36C25923R0064_1.docx

36C25923R0064

1. SOLICITATION NUMBER

2. TYPE OF SOLICITATION

3. DATE ISSUED

PAGE OF PAGES

4. CONTRACT NUMBER

5.

REQUISITION/PURCHASE REQUEST NUMBER

6. PROJECT NUMBER

7. ISSUED BY

CODE

8. ADDRESS OFFER TO

a. NAME

b. TELEPHONE NUMBER (Include area code) (NO COLLECT CALLS)

10. THE GOVERNMENT REQUIRES PERFORMANCE OF THE WORK DESCRIBED IN THESE

DOCUMENTS (Title, identifying number, date) 12a. THE CONTRACTOR MUST FURNISH ANY REQUIRED PERFORMANCE AND PAYMENT BONDS?

(If "YES," indicate within how many calendar days after award in Item 12B.)

12b. CALENDAR DAYS

13. ADDITIONAL

SOLICITATION REQUIREMENTS:

STANDARD FORM 1442 (REV. 8/2014)

STANDARD FORM 1442

Prescribed by GSA-FAR (48 CFR) 52.236-1(d)

SOLICITATION, OFFER,

AND AWARD

(Construction, Alteration, or Repair)

SOLICITATION

SOLICITATION

IMPORTANT - The "offer" section on the reverse must be fully completed by offeror.

9. FOR INFORMATION

CALL:

NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid" and "bidder".

SEALED BID (IFB)

NEGOTIATED (RFP)

1. The Contractor shall begin performance within ____________ calendar days and complete it within calendar days after receiving award, notice to proceed. This performance period is mandatory negotiable. (See

YES

NO

a.

Sealed offers in original and ___________________copies to perform the work required are due at the place specified in Item 8 by _____________ (hour) local time _____________________ (date). If this is a sealed bid solicitation, offers must be publicly opened at that time. Sealed envelopes containing offers shall be marked to show the offeror's name and address, the solicitation number, the date and time offers are due.

b.

An offer guarantee is, is not required.

c.

All offers are subject to the (1) work requirements, and (2) other provisions and clauses incorporated in the solicitation in full text or by reference.

d.

Offers providing less than ____ ___________________ calendar days for Government acceptance after the date offers are due will not be considered and will be rejected.

36C25923R0064 X 05-04-2023 635-23-136 36C259 Department of Veterans Affairs Network Contracting Office

NCO 19

6162 South Willow Drive, Suite 300 Greenwood Village CO 80111 robyn.young2@va.gov

Robyn Young 307-433-3728 The contractor shall furnish all labor, equipment, materials and supervision to complete the following project at the OKC VA Health Care System located at 921 NE 13th st. Oklahoma City, OK 73104:

Rebuild Research Dock (Design Build) 635-21-136

This project is described in the Statement of Work - see page 5.

The Project Magnitude of the requirement is estimated to be between $500,000 and $1,000,000.

The NAICS code is 236220 with a business size standard of $45M

All questions in relation to Phase I of this solicitation are due no later than close of business May 15, 2023. Please address questions to robyn.young2@va.gov.

The closing date for Phase I of this solicitation is June 2, 2023 2:00 PM Mountain Time. Please email proposals to robyn.youn g2@va.gov

X 52.211-10 X 14:00

MDT

06-02-2023 X

14. NAME AND ADDRESS OF OFFEROR

15. TELEPHONE NUMBER

16. REMITTANCE ADDRESS

CODE

FACILITY CODE

17. The offeror agrees to perform the work required at the prices specified below in strict accordance with the terms of the solicitation, if this offer is accepted by the Government in writing within __________ calendar days after the date offers are due.

AMOUNTS

18. The offeror agrees to furnish any required performance and payment bonds.

19. ACKNOWLEDGMENT OF AMEN

DMENTS

AMENDMENT

NUMBER

DATE.

20a. NAME AND TITLE OF PERSON AUTHORIZED TO SIGN OFFER 20b. SIGNATURE 20c. OFFER DATE

21. ITEMS ACCEPTED:

22. AMOUNT

23. ACCOUNTING AND APPROPRIATION DATA

24. SUBMIT INVOICES TO ADDRESS SHOWN IN

ITEM

25. OTHER THAN FULL AND OPEN COMPETITION PURSUANT TO

10 U.S.C. 2304(c)( 41 U.S.C. 3304(a) (

26. ADMINISTERED BY

27. PAYMENT WILL BE MADE BY

PHONE:

FAX:

28. NEGOTIATED AGREEMENT

29. AWARD

Your Contractor agrees offer on this solicitation is hereby accepted as to the items listed. This to furnish and deliver all items or perform all work requirements identified award consummates the contract, which consists of (a) the Government on this form and any continuation sheets for the consideration stated in solicitation and your offer, and (b) this contract award. No further cont-this contract. The rights and obligations of the parties to this contract ractual document is necessary.

shall be governed by (a) this contract award, (b) the solicitation, and (c) the clauses, representations, certifications, and specifications incorporated by reference in or attached to this contract.

