36C25924Q0615 0002_1.docx

SUBJECT*

Commercial Kitchen Hood Exhaust System Maintenance and Inspection (VA-24-00067109) 575-24-3-6043-0281

GENERAL INFORMATION

Network Contracting Office

NCO 19

6162 South Willow Drive, Suite 300 Greenwood Village CO 80111

POINT OF CONTACT*

Contract Specialist Thomas L Parsons (CS) Thomas.Parsons2@va.gov 918-577-3532

PLACE OF PERFORMANCE

Western Colorado Health Care System (WCHCS)

2121 North Ave

Grand Junction CO

COUNTRY

ADDITIONAL INFORMATION

AGENCY’S URL

URL DESCRIPTION

AGENCY CONTACT’S EMAIL ADDRESS

EMAIL DESCRIPTION

DESCRIPTION

Amendment to a Previous Combined Solicitation

Amendment to a Previous Combined Solicitation

SEE ATTACHMENT(S)

Page 1 of

Amendment to a Previous Combined Solicitation

5. PROJECT NUMBER (if applicable)

CODE

7. ADMINISTERED BY

2. AMENDMENT/MODIFICATION NUMBER

CODE

6. ISSUED BY

8. NAME AND ADDRESS OF CONTRACTOR

4. REQUISITION/PURCHASE REQ. NUMBER

3. EFFECTIVE DATE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED

PAGE OF PAGES

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED

BPA NO.

1. CONTRACT ID CODE

FACILITY CODE

CODE

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

E. IMPORTANT:

is extended,

(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY is not extended.

12. ACCOUNTING AND APPROPRIATION DATA

(REV. 11/2016)

is required to sign this document and return ___________ copies to the issuing office.

is not, A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

15C. DATE SIGNED

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER

Contractor

16C. DATE SIGNED

14. DESCRIPTION OF AMENDMENT/MODIFICATION

16B. UNITED STATES OF AMERICA

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER

16A. NAME AND TITLE OF CONTRACTING OFFICER

15B. CONTRACTOR/OFFEROR

STANDARD FORM 30

PREVIOUS EDITION NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.243 (Type or print) (Type or print) (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

(Number, street, county, State and ZIP Code) (If other than Item 6) (Specify type of modification and authority) (such as changes in paying office, appropriation date, etc.)

(If required)

(SEE ITEM 11)

(SEE ITEM 13)

(X)

CHECK

ONE

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

(Signature of person authorized to sign) (Signature of Contracting Officer)

36C259-24-AP-2794

575-24-3-6043-0293 36C259 Department of Veterans Affairs Network Contracting Office

NCO 19

6162 South Willow Drive, Suite 300 Greenwood Village CO 80111 36C259 Department of Veterans Affairs Network Contracting Office

NCO 19

6162 South Willow Drive, Suite 300 Greenwood Village CO 80111 To all Offerors/Bidders

36C25924Q0615

X X X 3:30 pm CST, 08/19/2024 See CONTINUATION Page

LOA: 575-3640162-6043-855100-2580 010050192

X The purpose of this amendment is to:

1. Provide answers to questions received (see continuation page)

2. Amend Price schedule (see page s

4 -7

3. Extend offer due date. All offers are to be submitted to thomas.parsons2@va.gov no later than 3:30

CST on on Monday, August 19th, 2024.

Optional site visit has been scheduled for 8/12/2024 at 2:00 PM MST in Building 8 located at 2121 N.

Ave, Grand Junction, 81501.

CO 81501. Site visit is optional and failure to attend will not restrict venders from submitting offers nor will it be grounds for protest.

grounds for protest.

(see page for additional site visit details) All offers are to be submitted to thomas.parsons2@va.gov no later than 3:30 CST on Monday, August 19th, 2024.

CONTINUATION PAGE

1. Question: Scope of Work included ‘repairs’ as noted; All deficiencies identified during the PM service shall be reported in writing by the contractor to the COR, prior to the contractor departing from the site visit. The COR shall determine if the deficiencies can be repaired as part of the next PM service, the repair request and issue a determination, which shall be communicated to the contractor or if an emergency repair is needed. If an emergency repair is required, the Contractor shall provide the COR a cost estimate for the repair. The COR and CO shall review from the COR. If the determination has concluded to exercise and emergency repair, a modification to this contract shall be required. Once the modification is complete, the CO will notify the Contractor the work is ready to be scheduled through the COR.- Please advise the scope or extent of repair, does this pertain to duct/kitchen hood damage? (holes or tears in the kitchen hood) or is the requirement pertaining to PM maintenance repairs such as fan belt replacements, fan replacement, hinges/chains on fans, balance fans, etc.? Note that if ‘repair’ requirement is for damages on the kitchen hood such as holes or tears on the duct, this will fall under construction or full replacement.

