Statement of Work - 26 SEP 2024.pdf

Statement of Work

Bulk and Medical Gas/Oxygen for the Grand Junction VA

Medical Center

1. General Objectives and Requirements A. Purpose: To supply station 575 Grand Junction VA medical Center with medical gases and bulk oxygen refills to also include cylinder rentals.

B. Authority for the Contract:

i. 38 U.S. Code § 7301.b “The primary function of the Veterans Health Administration is to provide a complete medical and hospital service for medical care and treatment of veterans, as provided in this title Functions of Veterans Health Administration and in regulations prescribed by the Under Secretary for Health pursuant to this title.”

ii. POC: Acadia Wilson Email: Acadia.Wilson@va.gov Phone: 970-242-0731 ext 2525

2. SUPPLIES OR SERVICES AND PRICES/COSTS

The following medical gases are to be delivered FOB Destination to the

• Grand Junction Veterans Health Care System, 2121 North Avenue, Grand Junction, CO 81501,

• Montrose CBOC, 154 Colorado Ave, Montrose CO 81401,

• Glenwood Springs VA Clinic, 2425 S. Grand Ave, Suite 101, Glenwood Springs CO 81601,

• Craig VA Clinic 785 Russell St, Craig, Co 81625

• Moab VA Clinic, 702 S. Main St, Suite 58B, Moab UT 84532

In such quantities and at such times as may be required during the period of October 1st, 2024, through September 30th, 2029, in accordance with all terms, conditions, provisions, and the schedule.

Base year + 4 option years:

DESCRIPTION/SPECIFICATIONS/WORK STATEMENT

1. GOVERNMENT OWNED CYLINDERS

a. The Department of Veterans Affairs Medical Center (VAMC) owns all its cylinders as follows:

Oxygen, Gaseous Size E 150each (aluminum) Liquid Nitrogen Size 20L round tank 2each https://www.bing.com/ck/a?!&&p=0965e0b64f40a2bdJmltdHM9MTcxNzExMzYwMCZpZ3VpZD0yMTQwM2ZhMS04NWE1LTYwZTItMDViNy0yYmRmODRkYjYxMzgmaW5zaWQ9NTc0MQ&ptn=3&ver=2&hsh=3&fclid=21403fa1-85a5-60e2-05b7-2bdf84db6138&u=a1L21hcHM_Jm1lcGk9MTIzfn5Vbmtub3dufkFkZHJlc3NfTGluayZ0eT0xOCZxPVZhJTIwQ3JhaWclMjBDbGluaWMmc3M9eXBpZC5ZTjg3M3gxMTkyMDA2NjEmcHBvaXM9NDAuNTE5Mjc1NjY1MjgzMl8tMTA3LjU0NTUzMjIyNjU2MjVfVmElMjBDcmFpZyUyMENsaW5pY19ZTjg3M3gxMTkyMDA2NjF-JmNwPTQwLjUxOTI3Nn4tMTA3LjU0NTUzMiZ2PTImc1Y9MSZGT1JNPU1QU1JQTA&ntb=1

b. Oxygen, Size E cylinders can be traded out for contractor owned cylinders as long as ownership of 150 cylinders stays with the Department of Veterans Affairs (DVA) Medical Center. The 150 size E Oxygen cylinders in the DVA’s possession at the end of the contract will not have any vendor identification markings on them.

All other cylinders will be filled and returned to the DVA.

c. Services included in the price of gas. The contractor’s price for the gas shall include the furnishing, at no additional cost, of all services required at every filing of a cylinder to comply with applicable regulations, specifications, and normal good practices. Such services shall include, but not be limited to tags indicating cylinder is “Full,” “In Use” or “Empty”; inspection, testing, evacuation, and cleaning services required at every filling; pin-indexing, when required; attaching government-furnished warning tags, when required.

2. LAWS AND REGULATIONS Cylinders and other containers for gaseous and liquid forms of gases shall comply with Department of Transportation specifications and shall be maintained, filled, marked, labeled, and shipped to comply with current DOT regulations (Title 49 - Transportation, Code of Federal Regulations). Packaging, labeling, etc., for medical gases shall also comply with the Federal Food, Drug and Cosmetic Act.

3. CONTRACTOR'S RESPONSIBILITY

a. Responsibility for Government Property. The contractor assumes full responsibility for and shall indemnify the government for any and all loss or damage of whatsoever kind and nature to any and all government property.

This includes any equipment, supplies, accessories, or parts furnished while in the contractor's custody and care for storage, repairs, or services to be performed under the terms of this contract, resulting in whole or in part from the negligent acts or omissions of contractor, any subcontractor or any employee, agent or representative of contractor or subcontractor.

b. Damage to Government Property from Causes Other than Contractor's Negligence. Nothing in the above paragraphs shall be considered to preclude the government from receiving the benefits of any insurance the contractor may carry that provides for indemnification for any loss of, destruction of or damage to property in the care of the contractor where such loss of destruction or damage is to government property. The contractor shall do nothing to prejudice the government's right to recover against third parties for any loss of, destruction of or damage to government property and upon the request of the contracting officer shall, at the government's expense, furnish to the government all reasonable assistance and cooperation (including assistance in prosecution of suit and the execution of instruments of assignment in favor of the government) in obtaining recovery.

