S02 - 36C25922R0119.docx

1. SOLICITATION NUMBER

2. TYPE OF SOLICITATION

3. DATE ISSUED

PAGE OF PAGES

4. CONTRACT NUMBER

5. REQUISITION/PURCHASE REQUEST NUMBER

6. PROJECT NUMBER

7. ISSUED BY

CODE

8. ADDRESS OFFER TO

a. NAME

b. TELEPHONE NUMBER (Include area code) (NO COLLECT CALLS)

10. THE GOVERNMENT REQUIRES PERFORMANCE OF THE WORK DESCRIBED IN THESE DOCUMENTS (Title, identifying number, date) 12a. THE CONTRACTOR MUST FURNISH ANY REQUIRED PERFORMANCE AND PAYMENT BONDS?

(If "YES," indicate within how many calendar days after award in Item 12B.)

12b. CALENDAR DAYS

13. ADDITIONAL SOLICITATION REQUIREMENTS:

STANDARD FORM 1442 (REV. 8/2014)

STANDARD FORM 1442

Prescribed by GSA-FAR (48 CFR) 52.236-1(d)

SOLICITATION, OFFER,

AND AWARD

(Construction, Alteration, or Repair)

SOLICITATION

SOLICITATION

IMPORTANT - The "offer" section on the reverse must be fully completed by offeror.

9. FOR INFORMATION

CALL:

NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid" and "bidder".

SEALED BID (IFB)

NEGOTIATED (RFP)

11. The Contractor shall begin performance within ____________ calendar days and complete it within calendar days after receiving award, notice to proceed. This performance period is mandatory negotiable. (See _____________________________).

YES

NO

a.

Sealed offers in original and ___________________copies to perform the work required are due at the place specified in Item 8 by _____________ (hour) local time _____________________ (date). If this is a sealed bid solicitation, offers must be publicly opened at that time. Sealed envelopes containing offers shall be marked to show the offeror's name and address, the solicitation number, the date and time offers are due.

b.

An offer guarantee is, is not required.

c.

All offers are subject to the (1) work requirements, and (2) other provisions and clauses incorporated in the solicitation in full text or by reference.

d.

Offers providing less than _______________________ calendar days for Government acceptance after the date offers are due will not be considered and will be rejected.

36C25922R0119

X 10-12-2022

666-19-103 36C259 Department of Veterans Affairs Network Contracting Office

NCO 19

6162 South Willow Drive, Suite 300 Greenwood Village CO 80111 Jared.Detton@va.gov

Jared Detton 303-283-5307 The contractor shall furnish all labor, equipment, materials, and supervision for bat exclusion and removal located at 1898 Fort Road, Sheridan, WY, 82801: 666-19-103 (Bat Exclusion).

Project magnitude: between $500,000 and $1,000,000 The NAICS code is 236220 - Small Business size standard is $39.5 M

In accordance with P.L. 109-461, this acquisition is 100% set aside for Service-Disabled Veteran Owned Small Businesses concerns. See VAAR 852.219-10, Notice of Total Service-Disabled Veteran Owned Small Business Set-Aside of this solicitation for information in regard to requirements in order to be considered. Offerors must be both VISIBLE and VERIFIED by the Department of Veterans Affairs Center for Verifications Evaluation (CVE) prior to proposal receipt.

Failure to be both VERIFIED by CVE and VISIBLE on VetBiz prior to contract award will result in the offerors proposal being deemed non-compliant. All offerors are urged to contact the CVE and submit the aforementioned required documents to obtain CVE verification of their SDVOSB status if they have not already done so.

In accordance with FAR 52.204-7, System for Award Management (SAM), Prospective contractors shall be registered in the SAM database prior to close of solicitation.

A site visit will be held on October 19th, 2022, at 9:00 A.M. MT. Please meet at Building 5, Room 219.

All questions in relation to this solicitation must be submitted in writing via e-mail to Jared.Detton@va.gov and received no later than October 24th, 2022, at 12:00 PM (NOON) Mountain Time (MT).

Instructions, Conditions, and Notices to Offerors. All submitted proposals must be received in email by the closing date and time. This solicitation closes November 10th, 2022, at 2:00 P.M. MT.

Proposals shall be submitted via e-mail in accordance with Part I/Section B, to be considered for this project.

Proposals received in any other format will result in the offeror's proposal not receiving further consideration.

X X

52.211-10 X

2:00 PM

MDT

11-10-2022 X

14. NAME AND ADDRESS OF OFFEROR

15. TELEPHONE NUMBER

16. REMITTANCE ADDRESS

CODE

FACILITY CODE

17. The offeror agrees to perform the work required at the prices specified below in strict accordance with the terms of the solicitation, if this offer is accepted by the Government in writing within __________ calendar days after the date offers are due.

