36C25923Q0501.docx

Combined Synopsis/Solicitation Notice Combined Synopsis/Solicitation Notice

GENERAL INFORMATION

Network Contracting Office

NCO 19

6162 South Willow Drive, Suite 300 Greenwood Village CO 80111

POINT OF CONTACT*

Contract Specialist Chris Hollingsworth Chris.Hollingsworth@va.gov (303)217-5724

PLACE OF PERFORMANCE

George E. Wahlen VA Medical Center

500 Foothill Dr

Salt Lake City UT

ADDITIONAL INFORMATION

DESCRIPTION

Request for Quote (RFQ) #: 36C25923Q0501 Security Camera Upgrade

(i) This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued. The Government reserves the right to make no award from this solicitation.

* The deadline for all questions is 12:00 pm ET, May 30, 2023 All questions must be submitted in writing no later than the question cut-off date marked above. All questions will be answered officially through an amendment to the solicitation.

** Quotes are to be provided to chris.hollingsworth@va.gov no later than 10:00 am ET, (June 05, 2023).

Quotes shall not be hand carried. Faxed quotes shall not be accepted. Emailed quotes are the only method of submitted quotes (4MB email limit). The Government reserves the right to make award solely on initial Quotes received. Offerors bear the burden of ensuring that all portions of the offer (and any authorized amendments) reach the designated office before the deadline specified in the solicitation. This RFQ shall be completed in its entirety, and signed and dated, failure shall not be considered for award.

(ii) This is a Request for Quote (RFQ) and the solicitation number is 36C25923Q0501. The government anticipates awarding a firm-fixed price contract resulting from this solicitation.

(iii) This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2023-2 effective March 16, 2023.

(iv) The North American Industrial Classification System (NAICS) code for this procurement is 334290 with a small business size standard of 750 Employees. This solicitation is a 100% set-aside for small business.

(v) List of Line Items;

Make/Model equivalent or equal to:

Hanwha Techwin Indoor Dome Camera Part Number: QND-6082R

Make/Model equivalent or equal to:

Hanwha Techwin Indoor Fisheye Dome Part Number: QNF-9010

Make/Model equivalent or equal to:

Hanwha Techwin Corner Mount Part Number: TNV-7011RC

Make/Model equivalent or equal to:

Hanwha Techwin Covert Camera Main Module Part Number: XNB-6001

Make/Module equivalent or equal to:

Hanwha Techwin Fixed Lens Module Part Number: SLA-T2480

Make/Model equivalent or equal to:

Hanwha Techwin dome housing Part Number: SBL-100D

Make/Model equivalent to:

Ubiquiti Networks Part Number USW-Enterprise-24-PoE

Make/Model equivalent to:

Ubiquiti Networks Part Number USQ-PRO-Aggregation

(vi) Description of Requirements for the items to be acquired:

Statement of Work George E. Wahlen VA Medical Center Salt Lake City, Utah- Video Surveillance Upgrade

1. Background This statement of work is for the George E. Wahlen VA Medical Center (SLCVA) located at 500 Foothill Blvd Salt Lake City, Utah 84148. SLCVA needs replace all the aging and obsolete cameras located within the Inpatient Mental health Unit (IPU) located in building 3

2. Objectives The purpose of this project is the replacement of all aging and obsolete IP cameras with in the In-Patient Unit (IPU) with new hi-resolution IP cameras

3. Place of Performance George E. Wahlen VA Medical Center (SLCVA) located at 500 Foothill Blvd Salt Lake City, Utah 84148

4. Working Hours Work will be completed on weekdays, excluding federal holidays, during the hospital’s regular weekday business hours. Federal holidays observed during the execution of work may be exchanged for contractor observed days, only on a one-for-one basis, requested by the contractor and subject to approval by the contracting officer (CO).

Normal operating hours for all locations listed above are from 8:00 A.M. to 5:00 P.M. on weekdays Monday through Friday. The contactor must arrange with the Contracting Officer Representative (COR) to schedule work and facility access outside of these parameters.

5. Scope of Work

5.1. The contractor shall provide all necessary equipment, labor, and tools required to complete the work per the requirements and specifications herein.

