Statement of Work - Boiler Plant Safety Device Repairs.docx

Boiler Plant Safety Device Repairs

1700 N Wheeling St, Aurora, CO 80045

Statement of Work

A. Introduction and Background

The contractor will provide all supervision, labor, equipment, and materials needed to complete a Boiler Plant Repair of Safety Devices per this statement of work. A key component of the contract will be a resolving action items from a Boiler Safety Devices Testing Review (Attachment A). The primary objective of this SOW is to outline the scope of work required to repair and upgrade the boiler plant systems as identified in the survey. The goal is to restore the plant to full operational status, enhance reliability, and ensure compliance with VHA Directive 1810 – Boiler and Boiler Plant Operations as well as industry safety and regulatory standards.

The contractor shall provide comprehensive training to the designated Boiler Plant Operators on the operation, testing, and inspection of all newly installed an/or repaired safety devices.

The boiler plant at Rocky Mountain Regional VA Medical Center (RMR VAMC) is critical to maintaining optimal facility operations. Recent survey has identified issues requiring immediate attention to ensure the plant operates efficiently and safely. The survey, documented in Attachment A, provides a comprehensive overview of the existing conditions and recommended repairs.

General Requirements

1. Conduct a detailed review of the survey findings as documented in Attachment A.

2. Develop a comprehensive repair and maintenance plan based on the survey results.

3. Provide comprehensive training to the Boiler Plant Operators.

4. Ensure all work complies with relevant codes, standards, and regulations.

5. Coordinate with VA Medical Center facilities management to minimize disruption to hospital operations.

B. Scope

Specific Tasks

1. Boiler Inspection and Assessment

· Inspect all identified boiler units as per the survey findings.

· Evaluate the condition of boiler components, including burners, pumps, valves, and controls.

· Document any additional issues not previously identified in the survey.

· Documenting the location and type of any cast iron and malleable iron fittings ad components.

2. Repair and Replacement

· Replace or repair defective components as outlined in the survey.

· Perform necessary welding, sealing, and part replacements to address leaks, corrosion, or mechanical failures.

· Upgrade outdated components to enhance efficiency and compliance.

· Replacement of any cast iron and malleable iron fittings and components.

3. System Testing and Calibration

· Conduct comprehensive testing of the boiler systems post-repair.

· Calibrate controls and safety systems to ensure optimal performance.

· Verify that all repairs meet operational standards and specifications.

4. Safety and Compliance

· Ensure al repairs comply with local, state, and federal safety regulations.

· Conduct safety inspections and provide necessary documentation.

· Implement corrective actions if any compliance issues are identified.

5. Documentation and Reporting

· Provide detailed documentation of all repairs and replacements performed.

· Submit a final report outlining completed work, any deviations from the original plan, and recommendations for future maintenance.

Training Deliverable

1. Training Scope must cover but is not limited to:

· The purpose and function f each safety device.

· Proper procedures for testing each device.

· Inspection methods to ensure each safety device is functioning according to manufacturer specifications and safety standards.

· Troubleshooting and maintenance procedures.

2. Training Schedule

· The contractor shall coordinate with the boiler plant supervisor to schedule training sessions. Training shall occur prior to the final acceptance of the repairs and installation, with ample opportunity for hands-on-instruction.

3. Training Materials

· The contractor shall provide all necessary training materials, including manuals, testing procedures, and inspection checklists, in both digital and printed formats. These materials shall be left with the boiler plant for future reference.

4. Certification of Competency

· Upon completion of the training, the contractor shall issue a certificate of competency to each trained operator, confirming that they have successfully completed training on the operation, testing, and inspection of the installed safety devices.

5. Training Follow-up

· The contractor shall be available for up to 30 days following the training session to address any additional questions or provide clarification as needed.

Note:

1. All inspections and testing will be conducted during regular working hours.

2. Safety and operational protocols will be strictly followed during all site activities.

3. Impact of this work shall be minimized and mitigated in a way that limits disruption to the functioning of the RMR VAMC.

4. Scheduling and coordination with the RMR VAMC will be critical and must be approved by Contracting Officer’s Representative (COR) prior to work.

Firetube Boilers:

C. Deliverables

1. Detailed repair and maintenance plan.

2. Updated boiler system, fully operational and compliant with standards.

3. Thorough training with post-training support.

4. Comprehensive final report including inspection findings, repair details, updated one-lines, and recommendations.

D. Compliance and Standards and Guidelines

1. VHA Directive 1810 – Boiler and Boiler Plant Operations:

· All work performed under this contract must comply with VHA Directive 1810, which governs boiler and boiler plant operations for the Department of Veteran Affairs. The contractor shall ensure that all safety device repairs, testing, inspections, and training meet the requirements outlined in this directive, ensuring the continued safe operation of the boiler plant in accordance with Veterans health Administration (VHA) policies and safety standards.