AMOUNTS

18. The offeror agrees to furnish any required performance and payment bonds.

19. ACKNOWLEDGMENT OF AMENDMENTS

AMENDMENT

NUMBER

DATE.

20a. NAME AND TITLE OF PERSON AUTHORIZED TO SIGN OFFER 20b. SIGNATURE 20c. OFFER DATE

21. ITEMS ACCEPTED:

22. AMOUNT

23. ACCOUNTING AND APPROPRIATION DATA

24. SUBMIT INVOICES TO ADDRESS SHOWN IN

ITEM

25. OTHER THAN FULL AND OPEN COMPETITION PURSUANT TO

10 U.S.C. 2304(c)( 41 U.S.C. 3304(a) (

26. ADMINISTERED BY

27. PAYMENT WILL BE MADE BY

PHONE:

FAX:

28. NEGOTIATED AGREEMENT

29. AWARD

Your Contractor agrees offer on this solicitation is hereby accepted as to the items listed. This to furnish and deliver all items or perform all work requirements identified award consummates the contract, which consists of (a) the Government on this form and any continuation sheets for the consideration stated in solicitation and your offer, and (b) this contract award. No further cont-this contract. The rights and obligations of the parties to this contract ractual document is necessary.

shall be governed by (a) this contract award, (b) the solicitation, and (c) the clauses, representations, certifications, and specifications incorporated by reference in or attached to this contract.

30a. NAME AND TITLE OF CONTRACTOR OR PERSON AUTHORIZED 31a. NAME OF CONTRACTING OFFICER

TO SIGN

30b. SIGNATURE 30c. DATE 31b. UNITED STATES OF AMERICA 31c. AWARD DATE

BY

OFFER

AWARD

STANDARD FORM 1442 (REV. 8/2014) BACK

(Include ZIP Code) (Include area code) (Include only if different than Item 14.)

(Insert any number equal to or greater than the minimum requirement stated in Item 13d. Failure to insert any number means the offeror accepts the minimum in Item 13d.)

(The offeror acknowledges receipt of amendments to the solicitation -- give number and date of each) (Type or print) (4 copies unless otherwise specified) (Type or print) (Type or print) (Contractor is required to sign this document and return _______ copies to issuing office.)

(Contractor is not required to sign this document.)

(Must be fully completed by offeror) (To be completed by Government)

CONTRACTING OFFICER WILL COMPLETE ITEM 28 OR 29 AS APPLICABLE

36C259 Department of Veterans Affairs Network Contracting Office

NCO 19

6162 South Willow Drive, Suite 300 Greenwood Village CO 80111

Department of Veterans Affairs Financial Service Center PO Box 149971 Austin TX 78714-9971

Table of Contents

A.3 PRICE/COST SCHEDULE

ITEM INFORMATION

Base Pricing (See Statement of Work for Details)

Provide all work as described by attached plans, specifications, and Wage Determinations for Veterans Administration project VA Project 666-19-103 Bat Exclusion at the Sheridan VAMC as described in the attached scope of work. Price includes all costs for construction. Cost shall include but not be limited to direct and indirect costs including profit, overhead, general and administration, insurance, labor, bonds, taxes, necessary for 100% completion of the project as indicated in the attached SOW. The construction performance period is 120 calendar days from receipt of notice to proceed.

Contract Period: Base POP: 120 Days from NTP

A.4 STATEMENT OF WORK

Statement of Work Bat Exclusion, Sheridan VA Healthcare System Main Campus 666-19-103

1.0 Objective:

Professional abatement services are required to remove bat colonies, conduct bat proofing/exclusion, remove bat guano, effect parasite sterilization as needed, and sanitize affected areas in the attics of residential housing quarters and Hospital and Industrial buildings at the Sheridan VA Healthcare System Main Campus, 1898 Fort Road, Sheridan, Wyoming 82801. The building schedule is specified in the list below.

2.0 Scope

Work will generally consist of full site inspections, identification of entry points, bat removal, installation of exclusion devices, sealing the structures from re-infestation, and cleanup of guano through industry-accepted standards to include moistening the droppings before removal, bagging for disposal, and wearing HEPA-equipped respirators or self-contained breathing apparatus. Service is also required to install bat houses in surrounding fields to provide alternative roosting shelters and encourage permanent exclusion from VA facilities. The contractor shall provide all labor, equipment, materials, tools, transportation and supervision necessary to complete this project. Work will include a minimum five-year warranty against re-infestation. The COR is responsible for providing the Contractor with the name and contact information of the VA Bat Permit holder. The Contractor is responsible for ensuring they properly communicate with the VA Bat Permit holder and COR to effect proper communication with the state.

