36C25924R0034_1.docx

36C25924R0034 Request for Quote/Solicitation For On-Site Preventative Maintenance Program for Reusable Medical Devices (Instrument Sharpening and Repair) for Veterans Affairs (VA) Veteran Integrated Service Network (VISN) 19

1. This request is for commercial items and services.

2. Solicitation number 36C25924R0034 is issued as a request for quote (RFQ).

3. This acquisition is set-aside for Service Disabled Veteran Owned Small Buisness (SDVOSB/VOSB). The North American Industry Classification System (NAICS) code is 811210 – Electronic and Precision Equipment Repair and Maintenance.

4. Description of services: In accordance with (IAW) the Statement of Work (SOW) and price schedule, the Contractor shall price on-site preventative maintenance for all reusable medical devices (RMD).

5. Period of Performance (POP): The POP shall be from the date of award for a 1 (one) 12 (twelve) month base-year period and four (4) twelve (12) month option year periods.

6. See Addendum to 52.212-1 Instructions to Offerors on the attached RFQ document for information on what to submit with your offer.

7. Submit signed VA Notice of Limitations on Subcontracting – Certificate of Compliance for Services and Construction – 852.219-77 with quote, see Attachment 1.

8. Offers are due January 5th, 2024 @ 2 PM MST. All questions/inquiries must be submitted to the Contract Officer via electronic mail (e-mail) not later than December 13th, 2023 @ 2 PM MST. Inquiries submitted via telephone calls will be re-directed to an e-mail submission.

9. Submit offers or any questions to the attention of Charlie Gritzmacher via email to: charles.gritzmacher@va.gov.

PAGE 1 OF

1. REQUISITION NO.

2. CONTRACT NO.

3. AWARD/EFFECTIVE DATE

4. ORDER NO.

5. SOLICITATION NUMBER

6. SOLICITATION ISSUE DATE

a. NAME

b. TELEPHONE NO. (No Collect Calls)

8. OFFER DUE DATE/LOCAL

TIME

9. ISSUED BY

CODE

10. THIS ACQUISITION IS

UNRESTRICTED OR

SET ASIDE:

% FOR:

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

8(A)

NAICS:

SIZE STANDARD:

11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

RFQ

IFB

RFP

15. DELIVER TO

CODE

16. ADMINISTERED BY

CODE

17a. CONTRACTOR/OFFEROR

CODE

FACILITY CODE

18a. PAYMENT WILL BE MADE BY

CODE

TELEPHONE NO.

UEI:

EFT:

PHONE:

FAX:

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER 18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW IS CHECKED

SEE ADDENDUM

19.

20.

21.

22.

23.

24.

ITEM NO.

SCHEDULE OF SUPPLIES/SERVICES

QUANTITY

UNIT

UNIT PRICE

AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA

26. TOTAL AWARD AMOUNT (For Govt. Use Only) 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA

ARE

ARE NOT ATTACHED.

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA

ARE

ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN _______________

29. AWARD OF CONTRACT: REF. ___________________________________ OFFER

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

DATED ________________________________. YOUR OFFER ON SOLICITATION

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED

SET FORTH HEREIN IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER) 30b. NAME AND TITLE OF SIGNER (TYPE OR PRINT) 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (TYPE OR PRINT) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION

(REV. NOV 2021)

PREVIOUS EDITION IS NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.212

7. FOR SOLICITATION

INFORMATION CALL:

STANDARD FORM 1449

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

VISN 19

36C25924R0034 12-07-2023 Charles Gritzmacher 303-712-5780 01-05-2023

2:00 PM

MST

36C259 Department of Veterans Affairs Network Contracting Office

NCO 19

6162 South Willow Drive, Suite 300 Greenwood Village CO 80111 X X 811210 $34 Million N/A x VA Veteran Integrated Service Network 19

36C259 Department of Veterans Affairs Network Contracting Office

NCO 19

6162 South Willow Drive, Suite 300 Greenwood Village CO 80111

Department of Veterans Affairs Financial Service Center PO Box 149971 Austin TX 78714-9971 See CONTINUATION Page On-Site Preventative Maintenance Program for Reusable Medical Devices (Instrument Sharpening and Repair) in accordance (IAW) the Statement of Work (SOW).

See CONTINUATION Page X X Table of Contents

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 CONTRACT ADMINISTRATION DATA

1. Contract Administration: All contract administration matters will be handled by the following individuals:

a. CONTRACTOR:

b. GOVERNMENT: Contracting Officer 36C259 Department of Veterans Affairs Network Contracting Office

NCO 19

6162 South Willow Drive, Suite 300 Greenwood Village CO 80111

2. CONTRACTOR REMITTANCE ADDRESS: All payments by the Government to the contractor will be made in accordance with:

3. INVOICES: Invoices shall be submitted in arrears:

4. GOVERNMENT INVOICE ADDRESS: All Invoices from the contractor shall be submitted electronically in accordance with VAAR Clause 852.232-72 Electronic Submission of Payment Requests.

