36C25924Q0515 0001_1.docx

VA OED

CONTRACT/ACQUISITION STRATEGY

5. PROJECT NUMBER (if applicable)

CODE

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2. AMENDMENT/MODIFICATION NUMBER

CODE

6. ISSUED BY

8. NAME AND ADDRESS OF CONTRACTOR

4. REQUISITION/PURCHASE REQ. NUMBER

3. EFFECTIVE DATE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED

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10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED

BPA NO.

1. CONTRACT ID CODE

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Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

E. IMPORTANT:

is extended,

(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY is not extended.

12. ACCOUNTING AND APPROPRIATION DATA

(REV. 11/2016)

is required to sign this document and return ___________ copies to the issuing office.

is not, A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

15C. DATE SIGNED

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER

Contractor

16C. DATE SIGNED

14. DESCRIPTION OF AMENDMENT/MODIFICATION

16B. UNITED STATES OF AMERICA

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER

16A. NAME AND TITLE OF CONTRACTING OFFICER

15B. CONTRACTOR/OFFEROR

STANDARD FORM 30

PREVIOUS EDITION NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.243 (Type or print) (Type or print) (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

(Number, street, county, State and ZIP Code) (If other than Item 6) (Specify type of modification and authority) (such as changes in paying office, appropriation date, etc.)

(If required)

(SEE ITEM 11)

(SEE ITEM 13)

(X)

CHECK

ONE

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

(Signature of person authorized to sign) (Signature of Contracting Officer)

36C259-24-AP-2793

575-24-3-6043-0295

36C259 Department of Veterans Affairs Network Contracting Office

NCO 19

6162 South Willow Drive, Suite 300 Greenwood Village CO 80111

36C259 Department of Veterans Affairs Network Contracting Office

NCO 19

6162 South Willow Drive, Suite 300 Greenwood Village CO 80111 To all Offerors/Bidders

36C25924Q0515 06-05-2024

X

LOA# 575-3640162-6043-855100-2580 010050192

The purpose of this amendment is to answer questions received (see continuation pages)

Please note the submittal due date remains the same and is not changed. All offers must be submitted to heather.clemons@va.gov and received no later than 5:00pm MDT on 6/10/2024.

All other terms and conditions remain the same.

Questions and Answers below are referencing RFQ 36C25924Q0515:

Q. Is this a new or follow-on requirement? If a follow-on, who is the incumbent and what is the contract number?

A. This is a new base plus four (4) option years requirement. This requirement has not previously been awarded and therefore there is no incumbent.

Q. Can you clarify what is meant by 'Base Year' and 'Option Year' in regards to when the contract has begun? Does that mean VA Salt Lake will decide year by year whether they would like to continue?

A. The intent is to continue the contract for the full 5 years but funds are obligated one fiscal year at a time by the VHA. Each year there is a review process to ensure needs are met, but our intent would be to continue utilizing the product for a full 5 years.

Q. 'Funding available for the procurement' is often mentioned. Would it be possible to know how much funding is available for this procurement?

A. Funds are obligated each fiscal year to meet the specified amount within the contract. We have to validate each fiscal year that the funds are provided and available and are tied to our budget.

Q. Are any additional documents besides the RFQ required to be submitted?

A. Yes, see E.3 52.212-2 EVALUATION regarding Special Standards of Responsibility (SSR).

Q. Is a site visit mandatory?

A. No, a site visit is not mandatory.

Q. Are there limitations to subcontracting?

A. Yes, please review section C.5 VAAR 85.219-74 Limitations On Subcontracting.

Q. Is this a “Service Contract”, as defined in VAAR 852.219-75, subsection (1)(i), requiring that no more than 50% of the contract amount shall be paid to a non-SDVOSB subcontractor?

A. Yes, that is correct.

Q. Will the Buy American Act, FAR 52.225-1, be enforced for all medical gas equipment used on this project?

A. In the cases where the Buy American Act can be met, it will be required.

Q. Would the Government consider a modification to the mobilization time from 4 hours to 8 hours to have contractor’s staff on-site?

