36C25925Q0709.docx

Combined Synopsis/Solicitation Notice Combined Synopsis/Solicitation Notice

GENERAL INFORMATION

SET-ASIDE

Network Contracting Office

NCO 19

6162 South Willow Drive, Suite 300 Greenwood Village CO 80111

POINT OF CONTACT*

Contract Specialist Chris Hollingsworth Chris.Hollingsworth@va.gov (303)712-5724

PLACE OF PERFORMANCE

Rocky Mountain Regional VA Medical Center

1700 N Wheeling St

Aurora CO

ADDITIONAL INFORMATION

AGENCY’S URL

URL DESCRIPTION

DESCRIPTION

Request for Quote (RFQ) #: 36C25925Q0709 Line Isolation Monitor (LIM) Panel Testing

(i) This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued. The Government reserves the right to make no award from this solicitation.

* The deadline for all questions is 4:00pm ET, 8/19/2025 All questions must be submitted in writing no later than the question cut-off date marked above. All questions will be answered officially through an amendment to the solicitation.

** Quotes are to be provided to chris.hollingsworth@va.gov no later than 4:00pm ET, 8/22/2025.

Quotes shall not be hand carried. Faxed quotes shall not be accepted. Emailed quotes are the only method of submitted quotes (4MB email limit). The Government reserves the right to make award solely on initial Quotes received. Offerors bear the burden of ensuring that all portions of the offer (and any authorized amendments) reach the designated office before the deadline specified in the solicitation. This RFQ shall be completed in its entirety, and signed and dated, failure shall not be considered for award.

(ii) This is a Request for Quote (RFQ), and the solicitation number is 36C25925Q0709. The government anticipates awarding a firm-fixed price contract resulting from this solicitation.

(iii) This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2025-05 effective August 7, 2025.

(iv) The North American Industrial Classification System (NAICS) code for this procurement is 561210 with a small business size standard of $47 Million. This solicitation is unrestricted.

(v) List of Line Items;

(vi) Description of Requirements for the items to be acquired

1.0 - OBJECTIVE

Perform monthly testing procedures, maintenance and documentation for certification of 23 Line Isolation Module (LIM) panels located in the Diagnostic and Treatment (DAT) Building; and one (1) of the same in the Inpatient Building North (IBN) at the Rocky Mountain Regional VA Medical Center, 1700 N. Wheeling St. Aurora, CO 80045; as required by the codes, standards, and documents below. The contractor shall maintain & provide a complete record of testing services for submission to the Government Point of Contact (POC).

1.1 – Locations:

(23) Line Isolation Monitor Panels, Bender LIM 210 Primary 277 Secondary 120

1. OR1A

2. OR1B

3. OR2A

4. OR2B

5. OR3A

6. OR3B

7. OR4A

8. OR4B

9. OR5A

10. OR5B

11. OR6A

12. OR6B

13. OR7A

14. OR7B

15. OR8A

16. OR8B

17. OR9A

18. OR9B

19. OR10A

20. OR10B

21. ORBR

22. ORGI1

23. ORGI2

(1) Line Isolation Panel in Impatient Building North DATA:

Bender IP-10EASB-A216-Q

2.0 - STATEMENT OF WORK

All work and services shall be executed in accordance with the National Fire Protection Association Standards for Healthcare Facilities, Veteran’s Administration (VA) protocol, standards, as well as manufacturer (Bender) recommendations. Line Isolation Monitor (LIM) tests and ground fault protection testing shall be conducted using the procedures detailed in the entries below: ‘2.0 a, b & c’ and under section 3.0 - Applicable Documents’. Regarding documentation of these tests, the provisions set forth by NFPA 99 shall be adhered to. In accordance with the same governance, a record of maintenance and testing will be maintained by the Contractor for submission to the POC upon completion of work required by this contract. The contractor must provide all tools, equipment, materials, transportation, professional expertise, personnel, and supervision.

2.0A - Perform annual testing and required maintenance on Line Isolation Module panels in accordance with manufacturer’s (Bender) recommendations, NFPA 99 and Veterans Administration specifications. Such procedures shall be completed by technicians trained to perform work on ‘Bender’ equipment.

2.0B - Recommended testing procedures include adhering to the standards presented in item a above and:

Visual & mechanical inspection Electrical tests

2.0C - Regarding the location of LIM panels to be tested and certified in 14 separate rooms, the contract drawings stated below for the Diagnostic and Treatment building (DAT) and Inpatient Building North (IBN) can provide such guidance.

