VA OKC 8East Furniture - SOW Updated 12.18.docx

Department of Veterans Affairs Oklahoma City VA Health Care System 921 NE 13th Street, Oklahoma City, OK 73104 635-24-1-555-0056

STATEMENT OF WORK

1.0 GENERAL SCOPE

The Veterans Health Administration (VHA) has a requirement for healthcare furniture for Behavior Health Weighted Furniture for Oklahoma City VA Health Care 8 East Locked In-patient Unit that meets the VHA IDIQ specifications and high-quality threshold while integrating excellent environmental stewardship.

This requirement includes healthcare furniture, project management, and warranty services. Service required is detailed in section 8.0 Healthcare Furniture technical requirements per VHA Healthcare Furniture multiple award IDIQ.

Healthcare furnishings include heavily weighted tables, chairs, stools and wall mounted shelf for personal items.

The contractor shall provide all labor, materials, equipment, transportation, and supervision necessary to satisfy the needs of each ordering activity.

2.0 PERFORMANCE REQUIREMENTS

The contractor shall provide and be responsible for the technical assistance, development, and generation for final specifications.

Furniture delivery VA HCS OKC at 921 NE 13th Street, Oklahoma City, OK 73104.

Duty hours will be 7:00 am - 3:00 pm. The Government recognized US holidays are: New Year’s Day, Martin Luther King, Jr. Day, Presidents Day, Memorial Day, Independence Day, Labor Day, Columbus Day, Veterans Day, Thanksgiving Day, and Christmas Day. If the holiday falls on Sunday, it is observed on Monday.

The contractor shall take the following site conditions into account for delivery:

a. The site will accommodate a 53’ trailer for furniture delivery.

b. The Contractor and Shipping/Delivery company shall provide tracking number and time window for delivery two weeks before delivery to VA Point of Contract (POC) or VA personnel.

In addition, The contractor shall:

a. Coordinate and provide project management of all products and services to manage, design, order, ship, deliver and install new furniture from the manufacturer until final acceptance.

b. Scheduling requirements to include manufacturing, and project management

c. Only include products specified within the SOW.

d. Provide maintenance manuals for all products specified.

3.0 KICKOFF MEETING

The prime contractor(s) shall participate in a kickoff meeting within twelve (12) weeks of task order issuance. Time and date will be determined by VA Point of Contact.

4.0 SUBMISSION OF QUESTIONS

Questions: All questions must be received as outlined in the solicitation.

5.0 SUBMISSION OF QUOTATION

Quote Submission: The contractors shall submit complete emailed electronic copy portable document format (.pdf) or Microsoft Excel (.xls) format of:

Volume 1: (technical)

a. complete manufacturer’s product specifications

b. Bill of Materials tagged per CLIN/ floorplan department and room etc.

c. project management plan

d. product literature

e. project staffing plan

f. physical finish samples

g. sustainability certification documents

h. complete testing results / certificates

i. mock up samples (list any needed here)

j. warranty.

k. Self-certifying statement confirming ability to meet project deadlines Volume 2: (pricing)

a. price quote with separate line for labor if items in ballastered

b. Bill of Materials with subtotals and tagged per CLIN/ floorplan Submissions can be sent in multiple emails to avoid computer system email size limitation, as outlined in solicitation. Quotes submitted by any other method will not be considered. All proprietary information shall be clearly marked. The use of hyperlinks in quotes is prohibited. Late quotes will not be accepted for evaluation. The contractor is responsible for confirming the Government’s receipt of the contractor’s quote.

6.0 EVALUATION CRITERIA

Task order will be evaluated on:

a. Bill of Materials with subtotals and tagged per CLIN / floorplan department and room etc.

b. PDFs of detailed and dimensioned: Plan, 2-D and 3-D drawings of each workstation (and/or) products with multiple parts list to represent exactly what is being included in task order and to determine accuracy.

c. Cut sheets with product detail for each line item.

d. Labor/Services appropriate to the scope of work.

e. Project staffing plan appropriate to scope of work

f. Project management plan appropriate to scope of work

g. Sustainability Certification

7.0 PRODUCT

General

All finished surfaces shall be free of scratches, mars, dents, or blemishes, and withstand staining, and exhibit to flaking, cracking, or loss or adhesion.

Furnishings shall have smooth finishes with no hazardous projections, sharp corners, or detail, which can be hazardous and cause personal injury or damage to clothing.

If the furniture does not already meet weight requirements and will need to be filled with sand, furniture will need to be delivered already ballastered and assembled.

See attachment for technical requirement of products.