A. Travel time has been amended to 6 hours, see amended Statement of Work attached.

Q. Can the Gov please include ASSE 6030 Verifiers and ASSE 6010 Installer certified staff as eligible to perform this work. These certifications are substantially identical or better, as per VHA Directive 7515(1)(3,C) and NFPA 99 (2021): 5.1.12.3.1.3?

A. The certifications have been reviewed and they are not exactly equivalent. The scope has been amended to the following (see attached):

7.1.1. ASSE 6020 – Medgas System Inspector or ASSE 6030 Medgas Verifier. All personnel performing Annual Inspection services and/or Inspecting/Verifying installation on any portion of the Medgas and Vacuum Systems shall possess and maintain a valid ASSE 6020 and/or 6030 certification throughout the duration of this contract. As required by NFPA 99, all installations by ASSE 6010 Installers shall be inspected or verified by a ASSE 6020 or 6030 certified personnel and they cannot be the same individual. Certification documentation must be provided to the COR prior to start of work and upon any change of personnel performing work.

7.1.2. ASSE 6040 – Medgas System Preventative Maintenance. All personnel performing preventative maintenance services on any portion of the Medgas and Vacuum Systems shall possess and maintain a valid ASSE 6040 certification throughout the duration of this contract. Certification documentation shall be provided to the COR prior to start of work and upon any change of personnel performing work.

7.1.3. ASSE 6010 – Medgas System Installer. All personnel installing medical gas and vacuum piped distribution systems, all appurtenant piping supporting pump and compressor source systems, and appurtenant piping supporting source gas manifold systems, and corrugated medical tubing (CMT) shall possess and maintain a valid ASSE 6010 certification throughout the duration of this contract. Certification documentation shall be provided to the COR prior to start of work and upon any change of personnel performing work.

Q&A Solicitation # 36C25924Q0515

STATEMENT OF WORK (SOW)

WCHCS MEDGAS SYSTEMS TESTING AND PREVENTATIVE MAINTENANCE

1. Purpose. The Western Colorado Health Care System (WCHCS) medical center, located on 2121 North Ave, Grand Junction CO, 81501 has a requirement for the uninterrupted supply of medical air systems and vacuum to all required buildings and rooms on the VA station.

2. Objectives. To complete all required inspections, tests, preventative, and corrective maintenance on the Medgas and Vacuum Systems to obtain a 98% reliability and eliminate any unplanned downtime.

3. Scope. The Contractor shall furnish all labor, supervision, materials, tools, equipment, and industry expertise necessary to complete the service requirements listed in Section 4 – Mandatory Tasks and Deliverables.

4. Mandatory Tasks and Deliverables.

4.1. Annual Inspection: Contractor shall complete an Annual Inspection of the Medical Gas and Vacuum system that achieves compliance with the latest versions of NFPA 99, VHA Directive 7515, The Joint Commissions (TJC) EC 02.05.09, manufacturers’ requirements, and this SOW. The annual inspection and testing shall be completed on the equipment and devices listed in Table 1 and shall include, but not limited to, the items listed in Task List 1a. During the service work, if less than 20 devices are discovered above what is showing in Table 1, the devices shall be serviced at no additional cost.

4.2. Preventative Maintenance: The Contractor shall inspect, test, and complete preventative and corrective maintenance services, in accordance with manufacturer’s requirements, and the latest versions of NFPA 99, VHA Directive 7515, and TJC, and this SOW. Preventative Maintenance service work shall be completed on the equipment and devices listed in Table 1, and shall include, but not limited to, the items listed in Task List 1a. During the service work, if less than 20 devices are discovered above what is showing in Table 1, the devices shall be serviced at no additional cost.

Table 1: Devices by Function, Gas Type, and Estimated Quantity

Inlets

VAC

MA

N02

WAGD

N2

CO2

Cylinder Storage Areas

Task List 1a.

Source Equipment:

a. Verify isolation valves are installed to allow each unit to be serviced.

b. Inspect and verify source equipment incoming and outgoing pipes are labeling in conformance with the standards.

c. Inspect, test, and verify all pressure gauges, relief valves, and all safety devices are functioning and reading properly.

d. Verify the source equipment output pressures are within the acceptable operating range per the manufacturer.

e. Test to verify there are no leaks present.

