36C25924Q0542_1.docx

36C25924Q0542

PAGE 1 OF

1. REQUISITION NO.

2. CONTRACT NO.

3. AWARD/EFFECTIVE DATE

4. ORDER NO.

5. SOLICITATION NUMBER

6. SOLICITATION ISSUE DATE

a. NAME

b. TELEPHONE NO. (No Collect Calls)

8. OFFER DUE DATE/LOCAL

TIME

9. ISSUED BY

CODE

10. THIS ACQUISITION IS

UNRESTRICTED OR

SET ASIDE:

% FOR:

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

8(A)

NAICS:

SIZE STANDARD:

11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

RFQ

IFB

RFP

15. DELIVER TO

CODE

16. ADMINISTERED BY

CODE

17a. CONTRACTOR/OFFEROR

CODE

FACILITY CODE

18a. PAYMENT WILL BE MADE BY

CODE

TELEPHONE NO.

UEI:

EFT:

PHONE:

FAX:

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER 18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW IS CHECKED

SEE ADDENDUM

19.

20.

21.

22.

23.

24.

ITEM NO.

SCHEDULE OF SUPPLIES/SERVICES

QUANTITY

UNIT

UNIT PRICE

AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA

26. TOTAL AWARD AMOUNT (For Govt. Use Only) 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA

ARE

ARE NOT ATTACHED.

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA

ARE

ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN _______________

29. AWARD OF CONTRACT: REF. ___________________________________ OFFER

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

DATED ________________________________. YOUR OFFER ON SOLICITATION

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED

SET FORTH HEREIN IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER) 30b. NAME AND TITLE OF SIGNER (TYPE OR PRINT) 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (TYPE OR PRINT) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION

(REV. NOV 2021)

PREVIOUS EDITION IS NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.212

7. FOR SOLICITATION

INFORMATION CALL:

STANDARD FORM 1449

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

36C259-24-AP-2793

575-24-3-6043-0295

06-11-2024 Heather Clemons heather.clemons@va.gov

06-21-2024

5:00 PM

MDT

36C259 Department of Veterans Affairs Network Contracting Office

NCO 19

6162 South Willow Drive, Suite 300 Greenwood Village CO 80111

X

811310 $12.5 Million

N/A

36C575

Department of Veterans Affairs VA Western Colorado Healthcare System 2121 North Ave Grand Junction CO 81501 36C259 Department of Veterans Affairs Network Contracting Office

NCO 19

Department of Veterans Affairs Financial Service Center PO Box 149971 Austin TX 78714-9971 (877)353-9791 (512)460-5221

See CONTINUATION Page Medical Gas & Vacuum Maintenance & Repair Services

All questions must be submitted to heather.clemons@va.gov and received no later than 12:00pm MDT on 6/14/2024.

An amendment will be posted no later than 3:00pm MDT on 6/17/2024 with answer to the submitted questions.

All offers must be submitted to heather.clemons@va.gov and received no later than 5:00pm MDT on 6/21/2024.

Estimated period of performance:

Base Year 07/01/2024 - 06/30/2025 Option Year 1 07/01/2025 - 06/30/2026 Option Year 2 07/01/2026 - 06/30/2027 Option Year 3 07/01/2027 - 06/30/2028 Option Year 4 07/01/2028 - 06/30/2029

See CONTINUATION Page

LOA# 575-3640162-6043-855100-2580 010050192

Table of Contents

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 CONTRACT ADMINISTRATION DATA

1. Contract Administration: All contract administration matters will be handled by the following individuals:

a. CONTRACTOR:

Name/Title:

Email:

Address:

Phone:

SAM UEI Number:

Cage Code:

TAX ID:

b. GOVERNMENT:

Contracting Officer Heather Clemons, heather.clemons@va.gov Department of Veterans Affairs Network Contracting Office

NCO 19

6162 South Willow Drive, Suite 300 Greenwood Village CO 80111

Contract Specialist Heather Clemons, heather.clemons@va.gov Department of Veterans Affairs Network Contracting Office

NCO 19

2. CONTRACTOR REMITTANCE ADDRESS: All payments by the Government to the contractor will be made in accordance with:

3. INVOICES: Invoices shall be submitted in arrears:

Line item 0002 (and subsequent years) is to be billed semi-annually; Line items 0003 and 0004 (and subsequent years) are to be billed upon completion.

4. GOVERNMENT INVOICE ADDRESS: All Invoices from the contractor shall be submitted electronically in accordance with VAAR Clause 852.232-72 Electronic Submission of Payment Requests.

