36C25922Q0363 0001.docx

5. PROJECT NUMBER (if applicable)

CODE

7.

ADMINISTERED BY

2. AMENDMENT/MODIFICATION NUMBER

CODE

6. ISSUED BY

8. NAME AND ADDRESS OF CONTRACTOR

4. REQUISITION/PURCHASE REQ. NUMBER

3. EFFECTIVE DATE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED

PAGE OF

PAGES

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED

BPA NO.

1. CONTRACT ID CODE

FACILITY CODE

CODE

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

E. IMPORTANT:

is extended,

(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE

OF YOUR

ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY is not extended.

12. ACCOUNTING AND APPROPRIATION DATA

(REV. 11/2016)

is required to sign this document and return ___________ copies to the issuing office.

is not, A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

15C. DATE SIGNED

B. THE ABOVE NUMBERE

D CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES

SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

RESULT IN REJECTION OF YOUR

OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendmen t, and is received prior to the opening hour and date specified.

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER

Contractor

16C. DATE SIGNED

14. DESCRIPTION OF AMENDMENT/MODIFICATION

16B. UNITED

STATES OF AMERICA

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER

16A. NAME AND TITLE OF

CONTRACTING OFFICER

15B. CONTRACTOR/OFFEROR

STANDARD FORM 30

PREVIOUS EDITION NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.243 (Type or print) (Type or print) (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

(Number, street, county, State and ZIP Code) (If other than Item 6) (Specify type of modification and authority) (such as changes in paying office, appropriation date, etc.)

(If required)

(SEE ITEM 11)

(SEE ITEM 13)

(X)

CHECK

ONE

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF

SOLICITATIONS

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

(Signature of person authorized to sign) (Signature of Contracting Officer) 36C259 Department of Veterans Affairs Network Contracting Office

NCO 19

6162 South Willow Drive, Suite 300 Greenwood Village CO 80111 36C259 Department of Veterans Affairs Network Contracting Office

NCO 19

6162 South Willow Drive, Suite 300 Greenwood Village CO 80111 To all Offerors/Bidders

36C25922Q0363 07-02-2022

X X X July 12th at 4:00 PM The purpose of this Amendment (Amendment #1) is to delete Dumbwaiter #9, Provide an Updated PWS, Explain site-visit, and Extend closing date & time of solicitation.

Dumbwaiter #9 is removed from this solicitation, see below updated PWS.

Site-Visit was scheduled for Friday 7-8-2022, no one showed up.

Closing date and time of this solicitation is now 7-12-2022 at 4:00 PM.

All other terms & conditions related to this solicitation remain unchanged.

Lance Davis Contracting Officer

VA-VHA-RPOW-2022-68748

A.1 Updated PWS (version #2)

PERFORMANCE WORK STATEMENT

ELEVATOR MAINTENANCE AND SERVICE

VA MEDICAL CENTER

Oklahoma City OK 73104

The contractor shall provide Full Maintenance Services, Preventative Maintenance (PM), Repair, and Breakdown Services for all elevators, dumbwaiters, and cart lifts located at this facility, in accordance with the terms and conditions stated within this Performance Work Statement (PWS).

The required Elevator Maintenance Services include, but are not limited to, full elevator maintenance service in accordance with the ASME Safety Code requirements, the manufacturer's recommendations, the Elevator Field Employees' Safety Handbook, National Electrical Code, and all other applicable laws, regulations, rules, ordinances, codes, etc. Full maintenance services are defined as all services, repairs, inspections, and testing necessary to maintain all elevators, dumbwaiters, and cart lifts, appurtenances, and accessories in a fully operational mode at all times (except for prescheduled downtime) including all labor, parts, and materials, to include shipping.

**NOTE** Elevators and dumbwaiters code violation repairs have just been completed on this equipment and they meet all Federal, State, and Local codes. The intent of this contract is to ensure elevators and dumbwaiters continue to meet all Federal, State, and Local codes at all times.