ACKNOWLEDGMENT OF AMENDMENTS: The offeror acknowledges receipt of amendments to the Solicitation numbered and dated as follows:

B.2 PRICE/COST SCHEDULE

ITEM INFORMATION

Eastern Colorado Health Care System - Instrument Sets Contract Period: Base POP Begin: 02-01-2024 POP End: 01-31-2025

Eastern Colorado Health Care System - Individual Basic Instruments

VA Salt Lake City Health Care System - Instrument Sets

VA Salt Lake City Health Care System - Individual Basic Instruments

Eastern Oklahoma (Muskogee) Health Care System - Instrument Sets

Eastern Oklahoma (Muskogee) Health Care System - Individual Basic Instruments

VA Oklahoma City Health Care System - Instrument Sets

VA Oklahoma City Health Care System - Individual Basic Instruments

VA Cheyenne Health Care System - Instrument Sets

VA Cheyenne Health Care System - Individual Basic Instruments

VA Grand Junction Health Care System - Instrument Sets

VA Grand Junction Health Care System - Individual Basic Instruments

Eastern Colorado Health Care System - Instrument Sets Contract Period: Option 1 POP Begin: 02-01-2025 POP End: 01-31-2026

Eastern Colorado Health Care System - Individual Basic Instruments

VA Salt Lake City Health Care System - Instrument Sets

VA Salt Lake City Health Care System - Individual Basic Instruments

Eastern Oklahoma (Muskogee) Health Care System - Instrument Sets

Eastern Oklahoma (Muskogee) Health Care System - Individual Basic Instruments

VA Oklahoma City Health Care System - Instrument Sets

VA Oklahoma City Health Care System - Individual Basic Instruments

VA Cheyenne Health Care System - Instrument Sets

VA Cheyenne Health Care System - Individual Basic Instruments

VA Grand Junction Health Care System - Instrument Sets

VA Grand Junction Health Care System - Individual Basic Instruments

Eastern Colorado Health Care System - Instrument Sets Contract Period: Option 2 POP Begin: 02-01-2026 POP End: 01-31-2027

Eastern Colorado Health Care System - Individual Basic Instruments

VA Salt Lake City Health Care System - Instrument Sets

VA Salt Lake City Health Care System - Individual Basic Instruments

Eastern Oklahoma (Muskogee) Health Care System - Instrument Sets

Eastern Oklahoma (Muskogee) Health Care System - Individual Basic Instruments

VA Oklahoma City Health Care System - Instrument Sets

VA Oklahoma City Health Care System - Individual Basic Instruments

VA Cheyenne Health Care System - Instrument Sets

VA Cheyenne Health Care System - Individual Basic Instruments

POP End: 01-01-2027

VA Grand Junction Health Care System - Instrument Sets

VA Grand Junction Health Care System - Individual Basic Instruments

Eastern Colorado Health Care System - Instrument Sets Contract Period: Option 3 POP Begin: 02-01-2027 POP End: 01-31-2028

Eastern Colorado Health Care System - Individual Basic Instruments

VA Salt Lake City Health Care System - Instrument Sets

VA Salt Lake City Health Care System - Individual Basic Instruments

Eastern Oklahoma (Muskogee) Health Care System - Instrument Sets

Eastern Oklahoma (Muskogee) Health Care System - Individual Basic Instruments

VA Oklahoma City Health Care System - Instrument Sets

VA Oklahoma City Health Care System - Individual Basic Instruments

VA Cheyenne Health Care System - Instrument Sets

VA Cheyenne Health Care System - Individual Basic Instruments

VA Grand Junction Health Care System - Individual Basic Instruments

Eastern Colorado Health Care System - Instrument Sets Contract Period: Option 4 POP Begin: 02-01-2028 POP End: 01-31-2029

Eastern Colorado Health Care System - Individual Basic Instruments

VA Salt Lake City Health Care System - Instrument Sets

VA Salt Lake City Health Care System - Individual Basic Instruments

Eastern Oklahoma (Muskogee) Health Care System - Instrument Sets

Eastern Oklahoma (Muskogee) Health Care System - Individual Basic Instruments

VA Oklahoma City Health Care System - Instrument Sets

VA Oklahoma City Health Care System - Individual Basic Instruments

VA Cheyenne Health Care System - Instrument Sets

VA Cheyenne Health Care System - Individual Basic Instruments

VA Grand Junction Health Care System - Instrument Sets

VA Grand Junction Health Care System - Individual Basic Instruments

Page 1 of Page 1 of Page 1 of Page 1 of

B.3 STATEMENT OF WORK

Statement of Work

1. On-Site Preventative Maintenance Program for Reusable Medical Devices (Instrument Sharpening and Repair)

VISN 19

Veterans Affairs (VA) Veteran Integrated Service Network (VISN) 19 consists of the Eastern Colorado Health Care System, 1700 N. Wheeling Street, Aurora, Colorado 80045; the Grand Junction Health Care System, 2121 North Avenue, Grand Junction, Colorado 81501; the Cheyenne VA Medical Center, 2360 E. Pershing Blvd, Cheyenne Wyoming, 82001; the Salt Lake City Health Care System, 500 Foothill Drive, Salt Lake City, UT 84148; the Eastern Oklahoma VA Health Care System, 1011 Honor Heights Drive, Muskogee, OK 74401 and the VA Oklahoma City Health Care System, 921 N.E. 13th Street, Oklahoma City, OK 73104. VISN 19 is currently undergoing a reorganization which may impact this requirement in the future via modifications to either add additional locations or remove locations. VISN 19 has a requirement for on-site preventative maintenance for all reusable medical devices (RMD).

