36C25924Q0084 RFQ Montana Courier Final 010923 (002).docx

36C25924Q0084

PAGE 1 OF

1. REQUISITION NO.

2. CONTRACT NO.

3. AWARD/EFFECTIVE DATE

4. ORDER NO.

5. SOLICITATION NUMBER

6. SOLICITATION ISSUE DATE

a. NAME

b. TELEPHONE NO. (No Collect Calls)

8. OFFER DUE DATE/LOCAL

TIME

9. ISSUED BY

CODE

10. THIS ACQUISITION IS

UNRESTRICTED OR

SET ASIDE:

% FOR:

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

8(A)

NAICS:

SIZE STANDARD:

11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

RFQ

IFB

RFP

15. DELIVER TO

CODE

16. ADMINISTERED BY

CODE

17a. CONTRACTOR/OFFEROR

CODE

FACILITY CODE

18a. PAYMENT WILL BE MADE BY

CODE

TELEPHONE NO.

UEI:

EFT:

PHONE:

FAX:

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER 18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW IS CHECKED

SEE ADDENDUM

19.

20.

21.

22.

23.

24.

ITEM NO.

SCHEDULE OF SUPPLIES/SERVICES

QUANTITY

UNIT

UNIT PRICE

AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA

26. TOTAL AWARD AMOUNT (For Govt. Use Only) 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA

ARE

ARE NOT ATTACHED.

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA

ARE

ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN _______________

29. AWARD OF CONTRACT: REF. ___________________________________ OFFER

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

DATED ________________________________. YOUR OFFER ON SOLICITATION

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED

SET FORTH HEREIN IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER) 30b. NAME AND TITLE OF SIGNER (TYPE OR PRINT) 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (TYPE OR PRINT) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION

(REV. NOV 2021)

PREVIOUS EDITION IS NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.212

7. FOR SOLICITATION

INFORMATION CALL:

STANDARD FORM 1449

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

36C25924Q0084 01-10-2024 David Glanton 303-712-5703 01-30-2024

10:00AM

MST

36C259 Department of Veterans Affairs Network Contracting Office

NCO 19

6162 South Willow Drive, Suite 300 Greenwood Village CO 80111

X

492110 1500 Employees

N/A

36C436 VA Montana Health Care System 3687 Veterans Drive

PO BOX 1500

Fort Harrison MT 59636 36C259 Department of Veterans Affairs Network Contracting Office

NCO 19

6162 South Willow Drive, Suite 300 Greenwood Village CO 80111

Submitted Electronically Department of Veterans Affairs Financial Service Center PO Box 149971 Austin TX 78714-9971

See CONTINUATION Page Contractor shall provide Courier for VA Montana Health Care System System.

This is a 100% SDVOSB Set-Aside

See CONTINUATION Page

Juanita Street

Table of Contents

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 CONTRACT ADMINISTRATION

(Continuation from Standard Form 1449, block 18A.)

B.1.1. Contract Administration: All contract administration matters will be handled by the following individuals:

B.1.1.1. CONTRACTOR: Name: ________________________

B.1.1.2. GOVERNMENT: David Glanton, Contracting Officer Department of Veterans Affairs Rocky Mountain Network NCO 19 Contracting 6162 S. Willow Drive, Suite 300 Greenwood Village, CO 80111 Telephone: 303-712-5703

FAX: 303-712-5730

B.1.2. CONTRACTOR REMITTANCE ADDRESS: All payments by the Government to the contractor will be made in accordance with:

B.1.3. GOVERNMENT INVOICE ADDRESS: Invoices shall be submitted in arrears:

c. Other [X] MONTHLY IN ARREARS B.1.4. GOVERNMENT INVOICE ADDRESS: All invoices from the contractor shall be submitted electronically to the VA Financial Services Center for payment processing, free of charge. For any questions about the e-invoicing program, please contact the FSC at the phone number or email address listed below:

1. OB10/Tungsten e-Invoice Setup Information: (877) 752-0900

1. OB10/Tungsten e-Invoice email: USClientServices@ob10.com

1. FSC e-Invoice Contact Information: (877) 353-9791

1. FSC e-invoice email: vafsccshd@va.gov

1. The following two codes will be required when creating a vendor profile in OB10:

OB10 Buyer Number AAA544240062 Promo Code: VAPC7Y18

B.1.5. DUNS NUMBER: Please provide the Dun and Bradstreet Number assigned to your firm in the space provided: _______________________

B.1.6. CONTRACTOR’S UNIQUE ENTITY ID (SAM): Please provide the Contractor’s Unique Entity ID number to be utilized for this contract: _________________________ B.1.7. TAX IDENTIFICATION NUMBER: Please provide the tax identification number to be utilized for this contract: _________________________ B.1.8. PERIOD OF PERFORMANCE: Services required herein shall be for the following time period:

Base Year: April 01, 2024, through March 31, 2025 Option Year 1: April 01, 2025, through March 31, 2026