Tested LIM Panels must pass annual inspection and shall be certified.

2.1 - Work by Others The VA will perform monthly testing and required maintenance on Line Isolation Module panels in accordance with manufacturer’s (Bender) recommendations, NFPA 99 and Veterans Administration specifications.

3.0 - APPLICABLE DOCUMENTS

NFPA 99 sections- 6.3.3.3.2, 6.3.3.3.3, 6.3.3.3.4/ 6.3.3.4 NFPA 99 sections- 6.3.4, 6.3.4.1, 6.3.4.1.1, 6.3.4.1.2/ 6.3.4.1.3 26 20 11- 01R1 (09-24-2013) VA Response – AN 26 20 11- 003 (08-22-17) - VA Response - O&M VA Specification section 26-20-11(01/01/2018) VA contract drawings- 03.ES.413.1/ 03.ES.413.2 for operating and procedure rooms in DAT VA contract drawing- 05.ES.401-A/ Cystoscopy - IBN

4.0 - RESOURCES

The Government will not furnish any resources for the fulfillment of the services required under this contract. The contractor must provide all tools, equipment, materials, transportation, professional expertise, personnel, and supervision for testing, maintenance, and certification services required under this contract.

5.0 - CODE & REGULATION COMPLIANCE

The Contractor shall comply with the public laws and statutes including all changes and amendments of federal, state and local environmental statutes and regulations in effect of date of issuance of this contract, including, the applicable portions of the documents cited in the basic contract and below.

NFPA 99: Health Care Facilities Code NFPA 70: National Electrical Code NFPA 70E: Personnel Protection 29 CFR 1910 Occupational Safety & Health Standards NFPA 101: Life Safety VHA Directive 2006-056 Electric Power Distribution Systems

6.0 – ACCEPTANCE STANDARDS

All LIM Panels must pass testing per NFPA 70 and NEMA and have up-to-date certification documentation. LIM Panel locations shall be free of debris, and testing equipment, and returned to original condition.

The VA reserves the right to dispute completion of contract scope if any number of LIM Panels do not pass testing and certification, or documentation of successful testing and certification is incomplete or deficient.

7.0 - SUBMITTALS

Contractor shall submit the following:

Work Schedule including proposed sequencing & duration in each location.

*The proposed schedule will be provided to the POC two (2) weeks prior to start of the work.

A Site Specific Safety Plan developed in cooperation with the VA POC Site superintendent OSHA-30, and tradesmen/laborer OSHA-10 certificates Manufacturer’s specifications for all testing equipment utilized and any necessary replacement components, in relation to the monthly testing schedule.

Inspection reports and certificates for each panel tested.

Proof of inspector/testers certification for performing inspection/testing according to the Colorado State Electrical Board.

8.0 - CONTRACTOR DELIVERABLE

A comprehensive record of LIM panel testing, and certification will be provided by the Contractor to the Government POC upon completion of contract. Inspections shall be performed within 3 months of award of Contract. The Contractor shall submit two (2) copies of the inspection reports within 7 calendar days of completion of inspections.

9.0 - SPECIAL AURORA VAMC REQUIREMENTS

Only qualified senior staff at the facility and/or qualified electrical contract professionals are authorized to execute any design, installation, operation, testing, and maintenance of the EES in accordance with The Joint Commission (TJC) and National Fire Protections Association (NFPA) standards and that all work on these systems is compliant with Occupational Safety & Health Association (OSHA) standards.

The Chief, Facilities Management Service (FMS), or designee, shall be responsible for completing and recording monthly testing procedures and for notifying identified areas of scheduled outages. He/she is also responsible for ensuring notifications are provided to the Director during required instances of electrical hot work. The Chief, FMS is responsible for ensuring that testing requirements of the electrical systems, emergency and non-emergency, are carried out. Details of this testing are found in FMS SOP-PM-11 “Normal & Emergency Electrical Systems Operational Plan, Management of Failure & System Shutdown Procedures”.

10.0 - HOURS OF WORK, SCHEDULE AND FEDERAL HOLIDAYS

The hours of work shall take place during the normal business hours of 7:30 AM and 4:00 PM, Monday through Friday, Federal Holidays excluded. Request for weekend, after-hours, and Federal holiday work is permitted with a request in writing submitted beforehand. Federal Holidays and any other day declared a federal holiday by the President of the United States are defined below.