30a. NAME AND

TITLE OF CONTRACTOR OR PERSON AUTHORIZED

31a. NAME OF CONTRACTING OFFICER

TO SIGN

30b. SIGNATURE 30c. DATE 31b. UNITED STATES OF AMERICA 31c. AWARD DATE

BY

OFFER

AWARD

STANDARD FORM 1442 (REV. 8/2014) BACK

(Include ZIP Code) (Include area code) (Include only if different than Item 14.)

(Insert any number equal to or greater than the minimum requirement stated in Item 13d. Failure to insert any number means the offeror accepts the minimum in Item 13d.)

(The offeror acknowledges receipt of amendments to the solicitation -- give number and date of each) (Type or print) (4 copies unless otherwise specified) (Type or print) (Type or pr int) (Contractor is required to sign this document and return _______ copies to issuing office.)

(Contractor is not required to sign this document.)

(Must be fully completed by offeror) (To be completed by Government)

CONTRACTING OFFICER WILL COMPLETE ITEM 28 OR 29 AS APPLICABLE

36C259 Department of Veterans Affairs Network Contracting Office

NCO 19

6162 South Willow Drive, Suite 300 Greenwood Village CO 80111 Department of Veterans Affairs Financial Service Center PO Box 149971 Austin TX 78714-9971

Table of Contents

A.3 Statement of Work

Page 1 of Page 1 of Statement of Work (SOW) for Professional Design Services Oklahoma City Department of Veterans Affairs Medical Center

921 NE 13th St Oklahoma City, Oklahoma 73104

Project Title: Rebuild Research Dock VA Project Number: 635-21-136

The Department of Veterans Affairs, Veterans Health Administration (VHA), hereafter referred to as the “VA”, “VAMC”, or the “Government”, has a requirement to design and construct a rebuild of the Research Dock hereafter referred to as the “Project” at the VA Medical Center (VAMC) in Oklahoma City, Oklahoma. The team responsible for the design and construction will hereafter be referred to as the “Contractor”.

SCOPE OF WORK

The project is to design and construct a rebuild of the research dock for box truck deliveries. The original research dock was demoed for the building of the parking garage and a new dock was to be built facing the south. Unfortunately, due to bid deducts, this dock was never built. This project will correct this deficiency and build dock facing the south.

The anticipated construction range for this project is between $500,000.00 and $1,000,000.00.

The areas adjacent to the proposed addition shall be continuously occupied by the OKC VAHCS. The Contractor shall implement phasing into the design as needed to ensure that the construction of the addition will not impact or impede the VAHCS’s mission to care to the Veterans.

The above description constitutes a basic outline of the work to be accomplished and in no way comprises all the details for design of this project. The contractor shall initiate a detailed inspection of the project site to determine the needs and conditions for this project. Copies of drawings will be made available for the contractor to use.

The Contractor shall ensure that space layout complies with the current VA Sustainable Design and Energy Reduction Manual as can be found at http://www.cfm.va.gov/til/ and the VA Directive 0055 for VA Energy and Water management Program. Mechanical, plumbing, electrical. This space is a controlled access area and any Contractor that may need to enter this space to survey existing conditions will need to have the proper training and PPE.

PROGRAM FOR DESIGN

General Requirements:

· The Contractor shall be responsible to verify all existing conditions. Review VA’s as-built and historical drawings, however existence and accuracy of as-built drawings is limited for the original facility. All drawings are provided as a courtesy verification of accuracy is the responsibility of the awardee A/E Contractor.

· The project design will be fully functional and not dependent on any other Station Level, NRM.

· Security requirements shall be in conformance with VA Handbook 0730/2, Security and Law Enforcement.

· The design shall follow the NIH Design Requirements Manual. https://www.orf.od.nih.gov/TechnicalResources/Pages/DesignRequirementsManual2016.aspx

· Means of Egress for box trucks to off load deliveries at current research dock location

· The offloading operations shall be kept confined in an enclosed structure as to minimize temperature fluctuations for intolerant species.

