36C25926Q0039.docx
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- Solicitation number
- 36C25926Q0039
About this file
This Sources Sought Notice is for HVAC environmental controls maintenance at the Jack C. Montgomery VA Medical Center in Muskogee, Oklahoma, issued by the Department of Veterans Affairs Network Contracting Office. The solicitation (36C25926Q0039) seeks a contractor to provide preventive maintenance, training, installation, programming, and repair services for the Schneider Electric Buildings Business I/A (SEBB I/A) Energy Management and Control System, including Niagara Graphical User Interface, enterprise server, gateway software, Universal Network Controllers, and associated control devices.
Key requirements include providing factory-authorized service 4 days per month, maintaining 24/7 emergency response with a 4-hour maximum response time, and supplying parts for three UNC/JACE controller replacements annually. The solicitation is set aside for Service-Disabled Veteran-Owned Small Businesses (SDVOSBC), with responses due by October 31, 2025, at 1:00 PM Central Time. Interested contractors must submit a capability statement, proof of certifications, business size information, DUNS number, and clarify whether work will be performed directly or through subcontractors.
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Text version
Sources Sought Notice Sources Sought Notice
| SUBJECT* |
| HVAC environmental controls maintenance BASE 4 SEBB I/A – Schneider Electric Buildings Business I/A (Invensys) |
GENERAL INFORMATION
| CONTRACTING OFFICE’S ZIP CODE* |
| 80111 |
| SOLICITATION NUMBER* |
| 36C25926Q0039 |
| RESPONSE DATE/TIME/ZONE |
| 10-31-2025 13:00 CENTRAL TIME, CHICAGO, USA |
| ARCHIVE |
| 15 DAYS AFTER THE RESPONSE DATE |
| RECOVERY ACT FUNDS |
| N |
| SET-ASIDE |
| SDVOSBC |
| PRODUCT SERVICE CODE* |
| J041 |
| NAICS CODE* |
| 238220 |
| CONTRACTING OFFICE ADDRESS |
| Department of Veterans Affairs |
Network Contracting Office
NCO 19
6162 South Willow Drive, Suite 300 Greenwood Village CO 80111
POINT OF CONTACT*
Contracting Officer Jeffery Eller jeffery.eller@va.gov 918-577-3282 N/A
PLACE OF PERFORMANCE
| ADDRESS |
| Department of Veterans Affairs |
Eastern Oklahoma VA Health System
Jack C. Montgomery VA Medical Center
1011 Honor Heights Drive
Muskogee OK
| POSTAL CODE |
| 74401 |
| COUNTRY |
| USA |
ADDITIONAL INFORMATION
AGENCY’S URL
URL DESCRIPTION
AGENCY CONTACT’S EMAIL ADDRESS
EMAIL DESCRIPTION
DESCRIPTION
Abbreviated Statement of Work HVAC Building Controls Eastern Oklahoma VA Health System Muskogee, OK 74401
ENVIRONMENTAL CONTROLS DESCRIPTIONS, SPECIFICATION AND WORK
STATEMENT
Definition(s): Contracting Officer Representative (COR) – A person delegated by the Contracting Officer to act for him/her in furnishing technical guidance and advise or generally supervise the work to be performed under the contract. SEBB I/A – Schneider Electric Buildings Business I/A (Invensys)
SERVICE
A.1. The Contractor shall provide preventive maintenance (PM), training, installation, programming, repair/replacement material and consultation. Contractor shall furnish service specialists and factory qualified to diagnose, repair and maintain the SEBB I/A Energy Management and Control System to include, the Niagara Graphical User Interface, enterprise server, gateway software and/or hardware, UNC’s (Universal Network Controllers), Micro Zone II controllers, and the associated input and output transducers and digital or pneumatic control devices. As-built drawings and network drawings are available upon request to contracting officer.
A.2. The Contractor shall provide SEBB I/A factory authorized service at the Jack C.
Montgomery VA Medical Center, Muskogee, OK to include all labor, travel expenses, tools, test equipment, and other incidentals necessary to maintain or restore the listed equipment to operating specifications according to the manufacturer’s recommendations. The Contractor shall show proof of being a factory authorized service provider to warranty and repair SEBB I/A products in Oklahoma. The Contractor Technician shall provide service 4 days each month to evaluate, calibrate, repair, install, or perform other work related to Energy Management and Control System as directed by the Utility System Supervisor. The workday each month shall be from 8:00 to 4:30 p.m., Monday through Friday, and scheduled in advance with the Utility Systems Supervisor.
A.3. The contractor shall provide emergency response 24 hours, 7 days per week. The maximum response time will be 4 hours from time of notification by VA representative.
Emergency response not to exceed 88 hours per year.
A.4. The contractor shall provide major programming not to exceed 80 hours per year.
A.5. The emergency response and major programming service shall only be rendered at the request of the COR when applicable and invoice in accordance with the price/cost schedule under the contract.
A.6. The contractor shall supply parts, materials, and programming for the replacement of three (three) UNC/JACE per year. The three UNC/JACE controllers selected for replacement shall be directed by the COR.
Qualifications of the Contractor to meet the main objectives:
· The Contractor shall show proof of being certified as a factory authorized service provider to warranty and repair SEBB I/A products in Oklahoma.
· Contractor shall provide service specialists who are factory qualified to diagnose, repair and maintain the SEBB I/A Energy Management and Control System to include, the Niagara Graphical User Interface, enterprise server, gateway software and/or hardware, UNC’s (Universal Network Controllers), Micro Zone II controllers, and the associated input and output transducers and digital or pneumatic control devices.
Location of performance Department of Veterans Affairs Eastern Oklahoma VA Health System Jack C. Montgomery VA Medical Center 1011 Honor Heights Drive Muskogee. OK 74401
IMPORTANTR NOTE: This RFI (Request for Information) is for information only.
No award will be made from this RFI.
Please communicate via e-mail to jeffery.eller@va.gov by 13:00 CST October 31, 2025 as to your company’s ability to perform service per this brief Scope of Work.
If interested, please provide the following:
1. Please explain how your company will be able to meet the needs of this contract in relation to the “Limitations of Subcontracting”.
2. Provide company’s capability statement describing abilities to meet the above mentioned criteria.
3. Proof of Certifications
4. Please state if your company will conduct the work or will use a sub for this acquisition (if using a sub provide sub’s information on the above).
5. Please state your company’s business size
6. Please provide DUNS number
7. If you have an FSS/GSA contract that includes this service
8. Provide FSS/GSA contract number if applicable
| *= Required Field |
| Sources Sought Notice |
Sources Sought Notice
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