Department of Veterans Affairs Financial Service Center PO Box 149971 Austin TX 78714-9971

FSC e-Invoice Contact Information: (877) 353-9791 FSC e-Invoice email: vafsccshd@va.gov All Invoices from the contractor shall be submitted electronically IAW VAAR Clause 852.232-72 Electronic Submission of Payment Requests. For any questions about the e-invoicing program, please contact the following:

Tungsten Network Client Services Phone: 1-877-489-6135 Link: https://www.tungsten-network.com/customer-campaigns/veteransaffairs/ VA Financial Service Center (FSC) Phone: 1-877-353-9791 For Invoice status tracking, the contractor should use the FSC Customer Engagement Portal, link: https://www.cep.fsc.va.gov/

B.2 STATEMENT OF WORK

WCHCS MEDGAS SYSTEMS TESTING AND PREVENTATIVE MAINTENANCE

1. Purpose. The Western Colorado Health Care System (WCHCS) medical center, located on 2121 North Ave, Grand Junction CO, 81501 has a requirement for the uninterrupted supply of medical air systems and vacuum to all required buildings and rooms on the VA station.

2. Objectives. To complete all required inspections, tests, preventative, and corrective maintenance on the Medgas and Vacuum Systems to obtain a 98% reliability and eliminate any unplanned downtime.

3. Scope. The Contractor shall furnish all labor, supervision, materials, tools, equipment, and industry expertise necessary to complete the service requirements listed in Section 4 – Mandatory Tasks and Deliverables.

4. Mandatory Tasks and Deliverables.

4.1. Annual Inspection: Contractor shall complete an Annual Inspection of the Medical Gas and Vacuum system that achieves compliance with the latest versions of NFPA 99, VHA Directive 7515, The Joint Commissions (TJC) EC 02.05.09, manufacturers’ requirements, and this SOW. The annual inspection and testing shall be completed on the equipment and devices listed in Table 1 and shall include, but not limited to, the items listed in Task List 1a. During the service work, if less than 20 devices are discovered above what is showing in Table 1, the devices shall be serviced at no additional cost.

4.2. Preventative Maintenance: The Contractor shall inspect, test, and complete preventative and corrective maintenance services, in accordance with manufacturer’s requirements, and the latest versions of NFPA 99, VHA Directive 7515, and TJC, and this SOW. Preventative Maintenance service work shall be completed on the equipment and devices listed in Table 1, and shall include, but not limited to, the items listed in Task List 1a. During the service work, if less than 20 devices are discovered above what is showing in Table 1, the devices shall be serviced at no additional cost.

Table 1: Devices by Function, Gas Type, and Estimated Quantity

Inlets

VAC

MA

N02

WAGD

N2

CO2

Cylinder Storage Areas

Task List 1a.

Source Equipment:

a. Verify isolation valves are installed to allow each unit to be serviced.

b. Inspect and verify source equipment incoming and outgoing pipes are labeling in conformance with the standards.

c. Inspect, test, and verify all pressure gauges, relief valves, and all safety devices are functioning and reading properly.

d. Verify the source equipment output pressures are within the acceptable operating range per the manufacturer.

e. Test to verify there are no leaks present.

Bulk Storage:

O2:

a. Verify all valves turn freely and have full range of motion.

b. Test to verify all gauges are functioning and displaying properly value.

c. Test to verify there are no leaks present.

d. Test to verify the pressure relief valves operate properly.

e. Verify all piping is attached and secured to a mounting system.

f. Verify all labeling is legible and meets compliance with the current standards.

O2 Cylinders:

a. Verify all storage areas are properly labeled with approved signage.

b. Verify full and empty cylinders are stored separately.

c. Verify all cylinders not in use are equipped with safety protection caps.

d. Verify all cylinders are labeled with the contained product.

e. Verify all storage areas will prevent the cylinders from reaching temperatures greater than 52°C (125°F).

Zone Valve Box Assemblies:

a. Verify location of zone valve boxes have unobstructed accessibility.

b. Verify all labeling is legible and is compliant with the current standards.

c. Test to verify there is no leakage in assembly.

d. Verify and record all gauges are functioning and reading properly.

Area Alarm Panels:

a. Test and verify the “Power On” indicator is operating properly.

b. Test and verify functional performance of the visual and audible signals at high/low activation setpoints.

c. Verify labeling meets compliance with standards.

Master Alarm Panels:

a. Verify location of panels meet the requirements of the standards.

b. Test to verify “Power On” indicator is operating properly.

c. Test and verify functional performance of the visual and audible signals at high/low activation setpoints for each gas monitored.

d. Verify labeling meets compliance with standards.

e. Test and verify proper operation of all required alarm signals.

f. Test and record all high/low set-points for each gas monitored.

Outlets/Inlets:

a. Verify station outlets and inlets labeling meets compliance with the standards and shall contain the following information:

a. Name of the gas or vacuum system or the abbreviated chemical name in accordance with NFPA 99; 2024, Table 5.1.11.

b. Gas or vacuum system color code in accordance with NFPA 99; 2024, Table 5.1.11.

b. Test to verify the valve operates properly and that there are no leaks.

c. Test to verify proper operation and condition of latching mechanism.

d. Test and record static pressures/vacuum for each gas and vacuum connection.

e. Test and record transient flow rate tests for each gas and vacuum ports.

