shall provide all specialty moving materials, tools, and supplies; including but not limited to padding, packing, crating, dollies/hand trucks, or any other type of equipment commonly used for moving heavy furnishings.

· Contractor shall provide, operate, manage, and maintain sufficient personnel based on workload to accomplish all assigned tasks for this requirement. The Contractor shall ensure that contractor provided employees have the technical capability to disassemble, carry, remove, and dispose of all types of furniture.

· Contractor is responsible for providing adequate Personnel Protective Equipment (PPE), i.e., safety boots, gloves, etc. for contractor supplied employees and will be worn when completing this requirement.

· The following is an estimate of the amount of furniture that needs to be removed and disposed of within the building:

· A comprehensive list of items has been provided as an attachment to this solicitation as well as a floor plan although a site visit will be strongly encouraged

(End of the Performance Work Statement)

(vii) Location of Performance:

VHA Health Eligibility Center 2957 Clairmont Road NE, Atlanta, GA 30329

(viii) 52.212-1, Instructions to Offerors-Commercial Items applies to this acquisition

(a) Any award made as a result of this solicitation will be made on an All or Nothing Basis.

(b) State if quoted items are available and priced through offerors existing Government-wide Acquisition Contract (GWAC), GSA Multiple Award Schedule (MAS) contract, or VA-wide Acquisition Contract.

(c) If the acquisition is set-aside for SDVOSBs/VOSBs, their socioeconomic status must be verified and visible in the SBA Small Business Certification (SBS): https://search.certifications.sba.gov/ at the time of quote submission AND award, or will be considered non-responsive, and will NOT be considered for award.

(d) Offerors are warned against contacting any VA personnel other than the Contracting Officer and Contract Specialist prior to placement of any award made resulting from this RFQ. If such contact occurs and found to be prejudicial to competing contactors, the offeror making such contact may be excluded from award considerations.

(e) All proprietary information shall be clearly and properly marked. If the Offeror submits annexes, documentation, attachments or the like, not specifically required by this solicitation, such will count against the Offeror’s page limitations unless otherwise indicated in the specific volume instructions below.

(f) All information shall be confined to the appropriate file. The offeror shall confine submissions to essential matters, sufficient to define the quote and provide an adequate basis for evaluation. Offerors are responsible for including sufficient details, in a concise manner, to permit a complete and accurate evaluation of each quote.

(g) ADDENDUM to RFO 52.212-1 INSTRUCTIONS TO OFFERORS—COMMERCIAL

Submission of quote shall include the following volumes: (I) Technical capability or quality of the item offered to meet the Government requirement; (II) - Completion of “Attachment - VAAR Clause 852.219-75 VA Notice of Limitations on Subcontracting-Certificate of Compliance for Services (DEVIATION)”; (III) Price; and (IV) Project Service Timeline.

Volume I - Technical capability or quality of the services offered to meet the Government requirement The offeror shall submit specifications, cut sheets, or brochures confirming the ability of the vendor to provide the needed services specified in this solicitation. Vendors should provide an estimated timeline for the project based on a start date of January 26th, 2026, and an end date no later than February 6th, 2026.

Volume II - Completion of “Attachment - VAAR Clause 852.219-75 VA Notice of Limitations on Subcontracting-Certificate of Compliance for Services (DEVIATION)” The offeror shall complete the provision VAAR 852-219-75 VA Notice of Limitations on Subcontracting - Certificate of Compliance for Services and Construction.

Offeror must list any/all subcontractors (and their size standard IAW NAICS 561210) if they will be utilized for this requirement AND what they will be performing. How is your firm going to comply with Limitations on Subcontracting requirements? If no subcontractors will be used, please state “No Subcontractors will be used for this requirement” in the response.

Volume III – Price Price - The offeror shall complete the pricing schedule provided in Section (v) above: Price/Cost Schedule.

Volume IV – Project Service Timeline The offeror shall state the required number of calendar days to provide the services and provide an estimated timeline to complete the project. Vendors should be able to start on 1/26/2026 and complete all services no later than 2/6/2026.

(End of Addendum to 52.212-1)

(ix) 52.212-2, Evaluation--Commercial Items applies to this acquisition.

ADDENDUM to RFO 52.212-2 EVALUATION—COMMERCIAL ITEMS:

(a) The Government will award a contract resulting from this solicitation to the offeror responsible whose offer conforming to the solicitation will be most advantageous to the Government considering price and other factors.