Bulk Storage:

O2:

a. Verify all valves turn freely and have full range of motion.

b. Test to verify all gauges are functioning and displaying properly value.

c. Test to verify there are no leaks present.

d. Test to verify the pressure relief valves operate properly.

e. Verify all piping is attached and secured to a mounting system.

f. Verify all labeling is legible and meets compliance with the current standards.

O2 Cylinders:

a. Verify all storage areas are properly labeled with approved signage.

b. Verify full and empty cylinders are stored separately.

c. Verify all cylinders not in use are equipped with safety protection caps.

d. Verify all cylinders are labeled with the contained product.

e. Verify all storage areas will prevent the cylinders from reaching temperatures greater than 52°C (125°F).

Zone Valve Box Assemblies:

a. Verify location of zone valve boxes have unobstructed accessibility.

b. Verify all labeling is legible and is compliant with the current standards.

c. Test to verify there is no leakage in assembly.

d. Verify and record all gauges are functioning and reading properly.

Area Alarm Panels:

a. Test and verify the “Power On” indicator is operating properly.

b. Test and verify functional performance of the visual and audible signals at high/low activation setpoints.

c. Verify labeling meets compliance with standards.

Master Alarm Panels:

a. Verify location of panels meet the requirements of the standards.

b. Test to verify “Power On” indicator is operating properly.

c. Test and verify functional performance of the visual and audible signals at high/low activation setpoints for each gas monitored.

d. Verify labeling meets compliance with standards.

e. Test and verify proper operation of all required alarm signals.

f. Test and record all high/low set-points for each gas monitored.

Outlets/Inlets:

a. Verify station outlets and inlets labeling meets compliance with the standards and shall contain the following information:

a. Name of the gas or vacuum system or the abbreviated chemical name in accordance with NFPA 99; 2024, Table 5.1.11.

b. Gas or vacuum system color code in accordance with NFPA 99; 2024, Table 5.1.11.

b. Test to verify the valve operates properly and that there are no leaks.

c. Test to verify proper operation and condition of latching mechanism.

d. Test and record static pressures/vacuum for each gas and vacuum connection.

e. Test and record transient flow rate tests for each gas and vacuum ports.

Shut-off Valves:

a. Verify shut-off valves are labeled with the following information:

i. Name or chemical symbol for the specific medical gas or vacuum system.

ii. Gas or vacuum system color code are in accordance with NFPA 99; revision 2024, Table 5.1.11.

iii. Room(s) or areas served.

iv. Caution to not close or open the valve except in an emergency.

b. Hidden shut off valves, such as those above the ceiling, shall be labeled on or near the valve; its hidden location may be identified by a label, icon, etc. or on a utility system map in accordance with TJC; EP 02.05.01, EP17.

c. Test to verify the shut off valves turn freely, have full range of motion, and is free from leaks.

4.4. CLIN 0001: Contractor shall complete one (1) Annual Inspection Service (Base Year), as defined in section 4. Mandatory Tasks and Deliverables, and section 5. Period of Performance.

4.3

4.4.1. Deliverables for CLIN 0001

4.2 4.2.1

4.4.1.1. Contractor shall report to the COR any deficiency that creates a safety risk to the VA Patients, Personnel, Property, or Community prior to leaving the station.

4.4.1.2. Within 10 business days after the service work has been completed , Contractor shall provide the COR a written service report, including the deficiencies identified, all test results, all parts cleaned, repaired, calibrated, or replaced.

4.4.1.3. The service report shall identify all devices serviced which were not displayed on the starting list . Contractor shall record the following for all additional devices, where available: device type, manufacturer, model number, serial number, building number, room number, shut-off valve location.

4.5. CLIN 0002: Contractor shall complete two (2) Preventative Maintenance Service (Base Year), as defined in section 4.1 - 4.3 Mandatory Tasks and Deliverables, and section 5. Period of Performance.

4.5.1. Deliverables for CLIN 0002

4.5.1.1. Within 10 business days after service work has been completed, contractor shall provide to COR a written service report, including all deficiencies identified, all test results, all parts cleaned, repaired, calibrated, or replaced.

4.5.1.2. The service report shall identify all devices serviced that were not displayed on the inventory list. Contractor shall record the following information for all additional devices, where available: Device type, manufacturer, model number, serial number, building number, room number, and shut-off valve location.