· The enclosed structure shall require means of controlling the temperature which shall be connected to the hospitals BAS. It shall also include a carbon monoxide (CO) sensor to alarm upon high levels of CO and initiate additional ventilation as required by the system design.

· The enclosed structure shall be equipped with proper fire suppression and detection.

· The design of the dock shall contain spills of hazardous substances and minimize the contamination of storm water runoff.

Site Layout and Utilities:

· The proposed site will be on the East side of the hospital in between the parking garage.

· The renovation may impact existing utilities and these utilities may need to be relocated as part of this project. Contractor to verify the location of all utilities.

· Access roads and parking areas may be impacted as a result of this project. Contractor will design any modifications to access roads or parking areas. Designs shall follow minimum standoff distances in accordance with the VA Physical Security Design Manual.

Design of the Research Dock rebuild shall consider the following items:

· During the Pre-Design phase, the Contractor shall coordinate with VA Staff to obtain accurate and up-to-date information on the existing facility, space planning requirements, and associated Departmental needs.

OTHER PROFESSIONAL SERVICES

Site and Topography Survey The contractor shall conduct a ground based topographic survey. Survey limits set by the boundaries noted on the project site campus plan. During the Request for Proposal period the VA will provide a site plan indicating the area to be surveyed.

The survey will include the following:

a. Location and description of existing improvements, within and immediately adjacent to the site and identify them on the boundary line map prepared for this project

b. Location of all Buildings, utilities, drives, sidewalks, and significant features.

Utility Survey The Contractor shall provide the necessary professional services to conduct a site utility survey to identify all above and below ground utilities in the vicinity of the subject project. An analysis of the capacity of the existing utilities to serve the buildings associated with the new project shall be performed. The result of the study shall be a comprehensive report that reflects current system capacities and conditions that may influence the facility and proposed construction.

The consultant shall conduct a study of the following systems:

a. Possible electrical distribution and loading

b. Possible water supply.

c. Others as identified during the study Executive Overview Presentations The Contractor shall prepare and deliver a presentation to the VAHCS’s designated personnel at the completion of each design phase as requested by the contracting officer. These presentations will take place at the VA Medical Center. This presentation shall include all visual aids necessary to describe the status of the design project for each phase of design including, but not limited to, large format presentation boards, power point slides, renderings (elevations and perspective views), and 8 ½” x 11” copies of all materials presented.

Construction Period Services The Contractor shall provide construction period services during the construction of the project. These services shall include but not be limited to the following:

· Construction administration support

· Submittal review and tracking

· RFI responses and tracking

· Review of change orders and preparation of plans, details, supplemental specification and cost estimates to support the change.

· Monthly construction inspections (Architectural, Civil, Mechanical, Plumbing, Electrical)

· Participation in weekly construction progress and planning meetings

· Final inspection and punch list preparation.

· Preparation of As-built record drawings

CODES, STANDARDS AND EXECUTIVE ORDERS

VA has adopted the latest edition of the following codes and standards as a minimum for all projects performed in the modernization, alteration, addition, or improvement of its real property and the construction of new structures. VA design Manuals and Master Specifications specify other codes and standards that VA follows on its projects:

· VA Directives, Design Manuals, Master Specifications, VA National CAD Standard Application Guide, and other Guidance on the Technical Information Library (TIL) (http://www.cfm.va.gov/til/).

· VA BIM Manual V2.2

· NFPA 101 Life Safety Code

· NFPA National Fire Codes

· International Building Code (IBC) and all other International Code Series (IPC, IMC, IECC, IFGC, etc.) when applicable or referenced in VA Design documents/ guides.

· Occupational, Safety and Health Administration (OSHA) Standards.

· National Electrical Code (NEC)

· Safety Code for Elevators and Escalators, American Society of Mechanical Engineers (ASME) A 17.1.

QUALITY ASSURANCE/ QUALITY CONTROL (QA/QC)

Contractor QA/QC of Design:

The Contractor shall develop, execute and demonstrate that the project plans and specifications have gone through a rigorous review and coordination effort. The requirements are as follows:

1. Two (2) Weeks after the NTP: The Contractor shall submit a detailed QA/QC Plan describing each step that will be taken during the development of the various phases of design. Each step should have an appropriate space where a senior member of the firm can initial and date when the action has been completed.

2. 95% Submittal: The Contractor shall submit the completed QA/QC Plan along with the latest markedup documents (plans, specifications, etc.) necessary to ensure that a thorough review and coordination have been completed. The design should essentially be complete at the 95% Submittal, awaiting final VA review and comments.