Location of Performance:

VA Medical Center 921 NE 13th St Oklahoma City OK 73104

1. The following services are not included in the contract.

a. Replacement of electric motors burned out by current fluctuation, negligence, abuse, and/or misuse by operators.

b. Electrical work external to the machine.

c. Repair and parts necessitated by accident, fire, abuse and/or misuse by Government personnel.

2. Required by the Contractor:

a. Minimum Level of Work: The Contractor shall take all steps and measures that a prudent building owner would take to maximize the life expectancy of the elevator plant. The work provided must preserve each elevator in unimpaired condition and above the point where deterioration begins.

b. On-Site Requirement: The Contractor is not required to provide an on-site elevator mechanic for specified duty hours. However, the Contractor shall provide qualified elevator mechanics, work crews, and supervisory personnel in such numbers and times as may be required to fully meet the contract requirements.

c. Working Hours: All scheduled contract work shall be accomplished during “Normal Working Hours" from 8:00 a.m. to 4:30 p.m., Monday through Friday, except Federal holidays. Work outside normal working hours will be at Contractor's discretion and must be preapproved by the contracting officer’s representative (COR). Notice will be provided to the COR when on-site to perform maintenance, to allow VA personnel to accompany Contractor. The Contractor shall respond to service calls seven (7) days per week, twenty-four (24) hours per day, as part of the monthly contract price.

d. Contractor Conduct: All persons furnished by the Contractor, including subcontractors, are the sole responsibility of the Contractor. The Contractor shall be responsible for their compliance with all laws, rules, and regulations.

e. SAMs Registration: Contractor shall remain “Active” within the SAM.Gov site during the entire duration of the contract. If company is not Active in SAM.Gov the VA will have no means of providing payment to contractor.

3. Routine Calls. The contracting officer (CO) or contracting officer’s representative (COR) will notify the contractor of repairs to be made from the inspection report or service call. The contractor shall report to the work location, survey the repair, and provide the COR an estimated time to repair and cost of repairs if not covered in the basic service contract (for items not covered see #1 above, everything else is covered). The contractor shall commence repair work after notification from the COR and/or the CO. All repair work shall be in accordance with normal commercial practices using parts specified by the elevator manufacturer. No “gray market” parts or “used” parts will be allowed. The contractor shall prepare and submit a written report within five business days after the routine repairs are completed. The report shall include the date and time of the service call, the location of the elevator, the repairs performed, and the name of the technician performing the repairs. Damage to elevators and related equipment caused by government personnel/equipment thru misuse/negligence will be estimated separately and repair work will not be accomplished until notified by the contracting officer (CO) or contracting officer’s representative (COR) either by a Modification to the current contract, the Award of a new Purchase Order/Contract, or by Government Purchase Card.

4. Emergency Calls: The contractor shall respond to emergency repair calls within one hour after notification during normal business hours and within two hours after notification at times other than normal business hours. The contractor shall prepare and submit a written report within five business days after the emergency repair. The report shall include the date and time of the service call, the location of the elevator, the repairs performed, and the name of the technician performing the repairs. For purposes of this specification, an emergency situation is any condition that requires immediate action to protect life, eliminate serious injury hazards to personnel, resolve personnel entrapment, prevent loss, or damage to government property, or restore essential services (final discretion of an Emergency condition will be made by the COR or the CO).