4.6. CLIN 0003: Corrective and Preventative Maintenance Parts, as required. Base Year.

4.6.1 Deliverables for CLIN 0003

4.6.1.1. Contractor shall use this line to invoice for parts required during service work for corrective/preventative maintenance. The service report shall identify the parts that were replaced, the building number, room number, equipment and/or the equipment EE#, replacement part number, model number, serial number, if applicable; and a reason for replacement, for example, manufacturers recommended change interval, component failure, etc. Contractor shall request approval to invoice from the CO or COR and shall invoice only after receiving the requested approval.

5.1.

6.1.

4.6.1.

4.6.1.1.

4.6.1.2. All components provided for repairs shall meet the manufacturer’s requirement as approved requirement as approved replacements and be free from defects and damage. All documentation accompanying the components shall be submitted to the COR.

4.6.1.3. All part shall carry a minimum of one (1) year replacement warranty.

4.6.1.4. If for any reason, any deliverable cannot be completed on time according to the provided schedule, the contractor shall provide a written explanation three days prior to the due date to the Contracting Officer Representative (COR). This written transmittal to the COR shall cite reasons for the delay, and a new proposal of when the items will be completed.

4.7. CLIN 0004: Emergency Service Work, maximum of 240 annual hours. Base Year.

7.1.

4.7.1.

4.7.1.1. Contractor shall provide phone response to emergency calls, within 1 hours of receiving call, 24/7. If on-site work is required, a qualified technician is required to be on-site within 4 hours of determination that on-site assistance is required. WCHCS will determine the calls deemed emergency and will notify the call center as such. All determinations requiring contractor’s personnel to be on-station, will require the Contractor to provide the COR a proposal for travel expenses and a proposed schedule for the emergency work to be completed. The COR and CO shall review the proposal and the COR shall respond with a disposition for the request.

4.8. CLIN 1001: Contractor shall complete Annual Inspection Service (Option Year 1), as defined in section 4. Mandatory Tasks and Deliverables, and section 5. Period of Performance.

5.3 8.1.

4.8.1. Deliverables for CLIN 1001

4.8.1.1. Contractor shall report to the COR any deficiency that creates a safety risk to the VA Patients, Personnel, Property, or Community prior to leaving the station.

5.2 5.2.1

4.8.1.2. Within 10 business days after service work has been completed, contractor shall provide the COR a written service report, including all deficiencies identified, all test results, all parts cleaned, repaired, calibrated, or replaced.

4.8.1.3. The service report shall identify all devices serviced which were not displayed on the starting list. Contractor shall record the following information for all additional devices, where available: device type, manufacturer, model number, serial number, building number, room number, shut-off valve location.

4.9. CLIN 1002: Contractor shall complete Preventative Maintenance Service (Option year 1), as defined in section 4.1 – 4.3 Mandatory Tasks and Deliverables, and section 5. Period of Performance.

4.9.1. Deliverables for CLIN 1002

4.9.1.1. Within 10 business days after service work has been completed, contractor shall provide the COR a written service report, including all deficiencies identified, all test results, all parts cleaned, repaired, calibrated, or replaced.

4.9.1.2. The service report shall identify all devices serviced which were not displayed on the starting list. Contractor shall record the following information for all additional devices, where available: Device type, Manufacturer, model number, serial number, building number, room number, and shut-off valve location.

4.10. CLIN 1003: Corrective and Preventative Maintenance Parts, as required. Option year 1.

4.10.1 Deliverables for CLIN 1003

4.10.1.1. Contractor shall use this line to invoice for parts required during service work for corrective/preventative maintenance. The service report shall identify the parts that were replaced, the building number, room number, equipment and/or the equipment EE#, replacement part number, model number, serial number, if applicable; and a reason for replacement, for example, manufacturers recommended change interval, component failure, etc. Contractor shall request approval to invoice from the CO or COR and shall invoice only after receiving the requested approval.

9.1.

10.1.

4.10.1.

4.10.1.1.

4.10.1.2. All components provided for repairs shall meet the

manufacturer’s requirement as approved replacements and be free from defects and damage. All documentation accompanying the components shall be submitted to the COR.