3.0 Requirements:

To address public safety concerns and provide for bat population conservation, the following tasks will be conducted: conducting exit surveys to determine colony sizes and building points of entry/exit; conducting bat exclusions in each building as needed; guano cleanup; constructing and installing bat houses. Bats are roosting in multiple buildings throughout industrial and residential areas of this VA. A stepwise, targeted approach will be used to determine exclusion needs and priorities for each building.

1. Identify all buildings being used as roosts by conducting exit surveys. Multiple observers will be required to survey all buildings. See building list below.

2. Identify the number of bats and the type of roosts used for each building. Bats may use various parts of a building to roost in, not only attics. Determine which buildings bats are using attics or other structures where they are able to gain access to interior living spaces. This can be accomplished using a combination of exit surveys and interior inspection of building attics.

3. Prioritize for exclusion those buildings where there are larger colonies and where bats are able to access interior living spaces. Prioritize the hospital building currently identified as housing large numbers of bats, one of which tested positive for rabies.

4. Not all buildings may require exclusion if the colonies are small, bats cannot enter interior living spaces, and there is no public health risk; these buildings will be a lower priority for exclusion or may not require exclusion. Sealing any potential interior entry points, if present, may be all that is required to ensure bats will not enter interior living spaces.

5. Multiple bat houses will be needed to provide sufficient alternate roosting space for potentially large numbers of bats. Installation of 35 bat houses on the North side and 35 bat houses on the East side of VA for a total of 70 bat houses. This will be determined by the contractor on spacing and location.

6. Replace insulation saturated with urine and guano. The insulation will be replaced with the same grade/specifications.

4.0 Mandatory Tasks:

The contractor shall complete all mandatory tasks listed below.

Task 1: Estimating Bat Colony Size and Determining Points of Entry – Exit Surveys:

Nocturnal external exit roost surveys (exit surveys) will be used to estimate the number of roosting bats in the building and determine the points of entry into the building. An estimate of colony size will be useful in planning the number and design of alternate bat house roosts to be installed and to locate the entry/exit points where exclusion devices will be used.

Surveys will be conducted during the summer season from June through September on evenings with no rain and without excessive winds. Visual observations will be conducted by multiple observers stationed outside each building at likely bat entry/exit points or on each side of the building. Observers should use hand tally counters to keep track of the numbers of bats. Note that bats may swarm outside the building after exiting and re-enter the roost for a brief period before exiting again therefore, if possible, count separately the bats exiting and the bats going in. Night vision binoculars should be used to aid counting. Keep noise to a minimum as excessive or unaccustomed noise may alter emergence behavior. Arrive at the building approximately 45 minutes prior to sunset and end surveys 1 hour after sunset or when bats are no longer exiting the building.

Depending on bat colony size, the number of entry/exit points, and weather, more than one survey (e.g., up to 3) may be needed for an accurate count. Data should be recorded on a standardized form. Record the date and duration of survey, building identification number, number of bats observed exiting the building, location of the entry/exit points, time of the first observed exit, and duration of exit.

Once entry/exit points are located, inspection of the inside of the roost area (e.g., attic) is recommended, if feasible, to determine if young are being reared (nursery colony use) or if the roost is being used by non-reproductive females and bachelor males. The roost inspection should be conducted during the summer (June and July) when young would be present. The inspection should be brief to reduce disturbance. There is no need to handle any bats, unless species identification is desired.

Task 2: Bat Exclusion:

Bats will be permanently excluded from roosting in the VA hospital building using non-lethal exclusion methods following Bat Conservation International (BCI) and Wyoming Game and Fish Department (WGFD) recommendations. The technique includes using one-way exit devices (exclusion tubes and/or netting), sealing points of entry, and preventing access to the building interior. Exclusion activities will be conducted when bats are not present if feasible. If the exclusion is conducted during the winter months when bats are not present, and bats have been confirmed to not be roosting in the hospital building, one-way exit devices (described below) will not be necessary. If exclusion must take place during the summer months when bats are present, one-way exit devices will be required.

One-Way Exit Devices (Exclusion Tubes or Netting) One-way exit devices through which bats can leave but cannot return are made from tube-type excluders or lightweight polypropylene netting (<1/6" mesh) which are placed at all active entry points. Exclusion tubes should have a diameter of two inches, a length of 10 inches, and should project no more than one-quarter inch into the opening. Once the tube has been secured over the hole, a piece of lightweight, clear plastic can be taped around the tubes outside end to further reduce the likelihood of bats reentering, though this may not be necessary. Multiple exclusion tubes may be required for large structures. Lightweight, flexible plastic netting with one-sixth-inch mesh or smaller can be used to form a one-way valve over openings on smooth surfaces of exterior walls or attic louvers. The netting is secured at the top and sides and extends 18 to 24 inches below the lower edge of the opening with the bottom hanging loose. Further details on installing, making, or purchasing one-way exit devices is contained in BCI’s Professional Guidelines (BCI 2010) and BCI’s Do-It-Yourself Bat Exclusions (BCI 2012a).