Contractor shall be able to repair and sharpen instruments the same day reusable medical instruments are identified for service. Services that are required are inspecting, sharpening, adjusting, repairing, cleaning, lubricating, and refurbishing. Contractor shall provide their own workspace (truck or van).

The Contractor shall ensure that the repairs and service functions are performed in conformance with the American National Standards Institute (ANSI) and the Advancement of Medical Instrumentation (AAMI). ANSI-AAMI ST-79 (Comprehensive guide to steam sterilization and sterility assurance in health care facilities), ANSI-AAMI ST-91(Flexible and Semi-Rigid Endoscope Processing in Health Care Facilities), Center for Disease Control (CDC) regulations, Healthcare Sterile Processing Association (HSPA) standards, Association of Peri Operative Registered Nurses (AORN) standards, Association for Professionals in Infection Control and Epidemiology (APIC) and manufacturer's specifications.

2. Scope of Work On-Site services shall include but not limited to: sterilization container repair, general sharpening, spring replacement, ophthalmic instruments, arthroscopic instruments, align and sharpen Laparoscopic instruments, micro instruments, refurbishing and reinsulating shafts as needed, diamond dusting of forceps and needle holders, repair and sharpening of minimally invasive instruments, ratchet repair, bipolar repairs, power/pneumatic, phaco handpieces, graspers, dissectors, all surgical instruments, light cables, rigid and flexible scope servicing and repair, specialized instrumentation and retractors. This shall include all surgical services instrumentation.

Surgical instruments include but is not limited to those used in: General practice and surgery, Ophthalmology, ENT, Plastics, Gynecology, Neurology, Orthopedics, Urology, Laparoscopic, Anesthesiology, Oral Maxillofacial, Vascular and Cardiothoracic.

The contractor shall identify instruments that are defective and that show excessive wear and tear. Instruments shall be clearly marked and labeled with description of the problem.

Items being sent out for repair shall be cleared through the Chief of Sterile Processing Service (SPS) or designee.

VA Owned Instruments include but not limited to:

General Scissors: Metz Scissors, Mayo Scissors, Cast/Bandage Scissors, Iris Scissors, Suture Scissors, Serrated Scissors, Delicate Scissors, Osteotomes: Total Joint Osteotomes, Podiatry Osteotomes and ENT Osteotomes Curettes: Total Joint, Curettes, D & C Curettes, Adenoid Curettes Elevators: Periosteal Elevators, Cobb Elevators, Key Elevators, Freer Elevators, DIE Elevators Gouges: Total Hip Gouges Small Knives: Amputation Knives, Cartilage Knives, Meniscus Knives, Knife Handles Ronguers: AB Ronguers, Pituitary Ronguers, Kerrison Ronguers, Kerrison Punches, Dermal Punches Cutters: Bone Cutters, Wire Cutters, Pin Cutters, Rib Cutting Forceps Forceps/Clamps: Artery Forceps, Sponge Forceps, Kelly Forceps, Adson Forceps, A1lis Forceps Tissue Forceps, Mosquito Forceps, Biopsy Forceps, Hemostats, Clip Appliers Kocher Clamps, Towel Clips/Clamps, Bone Clamps Miscellaneous Instruments:

Reamers, Total Hip Cup Graters, Cranial Burrs, Enlarging Burr, Retractors, Balfour Retractor, Hand Retractors, Dental Instruments and Hand Pieces Perforating Twist/Spinal Drill’s, Chisels, Tonsillectomies, Adenotomes, Trocars, Skin Hooks, Skin Rakes, Suction Tips/Tubes, Dissectors, Rasps Mouth Gags, Saw Blades, Specu1ums, Dilators, Dental Instruments, all needle holders, Acetabular Cutters

OPHTHALMIC INSTRUMENTS

Speculums Retractors, Knives (not diamond) Spuds; Spoons, Punches, Spatulas, Manipulators, Loops, Hooks Markers Calipers, Scissors, Forceps

ARTHROSCOPIC INSTRUMENTS

Punches, Shavers, Scissors, Intra-Articular Hooks, Intra-Articular Knives, Intra-Articular Graspers, Forceps

ALIGN/SHARPEN LAPAROSCOPIC INSTRUMENTS

Laparoscopic Punches, Laparoscopic Shavers, Laparoscopic ScissorsLaparoscopic Hooks, Laparoscopic Knives, Laparoscopic Graspers Laparoscopic Forceps

MICRO INSTRUMENTS

Verres Needles, Biopsy Needles, Corneal Scissors, Urethrotomes, Micro Rongeurs, Micro Forceps Micro Scissors

REINSULATION

Shaft Reinsulation Total Reinsulation - Sharpen, Realign, Refurbish & Re-insulate Scissors & Graspers

BI-POLAR REPAIRS

Standard Bipolar (Align, adjust, refurbish) Irrigating Bipolar (Align, adjust, straighten, clean and clear channel) Standard Bipolar (Replace cap, repot, refurbish, reinsulate) Irrigating Bipolar (Replace cap, repot, refurbish, reinsulate) STERILIZATION CONTAINER REPAIR Including, but not limited to MEDLINE, AESCULAP, GENESIS, MEDTRONIC MISCELLANEOUS, including but not limited to:

Gasket Replacement Baffle, Inner and Outer Latch Assembly, Single Action Latch Assembly, Upper Latch Plate Replacement, Lower Latch Replacement, Single Action Latch Replacement, Single Action Latch Sheer Block Replacement, Single Action Latch (w/o handle) Replacement, Double Action Latch (w/o handle) Replacement, Retention Plate Replacement, Retention Plate Repair, Handle Replacement, E-Clip Replacement, Hex Nut Replacement, Stud Nut Replacement, Instrument Holding Pin Replacement, Nut Plate Replacement, Screw Replacement for End Plates, Fastener Replacement, Tag Replacement General Repair: Bent Container, Burr Removal, Dent Removal Miscellaneous Repair: Basket Handle Replacement

DIAMOND DUSTING:

Tissue Forceps, Needle Holders Micro, Needle Holders Standard, Needle holder Jaw Application

MINIMALLY INVASIVE INSTRUMENTS

Rebuilds/Minor, Rebuilds/Major, Align & adjust jaws, Align & adjust handles, Bovie clip adaptor, Control rod, Control rod ball, Control rod insulator, Frozen control rod, J-hooks - re insulate handle, hinges, jaws, jaw pins, screws shaft, sharpen & hone, straighten & remove dents from sheath ENDOSCOPIC & LAPAROSCOPIC INSTRUMENTS (Modular and non-modular) All applicable graspers, dissectors, scissors, clamps, biopsy instruments and forceps (to include with or without ratchets). This will include all manufacturers.

DIAMOND KNIVES

Rehone/Repair: Single Edge Micrometer Knives, Double Edge Micrometer Knives, Axe Blade Micrometer Knives, Two-Step Enhancement Micrometer Knives, Tri Square/15 Degree Arcuate Micrometer Knives, Phaco Cataract Freehand, Trifacet Cataract Freehand, Clear Corneal Cataract Freehand, Tapered Clear Corneal Freehand, Crescent 1.5mm and 2.0mm Cataract Freehand, Phaco Chisel Blade 2 sides Cataract Freehand, Simplicity Blade, 4 sides Cataract Freehand, Buck 1.0mm, Cataract Freehand.

POWER/PNEUMATIC

Basic Repair - Includes disassembly, internal cleaning and lubrication, minor adjustment, reseal test.

All power equipment to include but not limited to:

Stryker, Medtronic, Zimmer, DePuy Synthes small and large power, Micro & Heavy Duty Air Hose 10 Ft. (Standard Repair), Battery Pack Refurbish, Misc. Power Equipment, Electric Power Equipment

PHACO HANDPIECES

All phaco handpieces to include but not limited to:

Alcon, Chiron (Interoptics), Staar, Mentor, Storz Millenium, AMO (Allergan, OMS Minor Repair) LIGHT CABLES and Adaptors to fit all manufacturers Light Cable 3mm x 6 ft w/2 adaptors Light Cable 3mm x 8 ft w/2 adaptors Light Cable 4mm x 6 ft w/2 adaptors Light Cable 5mm x 6 ft w/2 adaptors Light Cable 5mm x 8 ft w/2 adaptors RIGID, Semi Rigid and Flexible Scopes Rigid- Thorough diagnostic testing, exterior cleaning of scope, diamond polishing of lens tip, fiber optic light connection prebonding & polishing, comprehensive leak & shock test.

Disassembly & cleaning of optical system, Disassembly & cleaning of optical system, replacement of rod lens, optical system plus replacement of objective lens, replacement of distal or proximal window, replacement of eyepiece, replacement of prism, complete rebuilds included.

Semi Rigid Fiber Ureteroscope Repair, Semi Rigid Fiber Ureteroscope Rebuild All repairs include: Thorough diagnostic testing, opening and testing of interior optical system, removal of minor dents, realignment of insertion tube, functional testing of all mechanical parts, video/laser adjustment of optical system & ocular lens, fine focus, hermetic sealing of scope, comprehensive leak and shock test.

Flexible- Inspection, air/water clog repair & nozzle replacement, Clear Air/water or suction channel, replace air/water nozzle, replace bending sheath, adjust angulation / elevator adjustment, Replace light guide cover lens, leak test.

Minor/ Major fluid invasion, Replace Suction Channel, replace forceps channel (includes bending sheath), Replace forceps channel (includes bending sheath), Angulation system overhaul, Insertion tube re-coating/ major patch repair, Light guide tube replacement (includes suction channel and re-wire), Bending mesh replacement, Suction cylinder replacement, includes suction channel, Stain removal from image bundle, Insertion Tube Replacement/ Overhaul.

VIDEO EQUIPMENT REPAIR

All Manufacturers: Video Coupler Repair, Minor Leaking or Fogging, External Mechanics Major Leakage/Fluid Invasion, Major Mechanical Damage Beam Sp1itters Video Camera Repair cameras and Flexible Endoscope Light Sources.

3. Specific Mandatory Tasks and Associated Deliverables Instruments and instrument sets are to be retrieved from the Sterile Processing Service of each facility and returned once repair and sharpening is completed on the same day.

