36C25926Q0090 0001.docx
DOCX document 24 KB Posted
- Solicitation number
- 36C25926Q0090
About this file
This document is a Request for Quote (RFQ) Amendment 0001 for document destruction services at the James Mountain Inhofe VA Medical Center in Tulsa, Oklahoma. The solicitation is 100% set-aside for Service-Disabled Veteran-Owned Small Businesses (SDVOSBs) and covers document destruction services using two console sizes (15 x 27" and 82 x 36") with a base period from 1/1/2026 to 9/30/2026 and four additional one-year option periods through 9/30/2030.
The RFQ includes 12 contract line items for installation and weekly pickup services, with pickups scheduled every Wednesday. The solicitation is issued by the Department of Veterans Affairs Network Contracting Office (NCO) in Greenwood Village, Colorado, with a response deadline of 12/8/2025 at 10:00am Mountain Time. The amendment extends the response date, corrects contract line item dates for years 3 and 4, and provides clarifying Q&A responses, confirming this is a new requirement rather than a contract renewal, with onsite shredding services to be performed at the Tulsa VA Medical Center.
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| 36C25926Q0090.docx | DOCX document |
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Text version
SUBJECT*
RFQ Amendment 0001 - New Tulsa Document Destruction Services POP: 01/01/2026- 09/30/2026 (VA-26-00002126)
GENERAL INFORMATION
| CONTRACTING OFFICE’S ZIP CODE* |
| 80111 |
| SOLICITATION NUMBER* |
| 36C25926Q0090 |
| RESPONSE DATE/TIME/ZONE |
| 12-08-2025 10:00am MOUNTAIN TIME, DENVER, USA |
| ARCHIVE |
| 60 DAYS AFTER THE RESPONSE DATE |
| RECOVERY ACT FUNDS |
| N |
| SET-ASIDE |
| SDVOSBC |
| PRODUCT SERVICE CODE* |
| R614 |
| NAICS CODE* |
| 561210 |
| CONTRACTING OFFICE ADDRESS |
| Department of Veterans Affairs |
Network Contracting Office
NCO 19
6162 South Willow Drive, Suite 300 Greenwood Village CO 80111
POINT OF CONTACT*
Contract Specialist Shanta Harrison Shanta.Harrison@va.gov
(303) 712-5719
PLACE OF PERFORMANCE
| ADDRESS |
| US Department of Veterans Affiars |
James Mountain Inhofe VA Medical Center
440 S Houston Ave
Tulsa OK
| POSTAL CODE |
| 74127 |
| COUNTRY |
| USA |
ADDITIONAL INFORMATION
AGENCY’S URL
URL DESCRIPTION
AGENCY CONTACT’S EMAIL ADDRESS
EMAIL DESCRIPTION
DESCRIPTION
PLEASE SEE ENCLOSED DOCUMENT TITLED AMENDMENT 0001
Amendment to a Previous Combined Solicitation
Amendment to a Previous Combined Solicitation
| *= Required Field |
| Amendment to a Previous Combined Solicitation |
Page 1 of
Amendment to a Previous Combined Solicitation
AMENDMENT 0001
Document Destruction Services (Tulsa) - RFQ No. 36C25926Q0090
The purpose for this amendment is as follows:
1. Extent responses due date.
2. Incorporate correction to Contract Line Items Chart
3. Post Q&A
Responses Due Date The responses due date is hereby extended to 10:00am MT, Monday December 8, 2025.
Contract Line Items Chart Correction to CLINs 11 and 12. POP dates are changed as follows:
FROM 10/1/2028 - 9/30/2030
TO 10/1/2029 - 9/30/2030
Page 1 of
| ITEM NUMBER |
| DESCRIPTION |
| CONTRACT PERIOD |
| POP BEGIN |
| POP END |
| QUANTITY |
| UNIT OF MEASURE |
| UNIT OF PURCHASE TEXT/DESC. |
| UNIT PRICE |
Base Year - Installation 15 x 27" Consoles, Per SOW non-personal service
Base
1/1/2026
1/8/2026
1 JB
JOB
Base Year - Installation 82 x 36" Consoles, Per SOW non-personal service
Base
1/1/2026
1 JB
JOB
Base Year - Pickup 15 x 27" Consoles, Per SOW non-personal service, 37 weeks
Base
9/30/2026
37 WK
WEEK
Base Year - Pickup 82 x 36" Consoles, Per SOW non-personal service, 37 weeks
Base
9/30/2026
37 WK
Opton Year 1 - Pickup 15 x 27" Consoles, Per SOW non-personal service, 52 weeks
Option 1
10/1/2026
9/30/2027
52 WK
Opton Year 1 - Pickup 82 x 36" Consoles, Per SOW non-personal service, 52 weeks
Option 1
10/1/2026
9/30/2027
Opton Year 2 - Pickup 15 x 27" Consoles, Per SOW non-personal service, 52 weeks
Option 2
10/1/2027
9/30/2028
Opton Year 2 - Pickup 82 x 36" Consoles, Per SOW non-personal service, 52 weeks
Option 2
10/1/2027
9/30/2028
Opton Year 3 - Pickup 15 x 27" Consoles, Per SOW non-personal service, 52 weeks
Option 3
10/1/2028
9/30/2029
Opton Year 3 - Pickup 82 x 36" Consoles, Per SOW non-personal service, 52 weeks
Option 3
10/1/2028
9/30/2029
Opton Year 4 - Pickup 15 x 27" Consoles, Per SOW non-personal service, 52 weeks
Option 4
10/1/2029
9/30/2030
Opton Year 4 - Pickup 82 x 36" Consoles, Per SOW non-personal service, 52 weeks
Option 4
10/1/2029
9/30/2030
Questions and Answers (Q&A) Please note: Questions posted here have been included as originally received (i.e., format, phrasing, spelling, etc.)
1. Is the solicitation a new requirement set by the government or is this a contract currently being performed that the government is renewing.
If this is a renewal, do you have the contract number associated with the old contract?
VA Response: This is a new requirement. There is no existing contract for these services at the newly opened James Mountain Inhofe VA Medical Center.
2. What is the exact frequency of shredding for the lockers?
VA Response: This is already addressed in the PWS in section 6.0 Locations – “Pick-up: Every Wednesday, or as mutually agreed (excluding federal holidays).”
3. To confirm, is the scope of work onsite or offsite shredding services?
VA Response: This is already addressed in the PWS in sections 1.0 General, and 4.0 Privacy (Subsections Interim Destruction and Final Destruction)
ALL OTHER TERMS AND CONDITIONS REMAIN UNCHANGED
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