The one-way exit devices will remain in place for at least five to seven days. The devices will be removed after all bats have been excluded. It is important to note that simply waiting for bats to fly out at night and then permanently sealing the entrances without the use of one-way exit devices is not recommended because this often traps some bats inside the building.

Sealing Exclusion Points Exclusion points will be sealed with silicone caulking, caulk backing rod, hardware cloth or heavy-duty polypropylene mesh. If one-way exit devices have been used, sealing will be conducted after the five-to-seven days that the devices have been in place.

Preventing Building Interior Access The building’s interior will be inspected for small openings through which bats could enter. Bats can enter buildings or living spaces through openings as small as one-half inch in diameter. All openings connecting potential roosting areas to living quarters should be sealed, while entry points on the outside of the building are left open. Caulking, flashing, screening or insulation can be used to seal most openings on the inside. Draft guards should be placed beneath doors to attics; electrical and plumbing holes should be filled with steel wool, caulking or weather stripping.

Seasonal Timing Bat exclusion activities will occur when bats are not present, if feasible. This timing will also ensure that exclusion activities occur outside of the maternity season when bats give birth and raise their pups. Eviction of bats, or any activity that directly affects their roosting area, will occur only before or after the maternity season, when young will not be trapped inside (young that are unable to fly will become trapped inside and will die of starvation).

Methods Not to Be Used The following methods will not be used for bat exclusion as these are not approved by BCI as effective, and can be fatal or harmful to bats:

Simply waiting for bats to fly out at night and then permanently sealing the entrances without the use of one-way exit devices will not be used because this often traps some bats inside the building.

Ultrasonic devices, chemical repellents and smoke will not be used to evict the bats from the building. In addition, canned spray foam can result in the death of bats that come into contact with it and should never be used when bats are still present.

Traps and relocation will not be used. Removing large numbers of bats from a building through trapping and relocation is unlikely to be effective. Traps can be fatal to bats if left unattended or if overcrowding occurs. In addition, bats have excellent homing instincts; therefore, relocation attempts are unlikely to succeed.

Task 3: Guano Cleanup Precaution:

Bat guano may contain spores of the fungus Histoplasma capsulatum which can cause histoplasmosis, a respiratory disease. People risk infection when they inhale the spores of the fungus when guano containing the fungus is disturbed. The disease is usually asymptomatic or causes minor flu-like symptoms, although it can result in serious illness if a large number of spores are inhaled. Histoplasmosis is most common in areas of high temperatures and humidity; it is rare in Wyoming and has only been documented in one cave. For precautionary purposes during guano cleanup, avoid exposure to histoplasmosis by wearing a respirator capable of filtering particles as small as 2μ in diameter or use a self-contained breathing apparatus when cleaning or entering areas with guano; dampen dry guano with water before removal; or use a vacuum cleaner to remove dry bat guano.

Task 4: Buildings for bat removal and exclusion:

The following is a list of buildings. Provided is an approximate roof area for each building. Some buildings do not have attics, these will need clean-up (if any) and interior/exterior exclusion done. Attics are either crawl spaces or standup.

SECTION 1

Bldg 10, = 625sf Bldg 12, = 1903sf Bldg 14, = 3446sf A&B unit Bldg 15, = 1750sf Bldg 16, = 3441sf A&B unit Bldg 17, = 2074sf A&B unit Bldg 18, = 2615sf A&B unit Bldg 19, = 1600sf A&B unit Bldg 20, = 2616sf A&B unit Bldg 21, = 1597sf A&B unit Bldg 22, = 2074sf Bldg 28, = 1768sf Bldg 27, = 3016sf

SECTION 2

Bldg 86, = 18060sf Bldg 71, = 6844sf Bldg 71 N, = 6733 Bldg 64, = 5820sf Bldg 6, = 5200sf Bldg 7, = 10230sf Bldg 8, = 10104sf Bldg 24, = 1920sf

SECTION 3

Bldg 11, = 3212sf Bldg 37, = 3366sf Bldg 1, = 3340sf Bldg 32, = 1228sf Bldg 3, = 2525sf Bldg 4, = 9933sf Bldg 5, = 5200sf Bldg 41, = 5971sf Bldg 42, = 1039sf Bldg 32, = 1223sf Bldg 31, = 4284sf Bldg 35, = 4112sf Bldg 23, = 1582sf Bldg 37, = 7803sf

5.0 PHYSICAL SECURITY: The Contractor shall safeguard all Government property in the work area. At the close of each work period, facilities and equipment shall be secured and taken away from the work site daily

6.0 QUALITY CONTROL: The Contractor shall have a quality control program to assure the requirements of this contract are provided as specified. The Contractor and COR will inspect the work. Deficiencies will be noted and corrected before beginning work in another area. Any damage done by Contractor will also be noted and corrected by the Contractor within 2 working days. Damage causing an immediate impact on the environment of the hospital shall be corrected immediately.