4.10.1.3. All part shall carry a minimum of one (1) year replacement warranty.

4.10.1.4. If for any reason, any deliverable cannot be completed on time according to the provided schedule, the contractor shall provide a written explanation three days prior to the due date to the Contracting Officer Representative (COR). This written transmittal to the COR shall cite reasons for the delay, and a new proposal of when the items will be completed.

4.11. CLIN 1004: Emergency Service Work, maximum of 240 annual hours. Option Year 1.

4.11.1. Deliverables for CLIN 1004

11.1.

4.11.1.

4.11.1.1. Contractor shall provide phone response to emergency calls, within 1 hours of receiving call, 24/7. If on-site work is required, a qualified technician is required to be on-site within 4 hours of determination that on-site assistance is required. WCHCS will determine the calls deemed emergency and will notify the call center as such. All determinations requiring contractor’s personnel to be on-station, will require the Contractor to provide the COR a proposal for travel expenses and a proposed schedule for the emergency work to be completed. The COR and CO shall review the proposal and respond with a disposition for the request.

4.12. CLIN 2001: Contractor shall complete Annual Inspection Service (Option Year 2), as defined in section 4. Mandatory Tasks and Deliverables, and section 5. Period of Performance.

6.3 12.1.

4.12.1. Deliverables for CLIN 2001

4.12.1.1. Contractor shall report to the COR any deficiency that creates a safety risk to the VA Patients, Personnel, Property, or Community prior to leaving the station.

6.2 6.2.1

4.12.1.2. Within 10 business days after service work has been completed, contractor shall provide the COR a written service report, including all deficiencies identified, all test results, all parts cleaned, repaired, calibrated, or replaced.

4.12.1.3. The service report shall identify all devices serviced which were not displayed on the starting list. Contractor shall record the following information for all additional devices, where available: device type, manufacturer, model number, serial number, building number, room number, shut-off valve location.

4.13. CLIN 2002: Contractor shall complete Preventative Maintenance Service (Option Year 2), as defined in section 4.1 – 4.3 Mandatory Tasks and Deliverables, and section 5. Period of Performance.

4.13.1. Deliverables for CLIN 2002

4.13.1.1. Within 10 business days after service work has been completed, contractor shall provide the COR a written service report, including all deficiencies identified, all test results, all parts cleaned, repaired, calibrated, or replaced.

4.13.1.2. The service report shall identify all devices serviced which were not displayed on the starting list. Contractor shall record the following information for all additional devices, where available: Device type, Manufacturer, model number, serial number, building number, room number, and shut-off valve location.

4.14. CLIN 2003: Corrective and Preventative Maintenance Parts, as required. Option Year 2.

4.14.1 Deliverables for CLIN 2003

4.14.1.1. Contractor shall use this line to invoice for parts required during service work for corrective/preventative maintenance. The service report shall identify the parts that were replaced, the building number, room number, equipment and/or the equipment EE#, replacement part number, model number, serial number, if applicable; and a reason for replacement, for example, manufacturers recommended change interval, component failure, etc. Contractor shall request approval to invoice from the CO or COR and shall invoice only after receiving the requested approval.

13.1.

14.1.

4.14.1.

4.14.1.1.

4.14.1.2. All components provided for repairs shall meet the

manufacturer’s requirement as approved replacements and be free from defects and damage. All documentation accompanying the components shall be submitted to the COR.

4.14.1.3. All part shall carry a minimum of one (1) year replacement warranty.

4.14.1.4. If for any reason, any deliverable cannot be completed on time according to the provided schedule, the contractor shall provide a written explanation three days prior to the due date to the Contracting Officer Representative (COR). This written transmittal to the COR shall cite reasons for the delay, and a new proposal of when the items will be completed.

4.15. CLIN 2004: Emergency Service Work, maximum of 240 annual hours. Option Year 2.

4.15.1. Deliverables for CLIN 2004

15.1.

4.15.1.