All single instruments and instrument sets picked up/delivered by the contractor shall be properly listed for accountability verification.The contractor shall tag the equipment with the appropriate labels (not etching) to identify instrument repair inspection date.

The contractor shall test instruments for accurate alignment, sharpness, insulation and calibration.

If the instrument needs to be sent out to the lab for repairs, the contractor shall obtain the verba1 approval of the VA Medical Center (VAMC) Chief of SPS or their designee prior to doing so.

The contractor shall provide a summary document upon de1ivery of processed instruments containing the following information: date of repair, instrument type, type of repair, and cost.

Documentation/Reports: Inventory provided at end of Period of Performance, will include all sets, and instruments sharpened and repaired.

Schedule for Services Hours of Coverage: Normal hours of coverage are Monday through Friday from 8:00 a.m. to 5:00 p.m., exc1uding the federal holidays listed as follows:

Federal Holidays: New Year’s Day, Dr. Martin Luther King Jr’s Birthday, Presidents’ Day, Memorial Day, Juneteenth Day, Independence Day, Columbus Day, Veterans Day, Thanksgiving Day, Christmas Day.

Any other day specifically declared a National Holiday by the President of the United States.

When one of the above designated legal holidays falls on a Sunday, the following Monday will be observed as a legal holiday. When a legal holiday falls on a Saturday, the preceding Friday is observed as a holiday by US Government Agencies.

The actual times and day(s) will be agreed upon by each designated facility. The Chief of SPS, or designee and contractor must all agree.

4. Contractor Requirements The contractor performing the repairs and sharpening of surgical instruments shall be ISO-9000 certified.

Contractor shall be compliant with relevant VA Policies and with AAMI/ANSI standards.

5. Security Clearance Contractor shall be required to complete a security clearance with the VA Police.

An ID badge will be issued by the VA Police which needs to be presented by contractor's employee at the VA entrance security check points. The issued badge is for official pickup and deliveries of surgical instruments and trays.

Contractor's mobile unit(s) shall be properly labeled with contractor's logo and registered with the VA Police Department and park in designated areas for service.Contractor shall comply with all VA Handbook 6500 requirements and any other security measure put in place by the individual.

6. Quality Assurance: Chief of SPS or designee will inspect instrumentation as it is returned from repair and sharpening.

The following items may be observed, tracked, and continually evaluated during the contract period.

Overall Contractor Performance:

Inspect appearance: instruments shall be free of nicks, pitting, rust corrosion, burrs, pitting and cracks_.

Inspect for function: tips of instruments for ratcheted instruments will meet, proper jaw alignment, proper tension, freely moving box locks, screws tightened as needed, freely moving hinges on scissors or other multi-jointed instruments.

Technically skilled personnel: personnel shall be technically proficient in repair and sharpening of instruments.

1. The method of surveillance that will be used to verify the quality of the contractor's performance is periodic inspection. The government reserves the right to consider changing the method of inspection from Periodic to 100% Inspection at any time, however deteriorating contractor performance may result in immediate 100% surveillance. See Surveillance Inspection Form Checklist, Exhibit A in Section D.

7. VISN 19 Facilities Locations:

6.1 Colorado

6.1.1 VA Eastern Colorado Health Care System

Rocky Mountain Regional VA Medical Center 1700 N. Wheeling St.

Aurora, CO 80045

6.1.2 VA Western Colorado Health Care System

Grand Junction VA Medical Center 2121 North Avenue Grand Junction, CO 81501

6.2 Utah

6.2.1 VA Salt Lake City Health Care System

George E. Wahlen VA Medical Center 500 Foothill Dr.

Salt Lake City, UT 84148

6.3 Wyoming

6.3.1 Cheyenne VA Medical Center

VA Medical Center- Cheyenne 2360 E. Pershing Blvd.

Cheyenne, WY 82001

Northern Colorado CBOC 4575 Byrd Drive Loveland, CO

6.4 Oklahoma

6.4.1 Oklahoma City Veterans Affairs Health Care System

Oklahoma City Veterans Affairs Medical Center 921 NE 13 Street Oklahoma City, OK 73104

6.4.2 Eastern Oklahoma VA Health Care System

Jack C Montgomery VA Medical Center 1011 Honor Heights Drive Muskogee, OK 74401

Ernest Childers VA Outpatient Clinic 8921 South Mingo Road Tulsa, OK 74133

Yale Avenue VA Clinic 5110 South Yale Ave, 51 Yale Building, Suite 200

Tulsa, OK 74133

SECTION C - CONTRACT CLAUSES

C.1 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (DEC 2022)

(a) Inspection/Acceptance. The Contractor shall only tender for acceptance those items that conform to the requirements of this contract. The Government reserves the right to inspect or test any supplies or services that have been tendered for acceptance. The Government may require repair or replacement of nonconforming supplies or reperformance of nonconforming services at no increase in contract price. If repair/replacement or reperformance will not correct the defects or is not possible, the Government may seek an equitable price reduction or adequate consideration for acceptance of nonconforming supplies or services. The Government must exercise its post-acceptance rights—

(1) Within a reasonable time after the defect was discovered or should have been discovered; and

(2) Before any substantial change occurs in the condition of the item, unless the change is due to the defect in the item.