Contractor QA/QC of VA Review Comments:

The VAMC Engineering department will provide review comments on the design/ narrative/ specifications at each deliverable. The Contractor shall review and respond per the QA/QC process guidelines at the 65%, 95%, and 100% deliverables. The QA/QCed documents will be a required part of the submittal at each of these deliverables, the design package will not be accepted without them.

This is a two-person QA/QC process for the Contractor. The “RESPONDER” and the “BACK CHECKER” may not be the same individual, the “BACK CHECKER” must be a senior staff member of the “RESPONDER”.

Responsibilities of the “RESPONDER”:

· Review the Oklahoma City FMS/ Engineering Department Review comments (either redlined on a plan/ document or provided in the format of a list).

· Comments that the Contractor agrees with are to be incorporated into the plans/ narrative/ specifications for the next deliverable and highlighted by the “RESPONDER” in GREEN.

· Comments that the Contractor does not agree with are to be commented on in BLUE expressing why the Contractor does not agree with the VA review and why the review comment was not incorporated into the next deliverable.

Responsibilities of the “BACK CHECKER”:

· After the “RESPONDER” has completed their review and incorporated all the revisions into the revised plans/ narrative/ specifications, the “BACK CHECKER” is to review the QA/QCed documents against the revised documents.

· For comments highlighted in GREEN by the “RESPONDER”, put a blue check mark next to the highlighted comment, verifying it has been incorporated.

· For comments in BLUE provided by the “RESPONDER”, put a blue check mark next to the comment indicating concurrence.

On each sheet/ page of the review comment document provided by the VAMC, the Contractor shall digitally place the “Design Team QA/QC Stamp” and complete per the example below.

DEADLINES AND DELIVERABLES

During the Conceptual Phase, the Contractor shall conduct a Design Charette with the VAHCS Integrated Project Team (IPT) with representatives from all departments relevant to the Project. The Contractor shall work with the Government to identify and finalize space and departmental requirements for the design.

The conceptual review material shall be a result of the Design Charette which will include a refined SEPS plan, and a preliminary floor plan indicating functional relationships of the required spaces, and a preliminary plan indicating the footprint of the addition and extent of renovation area.

Upon completion of the design documents, the Contractor shall assist the Government in preparation of bidding documents for construction. This includes, but is not limited to, preparing a bid tabulation broken down by division and major scope items that will be included with the solicitation and completed by the Construction Contractor. This bid tabulation will enable better analysis of contractor’s bid pricing to aid in determining fair and reasonable pricing.

Deliverable Materials

a. Prepare drawings for review submittals, bidding and construction in accordance with instructions in A/E Submission Instructions NRM Construction Program (VA Guide PG-18-15).

a. At each deliverable detailed below, submit review drawings on bond paper, one copy of full-size drawings, one copy of half size drawings, two bound copies of narratives/ reports/ cost estimates, one bound copy of specifications, and one standard format CD with digital copies of all review documents. Digital copies of files may be electronically transferred if coordinated with the COR. The required QA/QC documents may be provided digitally.

b. Submit final construction drawings (100%) on bond paper, two (2) copies of full-size drawings, one copy of half size drawings, two bound copies of narratives/ reports/ cost estimates, one bound copy of specifications, and one standard format CD. The required QA/QC documents may be provided digitally. The CD of electronic copies shall contain project drawings in .dwg and .pdf files of each drawing individually and combined PDF sets of not more than 50 Mb in size. The BIM model for the project shall also be included. Project Manual document in .doc and .pdf files of each project manual document or specification section and combined PDF sets of not more than 50 Mb in size. Each CD will be labeled as to station #, project #, date, etc.

c. Electronic files shall conform to National CAD Standard and VA Application Guide.

PROJECT DELIVERABLES

(Contractor shall submit a CPM schedule for design delivery that aligns with these dates)

FINAL FOR-CONSTRUCTION DOCUMENTS (100% Submittal)

· Deliver Final Construction Document Material to VAMC and Contracting Officer not later than 30 Days after approval of Construction Document Submittals Review--120 Days after NTP

Construction

· Following satisfactory submission of all design and pre-construction submittals and the arrival of required equipment and materials, the contractor shall complete construction services within 140 days.

CONSTRUCTION PERIOD SERVICES

(As-built Drawings, Construction Administration support, bid tour, construction meetings, etc.)

· Anticipated length of Construction is 3 to 6 months with 3 months for solicitation of construction contractor.