36C25924Q0084

Page 1 of Page 1 of

B.2 STATEMENT OF WORK

1. COURIER SERVICES:

The Department of Veterans Affairs, VA Montana Healthcare System (MTVAMC) at Fort Harrison, intends to award a contract for the procurement of Courier Services between the VAMC and the Butte Community Based Outpatient Clinic (BCBOC), Great Falls Community Based Outpatient Clinic (GFCBOC), Hamilton Community Based Outpatient Clinic (HCBOC), Merrill Lundman Havre VA Care Center (MLHCC), Kalispell VA Care Center (KCC), Lewistown Community Based Outpatient Clinic (LCBOC), David J. Thatcher Missoula Community Based Outpatient Clinic (DJTCBOC), Travis Atkins Bozeman Community Based Outpatient Clinic (TACBOC). The Contractor shall provide regularly scheduled pickups and deliveries of various items, as identified in this Statement of Work, between the MTVAMC and Community Based Outpatient Clinics and Care Centers.

Additionally, three (3) “as Needed” Courier Services will be needed, all three routes originate at Fort Harrison VA medical Center Laboratory and Pharmacy 3687 Veterans Drive Fort Harrison MT 59636. These “as needed” service will be required when the Fort Harrison VA Lab or pharmacy needs urgent deliver of products and specimen to the three locations at a specified timeframe. The three locations are:

a. St. Peter’s Hospital 2475 Broadway ST. Helena MT. (7.1 miles)

b. 2. DPHSS laboratory, 1400 East Broadway ST Helena MT STATE laboratory (6.1 miles)

c. 3. American red cross, 1300 28th St. South Great falls MT 59405 (95.1 miles)

2. Addresses:

MTVAMC: 3687 Veteran Drive, Fort Harrison MT 59636 BCBOC: 5 Three Bears Drive, Butte MT 59701 (69 miles) GFCBOC: 1400 29th St. S Suite 1, Great Falls MT 59405 (89 miles) HCBOC: 299 Fairgrounds, Suite A, Hamilton MT 5940 (162 miles) MLHCC: 1753 US Hwy 2 NW, Havre MT 59501 (204 miles) KCC: 31 Three Mile Drive, Kalispell MT 59901 (197 miles) LCBOC: 629 NE Main Street, Lewistown MT 59457 (129 miles) DJTCBOC: 3885 West Broadway, Missoula MT 59808 (116 miles) TACBOC: 1101 E Main Street, Bozeman MT 59715 (95 miles)

Schedule of Items/Locations

Butte CBOC, 5 Three Bears Drive, Butte MT 59701 Ph:406-496-3000

POC:

Monday through Friday Deliver to FHVAMC Laboratory by 6:30 P.M. the same evening.

Great Falls CBOC, 1400 29th Street South, Suite 1, Great Falls, MT 59405 Ph:406-771-5800

POC:

Monday through Friday Deliver to FHVAMC Laboratory by 6:30 P.M. the same evening.

Bozeman CBOC, 1101 East Main Street, 2nd floor, Bozeman, MT Ph:406-582-5300

POC:

3:45 P.M. to 4:30 P.M.

One time per day Monday through Friday Deliver to FHVAMC Laboratory by 7:30 P.M. the same evening.

Missoula CBOC, 3885 West Broadway, Missoula, MT 59808 Ph:406-493-3759

POC:

3:45 P.M. to 4:30 P.M.

One time per day Monday through Friday Deliver to FHVAMC Laboratory by 7:30 P.M. the same evening.

Kalispell CBOC, 31 Three Mile Drive, Suite 102, Kalispell, MT Ph:406-758-7200

POC:

Monday through Friday Deliver to FHVAMC Laboratory by 11:30 P.M. the same evening.

Lewiston CBOC, 3629 NE Main Street, Suite 1, Lewiston, MT Ph:406-535-4790

POC:

After 2 P.M.

One time per day Monday through Friday Deliver to FHVAMC Laboratory by 10:30 P.M. the same evening.

Havre CBOC, 1753 US Hwy 2 NW Suite 3, Havre, MT 59501 Ph:406-265-4304

POC:

After 2 P.M.

One time per day Monday through Friday Deliver to FHVAMC Laboratory by 10:30 P.M. the same evening.

Hamilton CBOC 299 Fairgrounds Suite A Hamilton MT 59840 Ph: 406-363-3352

POC

Monday through Friday Deliver to FHVAMC Laboratory by 10:30 P.M. the same evening.

SEE NOTES BELOW

3. ITEMS TO BE TRANSPORTED include:

a. Laboratory specimens included, but not limited to blood, urine, body fluids, biopsies, PCR samples, swabs, glass slides encased and viral cultures.

b. Laboratory crush proof specimen boxes and containers that meet all federal transport regulations. Average 22” by 22” square or less in size.

c. Basic laboratory supplies, paperwork, and boxes: tubes, gauze, tape, etc.

d. Random lab equipment that does not exceed 75 lbs.

e. Pharmacy supplies and products

f. Histology and Cytology Samples, formalin in small quantities, less than 30 ml per container, making it exempt from any other hazardous transportation requirements.