(b) Assignment. The Contractor or its assignee may assign its rights to receive payment due as a result of performance of this contract to a bank, trust company, or other financing institution, including any Federal lending agency in accordance with the Assignment of Claims Act (31 U.S.C. 3727). However, when a third party makes payment (e.g., use of the Governmentwide commercial purchase card), the Contractor may not assign its rights to receive payment under this contract.

(c) Changes. Changes in the terms and conditions of this contract may be made only by written agreement of the parties.

(d) Disputes. This contract is subject to 41 U.S.C. chapter 71, Contract Disputes. Failure of the parties to this contract to reach agreement on any request for equitable adjustment, claim, appeal or action arising under or relating to this contract shall be a dispute to be resolved in accordance with the clause at Federal Acquisition Regulation (FAR) 52.233-1, Disputes, which is incorporated herein by reference. The Contractor shall proceed diligently with performance of this contract, pending final resolution of any dispute arising under the contract.

(e) Definitions. The clause at FAR 52.202-1, Definitions, is incorporated herein by reference.

(f) Excusable delays. The Contractor shall be liable for default unless nonperformance is caused by an occurrence beyond the reasonable control of the Contractor and without its fault or negligence such as, acts of God or the public enemy, acts of the Government in either its sovereign or contractual capacity, fires, floods, epidemics, quarantine restrictions, strikes, unusually severe weather, and delays of common carriers. The Contractor shall notify the Contracting Officer in writing as soon as it is reasonably possible after the commencement of any excusable delay, setting forth the full particulars in connection therewith, shall remedy such occurrence with all reasonable dispatch, and shall promptly give written notice to the Contracting Officer of the cessation of such occurrence.

(g) Invoice.

(1) The Contractor shall submit an original invoice and three copies (or electronic invoice, if authorized) to the address designated in the contract to receive invoices. An invoice must include—

(i) Name and address of the Contractor;

(ii) Invoice date and number;

(iii) Contract number, line item number and, if applicable, the order number;

(iv) Description, quantity, unit of measure, unit price and extended price of the items delivered;

(v) Shipping number and date of shipment, including the bill of lading number and weight of shipment if shipped on Government bill of lading;

(vi) Terms of any discount for prompt payment offered;

(vii) Name and address of official to whom payment is to be sent;

(viii) Name, title, and phone number of person to notify in event of defective invoice; and

(ix) Taxpayer Identification Number (TIN). The Contractor shall include its TIN on the invoice only if required elsewhere in this contract.

(x) Electronic funds transfer (EFT) banking information.

(A) The Contractor shall include EFT banking information on the invoice only if required elsewhere in this contract.

(B) If EFT banking information is not required to be on the invoice, in order for the invoice to be a proper invoice, the Contractor shall have submitted correct EFT banking information in accordance with the applicable solicitation provision, contract clause (e.g., 52.232-33, Payment by Electronic Funds Transfer—System for Award Management, or 52.232-34, Payment by Electronic Funds Transfer—Other Than System for Award Management), or applicable agency procedures.

(C) EFT banking information is not required if the Government waived the requirement to pay by EFT.

(2) Invoices will be handled in accordance with the Prompt Payment Act (31 U.S.C. 3903) and Office of Management and Budget (OMB) prompt payment regulations at 5 CFR part 1315.

(h) Patent indemnity. The Contractor shall indemnify the Government and its officers, employees and agents against liability, including costs, for actual or alleged direct or contributory infringement of, or inducement to infringe, any United States or foreign patent, trademark or copyright, arising out of the performance of this contract, provided the Contractor is reasonably notified of such claims and proceedings.

(i) Payment.—

(1) Items accepted. Payment shall be made for items accepted by the Government that have been delivered to the delivery destinations set forth in this contract.

(2) Prompt payment. The Government will make payment in accordance with the Prompt Payment Act (31 U.S.C. 3903) and prompt payment regulations at 5 CFR part 1315.

(3) Electronic Funds Transfer (EFT). If the Government makes payment by EFT, see 52.212-5(b) for the appropriate EFT clause.

(4) Discount. In connection with any discount offered for early payment, time shall be computed from the date of the invoice. For the purpose of computing the discount earned, payment shall be considered to have been made on the date which appears on the payment check or the specified payment date if an electronic funds transfer payment is made.

(5) Overpayments. If the Contractor becomes aware of a duplicate contract financing or invoice payment or that the Government has otherwise overpaid on a contract financing or invoice payment, the Contractor shall—

(i) Remit the overpayment amount to the payment office cited in the contract along with a description of the overpayment including the—

(A) Circumstances of the overpayment (e.g., duplicate payment, erroneous payment, liquidation errors, date(s) of overpayment);

(B) Affected contract number and delivery order number, if applicable;

(C) Affected line item or subline item, if applicable; and

(D) Contractor point of contact.

(ii) Provide a copy of the remittance and supporting documentation to the Contracting Officer.

(6) Interest.

(i) All amounts that become payable by the Contractor to the Government under this contract shall bear simple interest from the date due until paid unless paid within 30 days of becoming due. The interest rate shall be the interest rate established by the Secretary of the Treasury as provided in 41 U.S.C. 7109, which is applicable to the period in which the amount becomes due, as provided in (i)(6)(v) of this clause, and then at the rate applicable for each six-month period as fixed by the Secretary until the amount is paid.

