36C25923Q0626 0001_1.docx

Q&A Solicitation # 36C25923Q0626

5. PROJECT NUMBER (if applicable)

CODE

7. ADMINISTERED BY

2. AMENDMENT/MODIFICATION NUMBER

CODE

6. ISSUED BY

8. NAME AND ADDRESS OF CONTRACTOR

4. REQUISITION/PURCHASE REQ. NUMBER

3. EFFECTIVE DATE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED

PAGE OF PAGES

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED

BPA NO.

1. CONTRACT ID CODE

FACILITY CODE

CODE

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

E. IMPORTANT:

is extended,

(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY is not extended.

12. ACCOUNTING AND APPROPRIATION DATA

(REV. 11/2016)

is required to sign this document and return ___________ copies to the issuing office.

is not, A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

15C. DATE SIGNED

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER

Contractor

16C. DATE SIGNED

14. DESCRIPTION OF AMENDMENT/MODIFICATION

16B. UNITED STATES OF AMERICA

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER

16A. NAME AND TITLE OF CONTRACTING OFFICER

15B. CONTRACTOR/OFFEROR

STANDARD FORM 30

PREVIOUS EDITION NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.243 (Type or print) (Type or print) (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

(Number, street, county, State and ZIP Code) (If other than Item 6) (Specify type of modification and authority) (such as changes in paying office, appropriation date, etc.)

(If required)

(SEE ITEM 11)

(SEE ITEM 13)

(X)

CHECK

ONE

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

(Signature of person authorized to sign) (Signature of Contracting Officer)

442-23-2-529-0085

36C259-23-AP-2467

36C259 Department of Veterans Affairs Network Contracting Office

NCO 19

6162 South Willow Drive, Suite 300 Greenwood Village CO 80111

36C259 Department of Veterans Affairs Network Contracting Office

NCO 19

6162 South Willow Drive, Suite 300 Greenwood Village CO 80111 To all Offerors/Bidders

36C25923Q0626 07-03-2023

X

X

** HOUR & DATE for Receipt of Offers is EXTENDED to: 7/14/2023 5:00pm MST

LOA# 442-3630162-529-850100-2660 010055590

Airflow Test and Balance Service

The purpose of the amendment is to answer all questions received and to extend the offer due date.

All offers must be submitted to heather.clemons@va.gov and received no later than 5:00pm MDT on 7/14/2023.

Please see continuation page(s) regarding answers to questions received and revised B.3 PRICE COST SCHEDULE.

Questions and Answers below are referencing RFQ 36C25923Q0626:

Q. Is this a new or follow-on requirement? If a follow-on, who is the incumbent and what is the contract number?

A. This is a new base plus four (4) option years requirement. This requirement has not previously been awarded and therefore there is no incumbent.

Q. Can you clarify what is meant by 'Base Year' and 'Option Year' in regards to when the contract has begun? Does that mean VA Salt Lake will decide year by year whether they would like to continue?

A. The intent is to continue the contract for the full 5 years but funds are obligated one fiscal year at a time by the VHA. Each year there is a review process to ensure needs are met, but our intent would be to continue utilizing the product for a full 5 years.

Q. 'Funding available for the procurement' is often mentioned. Would it be possible to know how much funding is available for this procurement?

A. Funds are obligated each fiscal year to meet the specified amount within the contract. We have to validate each fiscal year that the funds are provided and available and are tied to our budget.

Q. How many locations are there?

A. There are a total of three (3) separate locations.

Location 1 – Cheyenne VAMC 2360 E Pershing Blvd Cheyenne, WY 82001 Location 2 – Loveland CBOC 5200 Hahns Peak Dr. Loveland CO 80538 Location 3 – NOCO Clinic 4575 Byrd Dr. Loveland CO 80538

Q. Are any additional documents besides the RFQ required to be submitted?

A. No additional documents are required as long as the RFQ meets all requirements.

Q. Are there limitations to subcontracting?

A. Yes, please review sections: C.6 VAAR 85.219-74 Limitations On Subcontracting and E.1 Addendum to FAR 52.212-1 Instructions to Offerors paragraph: General Standards of Responsibility. This MUST be completed, signed and returned for offer to be considered.

Q. Once the contractor is “awarded” the contract, what is the time frame to see signatures or confirmation of the Award Contract?

A. This is not a simple answer. Assuming the contractor is registered in SAM / verifiable as SDVOSB and is already in Tungsten (direct invoice / deposit / federal payment system) it takes 3 – 5 business days to generate the award / contract and get it out to the contractor for their review and signature. Once the contractor signed award is received in office, it takes another 2 – 3 business days to secure the Contracting Officer’s signature, publish the award and return a fully executed copy to the contractor. Registering a “new” business with Tungsten alone can take up to 30 days…. So again, not a simple answer.