(b) The following factors shall be used to evaluate quotations:

Factor 1. Technical capability or quality of the services offered to meet the Government requirement

Factor 2. Completion of “Attachment - VAAR Clause 852.219-75 VA Notice of Limitations on Subcontracting- Certificate of Compliance for Services (DEVIATION)”

Factor 3. Price

Factor 4. Project Service Timeline

(c) Evaluation Approach. The Government will award a contract resulting from this solicitation to the responsible Offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The Government will use comparative analysis. The following factors will be used to evaluate offers:

Factor I. Technical capability or quality offered to meet the Government requirement: The quotation will be evaluated to the extent to which it can meet and/or exceed the Government’s requirements as outlined in the solicitation and based on the information requested in the instructions to quoters section of the solicitation.

Factor 2. Completion of “Attachment - VAAR Clause 852.219-75 VA Notice of Limitations on Subcontracting-Certificate of Compliance for Services (DEVIATION)”: The Government will evaluate the responses an offeror makes to Attachment - VAAR Clause 852.219-75 VA Notice of Limitations on Subcontracting-Certificate of Compliance for Services (DEVIATION)” for completeness. If an offeror fails to fully complete VAAR Clause 852.219-75 VA Notice of Limitations on Subcontracting-Certificate of Compliance for Services (DEVIATION)” their quote will be determined ineligible for award.

Factor 3. Price: The Government will evaluate the price by adding the total of all line item prices. The Government may use various price analysis techniques and procedures to make a price reasonableness determination. Offers that do not meet or exceed the technical capability or quality of the item offered to the Government requirement shall not be selected regardless of price.

Factor 4. Project Service Timeline: Vendors will provide an estimated timeline including project start and end dates for the entirety of the project. The Government will review the timeline of each vendor as part of the quote package in order to determine/confirm a vendor is able to comply with the specified time period of 1/26/2026 – 2/6/2026 in addition to other evaluation factors specified above and select the quoter/offer whose bid is most advantageous to the Government.

**The Government may consider an award to other than the lowest priced quoter/offeror if it’s in the best interest of the Government.**

If offeror does not provide all volumes as outlined in RFO 52.212-1 Instructions, the offer may be considered nonresponsive.

(End of Addendum to 52.212-2)

(x) 52.212-4, Contract Terms and Conditions--Commercial Items – applies to this acquisition Any inconsistencies in this solicitation or contract shall be resolved by giving precedence IAW 52.212-4(r). By submitting a quote, the offeror understands that quotes will not be referenced in 1449 and clauses incorporated in the solicitation will dictate the contract. All offerors shall comply with all applicable Federal, State and local laws, executive orders, rules and regulations applicable to its performance under the contract IAW RFO 52.212-4(q). The Government reserves the right to deny requests for clause changes that are not included in this solicitation should the request be inconsistent with the RFO or VAAR.

(xi) The following RFO clauses are incorporated by reference:

(xii) Additional contract requirements or terms and conditions:

52.217-8 Option to Extend Services (NOV 1999) The Government may require continued performance of any services within the limits and at the rates specified in the contract. These rates may be adjusted only as a result of revisions to the prevailing labor rates provided by the Secretary of Labor. The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed 6 months. The Contracting Officer may exercise the option by written notice to the Contractor within 30 days.

52.219-14 Limitations on Subcontracting

(a) This clause does not apply to the unrestricted portion of a partial set-aside.

(b) Definition. Similarly situated entity, as used in this clause, means a first-tier subcontractor, including an independent contractor, that—

(1) Has the same small business program status as that which qualified the prime contractor for the award (e.g., for a small business set-aside contract, any small business concern, without regard to its socioeconomic status); and

(2) Is considered small for the size standard under the North American Industry Classification System (NAICS) code the prime contractor assigned to the subcontract.

(c) Applicability. This clause applies only to—

(1) Contracts that have been set aside for any of the small business concerns identified in 19.000(a)(3);

(2) Part or parts of a multiple-award contract that have been set aside for any of the small business concerns identified in 19.000(a)(3);

(3) Contracts that have been awarded on a sole-source basis in accordance with subparts 19.8, 19.13, 19.14, and 19.15;

(4) Orders expected to exceed the simplified acquisition threshold and that are—

(i) Set aside for small business concerns under multiple-award contracts, as described in 8.405-5 and 16.505(b)(2)(i)(F); or

(ii) Issued directly to small business concerns under multiple-award contracts as described in 19.504(c)(1)(ii);

(5) Orders, regardless of dollar value, that are—

(i) Set aside in accordance with subparts 19.8, 19.13, 19.14, or 19.15 under multiple-award contracts, as described in 8.405-5 and 16.505(b)(2)(i)(F); or

(ii) Issued directly to concerns that qualify for the programs described in subparts 19.8, 19.13, 19.14, or 19.15 under multiple-award contracts, as described in 19.504(c)(1)(ii); and

(6) Contracts using the HUBZone price evaluation preference to award to a HUBZone small business concern unless the concern waived the evaluation preference.