4. DELIVER SCHEDULE

a. Pick up boxes of samples from Butte, MT and Great Falls, MT VA CBOC’s sites each afternoon, Monday through Friday, excluding federal holidays, between 3:30 pm and 4:00 pm and deliver the boxes to the Fort Harrison Laboratory by 6:30 pm that same evening.

b. Pick up boxes of samples from Bozeman, MT, and Missoula, MT VA CBOC’s sites each afternoon, Monday through Friday, excluding federal holidays, between 3:45 pm and 4:30 pm and deliver the boxes to the Fort Harrison Laboratory by 7:30 pm that same evening.

c. Pick up boxes of samples from Kalispell, MT VA CBOC site each afternoon, Monday through Friday, excluding federal holidays, between 4:00 pm and 4:30 pm and deliver the boxes to the Fort Harrison Laboratory by 11:30 pm that same evening.

d. Pick up boxes of samples from Lewistown, MT VA CBOC site each afternoon, Monday through Friday, excluding federal holidays, after 2:00 pm and deliver the boxes to the Fort Harrison Laboratory by 10:30 pm that same evening.

e. Pick up boxes of samples from Havre, MT VA CBOC site each afternoon, Monday through Friday, excluding federal holidays, after 2:00 pm and deliver the boxes to the Fort Harrison Laboratory by 10:30 pm that same evening.

f. Pick up boxes of samples from Hamilton, MT VA CBOC site each afternoon Monday through Friday, excluding federal holidays, after 2:15 and deliver the boxes to the Fort Harrison Laboratory by 10:30 pm that same evening.

g. Pick up boxes of samples from Fort Harrison, MT VAMC Laboratory and Pharmacy between the hours of 8 am to 8 pm. 7 days a week as needed and delivery to three routes as listed “as needed” courier service. The total estimate of these runs is 1 to 15 per month.

h. Pick up empty shipping boxes and supply shipments from Fort Harrison Laboratory each evening, Monday through Friday, excluding federal holidays, and deliver next day to all CBOC sites. The empty and supply boxes picked up Friday evening will be delivered the following Monday, excluding federal holiday.

5. PACKAGING FOR DELIVERY:

a. The VA will be responsible for preparing an inventory sheet listing all items in the distribution boxes. There shall be no tampering with the distribution boxes. The responsible person will account for and sign the inventory sheet.

b. The Contractor shall ensure that transportation vehicle is always clean and free of any soiled items on board that could cause contamination the boxes (i.e., prevent boxes from becoming wet, no puncture holes or openings in the outer layer of the packaging).

c. Contractor shall take special care in transporting supplies and boxes and handle each distribution box with care, as the specimens and supplies are fragile. Contractor’s vehicle shall be of sufficient size to accommodate the size and weights of the distribution boxes. To prevent excess jarring of distribution boxes from sliding around in the vehicle, the Contractor shall provide adequate padding while in transport to maintain stability of the distribution boxes.

d. Contractor shall provide a smoke free vehicle.

e. Contract shall ensure that transportation vehicle will transport in a temperature-controlled area to prevent exposure to weather (direct sunlight, heat, rain, snow, water etc.) and insure items are secure to prevent theft or loss or damage to contents in transport. No item will be left unsecured for any reason.

f. Laboratory specimens will be packaged and marked by VA personnel in sealed containers/bags and separated into three temperature increments, room air, chilled, and frozen. Protective packaging will be provided by VAMC, as necessary. All specimens must be transported in accordance with all Department of Transportation and OSHA Codes of Federal Regulations (CFR) 29 and 49.

6. TEMPURATURE REQUIREMENTS FOR SPECIMENS:

Contractor shall maintain proper temperature in vehicles. Contractor shall provide insulated transport carriers when needed that shall maintain the required temperatures to be used for pickup and delivery of specimens when needed. Contractor will provide a daily temperature log and note the temperature at time of pickup and again at time of delivery.

a. Room temperature specimens shall be maintained between 20 and 24 degrees Centigrade.

b. Chilled/Refrigeration temperature specimens shall be maintained between 2 and 8 Degrees Centigrade.

c. Frozen temperature specimens shall be maintained at less than 0 degrees Centigrade.

7. CONTRACTOR’S DUTIES AND RESPONSIBILITIES:

a. Contractor must be a courier company with a state license and carry a minimum of $1,000,000.00 liability insurance. All couriers transporting specimens under this contract must be bonded and carry cellular phones and pagers for communications purposes.

b. Any delays in the pickup/delivery of specimens to the laboratory must be reported to: VA Medical Center Pathology and Laboratory Department at Fort Harrison VA Medical Center, Fort Harrison Montana.

