P03 Attachment 1 SSJ MPT to SAT 554 Dictation System 36C259-24-AP-3475 Redacted.pdf

VHAPG Part 813.106 Simplified Acquisition Procedures: Soliciting from a Single Source Attachment 1: Single Source Justification for SAP under the SAT

Last Updated: 02/01/22 Page 1 of 2

DEPARTMENT OF VETERANS AFFAIRS

Justification for Single Source Awards IAW FAR 13.106-1 For

Over Micro-Purchase Threshold but Not Exceeding the SAT ($250K)

Acquisition Plan Action ID: 36C259-24-AP-3475

PR/IFCAP: 554-24-3-023-0356

JOFOC Tracker #: FY24- NCO 19 – 1727

1. Contracting Activity: Department of Veterans Affairs, VISN 19, Network Contracting Office 19, located at 6162 S. Willow Drive, Suite 300, Greenwood Village, CO., 80111.

Organizational Activity: Department of Veterans Affairs, VISN 19, Eastern Colorado Health Care System (ECHCS), Rocky Mountain Regional VA Medical Center (RMRVAMC), located at 1700 N.

Wheeling Street, Aurora, CO., 80045.

2. Brief Description of Supplies/ Services required and the intended use/Estimated Amount: This procurement is for the brand name voice recognition system Voiceover Pro for dictation and reporting of anatomic pathology patient reporting, and subsequent maintenance, in accordance with FAR13.106-1(b)(1)(i). ECHCS, RMRVAMC proposes to enter into a new firm-fixed price, base plus four year contract to cover installation, training, and maintenance.

Projected period of performance: 07/01/2024 – 06/30/2025

07/01/2025 – 06/30/2026 07/01/2026 – 06/30/2027 07/01/2027 – 06/30/2028 07/01/2028 – 06/30/2029

Total Estimated Value of Contract: $226,465.50

3. Unique characteristics that limit availability to only one source, with the reason no other supplies or services can be used: The procurement is for software, supplies, training and equipment necessary to provide scheduled/unscheduled maintenance and support for the VoiceOver Pro Software per the statement of work. VoiceOver Pro is the only dictation system compatible with Dragon Medical Software currently in use at RMRVAMC for dictation and reporting of anatomic pathology patient reporting. Bruce Sopko, Vice President of Sales for Voicebrook, Inc., confirmed via email on 05/10/2024 that VoiceOver PRO is the only pathology specific product on the market that is compatible with Dragon Medical Software. Additionally, RMRVAMC Pathology Service must be in continual regulatory compliance with all College of American Pathologist (CAP) cancer checklists and required voice recognition system shall have available all current CAP Electronic Cancer Checklists (eCC) within 30 days of updates becoming available. Lastly, VoiceOver Pro has proven integration with VistA HL7, VistA LAB V5 Integration Personality Maintenance, and is TRM approved for use at the VA. VoiceOver Pro is the only dictation system that currently meets these requirements and is TRM approved for use by the VA.

https://www.acquisition.gov/?q=/browse/far/13

VHAPG Part 813.106 Simplified Acquisition Procedures: Soliciting from a Single Source Attachment 1: Single Source Justification for SAP under the SAT

Last Updated: 02/01/22 Page 2 of 2

4. Description of market research conducted and results or statement why it was not conducted:

Vendor Information Pages (VIP), GSA, SEWP, FPDS, and SAM.gov was surveyed for sources that could provide, in addition to reviews of existing dictation system contracts in the VA, 36C25922F0295 Montana and 36C25924C0007 Salt Lake City, both awarded to Govsmart, INC.

VoiceOver Pro is the only brand that can meet the minimum need of this requirement, due to the need due to the unique characterisitcs as verified above in section 3. Voicebrook SB, 1983 Marcus Ave, Lake Success, NY, 11042 UEI# YD8MXAZ5NEK8 and Govsmart Inc SB, 715 Charlton Ave, Charlottesville, VA, 22903 UEI# DJACUETFQUL8 are the only small businesses able to provde the brand requested. The nonmanufacturer rule does not apply to small business set-asides below the simplified acquisition threshold. This action will be competed as a small business set-aside, brand name IAW fAR 13.106-1.

5. Requirements Certification: I certify that the requirement outlined in this justification is a Bona Fide Need of the Department of Veterans Affairs and that the supporting data under my cognizance, which are included in the justification, are accurate and complete to the best of my knowledge and belief.

Joshua Saylor Date Medical Technologist Pathology and Laboratory Medicine Eastern Colorado Health Care System

6. Contracting Officer's Certification: Purchase is approved in accordance with FAR13.106-1(b). I certify that the foregoing justification is accurate and complete to the best of my knowledge and belief.

Lindsey Zwaagstra Date Contracting Officer Lab Branch Network Contracting Office 19

Ronnie Jones Date Branch Chief Lab Branch Network Contracting Office 19 https://acquisition.gov/far/current/html/Subpart%2013_1.html#wp1125466