Attachment 1 - SOW Boiler Testing.pdf

STATEMENT OF WORK

1. Title of Project: Building 90 Boiler Safety Device Testing

A. SCOPE:

Boiler Plant Operations are critical to the Medical Center Operation and have the potential for massive personal and physical damage if they do not have adequate safety devices. Due to this, contractors will be evaluated based on qualifications and experience as a first priority.

This is Per the VHA directive 1810, Boiler and Boiler Plant Operations and Engineering Standard es-2018-001or the most current version. The Directive states for inspection and testing services “Selections of contractors for plant services including boiler inspections, burner adjustments, testing of safety devices, calibration of instruments, and monitoring of water treatment must be based on quality as the first priority. As this contract is for testing of safety devices, which will form the foundation of the support of this directive the contracting method chosen, must allow contractors to be selected on the basis of qualifications and experience as a first priority.”

The successful offeror will be a firm specializing in boiler plant safety, and will be able to demonstrate qualifications as evidenced by work with boiler systems, experience, education, qualifications, licensures, and competence in the following areas as evidenced by publications, references, and other applicable credentials:

Base Year - Test and train operators to test boiler plant safety devices for one (1) 29.3 MBTUH natural gas-fired, fire tube boiler.

OY1 to OY4 - Test and train operators to test boiler plant safety devices for two (2) 14.5 MBTUH dual fuel natural gas/propane fired, fire tube boilers, and one (1) 29.3 MBTUH natural gas fired, fire tube boiler.

The Consultant must be able to:

Show successful experience in Safety Device Testing with at least a 3-year history

Show how they can meet and understand the VA Safety device testing criteria.

Show they will provide Qualified Professional Inspectors (QPI) for the testing required in this statement of work.

A Qualified Professional Inspector (QPI). A QPI is any one or combination of the following:

(1)A boiler inspector who has a valid and current certificate from the National Board of Boiler and Pressure Vessel Inspectors;

(2)A boiler inspector who has qualified for licensure by passing a written examination under the laws, rules, and regulations of a jurisdiction of the State and holds a current State license;

(3)A boiler inspector who is currently employed as a boiler inspector/testing by a jurisdiction that has adopted and administers one or more sections of the American Society of Mechanical Engineers (ASME) Boiler and Pressure Vessel Code as a legal requirement, and has a representative serving as a member of the ASME Conference Committee; or

(4) A boiler inspector who is currently employed by an insurance company that has been licensed or registered by the appropriate authority of a State to write boiler and pressure vessel insurance.

B. CONTRACT TERMS:

Term of the Contract – one-year contract with 4 option years, September 30, 2024 through September 29, 2029.

C. TASKS AND ASSOCIATED DELIVERABLES:

1. Boiler Plant Safety Device Training

a. Consultant shall perform Boiler Safety Device Testing training sessions at the Sheridan VA facility. Training shall consist of four identical, but separate, 4-hour sessions in two days. Two shall be during the day shift, and two shall be during the evening shift. The training will be for the site VA Boiler operators and supervisor. In the training session, the consultant will demonstrate how to test the safety devices using the VHA Boiler Plant Safety Device Testing Manual - Current Edition. The Consultant will explain how to set up the plant equipment for convenient and safe testing of the safety devices and how to properly use test equipment. Training on proper methods to test safety devices will be conducted.

The objective is for plant personnel to actively participate in the testing while being "taught/coached" by the consultant/s and test identified in item c. below.

The next priority will be given to training on those safety devices requested by the supervision/plant personnel and then as many other safety devices as time permits.

b. Contractor will review the current Boiler Plant Directive with the attendees and supervisor of the Boiler Plant during each testing session.

c. The following Safety Devices must be tested during this training:

Gas Boilers:

i. Low fire proving switch(s)

ii. Low water levels (all)

iii. High steam pressure switches (all)

iv. Lift the safety valves

v. Purge air proving switch

vi. Combustion air proving switch

vii. Proof of closure switches main and pilot system

viii. High and low gas pressure switches

ix. Low O2

x. Test the flame scanner for all failures - times, seeing spark, early spark termination, etc.

xi. Makeup air Unit interlock. (this is no longer required)

xii. Backup fuel change over procedures and alarms.

xiii. High water alarm

xiv. Forced draft damper interlock

xv. Furnace pressure interlock

xvi. DA Tank Safeties

xvii. Condensate Tank safeties.

xviii. PRV station safeties.

d. The boiler plant will be assessed by the consultant in the following areas (the consultant may suggest other assessments to be used in addition to the below):

i. Status report of Safety Devices (pass/fail) tested above as compared to the documentation of the testing provided by the facility.

ii. Check status past records for Safety Devices Testing per the latest version of the Directive.

iii. Review of site training program and records.

iv. BP Supervisor engagement in safety device testing, willingness to learn and participation at training session

v. Facility knowledge of the proper safety device testing methods and understanding of the site specific requirements.