5. Equipment Listing

Elevators: (15 Total)

P-1 Equipment Name: Elevator, Passenger, Manufacturer: Shepard/Swift, Model # Swift 5000, Type: Traction, Number: P-1

Number of Stops: 11, VA PMI # 16641

P-2 Equipment Name: Elevator, Passenger, Manufacturer: Shepard/Swift, Model # Swift 5000, Type: Traction, Number: P-2

Number of Stops: 11, VA PMI # 16642

P-3 Equipment Name: Elevator, Passenger, Manufacturer: Shepard/Swift

Model # Swift 5000, Type: Traction, Number: P-3

Number of Stops: 11, VA PMI # 16643

P-4 Equipment Name: Elevator, Passenger, Manufacturer: Shepard/Swift

Model # Swift 5000, Type: Traction, Number: P-4

Number of Stops: 11, VA PMI # 16644

P-5 Equipment Name: Elevator, Passenger, Manufacturer: Shepard/Swift

Model # Swift 5000, Type: Traction, Number: P-5

Number of Stops: 11, VA PMI # 16645

P-6 Equipment Name: Elevator, Passenger, Manufacturer: Shepard/Swift

Model # Swift 5000, Type: Traction, Number: P-6

Number of Stops: 11, VA PMI # 16646

P-7 Equipment Name: Elevator, Passenger, Manufacturer: Montgomery

Model # MIPROM, Type: Traction, Number: P-7

Number of Stops: 9, VA PMI # 16647

P-8 Equipment Name: Elevator, Passenger, Manufacturer: Montgomery

Model # MIPROM, Type: Traction, Number: P-8

Number of Stops: 9, VA PMI # 16648

P-9 Equipment Name: Elevator, Passenger, Manufacturer: Montgomery

Model # MIPROM, Type: Traction, Number: P-9

Number of Stops: 9, VA PMI # 16649

P-10 Equipment Name: Elevator, Passenger, Manufacturer: Montgomery

Model # MIPROM, Type: Traction, Number: P-10

Number of Stops: 9, VA PMI # 16650

P-11 Equipment Name: Elevator, Passenger, Manufacturer: Montgomery

Model # MIPROM, Type: Traction, Number: P-11

Number of Stops: 9, VA PMI # 151

P-13 Equipment Name: Elevator, Passenger, Manufacturer: Dover

Model # VVMC-1000-PTC, Type: Traction, Number: P-13

Number of Stops: 4, VA PMI # 153

P-14 Equipment Name: Elevator, Passenger, Manufacturer: Dover

Model # MIPROM Type: Traction, Number: P-14

Number of Stops: 3, VA PMI # 16651

P-15 Equipment Name: Elevator, Passenger, Manufacturer: Dover

Model # 3660-0014 Type: Traction, Number: P-15

Number of Stops: 4, VA PMI #

P-16 Equipment Name: Elevator, Passenger, Manufacturer: Dover

Model # 3660-0014 Type: Traction, Number: P-16

Number of Stops: 3, VA PMI #

Dumbwaiters: (5 Total)

DW-3

Cart lift Equipment Name: Dumbwaiter, Manufacturer: MATOT, Model #: SPD/Surgery clean DW-3/CL-1, Number of Stops: 2 VA PMI # 16480

DW-4

Cart lift Equipment Name: Dumbwaiter, Manufacturer: MATOT, Model #: Surgery/SPD dirty DW-4/CL-2, Number of Stops: 2 VA PMI # 16481

DW-6

Equipment Name: Dumbwaiter, Manufacturer: MATOT, Model #: ER/Lab DW-6, Number of Stops: 3, VA PMI # 163

DW-7

Equipment Name: Dumbwaiter, Manufacturer: MATOT, Model #: Surgery/Lab DW-7, Number of Stops: 2, VA PMI # 164

DW-8

Equipment Name: Dumbwaiter, Manufacturer: MATOT, Model #: ICU/SPD DW-8, Number of Stops: 2, VA PMI

IMPORTANT NOTE:

Listed below are the suggested O.E.M maintenance protocol for proper safe operation of the elevators and dumbwaiter. The VENDOR shall not limit their PMs to these protocols. If any of the listed protocols are not appropriate for the age/life cycle from the vendor expertise in this field of service, for either equipment, the VENDOR shall make the proper adjustment to the PM protocols to ensure safe and proper operation of the equipment.