4.15.1.1. Contractor shall provide phone response to emergency calls, within 1 hours of receiving call, 24/7. If on-site work is required, a qualified technician is required to be on-site within 4 hours of determination that on-site assistance is required. WCHCS will determine the calls deemed emergency and will notify the call center as such. All determinations requiring contractor’s personnel to be on-station, will require the Contractor to provide the COR a proposal for travel expenses and a proposed schedule for the emergency work to be completed. The COR and CO shall review the proposal and respond with a disposition for the request.

4.16. CLIN 3001: Contractor shall complete Annual Inspection Service (Option year 3), as defined in section 4. Mandatory Tasks and Deliverables, and section 5. Period of Performance.

7.3 16.1.

4.16.1. Deliverables for CLIN 3001

4.16.1.1. Contractor shall report to the COR any deficiency that creates a safety risk to the VA Patients, Personnel, Property, or Community prior to leaving the station.

7.2 7.2.1

4.16.1.2. Within 10 business days after service work has been completed, contractor shall provide the COR a written service report, including all deficiencies identified, all test results, all parts cleaned, repaired, calibrated, or replaced.

4.16.1.3. The service report shall identify all devices serviced which were not displayed on the starting list. Contractor shall record the following information for all additional devices, where available: device type, manufacturer, model number, serial number, building number, room number, shut-off valve location.

4.17. CLIN 3002: Contractor shall complete Preventative Maintenance Service (Option Year 3), as defined in section 4.1 – 4.3 Mandatory Tasks and Deliverables, and section 5. Period of Performance.

4.17.1. Deliverables for CLIN 3002

4.17.1.1. Within 10 business days after service work has been completed, contractor shall provide the COR a written service report, including all deficiencies identified, all test results, all parts cleaned, repaired, calibrated, or replaced.

4.17.1.2. The service report shall identify all devices serviced which were not displayed on the starting list. Contractor shall record the following information for all additional devices, where available: Device type, Manufacturer, model number, serial number, building number, room number, and shut-off valve location.

4.18. CLIN 3003: Corrective and Preventative Maintenance Parts, as required. Option year 3.

4.18.1 Deliverables for CLIN 3003

4.18.1.1. Contractor shall use this line to invoice for parts required during service work for corrective/preventative maintenance. The service report shall identify the parts that were replaced, the building number, room number, equipment and/or the equipment EE#, replacement part number, model number, serial number, if applicable; and a reason for replacement, for example, manufacturers recommended change interval, component failure, etc. Contractor shall request approval to invoice from the CO or COR and shall invoice only after receiving the requested approval.

17.1.

18.1.

4.18.1.

4.18.1.1.

4.18.1.2. All components provided for repairs shall meet the

manufacturer’s requirement as approved replacements and be free from defects and damage. All documentation accompanying the components shall be submitted to the COR.

4.18.1.3. All part shall carry a minimum of one (1) year replacement warranty.

4.18.1.4. If for any reason, any deliverable cannot be completed on time according to the provided schedule, the contractor shall provide a written explanation three days prior to the due date to the Contracting Officer Representative (COR). This written transmittal to the COR shall cite reasons for the delay, and a new proposal of when the items will be completed.

4.19. CLIN 3004: Emergency Service Work, maximum of 240 annual hours. Option Year 3.

19.1.

4.19.1.

4.19.1.1. Contractor shall provide phone response to emergency calls, within 1 hours of receiving call, 24/7. If on-site work is required, a qualified technician is required to be on-site within 4 hours of determination that on-site assistance is required. WCHCS will determine the calls deemed emergency and will notify the call center as such. All determinations requiring contractor’s personnel to be on-station, will require the Contractor to provide the COR a proposal for travel expenses and a proposed schedule for the emergency work to be completed. The COR and CO shall review the proposal and respond with a disposition for the request.

4.20. CLIN 4001: Contractor shall complete Annual Inspection Service (Option Year 4), as defined in section 4. Mandatory Tasks and Deliverables, and section 5. Period of Performance.

8.3 20.1.

4.20.1. Deliverables for CLIN 4001

4.20.1.1. Contractor shall report to the COR any deficiency that creates a safety risk to the VA Patients, Personnel, Property, or Community prior to leaving the station.

8.2 8.2.1

4.20.1.2. Within 10 business days after service work has been completed, contractor shall provide the COR a written service report, including all deficiencies identified, all test results, all parts cleaned, repaired, calibrated, or replaced.