Requirements of Space

Oklahoma City VA Behavioral Health In-patient Locked Unit

a. Anti-microbial finish applied to all exposed wood surfaces

b. Surfaces must be hard, and durable to be heat, scratch, and mar resistant, and cleanable with healthcare cleaners. 25 MM plywood core table top

c. Heavily weighted for increased stability and deter misuse.

d. Meets or exceeds Fammability standards UL94 HB

e. Compliant with Healthier Hospital's guidelines

f. Performance Test Standards: Product tested to 1,000 lb static load.

g. 10 year limited replacement warranty.

h. fully assembled and ready to use.

i. Drop shipping items are assembled and factory ballastered

a. One-piece, rotationally-molded polyethylene with lightly textured, maintenance free surface which allows for easy cleaning.

b. Dimensions; Height 29.2" Diameter 42" Weight 31lbs- Factory Ballasting 150LBS

c. Finish: Base- Black Table top- Titanium Evolve laminate or equal

a. One-piece, rotationally-molded polyethylene with lightly textured, maintenance free surface which allows for easy cleaning.

b. Dimensions; Height 29.2" Diameter 42" Weight 31lbs- Factory Ballasting 150LBS

c. Finish: Base- Blck Table top- Titanium Evolve Game laminate or equal

Category: Seating

GENERAL REQUIREMENTS FOR ALL SEATING

a. Contributes to LEED points

b. Entire frame and seat structure should be bleach solution and healthcare grade germicide cleanable

d. Meets or exceeds ANSI/BIFMA standards

e. Compliant with TB 117-2013 or most current standard

f. UL1056 Fire Test of Upholstered Furniture. ASTM E1537 Test Method for Fire Testing of Real Scale Upholstered Furniture Items. NFPA 261 Cigarette Ignition Resistance. UL94 HB Test for Flammability of Plastic Materials.

g. Compliant with Healthier Hospitals guidelines

h. Performance Test Standards: Product tested to 750 lb static load.

i. Drop shipping

j. 10 year limited replacement warranty

Salient Characteristics: To include minimum of the following specifications:

a. Patient chairs shall have antimicrobial, water resistant, healthcare grade fabric

b. Chair shall have a weight capacity of a minimum of 300 lbs.

c. One-piece rotationally-molded polyethylene with lightly textured maintenance free surface allows for easy cleaning.

d. Chair available in solid wood with metal seat frame or all metal frames. Metal frame available in a minimum 3 different powdercoat finishes.

e. Molded base to floor

f. Heavily weighted to increase stability and deter misuse

g. Heavily weighted 44LBS anf Factory Ballsting additionally 50 lbs or more

Prefered Characteristics: To include minimum of the following specifications:

h. Bariatric chair available in the same line. Refer to the Patient Bariatric Chair for additional information

i. Standard chair- dimensions; 32.6"H x 27"W x 30.9"D or similar

j. Finsih Twilight with molded black base or equal

Salient Characteristics: To include minimum of the following specifications:

a. Patient chairs shall have antimicrobial, water resistant, healthcare grade fabric

b. Chair shall have a weight capacity of a minimum of 300 lbs.

c. One-piece rotationally-molded polyethylene with lightly textured maintenance free surface allows for easy cleaning.

d. Chair available in solid wood with metal seat frame or all metal frames. Metal frame available in a minimum 3 different powdercoat finishes.

e. Molded base to floor

f. Heavily weighted to increase stability and deter misuse

g. Heavily weighted 44LBS and Factory Ballsting additionally 50 lbs or more

Prefered Characteristics: To include minimum of the following specifications:

h. Bariatric chair. Refer to the Patient Bariatric Chair for additional information

i. Bariatric chair- dimensions; 43.3"H x 34.1"W x 27.5"D or similar

j. Finish Twilight with molded black base or equal

Salient Characteristics: To include minimum of the following specifications:

a. Patient stools shall have antimicrobial, water resistant, UV stabilized polyethylene, one piece construction.

b. Stool shall have a weight capacity of a minimum of 12 lbs. in Addition to Fctory Ballasting of 50 lbs or more.

c. Heavily weighted to increase stability and deter misuse

d. 10 year limited replacement warranty

f. Stool- dimensions; Square 18"l x 18"W x 18"D or similar

g. Finish Twilight or equal

8.0 SERVICES

Service required is detailed below:

Design Contract Tasks/Requirements

a. The contractor shall contact VA Interior Designer to review final award with VA Interior Designer and End Users and to make necessary revisions.

b. The contractor shall allow for three (3) revisions per line item included in design services including updating Auto-Cad Drawings and PDFs as request by VA Interior Designer.

c. The contractor shall be responsible for providing all sample materials for awarded product (2-Day Delivery) as requested by VA Interior Designer.

d. The product must not be placed into production without clearance from the VA POC.

e. The contractor shall provide final, clean drawings of product layout for sign-off prior to scheduling manufacturing.

f. The contractor shall track manufacturing schedule and notify VA Interior Designer with updates of estimated completion date by email.

g. The contractor shall attend a post-delivery meeting to assess, address, and document any punch-list items and shall submit to the VA Interior Designer a remediation plan within 5 business days.

h. If the furniture does not already meet weight requirements and will need to be filled with sand, furniture will need to be delivered already ballastered and assembled ready for use.

The Government maintains the option to modify the normal work week, days and hours, as necessary for the accomplishment of VHA mission.

Work Required by Others

All work required by other trades shall be identified under this section by the Bidder.