Laboratory Contact after hours: 406-447-7910 Administrative Hours: 406-447-7512 Lowell “Jason” Listerud, Laboratory Manager: 406-447-7511 Amy Binfet, Lead Technologist/Supervisor: 406-447-7329 Traci Kalien, Quality Management Technologist/COR: 406-447-7040 Rachael Abelin, LIM/COR, 406-447-7783

c. Contractor must provide a communication plan for situation(s) that arise (late deliver, late pickup, no deliver, no pickup), and laboratory staff need to communicate with the contractor directly. A direct line of communication with a Contract operator or “Hot line help” service.

d. The Contractor shall provide all courier services with a company vehicle and uniformed driver(s) to transport items identified herein. Items transported may have Personally Identifiable Information (PII), e.g., full names, addresses, etc., and/or Protected Health Information (PHI), e.g., medical test information, test results, etc. All such information will be secured in locked containers prior to pick-up by the courier. The courier shall insure that this information is kept in the sealed containers throughout transport and must immediately notify the Contracting Officer if any PII or PHI is compromised or revealed to them or any other person in the performance of their duties. The Contractor shall ensure the confidentiality of all patient information being transported and may be held liable in the event of breach of confidentiality.

e. The Contractor shall provide the Contracting Officer with their proposal, hazardous material license number, certificate of training of couriers (employees), Valid State Driver license for drivers, vehicle insurance, and registration.

f. Vehicle Insurance: Before award of contract, the Contractor shall furnish to the Contracting Officer a certificate of insurance which shall contain an endorsement to the effect that cancellation of, or any material change in the policies which adversely affect the interests of the Government in such insurance shall not be effective unless 30 day written notice of cancellation or change is furnished to the Contracting Officer.

g. Workmen’s Compensation: The Act of June 25, 1936, Stat. 1938 (40 U.S.C. 290), The Contractor agrees to procure and maintain while the contract is in effect, Workmen’s Compensation and Employers Public Liability Insurance. The policy shall provide coverage for Public Liability limits of not less than the statutory limitations for any one accident, and at least meet the statutory limitations if more than one person is involved.

h. Training: Contractor’s couriers transporting lab specimens must be trained in “Universal Precautions” in the handling of biohazard materials (specimens). Training must include using clinical procedures in case of biohazard spills and accidents.

i. Driver: All drivers must maintain a valid driver’s license for the type of vehicle operated as required by the State of Montana. Drivers are required to carry a valid picture driver’s license, valid vehicle registration and valid proof of insurance always while performing under this contract. A record of each driver as to character and physical capabilities of performing the duties as a courier must be maintained and made available to the Contracting Officer for inspection upon request.

j. The Contractor personnel performing services to the Government must be able to read, write, speak, and understand English. The name of this person, and an alternate, or alternates, who shall act for the Contractor when the manager is absent, shall be designated in writing to the Contracting Officer. An updated listing will be provided as changes in personnel occur.

k. The Contractor’s personnel performing services to the Government shall, always, conduct themselves in a professional manner, present a neat appearance and be easily recognized as a contract employee by wearing identification badges with the company name, and employee name affixed to the uniform. The company employee identification badge shall be worn in clear view above the waist, always, while on the premises of any Federal property.

l. Contractor’s vehicle shall have the company name/logo prominently displayed. Parking: It is the responsibility of the Contractor to park in the appropriate designated parking areas. Information on parking at the VA is available from the VA Police. There will be no validation or reimbursement for parking violations of the Contractor under any conditions. Restrictions: All Federal properties have implemented a smoke free environment policy. Authorized smoking areas are outdoors and more than 50 feet from any entrance.

8. PROHIBITED INSIDE: any building. No alcoholic beverages or drugs are allowed on any of the installations mentioned in this solicitation. Possession of weapons is prohibited. Enclosed containers may be subject to search. Violations of Federal regulations may result in citation answerable in the United States (Federal) District Court, not a local district, state, or municipal court. The speed limit on VA property is 15 miles to 20 miles per hour. Citations for violations on VA property of speed limits, parking violations and other infractions will be issued by the VA police. These infractions are federal offenses, which must be handled in a Federal District Court. No employee of the Government can assist any Contractor employee with the citation.

a. Drivers are required to notify the Contracting Officer’s Representative (COR) of any unusual events that impede delivery as required by the contract (i.e., weather). Awritten report of the event will be delivered to the COR by close of business the next workday.

b. The Contractor shall direct all questions and problems regarding this contract to the Contracting Officer. The Contracting officer is the sole authority to amend the terms and conditions of this requirement. All changes will be issued via amendment and/or modifications in writing from the Contracting Officer to the Contractor.

c. The CONTRACTING OFFICER SHALL BE NOTIFIED within two (2) hours, via phone and confirmed via facsimile of Contractor’s knowledge of any conditions which may adversely affect the Contractor’s ability to perform under the terms and conditions as stated in the specifications of this requirement.

d. Should delivered or picked up items be lost, broken, or stolen; the Contractor shall be required to submit a written report to the Contracting officer within twenty-four (24) HOURS EXPLAINING THE CIRCUMSTANCES. Failure to provide the report within the specific timeframe will cause further review by the Government to determine if the infraction warrants suspension/termination of the contract.

e. The Contractor shall be required to maintain a record and log of courier pickups and deliveries, indicating time and date of pickups, number of specimens from each location, along with signatures.

f. The Government reserves the right to restrict any Contractor employee from performing services under this contract who do not meet the required qualifications, or who violates Federal regulations or are identified as a potential threat to the security, safety, health and/or operational mission of the VA and its veteran population. The restriction of such Contractor personnel shall not relieve the Contractor from performing all the required services in accordance with all terms, conditions and schedules contained herein.

g. The Contractor shall provide the description of the vehicle(s) which will be used under this contract in their offer.