(ii) The Government may issue a demand for payment to the Contractor upon finding a debt is due under the contract.

(iii) Final decisions. The Contracting Officer will issue a final decision as required by 33.211 if—

(A) The Contracting Officer and the Contractor are unable to reach agreement on the existence or amount of a debt within 30 days;

(B) The Contractor fails to liquidate a debt previously demanded by the Contracting Officer within the timeline specified in the demand for payment unless the amounts were not repaid because the Contractor has requested an installment payment agreement; or

(C) The Contractor requests a deferment of collection on a debt previously demanded by the Contracting Officer (see 32.607-2).

(iv) If a demand for payment was previously issued for the debt, the demand for payment included in the final decision shall identify the same due date as the original demand for payment.

(v) Amounts shall be due at the earliest of the following dates:

(A) The date fixed under this contract.

(B) The date of the first written demand for payment, including any demand for payment resulting from a default termination.

(vi) The interest charge shall be computed for the actual number of calendar days involved beginning on the due date and ending on—

(A) The date on which the designated office receives payment from the Contractor;

(B) The date of issuance of a Government check to the Contractor from which an amount otherwise payable has been withheld as a credit against the contract debt; or

(C) The date on which an amount withheld and applied to the contract debt would otherwise have become payable to the Contractor.

(vii) The interest charge made under this clause may be reduced under the procedures prescribed in FAR 32.608-2 in effect on the date of this contract.

(j) Risk of loss. Unless the contract specifically provides otherwise, risk of loss or damage to the supplies provided under this contract shall remain with the Contractor until, and shall pass to the Government upon:

(1) Delivery of the supplies to a carrier, if transportation is f.o.b. origin; or

(2) Delivery of the supplies to the Government at the destination specified in the contract, if transportation is f.o.b. destination.

(k) Taxes. The contract price includes all applicable Federal, State, and local taxes and duties.

(l) Termination for the Government's convenience. The Government reserves the right to terminate this contract, or any part hereof, for its sole convenience. In the event of such termination, the Contractor shall immediately stop all work hereunder and shall immediately cause any and all of its suppliers and subcontractors to cease work. Subject to the terms of this contract, the Contractor shall be paid a percentage of the contract price reflecting the percentage of the work performed prior to the notice of termination, plus reasonable charges the Contractor can demonstrate to the satisfaction of the Government using its standard record keeping system, have resulted from the termination. The Contractor shall not be required to comply with the cost accounting standards or contract cost principles for this purpose. This paragraph does not give the Government any right to audit the Contractor's records. The Contractor shall not be paid for any work performed or costs incurred which reasonably could have been avoided.

(m) Termination for cause. The Government may terminate this contract, or any part hereof, for cause in the event of any default by the Contractor, or if the Contractor fails to comply with any contract terms and conditions, or fails to provide the Government, upon request, with adequate assurances of future performance. In the event of termination for cause, the Government shall not be liable to the Contractor for any amount for supplies or services not accepted, and the Contractor shall be liable to the Government for any and all rights and remedies provided by law. If it is determined that the Government improperly terminated this contract for default, such termination shall be deemed a termination for convenience.

(n) Title. Unless specified elsewhere in this contract, title to items furnished under this contract shall pass to the Government upon acceptance, regardless of when or where the Government takes physical possession.

(o) Warranty. The Contractor warrants and implies that the items delivered hereunder are merchantable and fit for use for the particular purpose described in this contract.

(p) Limitation of liability. Except as otherwise provided by an express warranty, the Contractor will not be liable to the Government for consequential damages resulting from any defect or deficiencies in accepted items.

(q) Other compliances. The Contractor shall comply with all applicable Federal, State and local laws, executive orders, rules and regulations applicable to its performance under this contract.

(r) Compliance with laws unique to Government contracts. The Contractor agrees to comply with 31 U.S.C. 1352 relating to limitations on the use of appropriated funds to influence certain Federal contracts; 18 U.S.C. 431 relating to officials not to benefit; 40 U.S.C. chapter 37, Contract Work Hours and Safety Standards; 41 U.S.C. chapter 87, Kickbacks; 41 U.S.C. 4712 and 10 U.S.C. 4701 relating to whistleblower protections; 49 U.S.C. 40118, Fly American; and 41 U.S.C. chapter 21 relating to procurement integrity.

(s) Order of precedence. Any inconsistencies in this solicitation or contract shall be resolved by giving precedence in the following order:

(1) The schedule of supplies/services.

(2) The Assignments, Disputes, Payments, Invoice, Other Compliances, Compliance with Laws Unique to Government Contracts, and Unauthorized Obligations paragraphs of this clause;

(3) The clause at 52.212-5.

(4) Addenda to this solicitation or contract, including any license agreements for computer software.

(5) Solicitation provisions if this is a solicitation.

(6) Other paragraphs of this clause.

(7) The Standard Form 1449.

(8) Other documents, exhibits, and attachments

(9) The specification.

(t) [Reserved]

(u) Unauthorized Obligations.