· Deliver Final As-built Materials to VAMC and Contracting Officer not later than 30 Days after Substantial Completion of Construction Contract

Total Period of Performance—260 days

Contract Deliverables Review, Acceptance, Rejection durations and process The Government shall have twenty (20) calendar days to review each of the above stated deliverables, unless otherwise noted, for Government’s acceptance or rejection. Should the Government reject any deliverable, the Contractor shall resubmit the rejected deliverable to the Government within 7 days of the Government’s notice of rejection for Government’s second review. Should the Government determine to reject any deliverable a second time, it will issue the Contractor a cure notice requesting the Contractor’s corrective action plan prior to taking any termination for default action under this Contract.

Travel

The contractor shall not charge travel costs to the Government.

Federal Legal Holidays:

The following Federal legal holidays are observed by this facility:

A.4 PRICE/COST SCHEDULE

ITEM INFORMATION

Rebuild Research Dock Design Build Contract Period: Base POP Begin: 06-30-2023 POP End: 03-06-2024 PRINCIPAL NAICS CODE: 236220 - Commercial and Institutional Building Construction PRODUCT/SERVICE CODE: Z1DA - Maintenance of Hospitals and Infirmaries

INSTRUCTIONS, CONDITIONS AND OTHER STATEMENTS TO BIDDERS/OFFERORS

PART I - INSTRUCTIONS, CONDITIONS AND NOTICES TO OFFERORS

PART I/SECTION A – REQUEST FOR PROPOSAL

I.1A JOINT VENTURES

If submitting an offer as a joint venture as defined by P.L. 109-461 and Department of Veterans Affairs I.L. 049-06-4, http://www.vetbiz.gov/library/jtventure.pdf, an offeror must provide a copy of the joint venture agreement specific to the project that is consistent with the percentage of required work and net proceed. Additionally, the offeror must provide a breakdown of labor of that which is to be performed by the SDVOSB firm and that which is performed by the small business joint venture firm and that which is sub-contracted. All Joint Ventures will be required to be registered, verified and visible as an entity in VETBIZ prior to award.

I.2A SELECTION PROCEDURES

This acquisition will utilize the two-phase design-build selection procedures in accordance with FAR 36.301. Phase I shall include the scope of work, evaluation factors as stated in FAR 36.303-1, and Phase II evaluation factors. A maximum number of five (5) offerors will proceed to Phase II. Once the Contracting Officer selects the most highly qualified offerors, they will be asked to submit Phase II proposals. Phase II of the solicitation shall be prepared in accordance with FAR Part 15, with evaluation criteria developed in accordance with FAR 15.304. The Government will award a contract resulting from this solicitation to the offeror whose offer conforming to the solicitation is determined by the Source Selection Authority to provide the best overall value to the Government. It is the intent of the Government to award without discussions; however, the Government reserves the right to have discussions if such are needed.

In addition to the general standards of responsibility found at FAR 9.104-1, in accordance with FAR 9.104-2, the special standards of responsibility described below apply to this procurement. Offerors who fail to meet any special standard of responsibility may not be eligible to receive contract award.

I.3A PRE-PROPOSAL SITE VISIT

A pre-proposal site visit will be conducted in Phase II. The most highly rated firms selected to proceed to Phase II will be invited to attend the pre-proposal site visit. The Contracting Officer will establish the date and time and notify Phase II offerors in writing. See FAR Clause 52.236-3, Site Investigation and Conditions Affecting the Work, and FAR Provision 52.236-27, Site Visit (Construction) of this solicitation.

I.4 Selection Criteria I.4.1 General: Phase I proposals will be evaluated to determine the most highly qualified offerors to advance to Phase II. Factors 1 and 2 are of equal importance when selecting the most highly qualified offerors in the Phase I evaluation. Phase II Proposals will be evaluated, and award will be made based on both price and technical considerations most advantageous to the Government per FAR Part 15.101(a), Tradeoff Process. The Government may consider award to other than the lowest priced offeror or other than the highest technically rated offeror if it is in the best interest of the Government.

I.4.2 Offerors who are selected to move on to Phase II will be requested to submit a Phase II proposal. Factors 3-4 will be evaluated in Phase II and are of equal value. The non-price factors, when combined, are significantly more important than price.

Phase I:

Factor 1 – Past Performance Factor 2 – Technical Approach Phase II:

Factor 3 – Technical Solution Factor 4 – Schedule Factor 5 – Price In addition to the general standards of responsibility found at FAR 9.104-1, in accordance with FAR 9.104-2, the special standards of responsibility described below apply to this procurement. Offerors are to submit documentation with their Phase I proposal.