5.2. The contractor shall install indoor cameras identified in Appendix A.

5.3. The contractor shall install outdoor cameras identified in Appendix A.

5.4. The contractor will test all existing cable and repair or replace as needed

5.5. The contractor shall install equipment that fully satisfies the technical requirements of all components indicated in Appendix A and Sections 8, 9, 10, 11, 12, and 13 herein.

5.6. The contractor shall install new equipment only. No refurbished, returned, or used equipment is permitted.

5.7. The contractor shall configure the cameras with the same network information within the current camera, test to ensure the camera is working and configure within the current VMS

5.8. The contractor shall verify and validate that all equipment installed is fully functional and compatible with the existing installation of milestone Xprotect Corporate version 22.3a or current version at the time of installation

5.9. The contractor understands that the VSS operates on a separate network independent of the VA Production Network

5.10. The contractor shall ensure ALL cameras installed in patient rooms are corner mount anti-ligature cameras these will be identified in Appendix A

5.11. The contractor shall provide a vandal resistant housing for all cameras located indoors.

5.12. The contractor shall provide all new mounting hardware for all camera installations.

5.13. The contractor shall provide proper OEM mounting equipment for all installed hardware.

5.14. Existing mounting hardware will be removed and disposed of by contractor.

5.15. Existing cameras will be returned to VA COR or representative designated by the COR.

5.16. The contractor shall provide “lightening protection” for all cameras mounted outside.

5.17. The Contractor will repair drywall in any location defined within this scope to ensure hard top integrity

6. General Requirements

6.1. The equipment installed shall match similar existing work if applicable.

6.2. Structural members shall not be cut or altered, except were noted on drawings and/or specifications, without the authorization of the CO.

6.3. Work remaining in place that is damaged or defaced during this contract shall be restored to the condition existing at the time of award of contract.

6.4. The contractor is responsible for moving any furniture or equipment located in the building. The contractor shall provide adequate protection for said furniture or equipment before any preparation, work, or painting. The contractor will return all items moved to their original location as work is completed.

6.5. The contractor shall provide all necessary barriers, safety equipment, and signage for both pedestrian and vehicle traffic impacted while work is in progress.

6.6. All personnel engaged in the contract activities specified herein must be licensed by the state, local authority, and/or the city local authority in those trades, crafts, or professions that require licensing by such jurisdictions. The license must be of a grade or other level consistent with the requirement of the work being performed and/or as established by said jurisdictions.

6.7. The contractor shall ensure all walls, ceilings, floors, furniture, etc., are protected from damage due to water, staining, or falling debris created during the coring/sawing process. The contractor will repair any damage to the original condition at the contractor’s expense. All areas will be cleaned after core drilling.

6.8. The contractor shall ensure that all penetrations produced or impacted by this project are sealed in such a way as to return the fire rating and/or weather barrier to NFPA 99 requirements and/or local fire code, whichever is greater.

6.9. Any work performed by the contractor at his/her own volition outside the working hours and days indicated in section 4 herein will be at no additional expense to the Government.

6.10. No unauthorized work shall be initiated without the prior approval of the CO or the COR. The COR shall approve any request, or proposal for changes in project scope and/or additional requirements, in writing prior to the contractor proceeding with any related work. Any changes accomplished without prior written approval, will be done at no additional expense to the Government.

6.11. All measurements and locations are approximate and shall be verified by the contractor. The Government will not be held responsible for any error or variation in any measurements or other data listed, nor will the contractor, because of an error or variation in any measurement listed, be relieved of his responsibility to carry out the contract in accordance with the true intent and meaning of the specifications without additional expense to the Government.