(d) Independent contractors. An independent contractor shall be considered a subcontractor.

(e) Limitations on subcontracting. By submission of an offer and execution of a contract, the Contractor agrees that in performance of a contract assigned a North American Industry Classification System (NAICS) code for—

(1) Services (except construction), it will not pay more than 50 percent of the amount paid by the Government for contract performance to subcontractors that are not similarly situated entities. Any work that a similarly situated entity further subcontracts will count towards the prime contractor's 50 percent subcontract amount that cannot be exceeded. When a contract includes both services and supplies, the 50 percent limitation shall apply only to the service portion of the contract;

(2) Supplies (other than procurement from a nonmanufacturer of such supplies), it will not pay more than 50 percent of the amount paid by the Government for contract performance, excluding the cost of materials, to subcontractors that are not similarly situated entities. Any work that a similarly situated entity further subcontracts will count towards the prime contractor's 50 percent subcontract amount that cannot be exceeded. When a contract includes both supplies and services, the 50 percent limitation shall apply only to the supply portion of the contract;

(3) General construction, it will not pay more than 85 percent of the amount paid by the Government for contract performance, excluding the cost of materials, to subcontractors that are not similarly situated entities. Any work that a similarly situated entity further subcontracts will count towards the prime contractor's 85 percent subcontract amount that cannot be exceeded; or

(4) Construction by special trade contractors, it will not pay more than 75 percent of the amount paid by the Government for contract performance, excluding the cost of materials, to subcontractors that are not similarly situated entities. Any work that a similarly situated entity further subcontracts will count towards the prime contractor's 75 percent subcontract amount that cannot be exceeded.

(f) The Contractor shall comply with the limitations on subcontracting as follows:

(1) For contracts, in accordance with paragraphs (c)(1), (2), (3) and (6) of this clause—

□ By the end of the base term of the contract and then by the end of each subsequent option period; or X By the end of the performance period for each order issued under the contract.

(2) For orders, in accordance with paragraphs (c)(4) and (5) of this clause, by the end of the performance period for the order.

(g) A joint venture agrees that, in the performance of the contract, the applicable percentage specified in paragraph (e) of this clause will be performed by the aggregate of the joint venture participants.

(1) In a joint venture comprised of a small business protégé and its mentor approved by the Small Business Administration, the small business protégé shall perform at least 40 percent of the work performed by the joint venture. Work performed by the small business protégé in the joint venture must be more than administrative functions.

(2) In an 8(a) joint venture, the 8(a) participant(s) shall perform at least 40 percent of the work performed by the joint venture. Work performed by the 8(a) participants in the joint venture must be more than administrative functions.

(End of clause) 852.252-70, Provisions and Clauses Applicable to VA Acquisition of Commercial Items:

VAAR Clauses are incorporated by reference as follows:

RFO 52.252-1 Solicitation Provisions Incorporated by Reference The following provisions or clauses incorporated by reference in this solicitation must be completed by the offeror or prospective contractor and submitted with the quotation or offer. Copies of these provisions or clauses are available on the Internet at the web sites provided in the provision at RFO 52.252-1, Solicitation Provisions Incorporated by Reference. Copies may also be obtained from the contracting officer.

http://www.acquisition.gov/far/index.html https://www.acquisition.gov/vaar The following RFO provisions are to be incorporated by reference:

(xiii) The Defense Priorities and Allocations System (DPAS) does not apply.

(xiv) Date and Time offers are due to stephanie.cahill@va.gov by 12:00pm MST, December 19th, 2025.

(xv) Name and email of the individual to contact for information regarding the solicitation:

Stephanie Cahill Stephanie.Cahill@va.gov

See attached document: VAAR 852.219-75_Services - ATL Decommissioning - Furniture.

See attached document: Atlanta List of Items.

See attached document: Floor Plan.

Combined Synopsis/Solicitation Notice