Offerors who fail to meet any special standard of responsibility may not be eligible to receive contract award.

Solicitation Submittal Requirements:

The Offeror shall submit the following information: (For a partnership or joint venture, the following submittal requirements are required for each Contractor who is part of the partnership or joint venture and for the entity itself. EMR shall not be submitted for subcontractors.)

1. OSHA or EPA Violation(s):

Offerors shall provide Summary of Work-Related Injuries and Illnesses, affirming that the Offeror has no more than three serious, or one repeat, or one willful OSHA or EPA violation(s) in the past 3 years.

2. Experience Modification Rate (EMR):

Offerors shall provide documentation to show that the offeror has an Experience Modification Rate (EMR) of equal to or less than 1.0.

Factor 1-Past Performance

(a) Aspects of Past Performance Evaluation. The past performance evaluation is an assessment based on the offeror’s record of relevant and recent past performance information that pertain to the products and/or services outlined in the solicitation requirements. There are two aspects of the past performance evaluation.

(b) Source Selection Evaluation Board (SSEB) members will review past performance information to determine the quality and usefulness as it applies to the performance confidence assessment.

Adverse past performance is defined as past performance information that supports a less than satisfactory rating on any evaluation element or any unfavorable comments received from sources without a formal rating system.

(a) Solicitation Submittal Requirements:

Offerors shall submit up to five (5) recent and relevant projects where the offeror performed Architecture and Engineering services, and up to five (5) recent and relevant construction projects as defined below. If a completed Contractor Performance Assessment Reporting System (CPARS) evaluation is available, it shall be submitted. The Government will evaluate past performance based upon sources available to the contracting officer that may include Past Performance Information Retrieval System (PPIRS), Federal Awardee Performance and Integrity Information System (FAPIIS) and Electronic Subcontract Reporting System (eSRS). IF THERE IS NOT A PAST PERFORMANCE EVALUATION IN PPIRS or FAPPIIS, then the offeror shall submit Past Performance Questionnaires (PPQ) for each project. Offerors shall not incorporate by reference into their proposal PPQs previously submitted for other RFPs. However, this does not preclude the Government from utilizing previously submitted PPQ information in the past performance evaluation. If the offeror is unable to obtain a completed PPQ from a client for a project(s) before proposal closing date, the offeror shall complete and submit with the proposal the first page of the PPQ, which will provide contract and client information for the respective project(s). An incomplete questionnaire will not be considered. The Government may make reasonable attempts to contact the client noted for that project(s) to obtain the PPQ information. However, offerors should follow-up with clients/references to help ensure timely submittal of questionnaires. If the client requests, questionnaires may be submitted directly to the Government’s point of contact, robyn.young2@va.gov.

Recency – a recent project is defined as being completed within five years of the due date of this solicitation.

Relevant – includes performance of efforts involving design and renovation of an active hospital area in an active medical facility that are similar or greater in scope, magnitude, and complexity of the effort described in this solicitation. Construction project(s) shall have a minimum value of $250,000. AE project(s) shall have a minimum value of $25,000.

The offeror may utilize experience of a design subcontractor to demonstrate design experience under this evaluation factor. The Offer must provide a letter of commitment and an explanation of the involvement for the design subcontractor.

Offerors are cautioned to submit enough information in the format specified in the solicitation. Offerors may be asked to clarify certain aspects of their proposal (for example, the relevance of past performance information) or respond to adverse past performance information to which the offeror has not previously had an opportunity to respond. Adverse past performance is defined as past performance information that supports a less than satisfactory rating on any evaluation element or any unfavorable comments received from sources without a formal rating system. Communication conducted to resolve minor or clerical errors will not constitute discussions and the contracting officer reserves the right to award a contract without the opportunity for proposal revision.

(b) – Basis of Evaluation:

The purpose of the past performance evaluation is to allow the government to assess the offeror’s ability to perform the effort described in this RFP, based on the offeror’s demonstrated past performance. Past performance regarding predecessor companies, key personnel who have relevant experience, or sub-contractors that will perform major or critical aspects of the requirement will not be considered as highly as past performance information for the principal offeror. Design Build Projects will be rated more favorably. Offerors with no relevant past or present performance history or the offeror’s performance record is so limited that no confidence assessment rating can be reasonably assigned shall receive the rating "Unknown Confidence," meaning the rating is treated neither favorably nor unfavorably.