9. QUALITY CONTROL: The Contractor shall develop and maintain a quality control program that ensures courier services are performed in accordance with these specifications. The Contractor shall develop and implement procedures to track, identify, prevent, remedy, and ensure non-recurrence of defective services. The Contractor shall provide a method to accept and resolve customer complaints and notify the customer of the resolution. The Contractor shall immediately notify the Contracting Officer upon receipt of a customer complaint so joint validation may be accomplished. The Contractor is responsible for quality control and specification compliance.

10. QUALITY ASSURANCE: The Government will evaluate the Contractor’s performance using customer complaint, periodic on-site inspection, and may at the Government’s discretion, inspect each task to incur conformance and acceptance prior to payment.

11. EVIDENCE OF RESPONSIBILITY: Offerors must submit with their proposal the following: 1. Proof of Insurance

2. Haz Mat License

3. Proof of Bonded

a. Successful Offerors must meet all requirements of federal, state, or city codes and licenses regarding operations of this type of service.

b. The Government reserves the right to thoroughly inspect and investigate the Contractor’s vehicles, facilities, business reputation, and other qualifications of any Offeror and to reject any offer irrespective of price if it shall be administratively determined lacking in any of the essentials necessary to assure acceptable standard of performance.

c. The Government will not be responsible or held liable for any loss, damage, personal injury, or loss of life of Contractor personnel, not caused by the fault, negligence, wrongful omission of the Government, its agents, or its employees, occurring at any time such personnel are entering, exiting, using, or occupying Government property or facilities in performance of this Contract.

d. The Contractor shall be liable and will indemnify and hold harmless the Government, its agents, and employees, against all actions or claims for damages to persons, property, including death not caused by the fault, negligence, wrongful act, or wrongful omission of the Government, its agents, or employees. The Contractor shall be liable and will indemnify and hold harmless the Government, its agents and employees against all actions or claims for all damages to persons or property, including death arising or resulting from the fault, negligence, wrongful act, or wrongful omission of the Contractor personnel in accordance with the Federal Tort Claim Act (28 U.S.C. 2671-2680).

12. ADMINISTRATIVE MATTERS – DEFINITIONS

CONTRACTING OFFICER: The Contracting Officer is the only person authorized to approve changes or modify any of the requirements under the resultant contract. The Contractor shall communicate with the Contracting Officer on all matters pertaining to contract administration. Only the Contracting Officer is authorized to make commitments or issue changes which will affect price, quantity, quality, or performance of the resultant contract.

13. SECURITY

a. Background Investigation impact for this effort has been designated as LIMITED Risk and the level of background investigation is SAC.

b. Contractor Responsibilities

i. The contractor shall bear the expense of obtaining background investigations. If the investigation is conducted by the Office of Personnel Management (OPM) through the VA, the contractor shall reimburse the VA within 30 days of transfer to OPM.

ii. Background investigations from investigating agencies other than OPM are permitted if the agencies possess an OPM and Defense Security Service certification. The Vendor Cage Code number must be provided to the Security and Investigations Center (07C), which will verify the information and advise the contracting officer whether access to the computer systems can be authorized.

c. After contract award and prior to contract performance, the contractor shall provide the following information to the CO:

i. List of names of contractor personnel.

ii. Social Security Number, Date of Birth, Place of Birth, and e-mail of contractor personnel.

iii. Home address of contractor personnel or the contractor's address, Point of Contact, e-mail, and telephone.

d. The contractor, when notified of an unfavorable determination by the Government, shall withdraw the employee from consideration from working under the contract.

Failure to comply with the contractor personnel security requirements may result in termination of the contract for default.

e. Further, the contractor will be responsible for the actions of all individuals provided to work for the VA under this contract. If damages arise from work performed by contractor provided personnel, under the auspices of this contract, the contractor will be responsible for all resources necessary to remedy the incident.”

f. Government Responsibilities

i. The VA Security and Investigations Center (07C) will provide the necessary forms to the contractor or to the contractor's employees after receiving a list of names and addresses.

ii. Upon receipt, the VA Security, and Investigations Center (07C) will review the completed forms for accuracy and forward the forms to OPM to conduct the background investigation.

iii. The VA facility will pay for investigations conducted by the OPM in advance. In these instances, the contractor will reimburse the VA facility within 30 days of transfer to OPM.

iv. The VA Security and Investigations Center (07C) will notify the contracting officer and contractor after adjudicating the results of the background investigations received from OPM.

v. The contracting officer will ensure that the contractor provides evidence That investigations

14. GENERAL Contractors, contractor personnel, subcontractors, and subcontractor personnel shall be subject to the same Federal laws, regulations, standards, and VA Directives and Handbooks as VA and VA personnel regarding information and information system security.