vi. Ability to test the safety devices correctly

vii. Plant equipment being set up for proper device testing

viii. Proper test equipment is available and documented calibration data on record.

ix. Ability/knowledge to use the testing equipment

x. Boiler Plant overall score as related to Boiler Plant Safety Device testing.

xi. Whether the Safety Device Testing can be performed safety in-house.

xii. The above questions should be graded as follows:

i. 5- Excellent/Good, progressing in the correct manner and has or will meet the VA goals if they continue in this manner.

ii. 3- Fair, progressing in the correct manner, but more is needed in this area to meet VA goals in a timely manner

iii. 1- Poor, progress is not going well and at this pace will not accomplish VA goals in a timely manner

iv. The contractor shall track the above 9 questions via an excel spreadsheet and provide a summary report.

e. Consultant will provide training material and test equipment sufficient to accomplish the work. Examples of test equipment include: combustion analyzer for oxygen and carbon monoxide test gas, and electrical multi-meter for continuity and voltage. Typical and usual audiovisual equipment may be requested in advance from the VAMC, if needed.

f. Combustion tests will be performed on three boilers on at least three load points from low fire to high fire.

g. Complete water chemistry tests will be performed on water in three boilers, including condensate return and on soft water.

h. An overview of the plant arrangement will be conducted regarding access to valves and equipment, the existence of valved piping bypasses of equipment such as the feed water deaerator, for emergencies, normal repairs, and inspections.

i. Each day of the site visit will begin with a 30 minute meeting with the VAMC staff to discuss the objectives and methods of the training.

j. Consultant will briefly interview plant supervision, operators, and involved maintenance personnel to evaluate their knowledge, skills, education, and experience.

k. A final meeting on-site with plant personnel will be conducted to discuss findings and recommendations, and to respond to questions. Allow up to one (1) hour for this activity.

l. An exit meeting will be conducted providing an oral report to VAMC management to discuss findings and recommendations. Allow 1 hour for this activity.

m. After the first training session the consultant will provide up to 1 hour of telephone and/or email time to answer questions from each of the sites trained.

n. Site Specific Written Report - will be prepared for the site addressing the above items that were assessed and delivered by email to the Sheridan VA officials and/or designees within 30 days of completion of the site visit. The consultant’s report shall provide the VA with a site-specific review of the items investigated, the deficiencies found, any conclusion/recommendations, action items, successes, challenges, complete with pictures and backup documentation etc.

based upon the above evaluation items and onsite training sessions.

2. Safety Device Testing - The contractor shall include a firm fixed price for each contract year to conduct Safety Device testing. Testing will be onsite for 2.5 days. Testing will include all Safety Devices on one Natural gas boiler and the plant safeties in the first year of the contract, and on three boilers and the plant safeties in the subsequent years of the contract if the option years are exercised. Testing shall include all Boiler Safety Devices and be tested in accordance with the current version of the VA Safety Device Testing Manual. The Contractor shall provide a report similar to the attached document located in Section D:

a. After the first testing session the consultant will provide up to 1 hour of telephone and/or email time to answer questions.

D. GENERAL INFORMATION:

1. Requests for contract changes or modifications will be made to the VA Contracting Officer through the designated Contracting Officer Representative

(COR).

2. The consultant will immediately contact the Sheridan VA staff or designated officials concerning any high-risk safety issues for the Medical Center Boiler Plant Operations. Also contact the designated COR with any problems related to performing the requirements of this contract.

Invoices for on-site sessions will be authorized for payment by the CO once audit/training reports are received/approved by the designated official/COR. Reports shall be received within 2 weeks. Any critical issues shall be emailed with confirmation of read to COR.

The contract shall follow latest versions of NFPA 70, 70E and 85.

When performing work on “Live” electrical equipment or systems, the following minimum Personal Protective Equipment (PPE) shall be worn:

Long Sleeve Shirt - Natural fiber or arch rated (When Live Electrical Work)

Pants - Natural fiber or arch rated

Eye Protection - Goggles or Safety Glasses

Hearing Protection - When required by 70E or noise level (db)

E. PERFORMANCE PERIOD: Work shall take place within the months of June, July or August each contract year.

F. CONTRACT AWARD MEETING

Meeting shall be held in Building 5 room 219 to discuss training needs, tool control, and the environment of work. Date and time to be determined after award.

G. GOVERNMENT RESPONSIBILITIES

Access to boilers, VA shall ensure boilers are operational, and non-operational as required. The contractor shall remove and reassemble items as required for testing procedures.

Safety of boiler shutdown including lock out and tag out procedures.

H. CONFIDENTIALITY AND NONDISCLOSURE

Standard mandatory language for all task orders.

I. THE COR IS:

Lenny Spaulding lenny.spaulding@va.gov

(307) 675-3414