Shut-off Valves:

a. Verify shut-off valves are labeled with the following information:

i. Name or chemical symbol for the specific medical gas or vacuum system.

ii. Gas or vacuum system color code are in accordance with NFPA 99; revision 2024, Table 5.1.11.

iii. Room(s) or areas served.

iv. Caution to not close or open the valve except in an emergency.

b. Hidden shut off valves, such as those above the ceiling, shall be labeled on or near the valve; its hidden location may be identified by a label, icon, etc. or on a utility system map in accordance with TJC; EP 02.05.01, EP17.

c. Test to verify the shut off valves turn freely, have full range of motion, and is free from leaks.

4.4. CLIN 0001: Contractor shall complete one (1) Annual Inspection Service (Base Year), as defined in section 4. Mandatory Tasks and Deliverables, and section 5. Period of Performance.

4.3

4.4.1. Deliverables for CLIN 0001

4.2 4.2.1

4.4.1.1. Contractor shall report to the COR any deficiency that creates a safety risk to the VA Patients, Personnel, Property, or Community prior to leaving the station.

4.4.1.2. Within 10 business days after the service work has been completed , Contractor shall provide the COR a written service report, including the deficiencies identified, all test results, all parts cleaned, repaired, calibrated, or replaced.

4.4.1.3. The service report shall identify all devices serviced which were not displayed on the starting list . Contractor shall record the following for all additional devices, where available: device type, manufacturer, model number, serial number, building number, room number, shut-off valve location.

4.5. CLIN 0002: Contractor shall complete two (2) Preventative Maintenance Service (Base Year), as defined in section 4.1 - 4.3 Mandatory Tasks and Deliverables, and section 5. Period of Performance.

4.5.1. Deliverables for CLIN 0002

4.5.1.1. Within 10 business days after service work has been completed, contractor shall provide to COR a written service report, including all deficiencies identified, all test results, all parts cleaned, repaired, calibrated, or replaced.

4.5.1.2. The service report shall identify all devices serviced that were not displayed on the inventory list. Contractor shall record the following information for all additional devices, where available: Device type, manufacturer, model number, serial number, building number, room number, and shut-off valve location.

4.6. CLIN 0003: Corrective and Preventative Maintenance Parts, as required. Base Year.

4.6.1 Deliverables for CLIN 0003

4.6.1.1. Contractor shall use this line to invoice for parts required during service work for corrective/preventative maintenance. The service report shall identify the parts that were replaced, the building number, room number, equipment and/or the equipment EE#, replacement part number, model number, serial number, if applicable; and a reason for replacement, for example, manufacturers recommended change interval, component failure, etc. Contractor shall request approval to invoice from the CO or COR and shall invoice only after receiving the requested approval.

5.1.

6.1.

4.6.1.

4.6.1.1.

4.6.1.2. All components provided for repairs shall meet the manufacturer’s requirement as approved requirement as approved replacements and be free from defects and damage. All documentation accompanying the components shall be submitted to the COR.

4.6.1.3. All part shall carry a minimum of one (1) year replacement warranty.

4.6.1.4. If for any reason, any deliverable cannot be completed on time according to the provided schedule, the contractor shall provide a written explanation three days prior to the due date to the Contracting Officer Representative (COR). This written transmittal to the COR shall cite reasons for the delay, and a new proposal of when the items will be completed.

4.7. CLIN 0004: Emergency Service Work, maximum of 240 annual hours. Base Year.

7.1.

4.7.1.

4.7.1.1. Contractor shall provide phone response to emergency calls, within 1 hours of receiving call, 24/7. If on-site work is required, a qualified technician is required to be on-site within 4 hours of determination that on-site assistance is required. WCHCS will determine the calls deemed emergency and will notify the call center as such. All determinations requiring contractor’s personnel to be on-station, will require the Contractor to provide the COR a proposal for travel expenses and a proposed schedule for the emergency work to be completed. The COR and CO shall review the proposal and the COR shall respond with a disposition for the request.

4.8. CLIN 1001: Contractor shall complete Annual Inspection Service (Option Year 1), as defined in section 4. Mandatory Tasks and Deliverables, and section 5. Period of Performance.

5.3 8.1.

4.8.1. Deliverables for CLIN 1001

4.8.1.1. Contractor shall report to the COR any deficiency that creates a safety risk to the VA Patients, Personnel, Property, or Community prior to leaving the station.

5.2 5.2.1

4.8.1.2. Within 10 business days after service work has been completed, contractor shall provide the COR a written service report, including all deficiencies identified, all test results, all parts cleaned, repaired, calibrated, or replaced.

4.8.1.3. The service report shall identify all devices serviced which were not displayed on the starting list. Contractor shall record the following information for all additional devices, where available: device type, manufacturer, model number, serial number, building number, room number, shut-off valve location.

4.9. CLIN 1002: Contractor shall complete Preventative Maintenance Service (Option year 1), as defined in section 4.1 – 4.3 Mandatory Tasks and Deliverables, and section 5. Period of Performance.