If a holiday falls on Sunday, the following Monday will be observed as the National Holiday. When a holiday falls on a Saturday, the preceding Friday is observed as a National Holiday by the U.S. Government.

11.0 - BADGES AND PARKING

If a given contractor’s personnel will be working on-site for less than 5 working days, access to the facility can be obtained by contacting the police and obtaining temporary access badges. If a contractor will be working on site for more than 5 working days, identification badges must be obtained by contacting Travis Donnell in building 7 of the Clermont VA Hospital. All Contractor personnel are required to comply with VHA Directive 0710 (Available online at VA Technical Information Library) which covers the following requirements: background checks, and the wearing of identification (I. D.) badges issued by the VA ECHCS. While on VA Facilities grounds, temporary or official I.D. badges shall be worn continuously. Failure of the background check may result in specific personnel being disallowed to work on VA premises and the Contractor will need to provide replacement personnel.

It is the responsibility of the Contractor’s personnel to park in the appropriate designated parking areas. The designated parking area will be specified by POC upon award of contract.

12.0 - INSPECTOR QUALIFICATIONS

The Government reserves the right to accept or reject Contractor’s staff for cause.

All inspectors/testers shall hold current OSHA 10/30 certification.

The Contractor must conform with all requirements called out in NFPA 70.

The Contractor shall have a back-up inspector/tester in the event the primary inspector is unable to perform his/her duties.

The Inspector/tester must be registered or licensed by the State Electrical Board.

The Contractor shall ensure that their personnel and subcontractor personnel meet the privacy standards as set forth by HIPPA (Health Insurance Portability and Accountability Act of 1996) with respect to personal and confidential information that they may come upon, while servicing the LIM panels.

Bender certification as applicable.

13.0 – PERSONNEL ASSIGNMENT

The Contractor shall assign the appropriate quantity and type of personnel to successfully complete all functions specified in this SOW. The Contractor shall maintain throughout the life of this contract, a current list of technicians and their credentials available for inspection by the Government at any time.

(vii) Delivery and acceptance is to be F.O.B Destination (FAR 52.247-34) at the Veterans Affairs Medical Center, located at

Department of Veterans Affairs Rocky Mountain Regional Medical Center 1700 N Wheeling St Aurora, CO 80045

(viii) 52.212-1, Instructions to Offerors--Commercial Items applies to this acquisition

ADDENDUM to FAR 52.212-1 INSTRUCTIONS TO OFFERORS—COMMERCIAL

(a) Gray market items are Original Equipment Manufacturer’s (OEM) goods sold through unauthorized channels in direct competition with authorized distributors. This procurement is for new OEM medical supplies, medical equipment and/or services contracts for maintenance of medical equipment (i.e. replacement parts) for VA Medical Centers. No remanufactures or gray market items will be acceptable.

(b) Offeror shall be an OEM, authorized dealer, authorized distributor or authorized reseller for the proposed medical supplies, medical equipment and/or services contracts for maintenance of medical equipment (i.e. replacement parts), verified by an authorization letter or other documents from the OEM, such that the OEM’s warranty and service are provided and maintained by the OEM. All software licensing, warranty and service associated with the medical supplies, medical equipment and/or services contracts for maintenance of medical equipment shall be in accordance with the OEM terms and conditions.

(c) The delivery of gray market items to the VA in the fulfillment of an order/award constitutes a breach of contract. Accordingly, the VA reserves the right enforce any of its contractual remedies. This includes termination of the contract or, solely at the VA’s election, allowing the Vendor to replace, at no cost to the Government, any remanufactured or gray market item(s) delivered to a VA medical facility upon discovery of such items.

(d) Offerors providing an “or equal” product(s) must adhere to the terms in FAR 52.211-6. If an item in this solicitation is identified as “brand name or equal,” the purchase description reflects the characteristics and level of quality that will satisfy the Government’s needs. The salient physical, functional, or performance characteristics that “equal” products must meet or exceed are specified in the solicitation. To be considered for award, offers of “equal” products, including “equal” products of the brand name manufacturer, must—

i. Meet the salient physical, functional, or performance characteristic specified in this solicitation;

ii. Clearly identify the item by-

1. Brand name, if any and

2. Make or model number,

iii. Include descriptive literature such as illustrations, drawings, or a clear reference to previously furnished descriptive data or information available to the Contracting Officer; and

iv. Clearly describe any modification the offeror plans to make in a product to make it conform to the solicitation requirements. Mark any descriptive material to clearly show the modification.