Factor 2 – Technical Approach:

(a) Solicitation Submittal Requirements:

Provide a brief narrative (page limitation: one (1) page) describing the offeror’s method to manage the project to achieve design and construction objectives as described in the RFP. If the page limits are exceeded, the pages more than the limit will not be read or considered. Include at minimum all aspects covered in the scope of work. The following shall be included in the narrative:

1) Design Approach: Describe the techniques and methods for an efficient, effective design and.

The basis of evaluation will include reviewing the offeror’s proposed technical approach for this design-build project as defined in the solicitation submittal requirements. The assessment of the offeror’s method to manage the project shall be used as a means of evaluating the offeror’s ability to successfully meet the requirements of the solicitation.

Factor 3 – Technical Solution

1. Solicitation Submittal Requirements:

Provide a narrative describing the technical solution to the project that meets the requirements of the RFP. Include the following:

· Describe how your team plans on minimizing disruptions to hospital operations during construction.

Narrative shall not exceed six (6) single-sided pages. Up to 3 supplemental concept drawings may be provided to supplement the narrative. The plans provided by the Station to describe the scope of work may be included and modified, and do not count against the drawing page limit.

1. Basis of Evaluation:

The Government will evaluate the narrative and conceptual drawings (if included) considering the extent to which the offeror demonstrates a clear understanding of the architectural and engineering and construction requirements of the project. The Government will evaluate the offeror's technical solution to determine adherence to the technical requirements of the RFP.

Factor 4 – Schedule

(a) Solicitation Submittal Requirements:

(1) The progress schedule will be in a time scaled bar graph format. The horizontal axis will be scaled for time beginning with the Notice to Proceed and concluding with contract completion. The vertical axis will show the milestones and major portions of the contract work. All schedule items will show a start date and a completion date. The detailed schedule, will indicate specific tasks with dates for each step of the process including:

1. Design Period: The design period sub periods (i.e., first and second reviews, other meetings, internal Quality Assurance/Quality Control plan reviews, etc.).

1. Construction Period: Mobilization; Demolition method and sequencing; plans to avoid utility outages; submittals and material delivery; generator relocation etc.

1. General Project Delivery Schedule and Narrative - Show relationships between construction document development/completion (including required review activities) and construction activities.

1. Schedule shall indicate all elements of the design and construction timeline, from notice to proceed (NTP) (in order to establish a common baseline among all offerors, assume NTP date of September 30, 2022) to contract completion, including but not limited to preconstruction meetings and submittals, design and design phase approvals, utilities, demolition, material lead times, utility installations, testing/adjusting/balancing, construction and post-construction submittals, close-out. Use period of performance listed on the solicitation.

(2) The offeror shall specify how much allowance has been made for bad weather in the schedule, the days of the week and the hours of construction operations during each phase of the work, and the percentage of contract completion that will be achieved at the end of each month of the contract.

(3) Short Schedules - The offeror will provide a written commitment as to the time frame (number of days after receipt of the notice to proceed) within which the offeror will guarantee completion. The maximum anticipated completion of this project (including design and construction of the entire project) is indicated in the SOW. Shorter schedules (must include required Government review times), if obtainable, will receive more favorable scoring. The offeror’s schedule will establish the contract completion date and will be incorporated into the award.

(b) Basis of Evaluation:

The basis of evaluation will include the bar graph detailed schedule considering the extent to which the offeror demonstrates a clear understanding of the architectural and engineering requirements for the construction period and general project delivery. The Government will evaluate the likelihood that the work will be performed in accordance with the stated schedule given the technical requirements of the RFP.

Factor 5 – Price

(a) Solicitation Submittal Requirements:

The offeror is required to prepare and submit the following price documents in a separate section of the Phase II proposal.

Price will be evaluated for reasonableness, and to confirm the proposed price does not exceed the amount of funding available for the procurement. Pricing shall be entered into the Bid Schedule located within the solicitation above in Section A.4. Price analysis will be performed using one or more of the below techniques to ensure a fair and reasonable price:

1. Comparison of proposed prices received in response to the RFP.

1. Comparison of proposed prices with the Independent Government Cost Estimate.

1. Comparison of proposed prices with available historical information.

1. Comparison of market survey results.

I.5. AN ADJECTIVAL RATINGS/DESCRIPTIONS

I.5.1. The assessment process for factor 1 will result in an overall performance confidence assessment of Substantial Confidence, Satisfactory Confidence, Limited Confidence, No Confidence, or Unknown Confidence.