A. ELEVATORS PM

1. MONTHLY

A. Machine Room – Controllers

a. Check controller function and clean

b. Check contacts, main contactors, and switches

c. Check settings and operation of overloads

d. Check timers

e. Tighten connections, clean fuses, and holders

f. Governors B. Car – Door Operator

a. Check/clean/lubricate brake, operation of checks, check keys, set screws and contacts C. Car – Door

a. Check/clean/adjust photocell, infrared sensor & cable

b. Check safety edge and retraction

c. Check door gibs and fastenings

d. Hangers for all doors and car doors or gates D. Car – Interior

a. Check alarm bell, emergency switch, emergency communications, and fire service operation (car and lobby)

b. Replace indicator lights as needed E. Car and Counterweight – Miscellaneous

a. Check car steadying devices

b. Check all car safety devices including safety switches, inductor, leveling devices, selector tape, switches, and hitches F. Hoist way

a. Check landing station indicators (visual and acoustic) G. Miscellaneous

a. Check operation of signal and dispatching system

b. Clean up excess lubricant and repair all leaks

c. Brush, clean, and remove rubbish from top of cars, bottom of platforms, elevator pits and pit equipment; and all supporting structures and equipment

d. Certify all life safety critical components are in reliable condition

e. Tension frames and shelves in pit

2. QUARTERLY

A. Machine Room – Selector

a. Check tape or cable, clean and apply light film of oil B. Machine Room – Machine

a. Check micro gear case bearing for wear and end play

b. Check gear backlash, thrust end play and bearing wear

c. Check brake plungers

d. Sheave Bearings

e. Machine Bearings

f. Machine stuffing box packing - repack

g. Motor operated brake bearing packing - repack

h. Gear Case lubricant level, where applicable

i. Guide lubricant level, where applicable

j. Hydraulic elevator hydraulic fluid level C. Machine Room Motor

a. Clean all commutators, renew, or reseat brushes if necessary D. Car – Door Operator

a. Check door contact

b. Check/lubricate retiring cam device, chains, and fasteners E. Car and Counterweight – Miscellaneous

a. Check adjustment of car and Counterweight shoes and roller guides

b. Guide shoe rollers and gibs – renew as needed to ensure smooth, stable, satisfactory operations F. Hoist way

a. Check all ropes for fastening, wear, and lubrication

b. Check/adjust/lubricate ejector mechanisms (cart lift) G. Miscellaneous

a. Check main line fuses for heating

b. Clean and test hoist way fire alarm smoke detectors in conjunction with facility fire alarm testing

3. SEMI-ANNUAL

A. Machine Room – Controllers

a. Check all condensers, resistance tubes and grids

b. Clean with blower, check alignment of switches and lubricate hinge pins B. Machine Room – Selector

a. Check hinges

b. Seal small leaks C. Car – Door Operator

a. Check shaft bearings, tapered pins, alignment, and operation of cams and rollers

b. Check/clean/lubricate chain, belt tension, limit box, contact follow up D. Car – Door

a. Check/clean/lubricate rollers, tracks, up thrust, and relating cable, and cable tension, if necessary

b. Check door speeds E. Car – Interior

a. Check contacts and switches in car operating panel, clean and lubricate F. Car and Counterweight – Miscellaneous

a. Lubricate/adjust guide shoe stems, check for gib wear

b. Lubricate car and Counterweight roller guide pivots G. Hoist way

a. Check all rope hitches, shackles, equalize rope tension

b. Check traveling cable for insulation, wear, hanging

c. Check junction box cable

d. Inspect/clean/lubricate hatch door locks

e. Check/clean/lubricate hatch door rollers, tracks, hangers, up thrusts, relating cables, sight guards, and closer

f. Check/lubricate hatch door motors, gear boxes, limit, and zone switches

g. Inspect hatch door gibs and fastenings

h. Hoisting ropes, where applicable – check condition and tension equalization; replace all ropes for system at once whenever necessary to ensure adequate safety factors H. Miscellaneous VENDOR will supply 2 techs to assist with semi-annual, annual, and 5-year test and inspection of the elevators.