7.0 QUALITY ASSURANCE: The Government will evaluate the contractor's performance under this contract. All surveillance observations will be recorded by the Government. When an observation indicates defective performance, the COR will document the defective performance and notify the Contracting Officer.

8.0 ACCEPTANCE STANDARDS: The VA reserves the right to dispute completion of contract scope if contract work is found not in accordance with industry standards, or is not satisfactorily executed in accordance with the SOW. All work completed by the Contractor must be reviewed and approved by the COR prior to final acceptance.

9.0 PERFORMANCE EVALUATION MEETINGS: The contractor may be required to meet periodically with the COR and Contracting Officer and at the beginning of contract performance. Meetings will be scheduled as needed. The contractor may request meetings to clarify any issues. The written minutes of these meetings shall be signed by the contractor's manager, Contracting Officer, and COR. If the contractor does not concur with the minutes, he shall state any areas of non-concurrence within 5 business days of receipt of the signed minutes.

10.0 POINT OF CONTACT: The Contractor shall specify a point of contact (with phone number) as the designated contact for VA and the parties shall meet as needed.

11.0 OPERATION TIMES: Contractor will be required to provide services between 7:30 AM – 4:00 PM Mountain Time, Monday – Friday.

12.0 HOLIDAYS: Federal Holidays and any other day declared a federal holiday by the President of the United States listed below. Contractor’s work shall not interfere with the functions of the facility during weekends. Barricades, ICRA containment provisions shall be arranged to allow patients and staff unimpeded access (including wheelchairs and patient beds where applicable) to services and resources within the facility. Federal Holidays will not be workdays without special request from COR.

Christmas Day Juneteenth

If a holiday falls on Sunday, the following Monday will be observed as the National Holiday. When a holiday falls on a Saturday, the preceding Friday is observed as a National Holiday by the U.S. Government.

If work requires after hours work due to ICRA constraints or inclement weather, then Contractor shall inform FMS seven (7) days in advance.

Postponement/Delays: In the event climate or weather conditions become unsuitable for work or may induce an environmental hazard, then the entire work shall be rescheduled to a date and time satisfactory to the Contractor and the COR. Postponement due to inclement weather will not cause assessment of the penalty provision outlined above, nor should there be an additional cost to the Government.

All work shall be scheduled and performed within the date and time approved by the COR, in conjunction with the department occupying the space served by this equipment.

13.0 DEFINITIONS:

Contract Discrepancy Report: A written report when the Contracting Officer's Representative (COR), discovers that there is a discrepancy between the contractor's performance and the actual contract.

Contracting Officer (CO): A person duly appointed with the authority to enter into and administer contracts on behalf of the U.S. Government.

Contracting Officer's Representative (COR): An individual designated by the Contracting Officer to act as his/her representative to assist in administering a contract. The source and authority for a COR are contained in the written letter of designation.

Performance Requirement: The point that divides acceptable and unacceptable performance. When the method of surveillance is other than random sampling, the performance requirement is the number of defectives or maximum percent defective in the lot before the government will affect the price computation system in accordance with the Performance Requirements Summary and the Inspection of Services Clause.

14.0 Badging & Parking:

All Contractor personnel are required comply with VAAR 852.273-74 (Available online at VA Technical Information Library) which covers the following requirements: Background checks, and the wearing of identification (I.D.) badges issued by the Sheridan VA while on VA property. Contractor must acquire PIV badge for all staff onsite prior to work beginning. The contractor shall communicate and work directly with the COR to complete the required badging and parking submittals. Failure of the background check may result in specific personnel not being allowed to work on VA premises and the Contractor will need to provide replacement personnel. Contractor to take into account lead-time on PIV Badging process.

It is the responsibility of the Contractor’s personnel to park in the appropriate designated parking areas. The designated parking area will be specified by COR upon award of contract.

14.0 ACCESS:

No keys will be issued for this work. Contractor shall coordinate all access to and within facility with COR including badging (reference section 17.0 Badges and Parking above.) COR shall coordinate badge swipe access within the facility once issued.

15.0 APPLICABLE & SUPPORTTING DOCUMENTS:

PDF Version of all buildings will be provided showing the size.

16.0 PERSONNEL REQUIREMENTS:

The Dept. of Veterans Affairs (VA) requires strict adherence to the Code of Federal Regulations 29, Part 1926. This includes the requirement that the contractor have a “Competent Person” on the job at all times (must have a 30-hour Occupational Safety and Health Administration (OSHA) card), and that all contractor employees have received a minimum of ten (10) hours of OSHA construction safety training. Documentation of these requirements shall be submitted and approved prior to performing the work.