6.12. The contractor shall notify the COR for a final inspection

7. Universal Camera Hardware Requirements

7.1. Compliant with National Defense Authorization Act (NDAA) Section 889

7.2. Wide angle lens

7.3. H.264, H.265

7.4. PoE powered

7.5. Supports multiple streams

7.6. IR illumination (preferred 940nm)

7.7. Built in Microphone

7.8. Remote Focus and Zoom

7.9. Minimum 2 Megapixel

7.10. low light capable

8. Room specific requirements

8.1. Anti-ligature corner mount

8.2. Housing shall be white, or color matched if possible

9. Cabling

9.1. All copper cabling will be Category 6

9.2. Halogen Free/plenum rated

9.3. Purple Color

9.4. Terminated, tested, and certified to TIA 568B standards.

10. Switch Specifications

10.1. Switches will be Ubiquiti 24/48 port PoE+ enterprise-class layer 3

10.2. Aggregation switch will be Ubiquiti 24 port fiber switch

11. Compliance

11.1. The contractor shall be fully responsible for compliance with all VA, local, state, and Federal environmental and occupational safety laws, rules, and regulations.

11.2. The contractor shall follow all life safety health codes and take all necessary actions to avoid conditions that may be hazardous to the health and safety of the contract employees, hospital personnel, visitors, and patients.

11.3. The contractor is responsible for meeting all applicable OSHA and VA guidelines for safe working processes. All work for the duration of the contract will be performed by certified trained technicians.

11.4. The contractor will provide a copy of operation and safety manual to VA Occupation Safety Officer prior to any work being completed.

12. Notification and Response Time The contractor shall contact COR if scheduled work for that day will not be performed.

13. Parts and Equipment All equipment installed by contractor will meet the minimum hardware requirements stated herein.

14. Confirmation of Completed Work All complete work will be confirmed and approved by the VA COR. This will be done during the working hours indicated herein.

15. Building and Wall Penetrations Contractor shall ensure that all building penetrations are sealed in such a way that the full extent of fire rating requirements in NFPA 99 and VA building code are satisfied.

16. Contractor OEM Certifications Contractor shall be Original Equipment Manufacturer (OEM) certified to install, service, and maintain surveillance equipment. Contractor will provide evidence of all OEM certifications prior to any work being performed.

17. Performance and Testing The contractor ensure that all installed equipment is properly programmed and tested. All cameras will be focused and lenses adjusted so as to provide the best view possible. All adjustments will be made to meet the requirements and full satisfaction of VA Mental Health Staff and the VA COR.

18. Documentation of Services Performed

19. Cleanup The contractor shall be responsible for cleaning of the work area(s) upon completion of each work day. All accumulated trash shall be removed and disposed of daily. Contractor must remove trash from campus.

Disposal of all waste material shall be in accordance with all applicable Federal, State, and local environmental regulations. The contractor shall ensure and provide appropriate documentation to CO that all hazardous waste handlers, haulers, and disposal facilities are properly certified or licensed. The contractor shall provide shipping manifest and documentation of disposal of any substance that is controlled by Federal, State, and local regulation prior to final payment.

20. Special Tools The contractor shall provide all tools and test equipment necessary for assembling, calibrating, adjusting, certifying and any other work required for performance of this contract.

21. Equipment Warranty and Warranty Repair The contractor shall warrant all products sold under this agreement for a period of one (1) year after project has been accepted by VA CO and COR as complete. Warranty shall include time, tools, supplies, and labor. The contractors’ obligation under this warranty is limited to repairing or replacing malfunctioning equipment within 5 business days during this warranty period. The contractor shall be responsible for removal, reinstallation, proper configuration, and verification of functionality. The contractor shall also ensure that all VMS software licensing issues are addressed when replacing defective items.

22. Contractor Employees Contractor personnel shall present a neat appearance and be easily recognized as a contractor employee. All contractors’ personnel will wear VA assigned identification badges visibly and above the waistline at all times while on VA property.

23. Check-in, Check-out, escort All contractor personnel working onsite at any locations listed above must check-in and check-out with the VA COR. If contractor personnel require access to sensitive work areas, appropriate staff will escort the contractor personnel at all times. Contractor shall provide name and phone number each day at check to VA COR.