The contracting officer will evaluate “equal” products on the basis of information furnished by the offeror or identified in the offer and reasonably available to the contracting officer. The Contracting Officer is not responsible for locating or obtaining any information not identified in the offer. Unless the offeror clearly indicates in its offer that the product being offered is an “equal” product, the offeror shall provide the brand name product referenced in the solicitation

(e) Any award made as a result of this solicitation will be made on an All or Nothing Basis.

(f) State if quoted items are available and priced through offerors existing Government-wide Acquisition Contract (GWAC), GSA Multiple Award Schedule (MAS) contract, or VA-wide Acquisition Contract.

(g) If the acquisition is set-aside for SDVOSBs/VOSBs, their socioeconomic status must be VIP verified and visible in the VA Vendor Information Pages (VIP): https://www.vip.vetbiz.gov/ at the time of quote submission AND award, or will be considered non-responsive, and will NOT be considered for award.

(h) Offerors are warned against contacting any VA personnel other than the Contracting Officer and Contract Specialist prior to placement of any award made resulting from this RFQ. If such contact occurs and found to be prejudicial to competing contactors, the offeror making such contact may be excluded from award considerations.

(i) All proprietary information shall be clearly and properly marked. If the Offeror submits annexes, documentation, attachments or the like, not specifically required by this solicitation, such will count against the Offeror’s page limitations unless otherwise indicated in the specific volume instructions below.

(j) All information shall be confined to the appropriate file. The offeror shall confine submissions to essential matters, sufficient to define the quote and provide an adequate basis for evaluation. Offerors are responsible for including sufficient details, in a concise manner, to permit a complete and accurate evaluation of each quote.

Submission of quote shall include the following volumes: (I) Technical capability or quality of the item offered to meet the Government requirement; (II) Price;

Volume I - Technical capability or quality of the item offered to meet the Government requirement The offeror shall submit specifications, cut sheets, or brochures confirming the “equal” products, including “equal” products of the brand name manufacturer submitted, meets or exceeds the salient physical, functional, or performance characteristic specified in this solicitation. The product(s) quoted must be identified by brand name, if any, and make or model number.

Volume II – Price Price - The offeror shall complete the pricing schedule provided in Section (v) above: Price/Cost Schedule.

(End of Addendum to 52.212-1)

(ix) 52.212-2, Evaluation--Commercial Items applies to this acquisition

ADDENDUM to FAR 52.212-2 EVALUATION—COMMERCIAL ITEMS:

(a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government considering price and other factors.

(b) The following factors shall be used to evaluate quotations:

Factor 1. Technical capability or quality of the item offered to meet the Government requirement Factor 2. Price

(c) Evaluation Approach. The Government will evaluate quotations using the comparative evaluation process outlined in FAR 13.106-2(b)(3), where quotations will be compared to one another to determine which provides the best benefit to the Government. The Government reserves the right to consider a quotation other than the lowest price that provides additional benefit(s). Quotations may exceed minimum requirements of the solicitation. The Government reserves the right to select a quotation that provides benefit to the Government that exceeds the minimum requirements of the solicitation, but is not required to do so. Each response must meet the minimum requirements of the solicitation. The Government is not requesting or accepting alternate quotations. The evaluation will consider the following:

Factor 1. Technical capability or quality of the item offered to meet the Government requirement: The quotation will be evaluated to the extent to which it can meet and/or exceed the Government’s requirements as outlined in the solicitation, the SOW, and based on the information requested in the instructions to quoters section of the solicitation. the vendor will need to be certified on the equipment being maintained and tested and show proof with their quote submission.

Factor 2. Price: The Government will evaluate the price by adding the total of all line item prices, including all options. The Government may use various price analysis techniques and procedures to make a price reasonableness determination. Offers that do not meet or exceed the technical capability or quality of the item offered to the Government requirement shall not be selected regardless of price.