4.9.1. Deliverables for CLIN 1002

4.9.1.1. Within 10 business days after service work has been completed, contractor shall provide the COR a written service report, including all deficiencies identified, all test results, all parts cleaned, repaired, calibrated, or replaced.

4.9.1.2. The service report shall identify all devices serviced which were not displayed on the starting list. Contractor shall record the following information for all additional devices, where available: Device type, Manufacturer, model number, serial number, building number, room number, and shut-off valve location.

4.10. CLIN 1003: Corrective and Preventative Maintenance Parts, as required. Option year 1.

4.10.1 Deliverables for CLIN 1003

4.10.1.1. Contractor shall use this line to invoice for parts required during service work for corrective/preventative maintenance. The service report shall identify the parts that were replaced, the building number, room number, equipment and/or the equipment EE#, replacement part number, model number, serial number, if applicable; and a reason for replacement, for example, manufacturers recommended change interval, component failure, etc. Contractor shall request approval to invoice from the CO or COR and shall invoice only after receiving the requested approval.

9.1.

10.1.

4.10.1.

4.10.1.1.

4.10.1.2. All components provided for repairs shall meet the

manufacturer’s requirement as approved replacements and be free from defects and damage. All documentation accompanying the components shall be submitted to the COR.

4.10.1.3. All part shall carry a minimum of one (1) year replacement warranty.

4.10.1.4. If for any reason, any deliverable cannot be completed on time according to the provided schedule, the contractor shall provide a written explanation three days prior to the due date to the Contracting Officer Representative (COR). This written transmittal to the COR shall cite reasons for the delay, and a new proposal of when the items will be completed.

4.11. CLIN 1004: Emergency Service Work, maximum of 240 annual hours. Option Year 1.

4.11.1. Deliverables for CLIN 1004

11.1.

4.11.1.

4.11.1.1. Contractor shall provide phone response to emergency calls, within 1 hours of receiving call, 24/7. If on-site work is required, a qualified technician is required to be on-site within 4 hours of determination that on-site assistance is required. WCHCS will determine the calls deemed emergency and will notify the call center as such. All determinations requiring contractor’s personnel to be on-station, will require the Contractor to provide the COR a proposal for travel expenses and a proposed schedule for the emergency work to be completed. The COR and CO shall review the proposal and respond with a disposition for the request.

4.12. CLIN 2001: Contractor shall complete Annual Inspection Service (Option Year 2), as defined in section 4. Mandatory Tasks and Deliverables, and section 5. Period of Performance.

6.3 12.1.

4.12.1. Deliverables for CLIN 2001

4.12.1.1. Contractor shall report to the COR any deficiency that creates a safety risk to the VA Patients, Personnel, Property, or Community prior to leaving the station.

6.2 6.2.1

4.12.1.2. Within 10 business days after service work has been completed, contractor shall provide the COR a written service report, including all deficiencies identified, all test results, all parts cleaned, repaired, calibrated, or replaced.

4.12.1.3. The service report shall identify all devices serviced which were not displayed on the starting list. Contractor shall record the following information for all additional devices, where available: device type, manufacturer, model number, serial number, building number, room number, shut-off valve location.

4.13. CLIN 2002: Contractor shall complete Preventative Maintenance Service (Option Year 2), as defined in section 4.1 – 4.3 Mandatory Tasks and Deliverables, and section 5. Period of Performance.

4.13.1. Deliverables for CLIN 2002

4.13.1.1. Within 10 business days after service work has been completed, contractor shall provide the COR a written service report, including all deficiencies identified, all test results, all parts cleaned, repaired, calibrated, or replaced.

4.13.1.2. The service report shall identify all devices serviced which were not displayed on the starting list. Contractor shall record the following information for all additional devices, where available: Device type, Manufacturer, model number, serial number, building number, room number, and shut-off valve location.

4.14. CLIN 2003: Corrective and Preventative Maintenance Parts, as required. Option Year 2.

4.14.1 Deliverables for CLIN 2003

4.14.1.1. Contractor shall use this line to invoice for parts required during service work for corrective/preventative maintenance. The service report shall identify the parts that were replaced, the building number, room number, equipment and/or the equipment EE#, replacement part number, model number, serial number, if applicable; and a reason for replacement, for example, manufacturers recommended change interval, component failure, etc. Contractor shall request approval to invoice from the CO or COR and shall invoice only after receiving the requested approval.

13.1.

14.1.

4.14.1.

4.14.1.1.

4.14.1.2. All components provided for repairs shall meet the

manufacturer’s requirement as approved replacements and be free from defects and damage. All documentation accompanying the components shall be submitted to the COR.

4.14.1.3. All part shall carry a minimum of one (1) year replacement warranty.

4.14.1.4. If for any reason, any deliverable cannot be completed on time according to the provided schedule, the contractor shall provide a written explanation three days prior to the due date to the Contracting Officer Representative (COR). This written transmittal to the COR shall cite reasons for the delay, and a new proposal of when the items will be completed.