2. Safety Device Testing and Inspection – VHA Boiler and Associated Plant Safety Device Testing Manual Eighth Edition:

· All safety device testing and inspection procedures shall conform to the latest standards outline in the VHA Boiler and Associated Plant Safety Device Testing Manual Eighth Edition, published by Boiler Efficiency Institute (BEI). The contractor shall use this manual as the primary reference for procedures related to the testing, calibration, and inspection of safety devices, ensuring that all safety devices are tested in accordance with the best practices established by BEI.

3. Documentation

· The contractor shall provide detailed reports for all safety device tests and inspections, documenting compliance with both VHA Directive 1810 and the VHA Boiler and Associated Plant Safety Device Testing Manual Eighth Edition. These reports shall be submitted to the boiler plant supervisor upon completion of each phase of the work and will be used as part of the acceptance criteria.

4. Training Requirements

· As part of the training for boiler plant operators, the contractor shall include instruction on the safety device testing and inspection procedures specified in VHA Directive 1810 and the VHA Boiler and Associated Plant Safety Device Testing Manual Eighth Edition. Training must ensure operators are proficient in applying these standards to ongoing maintenance and operational procedures.

E. Schedule

1. The VA requires a schedule be submitted no later than 14 calendar days of Contract Award. Any work that is to be performed must be approved by the COR prior to commencement of work.

2. With respect to project schedule, the hospital operations shall take priority. Contractor may have to shift areas of work around to accommodate hospital operations. In the even the schedule is to be changed for any reason the contractor is responsible for notifying the COR within two (2) working days.

3. Period of Performance: 90 days

4. Hours of Work:

· Normal working hours are 0700 – 1700 Monday to Friday, except for Federal holidays.

· All schedules and work hours shall be requested, coordinated, and approved through the COR.

5. Milestones:

· Initial inspection and assessment

· Major repairs and replacements

· Final testing and calibration

· Delivery of final report

F. Performance Metrics

1. Successful completion of all repair tasks as identified in the survey.

2. Boiler system operational and compliant with all safety regulatory standards.

3. Minimal disruption to the VA Medical Center operations during repair activities.

G. Acceptance Criteria

1. Completion of all tasks as specified in the SOW and survey.

2. Verification of system performance through testing and calibration.

3. Approval of final report by VA Medical Center facilities management.

H. Site Specific Requirements

1. Employees of the contractor and sub-contractors shall always conduct themselves in a professional manner while on medical center property. The contractor shall ensure all personnel working on this contract are aware of RMR VAMC policies pertaining to employee behavior and conduct.

2. Physical or verbal misconduct may be grounds for removing employees from Medical Center property, or grounds for arrest by the Veteran Affairs (VA) Police. Employees may be banned from RMR VAMC property because of inappropriate or illegal behavior. The contractor shall not be entitled to any compensation from the Government for any costs resulting from employee misconduct (including, but not limited to, delays in contract completion) and may be held liable for costs incurred by the Government because of employee misconduct.

3. Smoking and vaping are strictly prohibited on the entire VAMC campus.

4. It is the contractor’s responsibility to properly assess the working conditions and include in the bid any specialty equipment, training, additional time, personnel, or safety equipment to perform the work safely and in compliance with all applicable RMR VAMC, local, state, and federal regulations.

I. Phasing

1. Any work specific to a single boiler can be worked on without interfering with hospital operations.

2. Execute work to interfere as little as possible with normal functioning of RMR VAMC.

J. Infection Control and Safety

Prior to commencing work, general contractor shall provide proof that an OSHA certified “competent person” (CP) in compliance with (29 CFR 1926.20(b)(2) will supervise all work under this contract and maintain a continual presence at the work site whenever the general or subcontractors are present. At all times during performance of this contract and until the work is completed and accepted, the Contractor shall directly superintend the work or assign and have on the worksite a competent superintendent who is satisfactory to the CO and has authority to act for the Contractor. Assigned CP shall have completed the OSHA 30-hour construction safety training within the past five (5) years and all other personnel shall have at least a 10-hour OSHA course.

K. Parking/Laydown Area

At no time shall vehicles be parked on roadways, patient parking areas, the loading dock, etc. Coordinate use of the loading dock for loading/unloading material with the COR. Materials shall not be deposited on the loading dock for any length of time.

All must be coordinate with the COR. There is no guarantee for laydown of material. Materials may be staged provided that the materials are secured and inaccessible by Medical Center patients. Interim Life Safety Measure (ILSM) Permit may be required for staged materials due to increased combustible loading. It is the responsibility of the Contractor to ensure their materials remain secure.

Attachment A

Recommended type of fuel valves: UL and FM approved for fuel service.

Recommended type of vent valve: UL approved for the fuel service.

Recommended type of vent valve: UL approved for the fuel service.

If vent valve fails closed, it will pressurize the second automatic shut off valve if the first shut off valve is leaking. If the second shut off valve also leaks, the boiler can be filled with fuel which will explode when the burner is started. Leakage of the vent valve seat results in gas loss to the atmosphere with the accompanying cost of the gas.