Q. Would this contract require weekly / monthly invoices for 12 months in the rear? Could the “invoices in the rear” have clarity, meaning what?

A. Airflow test and balance services require annual testing, once a year. Invoices for services performed are to be submitted in arrears, meaning after the services have been performed. As there are three (3) separate locations, separate invoices can be generated and submitted for payment. However, please note it is expected that one location will only be invoiced for payment one time per year and only after the service / testing has been performed for that location.

Q. Is a site visit mandatory?

A. No, a site visit is not mandatory to submit an offer. That being said, potential offerors can request a site visit if they desire. The following individual can be contacted to arrange a site visit for any / all locations:

Q. CLINs 0002 and 0003 are worded exactly the same. I assume one is for the NoCo facility, could you please indicate which CLIN is for NoCo?

A. The CLINs are as follows:

CLIN 0001 etc. – Cheyenne VAMC 2360 E Pershing Blvd Cheyenne, WY 82001 CLIN 0002 etc. – Loveland CBOC 5200 Hahns Peak Dr. Loveland CO 80538 CLIN 0003 etc. – NOCO Clinic 4575 Byrd Dr. Loveland CO 80538

Q. CLIN 0004 (3 – 8 hour TAB Days), can the units be changed from x1 annual to x3 day/each to facilitate ease of billing and tracking?

A. Yes, please see revised B.3 PRICE/COST SCHEDULE attached.

Q. CLINs do not have consistent start and stop dates, can you please confirm POP dates?

A. Yes, please see revised B.3 PRICE/COST SCHEDULE attached.

B.3 PRICE/COST SCHEDULE

POP: Base Year 07/12/2023 – 07/11/2024

Contract Period: Base POP Begin: 07-12-2023 POP End: 07-11-2024 PRINCIPAL NAICS CODE: 238220 – Plumbing, Heating, and Air-Conditioning Contractors PRODUCT/SERVICE CODE: H941 - Other Quality Control, Testing, and Inspection - Refrigeration, Air Conditioning, and Air Circulating Equipment

Contract Period: Base POP Begin: 07-12-2023 POP End: 07-11-2024 PRINCIPAL NAICS CODE: 238220 – Plumbing, Heating, and Air-Conditioning Contractors PRODUCT/SERVICE CODE: H941 - Other Quality Control, Testing, and Inspection - Refrigeration, Air Conditioning, and Air Circulating Equipment

Contract Period: Base POP Begin: 07-12-2023 POP End: 07-11-2024 PRINCIPAL NAICS CODE: 238220 – Plumbing, Heating, and Air-Conditioning Contractors PRODUCT/SERVICE CODE: H941 - Other Quality Control, Testing, and Inspection - Refrigeration, Air Conditioning, and Air Circulating Equipment

Contract Period: Base POP Begin: 07-12-2023 POP End: 07-11-2024 PRINCIPAL NAICS CODE: 238220 – Plumbing, Heating, and Air-Conditioning Contractors PRODUCT/SERVICE CODE: H941 - Other Quality Control, Testing, and Inspection - Refrigeration, Air Conditioning, and Air Circulating Equipment

POP: Option Year 1 – 07/12/2024 – 07/11/2025

Contract Period: Option Year 1 POP Begin: 07-12-2024 POP End: 07-11-2025 PRINCIPAL NAICS CODE: 238220 – Plumbing, Heating, and Air-Conditioning Contractors PRODUCT/SERVICE CODE: H941 - Other Quality Control, Testing, and Inspection - Refrigeration, Air Conditioning, and Air Circulating Equipment

Contract Period: Option Year 1 POP Begin: 07-12-2024 POP End: 07-11-2025 PRINCIPAL NAICS CODE: 238220 – Plumbing, Heating, and Air-Conditioning Contractors PRODUCT/SERVICE CODE: H941 - Other Quality Control, Testing, and Inspection - Refrigeration, Air Conditioning, and Air Circulating Equipment

Contract Period: Option Year 1 POP Begin: 07-12-2024 POP End: 07-11-2025 PRINCIPAL NAICS CODE: 238220 – Plumbing, Heating, and Air-Conditioning Contractors PRODUCT/SERVICE CODE: H941 - Other Quality Control, Testing, and Inspection - Refrigeration, Air Conditioning, and Air Circulating Equipment

Contract Period: Option Year 1 POP Begin: 07-12-2024 POP End: 07-11-2025 PRINCIPAL NAICS CODE: 238220 – Plumbing, Heating, and Air-Conditioning Contractors PRODUCT/SERVICE CODE: H941 - Other Quality Control, Testing, and Inspection - Refrigeration, Air Conditioning, and Air Circulating Equipment