4.15. CLIN 2004: Emergency Service Work, maximum of 240 annual hours. Option Year 2.

4.15.1. Deliverables for CLIN 2004

15.1.

4.15.1.

4.15.1.1. Contractor shall provide phone response to emergency calls, within 1 hours of receiving call, 24/7. If on-site work is required, a qualified technician is required to be on-site within 4 hours of determination that on-site assistance is required. WCHCS will determine the calls deemed emergency and will notify the call center as such. All determinations requiring contractor’s personnel to be on-station, will require the Contractor to provide the COR a proposal for travel expenses and a proposed schedule for the emergency work to be completed. The COR and CO shall review the proposal and respond with a disposition for the request.

4.16. CLIN 3001: Contractor shall complete Annual Inspection Service (Option year 3), as defined in section 4. Mandatory Tasks and Deliverables, and section 5. Period of Performance.

7.3 16.1.

4.16.1. Deliverables for CLIN 3001

4.16.1.1. Contractor shall report to the COR any deficiency that creates a safety risk to the VA Patients, Personnel, Property, or Community prior to leaving the station.

7.2 7.2.1

4.16.1.2. Within 10 business days after service work has been completed, contractor shall provide the COR a written service report, including all deficiencies identified, all test results, all parts cleaned, repaired, calibrated, or replaced.

4.16.1.3. The service report shall identify all devices serviced which were not displayed on the starting list. Contractor shall record the following information for all additional devices, where available: device type, manufacturer, model number, serial number, building number, room number, shut-off valve location.

4.17. CLIN 3002: Contractor shall complete Preventative Maintenance Service (Option Year 3), as defined in section 4.1 – 4.3 Mandatory Tasks and Deliverables, and section 5. Period of Performance.

4.17.1. Deliverables for CLIN 3002

4.17.1.1. Within 10 business days after service work has been completed, contractor shall provide the COR a written service report, including all deficiencies identified, all test results, all parts cleaned, repaired, calibrated, or replaced.

4.17.1.2. The service report shall identify all devices serviced which were not displayed on the starting list. Contractor shall record the following information for all additional devices, where available: Device type, Manufacturer, model number, serial number, building number, room number, and shut-off valve location.

4.18. CLIN 3003: Corrective and Preventative Maintenance Parts, as required. Option year 3.

4.18.1 Deliverables for CLIN 3003

4.18.1.1. Contractor shall use this line to invoice for parts required during service work for corrective/preventative maintenance. The service report shall identify the parts that were replaced, the building number, room number, equipment and/or the equipment EE#, replacement part number, model number, serial number, if applicable; and a reason for replacement, for example, manufacturers recommended change interval, component failure, etc. Contractor shall request approval to invoice from the CO or COR and shall invoice only after receiving the requested approval.

17.1.

18.1.

4.18.1.

4.18.1.1.

4.18.1.2. All components provided for repairs shall meet the

manufacturer’s requirement as approved replacements and be free from defects and damage. All documentation accompanying the components shall be submitted to the COR.

4.18.1.3. All part shall carry a minimum of one (1) year replacement warranty.

4.18.1.4. If for any reason, any deliverable cannot be completed on time according to the provided schedule, the contractor shall provide a written explanation three days prior to the due date to the Contracting Officer Representative (COR). This written transmittal to the COR shall cite reasons for the delay, and a new proposal of when the items will be completed.

4.19. CLIN 3004: Emergency Service Work, maximum of 240 annual hours. Option Year 3.

19.1.

4.19.1.

4.19.1.1. Contractor shall provide phone response to emergency calls, within 1 hours of receiving call, 24/7. If on-site work is required, a qualified technician is required to be on-site within 4 hours of determination that on-site assistance is required. WCHCS will determine the calls deemed emergency and will notify the call center as such. All determinations requiring contractor’s personnel to be on-station, will require the Contractor to provide the COR a proposal for travel expenses and a proposed schedule for the emergency work to be completed. The COR and CO shall review the proposal and respond with a disposition for the request.

4.20. CLIN 4001: Contractor shall complete Annual Inspection Service (Option Year 4), as defined in section 4. Mandatory Tasks and Deliverables, and section 5. Period of Performance.

8.3 20.1.

4.20.1. Deliverables for CLIN 4001

4.20.1.1. Contractor shall report to the COR any deficiency that creates a safety risk to the VA Patients, Personnel, Property, or Community prior to leaving the station.

8.2 8.2.1

4.20.1.2. Within 10 business days after service work has been completed, contractor shall provide the COR a written service report, including all deficiencies identified, all test results, all parts cleaned, repaired, calibrated, or replaced.

4.20.1.3. The service report shall identify all devices serviced which were not displayed on the starting list. Contractor shall record the following information for all additional devices, where available: device type, manufacturer, model number, serial number, building number, room number, shut-off valve location.