17.0 WORK STANDARDS and ICRA/ILSM:

Infection control risk assessment will be required prior to work beginning. COR will coordinate a meeting with Infection Control Nurses after the Pre-Construction meeting.

18.0 MEETINGS: The contractor is required to attend the pre-construction meeting after award, this meeting will be held at a date and time specified by the Contracting Officer to review project scope, site, and requirements, as well as provide answers to any questions.

19.0 Period of Performance: The period of performance for this project shall be 120 days from the issuance of the Notice to Proceed.

End of Statement of Work

INSTRUCTIONS, CONDITIONS AND OTHER STATEMENTS TO BIDDERS/OFFERORS

PART I - INSTRUCTIONS, CONDITIONS AND NOTICES TO OFFERORS

PART I/SECTION A – REQUEST FOR PROPOSAL

I.1A JOINT VENTURES

If submitting an offer as a joint venture as defined by P.L. 109-461 AND Department of Veterans Affairs I.L. 049-06-4, http://www.vetbiz.gov/library/jtventure.pdf , an offeror must provide a copy of the joint venture agreement specific to the project that is consistent with the percentage of required work and net proceed. Additionally, the offeror must provide a breakdown or labor of which is to be performed by the SDVOSB firm and that which is performed by the small business joint venture firm and that which is sub-contracted. All Joint Ventures will be required to be registered and verified as an entity in VETBIZ prior to award.

I.2A SELECTION PROCEDURES

This acquisition will be a competitive acquisition utilizing FAR Part 15 source selection employing tradeoff source selection procedures. By submission of its offer, the offeror accedes to all solicitation requirements, including terms and conditions, representations, and certifications. All such offers shall be treated equally except for their prices and performance records. Failure to meet a requirement may result in an offer being determined non-compliant. It is the intent of the Government to award without discussions; however, the Government will reserve the right to have discussions if such are needed.

I.3A PRE-PROPOSAL SITE VISIT

See SF 1442, Block 10 and FAR Provision 52.236-27, Site Visit (Construction) of this solicitation. Please leave extra time to complete COVID-19 screening process when entering the building. Masks are required to be worn by all employees and contractors while on VA property.

I.4A SELECTION CRITERIA

This acquisition will utilize the tradeoff process in accordance with FAR 15.101-1. This process permits tradeoffs between non-cost factors and cost/price and allows the Government to accept other than the lowest priced proposal or other than the highest rated proposal to achieve a best value contract award based on established evaluation criteria. Inherent in this process is the necessity to make tradeoffs considering the non-cost strengths and weaknesses, risks, and the cost (or price) offered in each proposal.

The source selection process will be conducted utilizing FAR part 15.101-1 Trade-off Process Source Selection Procedures with Special Standards of Responsibility. Offers will be evaluated using the following evaluation factors:

Factor 1 – Past Performance Factor 2 – Price

In addition to the general standards of responsibility found at FAR 9.104-1, in accordance with FAR 9.104-2, the special standards of responsibility described below apply to this procurement. Offerors who fail to meet any special standard of responsibility will not be eligible to receive contract award.

Past performance will be evaluated on a basis of significantly more important than, cost or price.

Past Performance Evaluation For Factor 1, based on the evaluation of all recent and relevant past performance for an offeror, an overall performance confidence rating shall be assigned. The performance confidence ratings are defined below:

Note: In the case of an offeror without a record of past performance or for whom information on past performance is not available or so sparse that no meaningful past performance rating can be reasonably assigned, the offeror may not be evaluated favorably or unfavorably on past performance. Therefore, the offeror shall receive an unknown confidence (neutral) performance confidence rating.

(a) Aspects of Past Performance Evaluation. The past performance evaluation is an assessment based on the offeror’s record of relevant and recent past performance information that pertain to the products and/or services outlined in the solicitation requirements. There are two aspects of the past performance evaluation.

Adverse past performance is defined as past performance information that supports a less than satisfactory rating on any evaluation element or any unfavorable comments received from sources without a formal rating system.

Factor 1-Past Performance

(a) Solicitation Submittal Requirements:

Offerors shall provide a maximum of four (4) recent and relevant projects (as defined below) to demonstrate their ability to perform the proposed work identified within the Specifications, drawings, and Statement of Work. If a completed Contractor Performance Assessment Reporting System (CPARS) evaluation is available, it shall be submitted. The Government will evaluate past performance based upon sources available to the contracting officer that may include Past Performance Information Retrieval System (PPIRS), Federal Awardee Performance and Integrity Information System (FAPIIS) and Electronic Subcontract Reporting System (eSRS). IF THERE IS NOT A PAST PERFORMANCE EVALUATION IN PPIRS or FAPPIIS, then the offeror shall submit Past Performance Questionnaires (PPQ) for each project. Offerors shall not incorporate by reference into their proposal PPQs previously submitted for other RFPs. However, this does not preclude the Government from utilizing previously submitted PPQ information in the past performance evaluation. If the offeror is unable to obtain a completed PPQ from a client for a project(s) before proposal closing date, the offeror shall complete and submit with the proposal the first page of the PPQ, which will provide contract and client information for the respective project(s). The Government may make reasonable attempts to contact the client noted for that project(s) to obtain the PPQ information. However, offerors should follow-up with clients/references to help ensure timely submittal of questionnaires. If the client requests, questionnaires may be submitted directly to the Government’s point of contact, Jared Detton, Jared.Detton@va.gov.