15. VA INFORMATION CUSTODIAL LANGUAGE Information made available to the contractor or subcontractor by VA for the performance or administration of this contract or information developed by the contractor/subcontractor in performance or administration of the contract shall be used only for those purposes and shall not be used in any other way without the prior written agreement of the VA. This clause expressly limits the contractor/subcontractor's rights to use data as described in Rights in Data - General, FAR 52.227-14(d) (1)

16. SECURITY INCIDENT INVESTIGATION

a. The term “security incident” means an event that has, or could have, resulted in unauthorized access to, loss or damage to VA assets, or sensitive information, or an action that breaches VA security procedures. The contractor/subcontractor shall immediately notify the designated ISO and Privacy Officer for the contract of any known or suspected security/privacy incidents, or any unauthorized disclosure of sensitive information, including that contained in system(s) to which the contractor/subcontractor has access.

b. To the extent known by the contractor/subcontractor, the contractor/subcontractor’ notice to VA shall identify the information involved, the circumstances surrounding the incident (including to whom, how, when, and where the VA information or assets were placed at risk or compromised), and any other information that the contractor/subcontractor considers relevant.

c. With respect to unsecured protected health information, the business associate is deemed to have discovered a data breach when the business associate knew or should have known of a breach of such information. Upon discovery, the business associate must notify the covered entity of the breach. Notifications need to be made in accordance with the executed business associate agreement.

17. TRAINING

a. All contractor employees and subcontractor employees requiring access to VA information and VA information systems shall complete the following before being granted access to VA information and its systems:

b. Sign and acknowledge (either manually or electronically) understanding of and responsibilities for compliance with the Contractor Rules of Behavior, Appendix E relating to access to VA information and information systems.

c. Successfully complete the VA Cyber Security Awareness and Rules of Behavior training and annually complete required security training.

d. Successfully complete the appropriate VA privacy training and annually complete required privacy training: and successfully complete any additional cyber security or privacy training, as required for VA personnel with equivalent information system access [to be defined by the VA program official and provided to the contracting officer for inclusion in the solicitation document – e.g., any role- based information security training required in accordance with NIST Special Publication 800-16, Information Technology Security Training Requirements.]

e. The contractor shall provide to the contracting officer and/or the COTR a copy of

f. Failure to complete the mandatory annual training and sign the Rules of

B.3 SHEDULE

*** NOTE: Courier services shall only be paid for trips rendered. Payment will not be made for trips suspended (due to inclement weather, holidays, accidents, traffic, etc). The yearly trips in the schedule below are only an annual estimate. Number of final trips may be different from what’s estimated. ***

BASE YEAR – April 1, 2024, through March 31, 2025

5 Three Bears Drive, Butte MT 59701 Ph:406-496-3000

POC:

One time per day Monday through Friday

1417 9th Street South, Suite 200, Great Falls, MT 59405 One time per day

300N. Wilson, Suite 703G, Bozeman, MT 59715 One time per day

2687 Palmer Street, Suite C, Missoula, MT 59808 One time per day

31 Three Mile Drive, Suite 102, Kalispell, MT 59901 One time per day

3629 NE Main Street, Suite 1, Lewiston, MT 59457 One time per day

130 13th Street, Suite 1, Havre, MT 59501 One time per day

299 Fairgrounds Suite A Hamilton MT 59840

One time per day

BASE YEAR TOTAL

OPTION YEAR ONE - April 1, 2025, through March 31, 2026

5 Three Bears Drive, Butte MT 59701 One time per day

1417 9th Street South, Suite 200, Great Falls, MT 59405 One time per day

300N. Wilson, Suite 703G, Bozeman, MT 59715 One time per day

2687 Palmer Street, Suite C, Missoula, MT 59808 One time per day

31 Three Mile Drive, Suite 102, Kalispell, MT 59901 One time per day

3629 NE Main Street, Suite 1, Lewiston, MT 59457 One time per day

130 13th Street, Suite 1, Havre, MT 59501 One time per day

299 Fairgrounds Suite A Hamilton MT 59840

One time per day

OPTION YEAR ONE TOTAL

OPTION YEAR TWO - April 1, 2026, through March 31, 2027

5 Three Bears Drive, Butte MT 59701 One time per day

1417 9th Street South, Suite 200, Great Falls, MT 59405 One time per day

300N. Wilson, Suite 703G, Bozeman, MT 59715 One time per day

2687 Palmer Street, Suite C, Missoula, MT 59808 One time per day

31 Three Mile Drive, Suite 102, Kalispell, MT 59901 One time per day

3629 NE Main Street, Suite 1, Lewiston, MT 59457 One time per day

130 13th Street, Suite 1, Havre, MT 59501 One time per day

299 Fairgrounds Suite A Hamilton MT 59840 One time per day

OPTION YEAR TWO TOTAL

OPTION YEAR THREE - April 1, 2027, through March 31, 2028

5 Three Bears Drive, Butte MT 59701 One time per day

1417 9th Street South, Suite 200, Great Falls, MT 59405 One time per day

300N. Wilson, Suite 703G, Bozeman, MT 59715 One time per day

2687 Palmer Street, Suite C, Missoula, MT 59808 One time per day

31 Three Mile Drive, Suite 102, Kalispell, MT 59901 One time per day

3629 NE Main Street, Suite 1, Lewiston, MT 59457 One time per day

130 13th Street, Suite 1, Havre, MT 59501 One time per day

299 Fairgrounds Suite A Hamilton MT 59840 One time per day

OPTION YEAR THREE TOTAL

OPTION YEAR FOUR - April 1, 2028, through March 31, 2029

5 Three Bears Drive, Butte MT 59701 One time per day

1417 9th Street South, Suite 200, Great Falls, MT 59405 One time per day

300N. Wilson, Suite 703G, Bozeman, MT 59715 One time per day

2687 Palmer Street, Suite C, Missoula, MT 59808 One time per day

31 Three Mile Drive, Suite 102, Kalispell, MT 59901 One time per day

3629 NE Main Street, Suite 1, Lewiston, MT 59457 One time per day

130 13th Street, Suite 1, Havre, MT 59501 One time per day

299 Fairgrounds Suite A Hamilton MT 59840 One time per day

OPTION YEAR FOUR TOTAL

TOTAL FIVE-YEAR COST: _________________________

SECTION C - CONTRACT CLAUSES

C.1 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (NOV 2023)

(a) Inspection/Acceptance. The Contractor shall only tender for acceptance those items that conform to the requirements of this contract. The Government reserves the right to inspect or test any supplies or services that have been tendered for acceptance. The Government may require repair or replacement of nonconforming supplies or reperformance of nonconforming services at no increase in contract price. If repair/replacement or reperformance will not correct the defects or is not possible, the Government may seek an equitable price reduction or adequate consideration for acceptance of nonconforming supplies or services. The Government must exercise its post-acceptance rights—

(1) Within a reasonable time after the defect was discovered or should have been discovered; and

(2) Before any substantial change occurs in the condition of the item, unless the change is due to the defect in the item.

(b) Assignment. The Contractor or its assignee may assign its rights to receive payment due as a result of performance of this contract to a bank, trust company, or other financing institution, including any Federal lending agency in accordance with the Assignment of Claims Act (31 U.S.C. 3727). However, when a third party makes payment (e.g., use of the Governmentwide commercial purchase card), the Contractor may not assign its rights to receive payment under this contract.

(c) Changes. Changes in the terms and conditions of this contract may be made only by written agreement of the parties.

(d) Disputes. This contract is subject to 41 U.S.C. chapter 71, Contract Disputes. Failure of the parties to this contract to reach agreement on any request for equitable adjustment, claim, appeal or action arising under or relating to this contract shall be a dispute to be resolved in accordance with the clause at Federal Acquisition Regulation (FAR) 52.233-1, Disputes, which is incorporated herein by reference. The Contractor shall proceed diligently with performance of this contract, pending final resolution of any dispute arising under the contract.

(e) Definitions. The clause at FAR 52.202-1, Definitions, is incorporated herein by reference.

(f) Excusable delays. The Contractor shall be liable for default unless nonperformance is caused by an occurrence beyond the reasonable control of the Contractor and without its fault or negligence such as, acts of God or the public enemy, acts of the Government in either its sovereign or contractual capacity, fires, floods, epidemics, quarantine restrictions, strikes, unusually severe weather, and delays of common carriers. The Contractor shall notify the Contracting Officer in writing as soon as it is reasonably possible after the commencement of any excusable delay, setting forth the full particulars in connection therewith, shall remedy such occurrence with all reasonable dispatch, and shall promptly give written notice to the Contracting Officer of the cessation of such occurrence.

(g) Invoice.

(1) The Contractor shall submit an original invoice and three copies (or electronic invoice, if authorized) to the address designated in the contract to receive invoices. An invoice must include—

(i) Name and address of the Contractor;

(ii) Invoice date and number;

(iii) Contract number, line item number and, if applicable, the order number;

(iv) Description, quantity, unit of measure, unit price and extended price of the items delivered;

(v) Shipping number and date of shipment, including the bill of lading number and weight of shipment if shipped on Government bill of lading;

(vi) Terms of any discount for prompt payment offered;

(vii) Name and address of official to whom payment is to be sent;

(viii) Name, title, and phone number of person to notify in event of defective invoice; and

(ix) Taxpayer Identification Number (TIN). The Contractor shall include its TIN on the invoice only if required elsewhere in this contract.

(x) Electronic funds transfer (EFT) banking information.

(A) The Contractor shall include EFT banking information on the invoice only if required elsewhere in this contract.