4.21. CLIN 4002: Contractor shall complete Preventative Maintenance Service (Option Year 4), as defined in section 4.1 – 4.3 Mandatory Tasks and Deliverables, and section 5. Period of Performance.

4.21.1. Deliverables for CLIN 4002

4.21.1.1. Within 10 business days after service work has been completed, contractor shall provide the COR a written service report, including all deficiencies identified, all test results, all parts cleaned, repaired, calibrated, or replaced.

4.21.1.2. The service report shall identify all devices serviced which were not displayed on the starting list. Contractor shall record the following information for all additional devices, where available: Device type, Manufacturer, model number, serial number, building number, room number, and shut-off valve location.

4.22. CLIN 4003: Corrective and Preventative Maintenance Parts, as required. Option Year 4.

4.22.1. Deliverables for CLIN 4003

4.22.1.1. Contractor shall use this line to invoice for parts required during service work for corrective/preventative maintenance. The service report shall identify the parts that were replaced, the building number, room number, equipment and/or the equipment EE#, replacement part number, model number, serial number, if applicable; and a reason for replacement, for example, manufacturers recommended change interval, component failure, etc. Contractor shall request approval to invoice from the CO or COR and shall invoice only after receiving the requested approval.

21.1.

22.1.

4.22.1.

4.22.1.1.

4.22.1.2. All components provided for repairs shall meet the

manufacturer’s requirement as approved replacements and be free from defects and damage. All documentation accompanying the components shall be submitted to the COR.

4.22.1.3. All part shall carry a minimum of one (1) year replacement warranty.

4.22.1.4. If for any reason, any deliverable cannot be completed on time according to the provided schedule, the contractor shall provide a written explanation three days prior to the due date to the Contracting Officer Representative (COR). This written transmittal to the COR shall cite reasons for the delay, and a new proposal of when the items will be completed.

4.23 CLIN 4004: Emergency Service Work, maximum of 240 annual hours. Option Year 4.

4.23.1. Deliverables for CLIN 4004

23.1.

4.23.1.

4.23.1.1. Contractor shall provide phone response to emergency calls, within 1 hours of receiving call, 24/7. If on-site work is required, a qualified technician is required to be on-site within 4 hours of determination that on-site assistance is required. WCHCS will determine the calls deemed emergency and will notify the call center as such. All determinations requiring contractor’s personnel to be on-station, will require the Contractor to provide the COR a proposal for travel expenses and a proposed schedule for the emergency work to be completed. The COR and CO shall review the proposal and respond with a disposition for the request.

5. Period of Performance

5.1. The contractor shall propose a tentative service date with the COR, a minimum of 30 calendar days prior to the proposed service. The station shall conduct a risk assessment meeting regarding the impact of the Medgas System service work to the affected areas, equipment, and proposed testing time. The COR shall confirm the service date 14 calendar days ahead of the proposed service date or propose a new date for the service.

5.2. Annual Inspection shall be complete on January 15th of each year +/- 15 calendar days.

5.3. Contractor shall complete two (2) preventative maintenance service visits each year.

5.3.1. The first PM service of each year shall be complete within 30 calendar days +/- 10 calendar days after the completion of the Annual Inspection.

5.3.2. The second PM service of each year shall be complete 6 month’s +/-20 calendar days for the completion date of the prior service.

There are eleven (11) Federal holidays set by law (U.S.C. Title 5 Section 6103). Additional days which are deemed holidays by the government during this contract period shall also be observed.

Under current definitions, five are set by date:

If any of the above falls on a Saturday, then Friday shall be observed as a holiday. Similarly, if one falls on a Sunday, then Monday shall be observed as a holiday.

The other six are set by a day of the week and month:

6. Place of Performance WCHCS – Building 1, Building 9, Building 7, Building 20, and Bulk Storage 2121 North Ave.

Grand Junction, CO. 81501

7. Contractor Qualifications

7.1. The Contractor and contractor personnel shall be certified by the American Society of Sanitary Engineers (ASSE) for the following disciplines:

7.1.1. ASSE 6020 – Medgas System Inspector or ASSE 6030 Medgas Verifier. All personnel performing Annual Inspection services and/or Inspecting/Verifying installation on any portion of the Medgas and Vacuum Systems shall possess and maintain a valid ASSE 6020 and/or 6030 certification throughout the duration of this contract. As required by NFPA 99, all installations by ASSE 6010 Installers shall be inspected or verified by a ASSE 6020 or 6030 certified personnel and they cannot be the same individual. Certification documentation must be provided to the COR prior to start of work and upon any change of personnel performing work.

7.1.2. ASSE 6040 – Medgas System Preventative Maintenance. All personnel performing preventative maintenance services on any portion of the Medgas and Vacuum Systems shall possess and maintain a valid ASSE 6040 certification throughout the duration of this contract. Certification documentation shall be provided to the COR prior to start of work and upon any change of personnel performing work.