Recency – a recent project is defined as being completed within five years of the due date of this solicitation.

Relevant – includes performance of efforts in a project of bat removal, exclusion, and/or mitigation that are similar or greater in scope, magnitude, and complexity than the effort described in this solicitation.

Offerors are cautioned to submit enough information in the format specified in the solicitation. Offerors may be asked to clarify certain aspects of their proposal (for example, the relevance of past performance information) or respond to adverse past performance information to which the offeror has not previously had an opportunity to respond. Adverse past performance is defined as past performance information that supports a less than satisfactory rating on any evaluation element or any unfavorable comments received from sources without a formal rating system. Communication conducted to resolve minor or clerical errors will not constitute discussions and the contracting officer reserves the right to award a contract without the opportunity for proposal revision.

(b) – Basis of Evaluation:

The contracting officer shall review recent and relevant performance information on each offeror based on past efforts provided by the offeror and may obtain data independently from other government and commercial sources. Past performance regarding predecessor companies, key personnel who have relevant experience, or sub-contractors that will perform major or critical aspects of the requirement will not be considered as highly as past performance information for the principal offeror. Offerors with no past performance history or the offeror’s performance record is so limited that no confidence assessment rating can be reasonably assigned shall receive the rating "Unknown Confidence," meaning the rating is treated neither favorably nor unfavorably.

Initially offers shall be ranked according to price, including any option prices if applicable. The lowest price offer’s past performance shall be evaluated to determine its performance confidence rating.

If the lowest priced evaluated offer is judged to have a Substantial Confidence performance assessment, that offer represents the best value for the government and the evaluation process stops at this point. Award shall be made to that offeror without further consideration of any other offers.

If the lowest price offer does not receive a Substantial Confidence performance confidence rating, the past performance evaluation continues until an offeror’s past performance is judged to have a Substantial Confidence performance rating. The Government reserves the right to award a contract to other than the lowest priced offeror if the lowest priced offeror is judged to have a performance confidence assessment of "Satisfactory Confidence" or lower. In that event, the Source Selection Authority shall make an integrated assessment best value award decision.

Factor 2 – Price:

(a) Solicitation Submittal Requirements:

· Standard Form 1442, Solicitation Offer and Award

· All pages of the SF1442 Continuation Sheet

· Offerors shall submit a detailed cost breakdown with the proposal submitted.

(b) Basis of Evaluation: The Government will evaluate price based on the total price. Analysis will be performed by one or more of the following techniques to ensure a fair and reasonable price:

· Comparison of proposed prices received in response to the RFP

· Comparison of proposed prices with the IGCE.

· Comparison of proposed prices with available historical information.

Special Standard of Responsibility Solicitation Submittal Requirements:

The Offeror shall submit the following information: (For a partnership or joint venture, the following submittal requirements are required for each Contractor who is part of the partnership or joint venture and for the entity itself. EMR shall not be submitted for subcontractors.)

1. OSHA or EPA Violation(s):

Offerors shall provide Summary of Work-Related Injuries and Illnesses, affirming that the Offeror has no more than three serious, or one repeat, or one willful OSHA or EPA violation(s) in the past 3 years.

2. Experience Modification Rate (EMR):

Offerors shall provide documentation to show that the offeror has an Experience Modification Rate (EMR) of equal to or less than 1.0.

3. Limitation on Subcontracting:

IAW VAAR 852.219-77 each offeror will review the clause and complete the certificate included in the clause. This certificate will be complete prior to solicitation closing and submitted with the proposal documents. Failure to comply with this requirement will result in removal of proposal for consideration for award.

Offerors who fail to meet any special standard of responsibility will not be eligible to receive contract award.

PART I/SECTION B - INSTRUCTIONS, CONDITIONS AND NOTICES TO OFFERORS

I.1B COST RANGE: Between $500,000.00 and $1,000,000.00

I.2B GENDER: Wherever the masculine gender is used in this solicitation and contract documents, it shall be considered to include both masculine and feminine.