Answer: The COR would just like to be made aware any items found that are in need of repair.

1. Question: If the requirement for repairs requires construction (replacement of duct, fabrication, etc.) can the VA identify extent of repairs so we can provide accurate pricing.

Answer: We are simply asking that if something wears out or breaks can you please provide a quote.

1. Questions: The Price/Cost Schedule itemized the scope as noted; Inspect, test, repair, and clean the kitchen hood exhaust system which includes kitchen hoods, kitchen hood fans, grease removal devices, filters, ducts, and other appurtenances for the four (4) kitchen exhaust systems listed in the Scope of Work (SOW). -Please note that without knowledge on type of repair to the kitchen hoods and duct, the ‘repair’ portion of the RFP cannot be priced and will be excluded from this proposal. Please advise if acceptable.

Answer: We will remove the word “repair” so it will state, Inspect, Test, and Clean. The Price/Cost schedule now has a line item asking for pricing if a repair was to be needed.

1. Questions: The Kitchen hood duct (3rd floor kitchen) does not have access doors (unlike the other locations)- this would be difficult for cleaning as access is needed. Can the VA advise how maintenance was performed before by the previous hood cleaning company the facility uses?

Answer: That small section of ductwork doesn’t require access panels.

1. Contractor noticed a leak and damage to the existing duct from the ground floor kitchen passing thru the backroom hallways. The VA confirmed it is connected to the main ground floor kitchen hood and noted that the duct leaks during maintenance cleaning. - Does this duct need to be repaired/replaced first prior to proceeding with the inspection and cleaning of the kitchen hood? Please advise if this needs to be priced as well.

Answer: This horizontal run is very old ductwork and only requires inspections. The newer vertical stainless duct will require a full cleaning.

1. Questions: Also, there isn’t any mention of the dimensions of the hoods. Can we get that information?

Answer: We don’t have this information on hand. An optional site visit is now being offered on 8/12/2024 at 2:00 PM MST at Bldg 8, 2121 N. Ave, Grand Junction, CO 81501 . Venders can obtain their own measurement during the site visit.

A.1 PRICE/COST SCHEDULE

ITEM INFORMATION

Contractor shall provide (2) semi-annual inspection, testing, and cleaning services for the commercial kitchen hood exhaust systems in accordance with the latest version of NFPA 96, VHA Directive 1439, manufacturer’s requirements, State, County, and City laws, ordinances, and regulations. Contractor shall perform service in the following 3 locations at the facility:

• Lower Canteen Kitchen; 1 exhaust system.

• Upper Nutrition Kitchen; 2 exhaust systems.

• Community Living Center; 1 exhaust system.

Inspect, test, and clean the kitchen hood exhaust system which includes kitchen hoods, kitchen hood fans, grease removal devices, filters, ducts, and other appurtenances for the four (4) kitchen exhaust systems listed in the Scope of Work (SOW).

Contract Period: Base POP Begin: 08-30-2024 POP End: 07-29-2025 PRINCIPAL NAICS CODE: 561790 - Other Services to Buildings and Dwellings PRODUCT/SERVICE CODE: J073 - Maintenance, Repair, and Rebuilding of Equipment - Food Preparation and Serving Equipment

Repair rate per hour per individual if required for repairs found during inspections or testing.

Contract Period: Base POP Begin: 08-30-2024 POP End: 07-29-2025

PRODUCT/SERVICE CODE: J073 - Maintenance, Repair, and Rebuilding of Equipment - Food Preparation and Serving Equipment

Contractor shall provide (2) semi-annual inspection, testing, and cleaning services for the

VHA Directive 1439, manufacturer’s requirements, State, County, and City laws, ordinances, and regulations. Contractor shall perform service in the following 3 locations at the facility:

• Lower Canteen Kitchen; 1 exhaust system.

• Upper Nutrition Kitchen; 2 exhaust systems.

• Community Living Center; 1 exhaust system.

Inspect, test, and clean the kitchen hood exhaust system which includes kitchen hoods, kitchen hood fans, grease removal devices, filters, ducts, and other appurtenances for the four (4) kitchen exhaust systems listed in the Scope of Work (SOW).

Contract Period: Option 1 POP Begin: 08-30-2025 POP End: 07-29-2026

PRODUCT/SERVICE CODE: J073 - Maintenance, Repair, and Rebuilding of Equipment - Food Preparation and Serving Equipment

Repair rate per hour per individual if required for repairs found during inspections or testing.