7.1.3. ASSE 6010 – Medgas System Installer. All personnel installing medical gas and vacuum piped distribution systems, all appurtenant piping supporting pump and compressor source systems, and appurtenant piping supporting source gas manifold systems, and corrugated medical tubing (CMT) shall possess and maintain a valid ASSE 6010 certification throughout the duration of this contract. Certification documentation shall be provided to the COR prior to start of work and upon any change of personnel performing work.

7.2. Domain Knowledge

7.2.1. The Contractor and contractor personnel shall complete all work in conformance with the latest versions of the TJC-EC 02.05.09, VHA Directive 7515, Occupational, Safety and Health Administration (OSHA), National Fire Protection Agency (NFPA) 99, ASSE 6000, ANSI 41.7, and the manufacturer’s recommendations. When a conflict arises concerning requirements for maintenance or testing, the most stringent requirement shall apply, unless otherwise directed by this contract or the Contracting Officer.

8. Type Of Contract.

Firm-Fixed Price. Base + 4 option years.

9. Changes to the SOW

9.1. Any changes to this SOW shall be authorized and approved only through written correspondence from the Contracting Officer.

9.2. Potential modifications to this contract may be pending, upon the completion of a risk assessment by the VA.

10. Government and Contractor Responsibilities

10.1. Contractor Responsibility

10.1.1. Contractor shall furnish personnel, supervision, industry documentation, professional expertise, tools, materials, equipment, and quality control to complete the mandatory tasks and deliverables of this SOW.

10.1.2. The items necessary to perform work as required under this contract shall be furnished, maintained, and operated by the Contractor and shall be consistent and fully compliant with all applicable VHA, OSHA, ASME, NFPA, Federal, State, County, City laws, ordinances, and regulations.

10.1.3. All equipment, tools, and devices used as Measuring and Test Equipment shall have traceability for valid calibration to an accredited standard. Calibration traceability documentation shall be provided to the COR upon request.

10.

10.1.4.

10.2. Government Responsibility

10.2.1 The COR shall provide any relevant documentation regarding the work as required under this SOW. Additional documentation may be available at the request of the Contractor.

11. Formal Acceptance or Rejection of Deliverables

11.1. Contractor shall provide detailed service report to within 10 business days after performance of service. The VA shall have 3 business days to review the report and provide comments. The contractor shall have 5 business days to incorporate comments.

11.2. If deficiencies were discovered not covered by this service contract, Contractor shall provide written notification via email with a detailed description of deficiencies discovered and a proposal to correct the deficiency, including an itemized description of the work and cost. The VA shall have 10 business days to review the proposal before accepting or declining the offered correction. Acceptance of the correction will be in the form of a modification to this contract.

12. Quality Standards for Deliverables - Performance Measures

12.1. All components shall be delivered free from defects or damage.

12.2. All components delivered shall meet or exceed the manufacturer’s requirement as approved replacements.

12.3. All parts and labor shall carry a minimum of one (1) year replacement warranty.

12.4. All Service trips are schedule and completed per requirements of this SOW.

12.5. All Service reports are completed and delivered per requirements of this SOW.

13. Security – Privacy Requirements

13.1. The A&A requirements do not apply, and a Security Accreditation Package is not required.

B.3 PRICE/COST SCHEDULE

POP: Base Year July 1, 2024 – June 30, 2025

Contract Period: Base POP Begin: 07-01-2024 POP End: 06-30-2025

Contract Period: Base POP Begin: 07-01-2024 POP End: 06-30-2025

Contract Period: Base POP Begin: 07-01-2024 POP End: 06-30-2025

Contract Period: Base POP Begin: 07-01-2024 POP End: 06-30-2025

POP: Option Year 1 July 1, 2025 – June 30, 2026

Contract Period: Option Year 1 POP Begin: 07-01-2025 POP End: 06-30-2026

Contract Period: Option Year 1 POP Begin: 07-01-2025 POP End: 06-30-2026

Contract Period: Option Year 1 POP Begin: 07-01-2025 POP End: 06-30-2026

Contract Period: Option Year 1 POP Begin: 07-01-2025 POP End: 06-30-2026

POP: Option Year 2 July 1, 2026 – June 14, 2027

Contract Period: Option Year 2 POP Begin: 07-01-2026 POP End: 06-30-2027

Contract Period: Option Year 2 POP Begin: 07-01-2026 POP End: 06-30-2027

Contract Period: Option Year 2 POP Begin: 07-01-2026 POP End: 06-30-2027

Contract Period: Option Year 2 POP Begin: 07-01-2026 POP End: 06-30-2027

POP: Option Year 3 July 1, 2027 – June 14, 2028

Contract Period: Option Year 3 POP Begin: 07-01-2027 POP End: 06-30-2028

Contract Period: Option Year 3 POP Begin: 07-01-2027 POP End: 06-30-2028

Contract Period: Option Year 3 POP Begin: 07-01-2027 POP End: 06-30-2028

Contract Period: Option Year 3 POP Begin: 07-01-2027 POP End: 06-30-2028

POP: Option Year 4 July 1, 2028 – June 14, 2029

Contract Period: Option Year 4 POP Begin: 07-01-2028 POP End: 06-30-2029

Contract Period: Option Year 4 POP Begin: 07-01-2028 POP End: 06-30-2029

Contract Period: Option Year 4 POP Begin: 07-01-2028 POP End: 06-30-2029

Contract Period: Option Year 4 POP Begin: 07-01-2028 POP End: 06-30-2029

VA OED

CONTRACT/ACQUISITION STRATEGY

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SECTION C - CONTRACT CLAUSES

