36C25926Q0103.docx
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- Solicitation number
- 36C25926Q0103
About this file
This Special Notice announces the Department of Veterans Affairs Network Contracting Office (NCO) 19's intent to award a sole-source procurement to WoundVision LLC for the Eastern Colorado Healthcare System. The contract covers a five-year period from December 15, 2025, through December 14, 2030, with a base year and four option years, for Scout WoundVision software subscription and hardware support services.
The procurement includes SSL100-ES-VHA VHA Scout Essentials Software (self-hosted/cloud) and SPP200(VHA) Scout Protection Plan for each contract year. The software and hardware are proprietary, requiring OEM subscription access, technical support, factory-authorized updates, preventive and corrective maintenance, parts, labor, and remote telephone support. The contract is classified under NAICS Code 541519 with a business size standard of 150 employees, and is set aside for small businesses. Interested parties may submit capability responses by December 1, 2025, at 4:00 PM Mountain Standard Time to the designated contract point of contact, Natasha Holland.
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Special Notice Special Notice
| SUBJECT* |
| 36C25926Q0103 | Biomed WoundVision Subscription and Maintenance |
GENERAL INFORMATION
| CONTRACTING OFFICE’S ZIP CODE* |
| 80111 |
| SOLICITATION NUMBER* |
| 36C25926Q0103 |
| RESPONSE DATE/TIME/ZONE |
| 12-01-2025 16:00 MOUNTAIN TIME, DENVER, USA |
| ARCHIVE |
| 15 DAYS AFTER THE RESPONSE DATE |
| RECOVERY ACT FUNDS |
| N |
| PRODUCT SERVICE CODE* |
| 6515 |
| NAICS CODE* |
| 541519 |
| CONTRACTING OFFICE ADDRESS |
| Department of Veterans Affairs |
Network Contracting Office
NCO 19
6162 South Willow Drive, Suite 300 Greenwood Village CO 80111
POINT OF CONTACT*
Contracting Officer Natasha Holland natasha.holland@va.gov 303.712.5753
ADDITIONAL INFORMATION
AGENCY’S URL
URL DESCRIPTION
AGENCY CONTACT’S EMAIL ADDRESS
EMAIL DESCRIPTION
DESCRIPTION
In accordance with FAR 12.102(a), this Notice of Intent is to inform all parties the Department of Veterans Affairs, Network Contracting Office (NCO) 19 located at 6162 South Willow Drive Suite 300, Greenwood Village, CO 80111 intends to award a sole source procurement for the following requirement to small business, WoundVision LLC, located at 10585 North Meridian ST. Suite 101 Indianapolis, Indiana 46290-4513
ITEM # DESCRIPTION OF SUPPLIES QTY UNIT OF ISSUE
| CLIN |
| Part Number |
| Description |
| Unit |
| Qty |
| 0001 |
| SSL100-ES-VHA |
| VHA Scout EssentialsSoftware Self-HostedCloud Base Year |
| YR |
| 1 |
| 0002 |
| SPP200(VHA) |
| Scout (SCA200) 1-YearProtection Plan Base Year |
| YR |
| 1 |
| 1001 |
| SSL100-ES-VHA |
| VHA Scout EssentialsSoftware Self-HostedCloud Option Year 1 |
| YR |
| 1 |
| 1002 |
| SPP200(VHA) |
| Scout (SCA200) 1-YearProtection Plan Option Year 1 |
| YR |
| 1 |
| 2001 |
| SSL100-ES-VHA |
| VHA Scout EssentialsSoftware Self-HostedCloud Option Year 2 |
| YR |
| 1 |
| 2002 |
| SPP200(VHA) |
| Scout (SCA200) 1-YearProtection Plan Option Year 2 |
| YR |
| 1 |
| 3001 |
| SSL100-ES-VHA |
| VHA Scout EssentialsSoftware Self-HostedCloud Option Year 3 |
| YR |
| 1 |
| 3002 |
| SPP200(VHA) |
| Scout (SCA200) 1-YearProtection Plan Option Year 3 |
| YR |
| 1 |
| 4001 |
| SSL100-ES-VHA |
| VHA Scout EssentialsSoftware Self-HostedCloud Option Year 4 |
| YR |
| 1 |
| 4002 |
| SPP200(VHA) |
| Scout (SCA200) 1-YearProtection Plan Option Year 4 |
| YR |
| 1 |
The Eastern Colorado Healthcare System requires a fixed-price base plus four (4) additional option years (OY) contract for Scout WoundVision software subscription and hardware support services. The period of performance will be as follows:
Base year: December 15, 2025, through December 14, 2026.
Option Year 1: December 15, 2026, through December 14, 2027 Option Year 2: December 15, 2027, through December 14, 2028 Option Year 3: December 15, 2028, through December 14, 2029 Option Year 4: December 15, 2029, through December 14, 2030 Scout WoundVision software subscription and hardware, includes the original equipment manufacturer (OEM) subscription access, application and technical support, factory-authorized updates, preventive and corrective maintenance, parts, labor, and remote telephone support for the Scout WoundVision System. The required subscription and services are proprietary to WoundVision, the (OEM). The software is proprietary and only accessible through the OEM. Additionally, the hardware requires service and maintenance performed exclusively by OEM-trained professionals. All replacement parts and software must be certified new from WoundVision. No third-party vendor can provide subscription access, OEM parts, or OEM-authorized service for these systems.
FAR 52.217-8 Option to Extend Services and FAR 52.217-9 Option to Extend Term of Contract both apply to this requirement.
The associated North America Classification Systems (NAICS) Code is 541519 and the Business Size Standard is 150 employees.
THIS NOTICE OF INTENT IS NOT A REQUEST FOR COMPETITIVE QUOTES. Interested parties may identify their interest and capability to respond to this requirement no later than 16:00 PM Mountain Standard Time, December 01, 2025. Information received in response to this notice must clearly demonstrate the capability of meeting the Government’s need as stated above. Include any relevant information (specifications, cut sheets, brochures, capability statement, etc.) confirming the ability to supply the products and/or any services outlined in this notice. Responses to this notice are to be sent to natasha.holland@va.gov.
A determination not to compete this requirement, based upon responses to this notice, is solely within the discretion of the Government. The Government is not responsible for any potential costs incurred from interested parties desiring to respond to this notice.
| *= Required Field |
| Special Notice |
Special Notice
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