Statement of Work – APPENDIX A George E. Wahlen VA Medical Center – IPU camera upgrade

(vii) Delivery and acceptance is to be F.O.B Destination (FAR 52.247-34) at the Veterans Affairs Medical Center, located at Department of Veterans Affairs George E. Wahlen VA Medical Center 500 Foothill Dr Salt Lake City, UT 84148

(viii) 52.212-1, Instructions to Offerors--Commercial Items applies to this acquisition ADDENDUM to FAR 52.212-1 INSTRUCTIONS TO OFFERORS—COMMERCIAL

(a) Gray market items are Original Equipment Manufacturer’s (OEM) goods sold through unauthorized channels in direct competition with authorized distributors. This procurement is for new OEM medical supplies, medical equipment and/or services contracts for maintenance of medical equipment (i.e. replacement parts) for VA Medical Centers. No remanufactures or gray market items will be acceptable.

(b) Offeror shall be an OEM, authorized dealer, authorized distributor or authorized reseller for the proposed medical supplies, medical equipment and/or services contracts for maintenance of medical equipment (i.e. replacement parts), verified by an authorization letter or other documents from the OEM, such that the OEM’s warranty and service are provided and maintained by the OEM. All software licensing, warranty and service associated with the medical supplies, medical equipment and/or services contracts for maintenance of medical equipment shall be in accordance with the OEM terms and conditions.

(c) The delivery of gray market items to the VA in the fulfillment of an order/award constitutes a breach of contract. Accordingly, the VA reserves the right enforce any of its contractual remedies. This includes termination of the contract or, solely at the VA’s election, allowing the Vendor to replace, at no cost to the Government, any remanufactured or gray market item(s) delivered to a VA medical facility upon discovery of such items.

(d) Offerors providing an “or equal” product(s) must adhere to the terms in FAR 52.211-6. If an item in this solicitation is identified as “brand name or equal,” the purchase description reflects the characteristics and level of quality that will satisfy the Government’s needs. The salient physical, functional, or performance characteristics that “equal” products must meet or exceed are specified in the solicitation. To be considered for award, offers of “equal” products, including “equal” products of the brand name manufacturer, must—

i. Meet the salient physical, functional, or performance characteristic specified in this solicitation;

ii. Clearly identify the item by-

1. Brand name, if any and

2. Make or model number,

iii. Include descriptive literature such as illustrations, drawings, or a clear reference to previously furnished descriptive data or information available to the Contracting Officer; and

iv. Clearly describe any modification the offeror plans to make in a product to make it conform to the solicitation requirements. Mark any descriptive material to clearly show the modification.

The contracting officer will evaluate “equal” products on the basis of information furnished by the offeror or identified in the offer and reasonably available to the contracting officer. The Contracting Officer is not responsible for locating or obtaining any information not identified in the offer. Unless the offeror clearly indicates in its offer that the product being offered is an “equal” product, the offeror shall provide the brand name product referenced in the solicitation

(e) Any award made as a result of this solicitation will be made on an All or Nothing Basis.

(f) State if quoted items are available and priced through offerors existing Government-wide Acquisition Contract (GWAC), GSA Multiple Award Schedule (MAS) contract, or VA-wide Acquisition Contract.

(g) If the acquisition is set-aside for SDVOSBs/VOSBs, their socioeconomic status must be VIP verified and visible in the VA Vendor Information Pages (VIP): https://www.vip.vetbiz.gov/ at the time of quote submission AND award, or will be considered non-responsive, and will NOT be considered for award.

(h) Offerors are warned against contacting any VA personnel other than the Contracting Officer and Contract Specialist prior to placement of any award made resulting from this RFQ. If such contact occurs and found to be prejudicial to competing contactors, the offeror making such contact may be excluded from award considerations.

(i) All proprietary information shall be clearly and properly marked. If the Offeror submits annexes, documentation, attachments or the like, not specifically required by this solicitation, such will count against the Offeror’s page limitations unless otherwise indicated in the specific volume instructions below.

(j) All information shall be confined to the appropriate file. The offeror shall confine submissions to essential matters, sufficient to define the quote and provide an adequate basis for evaluation. Offerors are responsible for including sufficient details, in a concise manner, to permit a complete and accurate evaluation of each quote.