Past Performance Evaluation For Factor 1, based on the evaluation of all recent and relevant past performance for an offeror, an overall performance confidence rating shall be assigned. The performance confidence ratings are defined below:

Note: In the case of an offeror without a record of relevant past performance or for whom information on past performance is not available or so sparse that no meaningful past performance rating can be reasonably assigned, the offeror may not be evaluated favorably or unfavorably on past performance (see FAR 15.305(a)(2)(iv)). Therefore, the offeror shall be determined to have unknown past performance.

I.5.2 Technical Evaluation The following adjectival ratings and rating descriptions will be used to assign a rating to Factors 2, 3, and 4.

Technical Ratings:

The strength, weaknesses or deficiencies used to evaluate an offeror’s proposal for each of the non-price factors are defined below.

Definitions

I.6A Proposal Organization General – Phase I and Phase II proposals shall be submitted in response to this solicitation. Phase I will be evaluated for past performance and technical approach only. Phase II proposals shall be based on solicitation documents issued to the Phase I offerors determined to be the most highly qualified. The due date, time, and submission address of Phase II proposals will be given within the Phase II solicitation. Phase II evaluation will request proposals addressing the offeror’s technical solution, project schedule, and price.

PHASE I – PAST PREFORMANCE AND TECHNICAL APPROACH SUBMISSION REQUIREMENTS

The Phase I proposal shall address evaluation factors 1 and 2. Please pay close attention to page limitations because those pages within submissions that exceed the page limits will not be read or considered. Offerors are required to submit their proposals via email to robyn.young2@va.gov and ensure the proposal is clearly marked “PHASE I PROPOSAL”. The Phase I proposal shall not exceed fifteen (15) MBs. A proposal exceeding the 15MB restriction will be rejected and excluded from evaluation.

PHASE II – TECHNICAL SOLUTION, SCHEDULE, AND PRICE SUBMISSION REQUIREMENTS - FOR SUCCESSFUL OFFERORS FROM PHASE I ONLY The Phase II proposal shall address evaluation factors 3-5. Please pay close attention to page limitations because those pages within submissions that exceed the page limits will not be read or considered. Offerors are required to submit their proposals via email to robyn.young2@va.gov and ensure the proposal is clearly marked “PHASE II PROPOSAL”. The Phase II proposal shall not exceed fifteen (15) MBs. A proposal exceeding the 15MB restriction will be rejected and excluded from evaluation.

END OF SECTION

PART I/SECTION B - INSTRUCTIONS, CONDITIONS AND NOTICES TO OFFERORS

I.1B MAGNITUDE OF CONSTRUCTION: Between $500,000.00 and $1,000,000.00.

I.2B GENDER: Wherever the masculine gender is used in this solicitation and contract documents, it shall be considered to include both masculine and feminine.

I.3B METRIC PRODUCTS:

Products manufactured to metric dimensions will be considered on an equal basis with those manufactured using inch-pound units, providing they fall within the tolerance specified using conversion tables contained in the latest revision of Federal Standard No. 376, and all other requirements of this document are met.

If a product is manufactured to metric dimensions and those dimensions exceed the tolerance specified in the inch-pound units, a request should be made to the Contracting Officer to determine if the product is acceptable. The Contracting Officer, in concert with the Contracting Officer’s Representative (COR), will accept or reject the product.

I.4B REQUESTS FOR INFORMATION:

All requests for information must be submitted in writing to the Contracting Officer for action no later than the date shown in Block 10 of the Standard Form 1442, Solicitation, Offer and Award.

I.5B PROPOSAL REQUIREMENTS

The proposal, in its entirety, shall not exceed two emails (one email for Phase I and one email for Phase II (to those successful offerors from Phase I only)) of 15MB each. Failure to follow the submission instructions will result in an offeror’s proposal being rejected and excluded from evaluation.

An original Bid Bond, in the amount of twenty (20%) percent (but not to exceed $3,000,000.00) of the price must be mailed to the address listed below and must be received at the address no later than the closing date and time for the Phase II solicitation. Failure to furnish the required bid guarantee in the proper form and amount, by the time set for closing of the Phase II solicitation, will require rejection of the proposal in all cases except those listed in FAR 28.101-4, and may be cause for rejection even then. See FAR Provision 52.228-1, Bid Guarantee, of this Solicitation. Electronic copies of the proposals will be time/date stamped by Microsoft Outlook upon receipt of email. Further details on electronic submission are outlined below.

Phase I proposals shall be received by 2:00 P.M. Mountain Daylight Time on June 2, 2023. There will be no public opening of the proposals. Submit proposals to: robyn.young2@va.gov.

Submit bid bonds to:

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