(d) Options. The Government will evaluate quotations for award purposes by adding the total price for all options to the total price for the basic requirement. {Contracting Officer shall insert the following if the solicitation will include options that are exercisable under FAR 52.217-8} <This includes options under FAR 52.217-8, Option to Extend Services, which applies to this solicitation. Evaluation of options under FAR 52.217-8 will be accomplished by adding six months of the quoter's price for the last potential period of performance under this contract to the quoter's total price. For example, if the contract includes option periods that are exercisable under FAR 52.217-9, the quoter's total price for the purpose of evaluation will include the base period, all option periods, and an additional six months of the last option period. Quoters must price only the base and option periods specified in the contract line item numbers (CLINs),and shall not submit a price for the potential six-month extension of services under FAR 52.217-8. The Government reserves the right to exercise the option under FAR 52.217-8 before the end of any of the contractor's performance periods and will be exercised at the price and/or rates in effect at the time the clause is exercised. Evaluation of options shall not obligate the Government to exercise the option(s).

(End of Addendum to 52.212-2)

(x) 52.212-3 Offeror Representations and Certifications—Commercial Products and Commercial Services (MAY 2024) (DEVIATION FEB 2025) applies to this acquisition. Offerors must complete annual representations and certifications electronically via the System for Award Management (SAM) website located at https://www.sam.gov/portal in accordance with FAR 52.212-3, “Offerors Representations and Certifications–Commercial Items.” If paragraph (j) of the provision is applicable, a written submission is required. Offerors must be registered in SAM at time of offer submission.

(xi) 52.212-4, Contract Terms and Conditions--Commercial Items – applies to this acquisition Any inconsistencies in this solicitation or contract shall be resolved by giving precedence IAW 52.212-4(s). By submitting a quote, the offeror understands that quotes will not be referenced in 1449 and clauses incorporated in the solicitation will dictate the contract. All offerors shall comply with all applicable Federal, State and local laws, executive orders, rules and regulations applicable to its performance under the contract IAW FAR 52.212-4(q). The Government reserves the right to deny requests for clause changes that are not included in this solicitation should the request be inconsistent with the FAR or VAAR.

(xii) 52.212-5 Contract Terms and Conditions Required to Implement Statutes or Executive Orders—Commercial Products and Commercial Services (JAN 2025) (DEVIATION FEB 2025) FAR 52.212-5 applies to this acquisition with the following FAR clauses incorporated by reference;

(xiii) Additional contract requirements or terms and conditions:

52.217-8 Option to Extend Services (NOV 1999) [use when options are included] The Government may require continued performance of any services within the limits and at the rates specified in the contract. These rates may be adjusted only as a result of revisions to prevailing labor rates provided by the Secretary of Labor. The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed 6 months. The Contracting Officer may exercise the option by written notice to the Contractor within 30 days.

52.217-9 Option to Extend the Term of the Contract (MAR 2000) [use when options are included]

(a) The Government may extend the term of this contract by written notice to the Contractor within 60 days; provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least 60 days before the contract expires. The preliminary notice does not commit the Government to an extension.

(b) If the Government exercises this option, the extended contract shall be considered to include this option clause.

(c) The total duration of this contract, including the exercise of any options under this clause, shall not exceed 5 years and 6 months.

852.212-70, Provisions and Clauses Applicable to VA Acquisition of Commercial Items (Apr 2020)

852.252-70, Solicitation Provisions or Clauses Incorporated by Reference (Jan 2008) The following provisions or clauses incorporated by reference in this solicitation must be completed by the offeror or prospective contractor and submitted with the quotation or offer. Copies of these provisions or clauses are available on the Internet at the web sites provided in the provision at FAR 52.252-1, Solicitation Provisions Incorporated by Reference, or the clause at FAR 52.252-2, Clauses Incorporated by Reference. Copies may also be obtained from the contracting officer.

http://www.acquisition.gov/far/index.html https://www.acquisition.gov/vaar

The following FAR provisions are to be incorporated by reference:

The following VAAR provisions are to be incorporated by reference:

None

The following FAR clauses are incorporated by reference:

The following VAAR clauses are to be incorporated by reference:

(xiv) The Defense Priorities and Allocations System (DPAS) does not apply.

(xv) Date and Time offers are due to Chris.Hollingsworth@va.gov by 4:00pm ET, 8/22/25.

(xvi) Name and email of the individual to contact for information regarding the solicitation:

Chris Hollingsworth Chris.hollingsworth@va.gov

See attached document: 2015-5419 WD.

See attached document: P09_ES602B_Panel Layout.

See attached document: P09_ES602C_Panel Layout.

Combined Synopsis/Solicitation Notice