4. DELIVERY: Medical Gas products to be delivered twice a week, bulk Oxygen to be delivered once a week (to be arranged with warehouse), except for National Holidays during the hours of 8:30 A.M. – 4:00 P.M. MST. The DVA will arrange for an alternate delivery day when scheduled delivery falls on a National Holiday. Deliveries are to be made in accordance with requirements of the Contracting Officer.

National Holidays: The 11 holidays observed by the Federal Government are:

New Year's Day Washington's Birthday Memorial Day Juneteenth Independence Day Labor Day Columbus Day Veterans Day Thanksgiving Christmas Martin Luther King's Birthday

Or any other day specifically declared by the President of the United States to be a national holiday.

5. ORDERING, BILLING AND PAYMENT: A separate purchase order will be issued for each 12 month period covering the estimated requirements. The Contractor will obtain signature of the individual receiving goods on a delivery slip. Payment will be processed after receipt of a properly prepared invoice for items delivered to the DVA Medical Center.

6. OPTIONS: This requirement is for one base year and will include four one-year option periods.

7. DELIVERY PRICES: Prices cover delivery to destinations as provided below:

(1) Delivery to the door of the specified Government activity by freight or express common carriers on articles for which store-door delivery is provided pursuant to regularly published tariffs or schedules duly filed with the Federal and/or State regulatory bodies governing such carriers; or, at the option of the contractor, by parcel post on mailable articles; by contract carrier; or by contractor’s vehicle.

8. INSPECTION:

(1) Measurement and Computation, Liquid Gases: The quantity of liquid gases delivered by the contractor and for which payment shall be made hereunder, shall be measured means of a certified weighing scale located within 25 miles of the point of delivery. Where this is not possible or where practical considerations warrant, measurement of the quantity of liquid gases delivered may, with the approval of the base fuel officer, be based on the calibrated liquid flow meter or liquid level gauge on the contractor’s delivery equipment. If none of the above measuring equipment is available, measurement of quantity delivered will be based on the liquid level gauge on the storage container. In this event, the contractor shall assume all vaporization losses.

The actual filling of Government-owned storage containers shall be accomplished by the contractor at the respective destinations.

9. BULK GAS SYSTEMS:

(1) Medical Gas Systems: Services, materials, equipment, installation, and maintenance involving Medical Gas Systems, both Government-owned and Contractor-owned, shall comply with National Fire Protection Association Pamphlet No. 56F, “Nonflammable Medical Gas Systems”.

(2) Storage Vessels and Appurtenances: Government-owned bulk storage tanks will be maintained by and at the expense of the Government in a manner that will insure compliance with applicable regulations, standards and normal good practices. Contractor-owned equipment, when required by the contract, shall be installed and maintained by the contractor, without cost to the Government. Contractor-owned equipment shall be kept in good operating condition and appearance, in accordance with applicable standards and normal good practices, and contractor will have access to the systems at all times for this purpose. Unless otherwise indicated in the item description, a contract award for liquid gas to supply a piped system shall include the gaseous or liquid reserve or secondary supply, at the contract price for the primary supply. Manifold, cylinders for the reserve supply, liquid converter, alarm switch, regulator, valves, level indicator, and other devices or connections required for proper tie-in with the gas system shall be furnished by the contractor, without cost to the Government. The manifold or liquid converter shall deliver gas at a pressure (psig) and rate of flow adequate to supply the system.

10. Delivery Into Bulk Storage Containers: Prices for items ordered in Bulk cover delivery into storage vessels at destination. Demurrage charges on contractor’s delivery truck are as follows:

Free unloading time is 2 hours: $7.50 per quarter hour after free time expires.

Unloading time shall be computed from the time the contractor’s truck arrives at the entrance of the Government installation until delivery into storage vessel(s) is completed. Any delays caused by the defective Contractor-owned equipment or improper unloading procedure shall be added to the free unloading time.

11. Loss of Use for Contractor-Owned Cylinders: The VAN and the Contractor shall perform an annual, on-site inventory, of all contractor-provided cylinders to verify the accuracy of each end-of-month balance of rental cylinders on the most recent invoice. The VA will coordinate the taking of this inventory with the contractor.

Contractor representatives shall participate on-site in the annual inventory audit with the designated VA personnel. VA is responsible for obtaining access to all pertinent areas fort the purpose of counting existing contractor-provided cylinders at the VA facility.

After the inventory audit, if more cylinders are found than indicated on the most recent end-of-month invoice, the inventory count shall be increased to that number and shall be the beginning balance for the next monthly rental period.

After the inventory audit, if less cylinders are found that indicated on the most recent end-of-month invoice, the inventory count shall be decreased to that number and shall be the beginning balance for the next monthly rental period once the LOU quote provided by the Contractor has been agreed upon and a JIT LOU PU has been issued to the Contractor.

The contractor shall invoice the VA for the quantity and type of unaccounted cylinders (LOU) noted in the annual inventory audit using the relevant CLIN in the Schedule of Line Items.

The quantity and type of cylinders that are LOU shall be removed from the beginning balance for the next monthly rental period once the contractor has provided a LOU quote for VA approval, the VA has agreed to the LOU and the VA has issued a JIT LOU PO to the contractor.

Once the VA pays the LOU invoice for unaccounted cylinders, those cylinders become VA property.

The contractor will be held responsible for losing Government Furnished Equipment (GFE).