4.20.1.3. The service report shall identify all devices serviced which were not displayed on the starting list. Contractor shall record the following information for all additional devices, where available: device type, manufacturer, model number, serial number, building number, room number, shut-off valve location.

4.21. CLIN 4002: Contractor shall complete Preventative Maintenance Service (Option Year 4), as defined in section 4.1 – 4.3 Mandatory Tasks and Deliverables, and section 5. Period of Performance.

4.21.1. Deliverables for CLIN 4002

4.21.1.1. Within 10 business days after service work has been completed, contractor shall provide the COR a written service report, including all deficiencies identified, all test results, all parts cleaned, repaired, calibrated, or replaced.

4.21.1.2. The service report shall identify all devices serviced which were not displayed on the starting list. Contractor shall record the following information for all additional devices, where available: Device type, Manufacturer, model number, serial number, building number, room number, and shut-off valve location.

4.22. CLIN 4003: Corrective and Preventative Maintenance Parts, as required. Option Year 4.

4.22.1. Deliverables for CLIN 4003

4.22.1.1. Contractor shall use this line to invoice for parts required during service work for corrective/preventative maintenance. The service report shall identify the parts that were replaced, the building number, room number, equipment and/or the equipment EE#, replacement part number, model number, serial number, if applicable; and a reason for replacement, for example, manufacturers recommended change interval, component failure, etc. Contractor shall request approval to invoice from the CO or COR and shall invoice only after receiving the requested approval.

21.1.

22.1.

4.22.1.

4.22.1.1.

4.22.1.2. All components provided for repairs shall meet the

manufacturer’s requirement as approved replacements and be free from defects and damage. All documentation accompanying the components shall be submitted to the COR.

4.22.1.3. All part shall carry a minimum of one (1) year replacement warranty.

4.22.1.4. If for any reason, any deliverable cannot be completed on time according to the provided schedule, the contractor shall provide a written explanation three days prior to the due date to the Contracting Officer Representative (COR). This written transmittal to the COR shall cite reasons for the delay, and a new proposal of when the items will be completed.

4.23 CLIN 4004: Emergency Service Work, maximum of 240 annual hours. Option Year 4.

4.23.1. Deliverables for CLIN 4004

23.1.

4.23.1.

4.23.1.1. Contractor shall provide phone response to emergency calls, within 1 hours of receiving call, 24/7. If on-site work is required, a qualified technician is required to be on-site within 4 hours of determination that on-site assistance is required. WCHCS will determine the calls deemed emergency and will notify the call center as such. All determinations requiring contractor’s personnel to be on-station, will require the Contractor to provide the COR a proposal for travel expenses and a proposed schedule for the emergency work to be completed. The COR and CO shall review the proposal and respond with a disposition for the request.

5. Period of Performance

5.1. The contractor shall propose a tentative service date with the COR, a minimum of 30 calendar days prior to the proposed service. The station shall conduct a risk assessment meeting regarding the impact of the Medgas System service work to the affected areas, equipment, and proposed testing time. The COR shall confirm the service date 14 calendar days ahead of the proposed service date or propose a new date for the service.

5.2. Annual Inspection shall be complete on January 15th of each year +/- 15 calendar days.

5.3. Contractor shall complete two (2) preventative maintenance service visits each year.

5.3.1. The first PM service of each year shall be complete within 30 calendar days +/- 10 calendar days after the completion of the Annual Inspection.

5.3.2. The second PM service of each year shall be complete 6 month’s +/-20 calendar days for the completion date of the prior service.

There are eleven (11) Federal holidays set by law (U.S.C. Title 5 Section 6103). Additional days which are deemed holidays by the government during this contract period shall also be observed.

Under current definitions, five are set by date:

If any of the above falls on a Saturday, then Friday shall be observed as a holiday. Similarly, if one falls on a Sunday, then Monday shall be observed as a holiday.