Contract Period: Option 1 POP Begin: 08-30-2025 POP End: 07-29-2026

PRODUCT/SERVICE CODE: J073 - Maintenance, Repair, and Rebuilding of Equipment - Food Preparation and Serving Equipment

Contractor shall provide (2) semi-annual inspection, testing, and cleaning services for the

VHA Directive 1439, manufacturer’s requirements, State, County, and City laws, ordinances, and regulations. Contractor shall perform service in the following 3 locations at the facility:

• Lower Canteen Kitchen; 1 exhaust system.

• Upper Nutrition Kitchen; 2 exhaust systems.

• Community Living Center; 1 exhaust system.

Inspect, test, and clean the kitchen hood exhaust system which includes kitchen hoods, kitchen hood fans, grease removal devices, filters, ducts, and other appurtenances for the four (4) kitchen exhaust systems listed in the Scope of Work (SOW).

Contract Period: Option 2 POP Begin: 08-30-2026 POP End: 07-29-2027

PRODUCT/SERVICE CODE: J073 - Maintenance, Repair, and Rebuilding of Equipment - Food Preparation and Serving Equipment

Repair rate per hour per individual if required for repairs found during inspections or testing.

Contract Period: Option 2 POP Begin: 08-30-2026 POP End: 07-29-2027

PRODUCT/SERVICE CODE: J073 - Maintenance, Repair, and Rebuilding of Equipment - Food Preparation and Serving Equipment

Contractor shall provide (2) semi-annual inspection, testing, and cleaning services for the

VHA Directive 1439, manufacturer’s requirements, State, County, and City laws, ordinances, and regulations. Contractor shall perform service in the following 3 locations at the facility:

• Lower Canteen Kitchen; 1 exhaust system.

• Upper Nutrition Kitchen; 2 exhaust systems.

• Community Living Center; 1 exhaust system.

Inspect, test, and clean the kitchen hood exhaust system which includes kitchen hoods, kitchen hood fans, grease removal devices, filters, ducts, and other appurtenances for the four (4) kitchen exhaust systems listed in the Scope of Work (SOW).

Contract Period: Option 3 POP Begin: 08-30-2027 POP End: 08-29-2028

PRODUCT/SERVICE CODE: J073 - Maintenance, Repair, and Rebuilding of Equipment - Food Preparation and Serving Equipment

Repair rate per hour per individual if required for repairs found during inspections or testing.

Contract Period: Option 3 POP Begin: 08-30-2027 POP End: 08-29-2028

PRODUCT/SERVICE CODE: J073 - Maintenance, Repair, and Rebuilding of Equipment - Food Preparation and Serving Equipment

Contractor shall provide (2) semi-annual inspection, testing, and cleaning services for the

VHA Directive 1439, manufacturer’s requirements, State, County, and City laws, ordinances, and regulations. Contractor shall perform service in the following 3 locations at the facility:

• Lower Canteen Kitchen; 1 exhaust system.

• Upper Nutrition Kitchen; 2 exhaust systems.

• Community Living Center; 1 exhaust system.

Inspect, test, and clean the kitchen hood exhaust system which includes kitchen hoods, kitchen hood fans, grease removal devices, filters, ducts, and other appurtenances for the four (4) kitchen exhaust systems listed in the Scope of Work (SOW).

Contract Period: Option 4 POP Begin: 08-30-2028 POP End: 07-29-2029

PRODUCT/SERVICE CODE: J073 - Maintenance, Repair, and Rebuilding of Equipment - Food Preparation and Serving Equipment

Repair rate per hour per individual if required for repairs found during inspections or testing.

Contract Period: Option 4 POP Begin: 08-30-2028 POP End: 07-29-2029

PRODUCT/SERVICE CODE: J073 - Maintenance, Repair, and Rebuilding of Equipment - Food Preparation and Serving Equipment

Kitchen Exhaust System Inspection and Cleaning – Site Visit

An optional site visit has been scheduled for: 2:00 MST, 08/12/2024

All questions shall be asked during the site visit. Venders are encouraged to bring measuring devices in order to obtain accurate measurements for the equipment to be serviced. Failure to attend the site visit will not be grounds for protest.

Participants will meet at: Bldg 8, 2121 N. Ave, Grand Junction, CO 81501

The current entrance is: West entrance next to the golf course. Building 8 is on the South side of the campus.

All potential attendees shall report to: Daren Jack in Bldg 8 for badging and brief.

If further direction is needed, please call the Facilities office at 970-242-0731 Ext 2099 or Ext 1550.

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Site Location.pdf

Grand Junction Veterans Health Care System

2121 North Avenue, Grand Junction, Colorado

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