RFI Statement of Work for North May _Fifth Eye Lane 8.17.23.docx

Statement of work

ONE (1) Fully Equipped North OKC cboc eye lane

Veterans Affairs Health Care System Oklahoma City, Oklahoma

1. General: Currently, the Oklahoma City Veterans Affairs Health Care System (herein after referred to as OKC VAHCS) is adding Ophthalmology services at the North May OKC CBOC. The new area requires one (1) fully equipped eye lane to perform comprehensive eye examinations and care for patients.

2. Delivery Location: 2915 Pine Ridge Rd, Oklahoma City, OK 73120

3. Delivery Times: Delivery times shall be Monday through Friday from 08:00 to 16:00 (8:00AM to 4:00PM). Delivery must be coordinated with the facility to ensure the space and building is ready for equipment delivery and installation.

4. Definitions/Acronyms

4.1. CBOC: Community Based Outpatient Clinic

4.2. OKC VAHCS: Oklahoma City Veterans Affairs Health Care System

5. Scope: The Contractor will provide the necessary equipment and accompanying software to the OKC VAHCS for the addition of one (1) new fully equipped eye lane at the North May OKC CBOC. BAA Compliant Eye Lane is required for all equipment. The list of equipment salient characteristics is listed under section 7 entitled Specifications. The requirement is for a comprehensive and whole solution to the requirement. The Contractor is required to be an expert in the field of Ophthalmology equipment and requirements and as such the Contractor is required to include any items not specifically listed in section 7 but is necessary to enable the equipment or accompanying software to function. Examples include installation expenses, VA staff training, equipment mounts, display charts, and special equipment wiring requirements.

6. Training for VA Employees: Comprehensive training for VA staff is required. Examples include; eye technicians, optometrists, ophthalmologist, and biomedical engineers.

7. Specifications

7.1. Below are the salient characteristics for the Brand Name or Equal requirement:

· NOTE: ALL ITEMS ARE QUANTITY OF ONE (1) UNLESS OTHERWISE SPECIFIED

· North May Clinic Eye Lanes

· Full Power Tilt Examination Chair BRAND NAME OR EQUAL:

· Ability to recline from an upright position to fully horizontal, flat-table mode

· Hydraulic mechanism

· Instant recline feature

· Ability to elevate, using hydraulic system

· Wheelchair-accessible system

· Scuff-resistant

· Electrical - 110 Volt , 50/60 Hz, 7.0 amperes

· CSA, C/US Certificate of Compliance

· Instrument Stand BRAND NAME OR EQUAL:

· 3 Rechargeable wells for handheld instruments

· Wheelchair option to bring refractor and slit lamp arms to patients in any model wheelchair

· Overhead lamp with arm that adjusts without use of tools

· Switches to control a chart projector and control the intensity of the overhead lamp

· Adjustable slit lamp arm with use of a single hand and a 12” range of travel

· Upper Refractor Arm with 60 lb. capacity

· Range: 13’’

· Refractor Arm capacity up to 12 lbs

· Range: 8’’

· Power: AC 120V (50/60 Hz)

· Lensmeter BRAND NAME OR EQUAL: QTY of 3 ea

· Target: American-Style Crosshair

· Scale Reading: External

· Vertex Power Scale: 0 to ± 25 diopters

· Vertex Power Scale Graduation: 0.125D up to ± 5 D / 0.25D above ± 5D

· Prism Diopter scale: 0 to 6 prism diopters 1 ∆ graduations

· Eyepiece Adjustment: +3 to –5 diopters

· Lens Diameter: 24mm to 90mm in diameter

· Tilt angle: 0 to 90 degree, freely adjustable

· Light source: LED 570 nm

· Dimensions: 160 (W) x 420 (D) x 310 (H)mm

· Weight: Approx. 4.0kg

· Power Source: Battery operated (1.5V x 2) Auto shut off 5 min.