I.3B METRIC PRODUCTS:

Products manufactured to metric dimensions will be considered on an equal basis with those manufactured using inch-pound units, providing they fall within the tolerance specified using conversion tables contained in the latest revision of Federal Standard No. 376, and all other requirements of this document are met.

If a product is manufactured to metric dimensions and those dimensions exceed the tolerance specified in the inch-pound units, a request should be made to the Contracting Officer to determine if the product is acceptable. The Contracting Officer, in concert with the Contracting Officer’s Representative (COR), will accept or reject the product.

I.4B REQUESTS FOR INFORMATION:

All requests for information must be submitted in writing to the Contracting Officer for action no later than the date shown in Block 10 of the Standard Form 1442, Solicitation, Offer and Award.

I.5B PROPOSAL REQUIREMENTS

General – Both past performance information and price proposal shall be submitted in response to this solicitation. Proposals shall be submitted via email Jared.Detton@va.gov. Emails are limited to 15 MB. The proposal, in its entirety, shall be one email (one attachment for price proposal, and one attachment for past performance information) not to exceed 15MB. Failure to submit in the format required and clearly address those factors may result in rejection of the offer. An original Bid Bond, in the amount of twenty (20%) percent (but not to exceed $3,000,000) of the bid price shall be mailed to the address listed in block 8 of the SF1442 and be received at the address no later than the closing date and time. Failure to furnish the required bid guarantee in the proper form and amount, by the time set for due date, will require rejection of the proposal in all cases except those listed in FAR 28.101-4, and may be cause for rejection even then. SEE FAR Provision 52.228-1, Bid Guarantee, of this Solicitation. Electronic copies of the proposals will be time/date stamped by Microsoft Outlook upon receipt of email. Further details on electronic submission are outlined below.

Proposals shall be received by 2:00 .M. Mountain Time on November 10th, 2022. There will be no public opening of the proposals. Submit proposals to: Jared.Detton@va.gov.

Submit bid bonds to:

Department of Veterans Affairs

NCO 19

ATTN: Jared Detton 6162 S Willow Dr., Ste 300 Greenwood Village, CO 80111

Past performance information and price sections of the offeror’s proposal will be evaluated independently. Offerors shall include all required Representations and Certifications and complete their registration in System for Award Management (SAM). See FAR 52.204-7 and 52.204-8, of this solicitation.

Important Notice: Apparent successful offerors must apply for and receive verification from the Department of Veterans Affairs Center for Verification and Evaluation (CVE) in accordance with 38 CFR Part 74 and VAAR 819.70 by submission of documentation of Veteran status, ownership and control enough to establish appropriate status. Offerors must be both VISIBLE and VERIFIED by the Department of Veteran Affairs CVE at the time of offer submission. Failure to be both VERIFIED by CVE and VISIBLE on VetBiz at the time of offer submission and contract award will result in the offeror’s proposal being deemed non-compliant. All offerors are urged to contact the CVE and submit the required documents to obtain CVE verification of their SDVOSB status if they have not already done so.

I.6B PROPOSAL REVISIONS

If it is determined to be necessary, proposal revisions will be requested from the offers received. The Contracting Officer may identify those offerors, whose proposals are within the competitive range based upon the selection criteria identified in this solicitation. Negotiations may be conducted with those firms falling within the competitive range, after which proposal revisions may be requested. Offerors submitting proposal revisions will not be required to re-submit any documents which are unchanged from their proposals. They should provide necessary changes to individual paragraphs, as briefly as possible, together with the Table of Contents that clarifies where within the initial proposal the additional information and/or changed document would be placed. A new bid bond shall be submitted only if the final cost proposal revisions are greater than its initial cost proposal.

1.7B REQUIREMENTS FOR ELECTRONIC SUBMISSION OF OFFER

Unless paper offers are specifically authorized in an individual solicitation, all responses to solicitations must be submitted electronically as described below. Responses submitted in a paper form are unacceptable. Failure to comply with this requirement may jeopardize the possibility of receiving an award for the contract due to noncompliance with the terms of the solicitation. You must submit your electronic offer, and any supplemental information (such as spreadsheets, backup data, technical information), using any of the electronic formats and media described below.

In addition, contractors are notified of the award via an electronic Notice of Award e-mail. The award document will be attached to the Notice of Award e-mail.

Acceptable Electronic Formats (Software) for Submission of Offers

1. Files readable using the current Microsoft© Office version Products: Word, Excel, PowerPoint, or Access. Please see security note below for caution regarding use of macros. When submitting construction drawings contractors are required to submit one set in AutoCAD and one set in Adobe PDF. (purpose: contracting can open the PDF version and engineering can open AutoCAD files).

2. Files in Adobe© PDF (Portable Document Format) Files: When scanning documents scanner resolution should be set to 200 dots per inch, or greater.

3. Another electronic format. If you wish to submit an offer using another format other than described in these instructions, e-mail…