(B) If EFT banking information is not required to be on the invoice, in order for the invoice to be a proper invoice, the Contractor shall have submitted correct EFT banking information in accordance with the applicable solicitation provision, contract clause (e.g., 52.232-33, Payment by Electronic Funds Transfer—System for Award Management, or 52.232-34, Payment by Electronic Funds Transfer—Other Than System for Award Management), or applicable agency procedures.

(C) EFT banking information is not required if the Government waived the requirement to pay by EFT.

(2) Invoices will be handled in accordance with the Prompt Payment Act (31 U.S.C. 3903) and Office of Management and Budget (OMB) prompt payment regulations at 5 CFR part 1315.

(h) Patent indemnity. The Contractor shall indemnify the Government and its officers, employees and agents against liability, including costs, for actual or alleged direct or contributory infringement of, or inducement to infringe, any United States or foreign patent, trademark or copyright, arising out of the performance of this contract, provided the Contractor is reasonably notified of such claims and proceedings.

(i) Payment.—

(1) Items accepted. Payment shall be made for items accepted by the Government that have been delivered to the delivery destinations set forth in this contract.

(2) Prompt payment. The Government will make payment in accordance with the Prompt Payment Act (31 U.S.C. 3903) and prompt payment regulations at 5 CFR part 1315.

(3) Electronic Funds Transfer (EFT). If the Government makes payment by EFT, see 52.212-5(b) for the appropriate EFT clause.

(4) Discount. In connection with any discount offered for early payment, time shall be computed from the date of the invoice. For the purpose of computing the discount earned, payment shall be considered to have been made on the date which appears on the payment check or the specified payment date if an electronic funds transfer payment is made.

(5) Overpayments. If the Contractor becomes aware of a duplicate contract financing or invoice payment or that the Government has otherwise overpaid on a contract financing or invoice payment, the Contractor shall—

(i) Remit the overpayment amount to the payment office cited in the contract along with a description of the overpayment including the—

(A) Circumstances of the overpayment (e.g., duplicate payment, erroneous payment, liquidation errors, date(s) of overpayment);

(B) Affected contract number and delivery order number, if applicable;

(C) Affected line item or subline item, if applicable; and

(D) Contractor point of contact.

(ii) Provide a copy of the remittance and supporting documentation to the Contracting Officer.

(6) Interest.

(i) All amounts that become payable by the Contractor to the Government under this contract shall bear simple interest from the date due until paid unless paid within 30 days of becoming due. The interest rate shall be the interest rate established by the Secretary of the Treasury as provided in 41 U.S.C. 7109, which is applicable to the period in which the amount becomes due, as provided in (i)(6)(v) of this clause, and then at the rate applicable for each six-month period as fixed by the Secretary until the amount is paid.

(ii) The Government may issue a demand for payment to the Contractor upon finding a debt is due under the contract.

(iii) Final decisions. The Contracting Officer will issue a final decision as required by 33.211 if—

(A) The Contracting Officer and the Contractor are unable to reach agreement on the existence or amount of a debt within 30 days;

(B) The Contractor fails to liquidate a debt previously demanded by the Contracting Officer within the timeline specified in the demand for payment unless the amounts were not repaid because the Contractor has requested an installment payment agreement; or

(C) The Contractor requests a deferment of collection on a debt previously demanded by the Contracting Officer (see 32.607-2).

(iv) If a demand for payment was previously issued for the debt, the demand for payment included in the final decision shall identify the same due date as the original demand for payment.

(v) Amounts shall be due at the earliest of the following dates:

(A) The date fixed under this contract.

(B) The date of the first written demand for payment, including any demand for payment resulting from a default termination.

(vi) The interest charge shall be computed for the actual number of calendar days involved beginning on the due date and ending on—

(A) The date on which the designated office receives payment from the Contractor;

(B) The date of issuance of a Government check to the Contractor from which an amount otherwise payable has been withheld as a credit against the contract debt; or

(C) The date on which an amount withheld and applied to the contract debt would otherwise have become payable to the Contractor.

(vii) The interest charge made under this clause may be reduced under the procedures prescribed in FAR 32.608-2 in effect on the date of this contract.

(j) Risk of loss. Unless the contract specifically provides otherwise, risk of loss or damage to the supplies provided under this contract shall remain with the Contractor until, and shall pass to the Government upon:

(1) Delivery of the supplies to a carrier, if transportation is f.o.b. origin; or

(2) Delivery of the supplies to the Government at the destination specified in the contract, if transportation is f.o.b. destination.

(k) Taxes. The contract price includes all applicable Federal, State, and local taxes and duties.

(l) Termination for the Government's convenience. The Government reserves the right to terminate this contract, or any part hereof, for its sole convenience. In the event of such termination, the Contractor shall immediately stop all work hereunder and shall immediately cause any and all of its suppliers and subcontractors to cease work. Subject to the terms of this contract, the Contractor shall be paid a percentage of the contract price reflecting the percentage of the work performed prior to the notice of termination, plus reasonable charges the Contractor can demonstrate to the satisfaction of the Government using its standard record keeping system, have resulted from the termination.