(k) Submission of quote shall include the following volumes: (I) Technical capability or quality of the item offered to meet the Government requirement; and (II) Price

Volume I - Technical capability or quality of the item offered to meet the Government requirement The offeror shall submit specifications, cut sheets, or brochures confirming the “equal” products, including “equal” products of the brand name manufacturer submitted, meets or exceeds the salient physical, functional, or performance characteristic specified in this solicitation. The product(s) quoted must be identified by brand name, if any, and make or model number.

Volume II – Price

Price - The offeror shall complete the pricing schedule provided in Section (v) above: Price/Cost Schedule.

(End of Addendum to 52.212-1)

(ix) Enter the following Information:

(a) Offeror’s company name __________________________________________

(b) Offeror’s Unique Entity Identification (UEI) ___________________________

(c) Offeror’s Point of Contact Name ____________________________________

(d) Point of Contact Telephone Number __________________________________

(e) Point Contact Email _______________________________________________

(x) 52.212-2, Evaluation--Commercial Items applies to this acquisition

ADDENDUM to FAR 52.212-2 EVALUATION—COMMERCIAL ITEMS:

(a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government considering price and other factors.

(b) The following factors shall be used to evaluate quotations:

Factor 1. Technical capability or quality of the item offered to meet the Government requirement Factor 2. Price

(c) Evaluation Approach. The Government will evaluate quotations using the comparative evaluation process outlined in FAR 13.106-2(b)(3), where quotations will be compared to one another to determine which provides the best benefit to the Government. The Government reserves the right to consider a quotation other than the lowest price that provides additional benefit(s). Quotations may exceed minimum requirements of the solicitation. The Government reserves the right to select a quotation that provides benefit to the Government that exceeds the minimum requirements of the solicitation, but is not required to do so. Each response must meet the minimum requirements of the solicitation. The Government is not requesting or accepting alternate quotations. The evaluation will consider the following:

Factor 1. Technical capability or quality of the item offered to meet the Government requirement: The quotation will be evaluated to the extent to which it can meet and/or exceed the Government’s requirements as outlined in the solicitation and based on the information requested in the instructions to quoters section of the solicitation.

Factor 2. Price: The Government will evaluate the price by adding the total of all line item prices. The Government may use various price analysis techniques and procedures to make a price reasonableness determination. Offers that do not meet or exceed the technical capability or quality of the item offered to the Government requirement shall not be selected regardless of price.

(End of Addendum to 52.212-2)

(xi) 52.212-3, Offeror Representations and Certifications – Commercial Items, applies to this acquisition. Offerors must complete annual representations and certifications electronically via the System for Award Management (SAM) website located at https://www.sam.gov/portal in accordance with FAR 52.212-3, “Offerors Representations and Certifications–Commercial Items.” If paragraph (j) of the provision is applicable, a written submission is required. Offerors must be registered in SAM at time of offer submission.

(xii) 52.212-4, Contract Terms and Conditions--Commercial Items – applies to this acquisition

(xiii) 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders--Commercial Items (JUL 2020) applies to this acquisition FAR 52.212-5 applies to this acquisition with the following FAR clauses incorporated by reference;

(xiv) Additional contract requirements or terms and conditions:

852.212-70, Provisions and Clauses Applicable to VA Acquisition of Commercial Items (Apr 2020)

852.252-70, Solicitation Provisions or Clauses Incorporated by Reference (Jan 2008) The following provisions or clauses incorporated by reference in this solicitation must be completed by the offeror or prospective contractor and submitted with the quotation or offer. Copies of these provisions or clauses are available on the Internet at the web sites provided in the provision at FAR 52.252-1, Solicitation Provisions Incorporated by Reference, or the clause at FAR 52.252-2, Clauses Incorporated by Reference. Copies may also be obtained from the contracting officer.

http://www.acquisition.gov/far/index.html https://www.acquisition.gov/vaar The following FAR provisions are to be incorporated by reference:

The following FAR clauses are incorporated by reference:

(xv) The Defense Priorities and Allocations System (DPAS) does not apply.

(xvi) Date and Time offers are due to chris.hollingsworth@va.gov by 10:00 am ET, June 5, 2023.

(xvii) Name and email of the individual to contact for information regarding the solicitation:

Chris Hollingsworth Chris.hollingsworth@va.gov

Combined Synopsis/Solicitation Notice