C.1 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (NOV 2023)

(a) Inspection/Acceptance. The Contractor shall only tender for acceptance those items that conform to the requirements of this contract. The Government reserves the right to inspect or test any supplies or services that have been tendered for acceptance. The Government may require repair or replacement of nonconforming supplies or reperformance of nonconforming services at no increase in contract price. If repair/replacement or reperformance will not correct the defects or is not possible, the Government may seek an equitable price reduction or adequate consideration for acceptance of nonconforming supplies or services. The Government must exercise its post-acceptance rights—

(1) Within a reasonable time after the defect was discovered or should have been discovered; and

(2) Before any substantial change occurs in the condition of the item, unless the change is due to the defect in the item.

(b) Assignment. The Contractor or its assignee may assign its rights to receive payment due as a result of performance of this contract to a bank, trust company, or other financing institution, including any Federal lending agency in accordance with the Assignment of Claims Act (31 U.S.C. 3727). However, when a third party makes payment (e.g., use of the Governmentwide commercial purchase card), the Contractor may not assign its rights to receive payment under this contract.

(c) Changes. Changes in the terms and conditions of this contract may be made only by written agreement of the parties.

(d) Disputes. This contract is subject to 41 U.S.C. chapter 71, Contract Disputes. Failure of the parties to this contract to reach agreement on any request for equitable adjustment, claim, appeal or action arising under or relating to this contract shall be a dispute to be resolved in accordance with the clause at Federal Acquisition Regulation (FAR) 52.233-1, Disputes, which is incorporated herein by reference. The Contractor shall proceed diligently with performance of this contract, pending final resolution of any dispute arising under the contract.

(e) Definitions. The clause at FAR 52.202-1, Definitions, is incorporated herein by reference.

(f) Excusable delays. The Contractor shall be liable for default unless nonperformance is caused by an occurrence beyond the reasonable control of the Contractor and without its fault or negligence such as, acts of God or the public enemy, acts of the Government in either its sovereign or contractual capacity, fires, floods, epidemics, quarantine restrictions, strikes, unusually severe weather, and delays of common carriers. The Contractor shall notify the Contracting Officer in writing as soon as it is reasonably possible after the commencement of any excusable delay, setting forth the full particulars in connection therewith, shall remedy such occurrence with all reasonable dispatch, and shall promptly give written notice to the Contracting Officer of the cessation of such occurrence.

(g) Invoice.

(1) The Contractor shall submit an original invoice and three copies (or electronic invoice, if authorized) to the address designated in the contract to receive invoices. An invoice must include—

(i) Name and address of the Contractor;

(ii) Invoice date and number;

(iii) Contract number, line item number and, if applicable, the order number;

(iv) Description, quantity, unit of measure, unit price and extended price of the items delivered;

(v) Shipping number and date of shipment, including the bill of lading number and weight of shipment if shipped on Government bill of lading;

(vi) Terms of any discount for prompt payment offered;

(vii) Name and address of official to whom payment is to be sent;

(viii) Name, title, and phone number of person to notify in event of defective invoice; and

(ix) Taxpayer Identification Number (TIN). The Contractor shall include its TIN on the invoice only if required elsewhere in this contract.

(x) Electronic funds transfer (EFT) banking information.

(A) The Contractor shall include EFT banking information on the invoice only if required elsewhere in this contract.

(B) If EFT banking information is not required to be on the invoice, in order for the invoice to be a proper invoice, the Contractor shall have submitted correct EFT banking information in accordance with the applicable solicitation provision, contract clause (e.g., 52.232-33, Payment by Electronic Funds Transfer—System for Award Management, or 52.232-34, Payment by Electronic Funds Transfer—Other Than System for Award Management), or applicable agency procedures.

(C) EFT banking information is not required if the Government waived the requirement to pay by EFT.

(2) Invoices will be handled in accordance with the Prompt Payment Act (31 U.S.C. 3903) and Office of Management and Budget (OMB) prompt payment regulations at 5 CFR part 1315.

(h) Patent indemnity. The Contractor shall indemnify the Government and its officers, employees and agents against liability, including costs, for actual or alleged direct or contributory infringement of, or inducement to infringe, any United States or foreign patent, trademark or copyright, arising out of the performance of this contract, provided the Contractor is reasonably notified of such claims and proceedings.

(i)…