The other six are set by a day of the week and month:

6. Place of Performance WCHCS – Building 1, Building 9, Building 7, Building 20, and Bulk Storage 2121 North Ave.

Grand Junction, CO. 81501

7. Contractor Qualifications

7.1. The Contractor and contractor personnel shall be certified by the American Society of Sanitary Engineers (ASSE) for the following disciplines:

7.1.1. ASSE 6020 – Medgas System Inspector or ASSE 6030 Medgas Verifier. All personnel performing Annual Inspection services and/or Inspecting/Verifying installation on any portion of the Medgas and Vacuum Systems shall possess and maintain a valid ASSE 6020 and/or 6030 certification throughout the duration of this contract. As required by NFPA 99, all installations by ASSE 6010 Installers shall be inspected or verified by a ASSE 6020 or 6030 certified personnel and they cannot be the same individual. Certification documentation must be provided to the COR prior to start of work and upon any change of personnel performing work.

7.1.2. ASSE 6040 – Medgas System Preventative Maintenance. All personnel performing preventative maintenance services on any portion of the Medgas and Vacuum Systems shall possess and maintain a valid ASSE 6040 certification throughout the duration of this contract. Certification documentation shall be provided to the COR prior to start of work and upon any change of personnel performing work.

7.1.3. ASSE 6010 – Medgas System Installer. All personnel installing medical gas and vacuum piped distribution systems, all appurtenant piping supporting pump and compressor source systems, and appurtenant piping supporting source gas manifold systems, and corrugated medical tubing (CMT) shall possess and maintain a valid ASSE 6010 certification throughout the duration of this contract. Certification documentation shall be provided to the COR prior to start of work and upon any change of personnel performing work.

7.2. Domain Knowledge

7.2.1. The Contractor and contractor personnel shall complete all work in conformance with the latest versions of the TJC-EC 02.05.09, VHA Directive 7515, Occupational, Safety and Health Administration (OSHA), National Fire Protection Agency (NFPA) 99, ASSE 6000, ANSI 41.7, and the manufacturer’s recommendations. When a conflict arises concerning requirements for maintenance or testing, the most stringent requirement shall apply, unless otherwise directed by this contract or the Contracting Officer.

8. Type Of Contract.

Firm-Fixed Price. Base + 4 option years.

9. Changes to the SOW

9.1. Any changes to this SOW shall be authorized and approved only through written correspondence from the Contracting Officer.

9.2. Potential modifications to this contract may be pending, upon the completion of a risk assessment by the VA.

10. Government and Contractor Responsibilities

10.1. Contractor Responsibility

10.1.1. Contractor shall furnish personnel, supervision, industry documentation, professional expertise, tools, materials, equipment, and quality control to complete the mandatory tasks and deliverables of this SOW.

10.1.2. The items necessary to perform work as required under this contract shall be furnished, maintained, and operated by the Contractor and shall be consistent and fully compliant with all applicable VHA, OSHA, ASME, NFPA, Federal, State, County, City laws, ordinances, and regulations.

10.1.3. All equipment, tools, and devices used as Measuring and Test Equipment shall have traceability for valid calibration to an accredited standard. Calibration traceability documentation shall be provided to the COR upon request.

10.

10.1.4.

10.2. Government Responsibility

10.2.1 The COR shall provide any relevant documentation regarding the work as required under this SOW. Additional documentation may be available at the request of the Contractor.

11. Formal Acceptance or Rejection of Deliverables

11.1. Contractor shall provide detailed service report to within 10 business days after performance of service. The VA shall have 3 business days to review the report and provide comments. The contractor shall have 5 business days to incorporate comments.

11.2. If deficiencies were discovered not covered by this service contract, Contractor shall provide written notification via email with a detailed description of deficiencies discovered and a proposal to correct the deficiency, including an itemized description of the work and cost. The VA shall have 10 business days to review the proposal before accepting or declining the offered correction. Acceptance of the correction will be in the form of a modification to this contract.

12. Quality Standards for Deliverables - Performance Measures

12.1. All components shall be delivered free from defects or damage.

12.2. All components delivered shall meet or exceed the manufacturer’s requirement as approved replacements.

12.3. All parts and labor shall carry a minimum of one (1) year replacement warranty.

12.4. All Service trips are schedule and completed per requirements of this SOW.

12.5. All Service reports are completed and delivered per requirements of this SOW.

13. Security – Privacy Requirements

13.1. The A&A requirements do not apply, and a Security Accreditation Package is not required.

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