· Built-in Prism Compensator

· AC adapter

· Wireless Digital Binocular BRAND NAME OR EQUAL:

· Software that allows use of any usb interface

· Provide still and dynamic images

· Wall mount that stores an extra lithium battery for back up

· Optics and mirrors automatically adjust when aperture changes

· 3 dimensional stereoscopic views of the retina through all pupil sizes

· 90D Aspheric Lens BRAND NAME OR EQUAL:

· Field of View: 74/89 degrees

· Image Mag: 0.76x

· Laser Spot: 1.32x

· Working Distance: 7mm

· 20D Aspheric Lens BRAND NAME OR EQUAL:

· Field of View: 46/60 degrees

· Image Mag: 3.13x

· Laser Spot: 0.32x

· Working Distance: 50mm

· 78D Aspheric Lens BRAND NAME OR EQUAL:

· Field of View: 81/97 degrees

· Image Mag: 0.93x

· Laser Spot: 1.08x

· Working Distance: 8mm

· Auto Projector and wall mount BRAND NAME OR EQUAL:

· LED illumination system

· Programmable up to 33 charts in any order

· Conduct exam by pressing one button on the remote control to advance to next chart

· Option to randomly select any chart

· Option to isolate and maneuver individual horizontal or vertical lines

· Brightness control to adjust brightness intensity of projected image

· Automatically compensate for any fluctuation in supply voltage or change in refraction distance

· Retinoscope BRAND NAME OR EQUAL:

· Dust-Free Sealed Optics

· Cross Linear Polarization Filter Switch

· Continuous Rotation External Focusing Sleeve

· Halogen lamp

· Detect corneal abrasions with cobalt blue filter

· Red-Free filter used with any aperture

· 28 focusing lenses with range of -25D to +40D

· Must be compatible 3.5v NiCad Well Handle (Welch Allyn 71670)

· 3.5v Halogen Coaxial Ophthalmoscope BRAND NAME OR EQUAL:

· Coaxial optics to produce a shadow-free spot, easier entry into un-dilated pupils, and a larger field of view

· Detect corneal abrasions with cobalt blue filter

· Polarizing filter virtually eliminates corneal reflection

· Sealed optics keep out dust and dirt

· 18 unique aperture/filter combinations for greater versatility

· Red-free aperture may be used with any aperture

· 28 focusing lenses with a range of -25 to +40 diopters

· Must be compatible 3.5v NiCad Well Handle (Welch Allyn 71670)

· 3.5v NiCad Well Handle BRAND NAME OR EQUAL (Qty. of 3)

· Must be compatible with Welch Allyn products 11720, 41100, and 18245

· 3.5v Halogen Finnoff Transilluminator BRAND NAME OR EQUAL

· Must be compatible with 3.5v NiCad Well Handle (Welch Allyn 71670)

· Prism Set BRAND NAME OR EQUAL

· Acrylic

· Soap and water cleanable

· Almost no clinical birefringent effects

· Sizes: ½, 1, 2, 3, 4, 5, 6, 7, 8, 9, 10, 12, 14, 16, 18, 20, 25, 30, 35, 40, 45, 50, and a red lens.

· Horizontal and Vertical Prism Bar Set BRAND NAME OR EQUAL

· Acrylic

· Soap and water cleanable

· Horizontal sizes: 1, 2,4, 6, 8, 10, 12, 14, 16, 18, 20, 25, 30, 35, 40, and 45 Diopters

· Vertical sizes: 1, 2, 3, 4, 5, 6, 8, 10, 12, 14, 16, 18, 30, 25, and 30

· Almost no clinical birefringent effects

· Ishihara’s Tests for Color Deficiency Concise Edition 2018 BRAND NAME OR EQUAL

· 14 plate book test chart

· Stereo Fly Test BRAND NAME OR EQUAL

· 1 pair of standard 3-D viewers

· Metal trial frame BRAND NAME OR EQUAL

· Full Diameter Trial Lens Set with Plus Cylinders in Case BRAND NAME OR EQUAL

· Pinhole Occluders BRAND NAME OR EQUAL:

· Pinhole drop-in providing 17 pinholes

· Capable of testing visual acuity in mydriatic patients

· ABS plastic construction

· Snellen Reading Card BRAND NAME OR EQUAL

· Pachymeter (Packmate 2 Handheld) BRAND NAME OR EQUAL:

· Measurement Range: Standard 200 microns to 1100 microns

· Accuracy: ± 5 microns

· Resolution: 1 micron

· Internal Clock Accuracy: ± 0.002%

· Dimensions: 7.1" (181 mm) L x 1.6" (41 mm) W x 0.9" (23 mm) D

· Weight: 3.6 oz (112 grams)

· Power Requirement: Two AAA batteries

8. Security Requirements: The contractor will have no access to patient records or areas of the hospital. The A&A requirements do not apply, and a Security Accreditation Package is not required.