POP: Option Year 2 – 07/12/2025 – 07/11/2026

Contract Period: Option Year 2 POP Begin: 07-12-2025 POP End: 07-11-2026 PRINCIPAL NAICS CODE: 238220 – Plumbing, Heating, and Air-Conditioning Contractors PRODUCT/SERVICE CODE: H941 - Other Quality Control, Testing, and Inspection - Refrigeration, Air Conditioning, and Air Circulating Equipment

Contract Period: Option Year 2 POP Begin: 07-12-2025 POP End: 07-11-2026 PRINCIPAL NAICS CODE: 238220 – Plumbing, Heating, and Air-Conditioning Contractors PRODUCT/SERVICE CODE: H941 - Other Quality Control, Testing, and Inspection - Refrigeration, Air Conditioning, and Air Circulating Equipment

Contract Period: Option Year 2 POP Begin: 07-12-2025 POP End: 07-11-2026 PRINCIPAL NAICS CODE: 238220 – Plumbing, Heating, and Air-Conditioning Contractors PRODUCT/SERVICE CODE: H941 - Other Quality Control, Testing, and Inspection - Refrigeration, Air Conditioning, and Air Circulating Equipment

Contract Period: Option Year 2 POP Begin: 07-12-2025 POP End: 07-11-2026 PRINCIPAL NAICS CODE: 238220 – Plumbing, Heating, and Air-Conditioning Contractors PRODUCT/SERVICE CODE: H941 - Other Quality Control, Testing, and Inspection - Refrigeration, Air Conditioning, and Air Circulating Equipment

POP: Option Year 3 – 07/12/2026 – 07/11/2027

Contract Period: Option Year 3 POP Begin: 07-12-2026 POP End: 07-11-2027 PRINCIPAL NAICS CODE: 238220 – Plumbing, Heating, and Air-Conditioning Contractors PRODUCT/SERVICE CODE: H941 - Other Quality Control, Testing, and Inspection - Refrigeration, Air Conditioning, and Air Circulating Equipment

Contract Period: Option Year 3 POP Begin: 07-12-2026 POP End: 07-11-2027 PRINCIPAL NAICS CODE: 238220 – Plumbing, Heating, and Air-Conditioning Contractors PRODUCT/SERVICE CODE: H941 - Other Quality Control, Testing, and Inspection - Refrigeration, Air Conditioning, and Air Circulating Equipment

Contract Period: Option Year 3 POP Begin: 07-12-2026 POP End: 07-11-2027 PRINCIPAL NAICS CODE: 238220 – Plumbing, Heating, and Air-Conditioning Contractors PRODUCT/SERVICE CODE: H941 - Other Quality Control, Testing, and Inspection - Refrigeration, Air Conditioning, and Air Circulating Equipment

Contract Period: Option Year 3 POP Begin: 07-12-2026 POP End: 07-11-2027 PRINCIPAL NAICS CODE: 238220 – Plumbing, Heating, and Air-Conditioning Contractors PRODUCT/SERVICE CODE: H941 - Other Quality Control, Testing, and Inspection - Refrigeration, Air Conditioning, and Air Circulating Equipment

POP: Option Year 4 – 07/12/2027 – 07/11/2028

Contract Period: Option Year 4 POP Begin: 07-12-2027 POP End: 07-11-2028 PRINCIPAL NAICS CODE: 238220 – Plumbing, Heating, and Air-Conditioning Contractors PRODUCT/SERVICE CODE: H941 - Other Quality Control, Testing, and Inspection - Refrigeration, Air Conditioning, and Air Circulating Equipment

Contract Period: Option Year 4 POP Begin: 07-12-2027 POP End: 07-11-2028 PRINCIPAL NAICS CODE: 238220 – Plumbing, Heating, and Air-Conditioning Contractors PRODUCT/SERVICE CODE: H941 - Other Quality Control, Testing, and Inspection - Refrigeration, Air Conditioning, and Air Circulating Equipment

Contract Period: Option Year 4 POP Begin: 07-12-2027 POP End: 07-11-2028 PRINCIPAL NAICS CODE: 238220 – Plumbing, Heating, and Air-Conditioning Contractors PRODUCT/SERVICE CODE: H941 - Other Quality Control, Testing, and Inspection - Refrigeration, Air Conditioning, and Air Circulating Equipment

Contract Period: Option Year 4 POP Begin: 07-12-2027 POP End: 07-11-2028 PRINCIPAL NAICS CODE: 238220 – Plumbing, Heating, and Air-Conditioning Contractors PRODUCT/SERVICE CODE: H941 - Other Quality Control, Testing, and Inspection - Refrigeration, Air Conditioning, and Air Circulating Equipment