Brand Name Justification (Eye Ultrasound)_Redacted.pdf

VHAPG Part 813.106 Simplified Acquisition Procedures: Soliciting from a Single Source Attachment 1: Single Source Justification for SAP under the SAT

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DEPARTMENT OF VETERANS AFFAIRS

Justification for Single Source Awards IAW FAR 13.106-1 For

Over Micro-Purchase Threshold but Not Exceeding the SAT ($250K)

1. Contracting Activity: Ordering Activity:

Department of Veterans Affairs Department of Veterans Affairs Network Contracting Office 19 Oklahoma City VAMC 6162 S Willow Dr. Suite 300 921 N.E. 13th St Greenwood Village, CO 80111 Oklahoma City, OK 73104

2. Brief Description of Supplies/ Services required and the intended use/Estimated Amount:

The Oklahoma City VA Healthcare System (OKC VAHS) is requesting to purchase an Ellex ABSolu eye ultrasound system. This is a Brand Name Justification. The ABSolu eye ultrasound system is be used in the Surgery Service Department. The system allows the user to see the entire eye with exceptional detail by emitting alternating ultrasounds through 5 transducers located in a single probe. This allows the dept of field to be doubled, thus allowing the user to provide more efficient patient care. This system is used to examine pathologies of the vitreous, the retina, and other parts of the eye.

This requirement shall be awarded as a new contract. The contract shall be awarded as a Supply contract through NCO 19’s Supply 1 team

Estimated cost is

Product Description MODEL Quantity Unit Ellex Absolu S Ultrasound Console with A-STD Probe PCBX0037S1S 1 each Ellex Absolu Biometry A Probe PCSX0009 1 each Ellex Extension Handle for Biometry A Probe XEAAAPAM 1 each Ellex Prager Shell for Absolu/CT Only n/a 1 each Ellex 15 MHz B Probe for Absolu / Absolu S PCSX0005 1 each Ellex 20 MHz Annular B Probe Kit Absolu/Absolu S PCBX0056 1 each Ellex 50 MHz Linear High Resolution Probe for use only with Absolu/Absolu S Systems PCSX0007 1 each Ellex Wireless 9 Function Footswitch for Absolu/Absolu S XEAAAPEDALE4RFA 1 each Ellex Height Adjustable Absolu Cart w/Keyboard Tray XEACARTABSOLU 1 each Ellex DICOM Software for Absolu Ultrasound PCEX0007 1 each Ellex Gold 12 Month Extended Warranty for Absolu n/a 1 each Ellex Trade-in Discount for EyeCube n/a 1 each

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3. Unique characteristics that limit availability to only one source, with the reason no other supplies or services can be used:

The Opthalmology department is needing to replace the current obsolete unit (EyeCube) as it is no longer supported by the company and the software is too outdated. The ABSolu is the new model of the EyeCube. Therefore, the ABSolu is the requested equipment because it allows for best comparisons of prior data taken on the EyeCube machine due to high concordance of the two units, requires minimum training due to similarity, and interfaces well with our computer system. The ABSolu is the ultrasound unit utilized at the affiliate medical center, which also greatly decreases the amount of extra training the residents, who rotate from the affiliate medical center, need to undergo while on their VA rotation. In an email with Karissa Mitalovich, Regional Sales Manager, at LumiBird it was stated that no other manufacturer’s equipment is compatible with the ABSolu and that only the LumiBird Medical ABSolu probes and accessories are compatible. It was also conveyed that no other eye ulstrasound systems will communicate wit the software already in place at the OKC VAHS affiliate center. The ABSolu comes with the B-Scan, A Scan, and UBM probes which are necessary to have in the eye clinic to evaluate eyes with no posterior view, ocular tumors, and iris lesions. Failure to have these tests will require sending these patients out to community care, which is very inconvenient for patients and providers.

Due to the complex nature of this treatment/diagnosis, the Ophthalmology department needs a 5 annular transducer ring on a single probe to provide extended depth and greater lateral visibility with increased resolution. Probes must be magnetically driven. Probes must also have linear 50Mhz closed transducer, which provide a more accurate reading. Additionally, a built-in accelerometer sensor which automatically orients inside the eye is ideal, to assist with residents in training. The ultrasound probes must also be capable of area focus of the orbit, retina, and vitreous simultaneously through their ability to set the depth of penetration. Lastly, the ophthalmologists require a standardized A scan that views internal reflectivity.

Market research shows that if another manufacturer’s system were to be purchased it would cost an estimated .

4. Description of market research conducted and results or statement why it was not conducted:

LumiBird was contacted to verify if there were any authorized distributors for these items. Corps Medical Supply was identified as being an authorized distributor. A search on VIP, SAM, GSA, NAC contracts, and SAC contracts was also conducted as well as searching FPDS for previous purchases.

5. Requirements Certification: I certify that the requirement outlined in this justification is a Bona Fide Need of the Department of Veterans Affairs and that the supporting data under my cognizance, which are included in the justification, are accurate and complete to the best of my knowledge and belief.

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6. Contracting Officer's Certification: Purchase is approved in accordance with FAR13.106-1(b). I certify that the foregoing justification is accurate and complete to the best of my knowledge and belief.