(1) Except as stated in paragraph (u)(2) of this clause, when any supply or service acquired under this contract is subject to any End User License Agreement (EULA), Terms of Service (TOS), or similar legal instrument or agreement, that includes any clause requiring the Government to indemnify the Contractor or any person or entity for damages, costs, fees, or any other loss or liability that would create an Anti-Deficiency Act violation (31 U.S.C. 1341), the following shall govern:

(i) Any such clause is unenforceable against the Government.

(ii) Neither the Government nor any Government authorized end user shall be deemed to have agreed to such clause by virtue of it appearing in the EULA, TOS, or similar legal instrument or agreement. If the EULA, TOS, or similar legal instrument or agreement is invoked through an “I agree” click box or other comparable mechanism (e.g., “click-wrap” or “browse-wrap” agreements), execution does not bind the Government or any Government authorized end user to such clause.

(iii) Any such clause is deemed to be stricken from the EULA, TOS, or similar legal instrument or agreement.

(2) Paragraph (u)(1) of this clause does not apply to indemnification by the Government that is expressly authorized by statute and specifically authorized under applicable agency regulations and procedures.

(v) Incorporation by reference. The Contractor’s representations and certifications, including those completed electronically via the System for Award Management (SAM), are incorporated by reference into the contract.

(End of Clause) ADDENDUM to FAR 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES Clauses that are incorporated by reference (by Citation Number, Title, and Date), have the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available.

The following clauses are incorporated into 52.212-4 as an addendum to this contract:

C.2 52.216-18 ORDERING (AUG 2020)

(a) Any supplies and services to be furnished under this contract shall be ordered by issuance of delivery orders or task orders by the individuals or activities designated in the Schedule. Such orders may be issued from 02/01/2024 through 01/31/2025.

(b) All delivery orders or task orders are subject to the terms and conditions of this contract. In the event of conflict between a delivery order or task order and this contract, the contract shall control.

(c) A delivery order or task order is considered "issued" when—

(1) If sent by mail (includes transmittal by U.S. mail or private delivery service), the Government deposits the order in the mail;

(2) If sent by fax, the Government transmits the order to the Contractor’s fax number; or

(3) If sent electronically, the Government either—

(i) Posts a copy of the delivery order or task order to a Government document access system, and notice is sent to the Contractor; or

(ii) Distributes the delivery order or task order via email to the Contractor’s email address.

(d) Orders may be issued by methods other than those enumerated in this clause only if authorized in the contract.

(End of Clause)

C.3 52.216-19 ORDER LIMITATIONS (OCT 1995)

(a) Minimum order. When the Government requires supplies or services covered by this contract in an amount of less than $1.00, the Government is not obligated to purchase, nor is the Contractor obligated to furnish, those supplies or services under the contract.

(b) Maximum order. The Contractor is not obligated to honor—

(1) Any order for a single item in excess of $20,000.00;

(2) Any order for a combination of items in excess of $250,000.00; or

(3) A series of orders from the same ordering office within 7 days that together call for quantities exceeding the limitation in paragraph (b)(1) or (2) of this section.

(c) If this is a requirements contract (i.e., includes the Requirements clause at subsection 52.216-21 of the Federal Acquisition Regulation (FAR)), the Government is not required to order a part of any one requirement from the Contractor if that requirement exceeds the maximum-order limitations in paragraph (b) of this section.

(d) Notwithstanding paragraphs (b) and (c) of this section, the Contractor shall honor any order exceeding the maximum order limitations in paragraph (b), unless that order (or orders) is returned to the ordering office within 7 days after issuance, with written notice stating the Contractor's intent not to ship the item (or items) called for and the reasons. Upon receiving this notice, the Government may acquire the supplies or services from another source.

(End of Clause)

C.4 52.216-22 INDEFINITE QUANTITY (OCT 1995)

(a) This is an indefinite-quantity contract for the supplies or services specified, and effective for the period stated, in the Schedule. The quantities of supplies and services specified in the Schedule are estimates only and are not purchased by this contract.

(b) Delivery or performance shall be made only as authorized by orders issued in accordance with the Ordering clause. The Contractor shall furnish to the Government, when and if ordered, the supplies or services specified in the Schedule up to and including the quantity designated in the Schedule as the "maximum." The Government shall order at least the quantity of supplies or services designated in the Schedule as the "minimum."

(c) Except for any limitations on quantities in the Order Limitations clause or in the Schedule, there is no limit on the number of orders that may be issued. The Government may issue orders requiring delivery to multiple destinations or performance at multiple locations.

(d) Any order issued during the effective period of this contract and not completed within that period shall be completed by the Contractor within the time specified in the order. The contract shall govern the Contractor's and Government's rights and obligations with respect to that order to the same extent as if the order were completed during the contract's effective period; provided, that the Contractor shall not be required to make any deliveries under this contract after 01/31/2025.

(End of Clause)

C.5 52.217-8 OPTION TO EXTEND SERVICES (NOV 1999)

The Government may require continued performance of any services within the limits and at the rates specified in the contract. These rates may be adjusted only as a result of revisions to prevailing labor rates provided by the Secretary of Labor. The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed 6 months. The Contracting Officer may exercise the option by written notice to the Contractor within 30 Calendar Days.

(End of Clause)

C.6 52.217-9 OPTION TO EXTEND THE TERM OF THE CONTRACT (MAR 2000)

(a…