4. ANNUAL

A. Machine Room – Controllers

a. Completely clean all fuses and holders B. Machine Room – Machine

a. Remove, clean, and lubricate brake cores on DC brakes, clean linings, if necessary, check wear, lubricate pins C. Machine Room – Motor

a. Clean armatures and motors with blowers or vacuum

b. Check armature and rotor clearances

c. Check motor connections D. Car – Door Operator

a. Inspect door motor commutator and brushes E. Car and CW – Miscellaneous

a. Check stiles for cracks, bends, rust, loose bolts

b. Check car steadying devices F. Hoist way

a. Check guide rails, brackets, and fishplates

b. Clean/lubricate guide rails, Counterweights, cams, and fastenings

c. Check limit and terminal stop switches (contacts, cam alignment); lubricate pins and rollers

d. Overhead deflector (Car and counterweight) See that sheaves are tight on shafts, sound spokes, and rim with hammer for cracks G. Miscellaneous

a. Complete cleaning of entire installation, including all machine room floors, walls and equipment; hoist way walls and equipment; pits and pit equipment; and all supporting structures and equipment.

b. VENDOR will conduct an annual no-load test and every fifth year a full load test, full speed test of safety mechanisms, over speed governors, and car and counterweight buffers. If required, the governor will be recalibrated and sealed for proper tripping speed and elevator car balances will be checked. VENDOR will supply weights for the full load test at no cost to the government. The VA will coordinate with another company that will certify the test and inspection.

B. DUMBWAITERS & CART LIFTS PM

Inspect, clean, lubricate, adjust, and replace as necessary, and service as specified by O.E.M.

a. CONTROL EQUIPMENT:

1. Push buttons, hoist way switches, controller components, and Interlock contacts do not require any regular attention as long as the equipment is functioning properly.

2. Depending on the environment, the inside of the control cabinet may need to be cleaned periodically.

b. MOTOR:

1. Standard single speed motors 1hp to 3hp have shielded bearings and will not require lubrication.

2. Special purpose motors such as Vector or DC types may have grease fittings and will require periodic lubrication, see Motor supplement sheets for information.

c. BRAKE:

1. The amount of usage the dumbwaiter receives will determine how often adjustment will have to be made. Check periodically.

2. Brake discs or shoes should be replaced when wear adjustments have reached near the maximum.

d. SPEED REDUCER:

See COR for service bulletin for lubrication instructions or your expertise in this area for the proper lubrication

e. CABLE DRUM:

Drum does not require regular maintenance. Check periodically.

f. TRACTION SHEAVES:

1. Inspect drive sheave every six months for excessive wear. Sheaves must be replaced if the undercut of the groove no longer exists.

2. Flange bearings and pillow block bearings are sealed and require no regular maintenance. Replace as needed.

g. HOIST CABLE AND FITTINGS:

Inspect cable at least twice a year. If cable(s) has broken strands, kinks, or bent portions replace the cable(s) immediately. Check and tighten, if necessary, rope clips.

h. HOISTWAY DOORS:

1. Chain deflecting sheaves have sealed bearings and require no lubrication.

2. Roller chain should be lightly lubricated every six months.

3. Interlock keeper should be checked on each maintenance call to verify that the keeper is securely fastened to door panel and is engaging the interlock properly.

i. GUIDE RAILS:

1. Guide rails should be kept clean and free of excess grease or oil.

2. Lightly lubricate the guide rails every 90 days. Only a thin film of lubricant is necessary on actual wear surfaces. Recommend the use of Nylube No.150 Paste or any other equivalent rail lube or what has proven best for the age of the equipment for proper lubrication

j. OVERHEAD DEFLECTING SHEAVE:

1. Drum below units utilize a cable deflecting sheave that is mounted to, or near, the top of the guide rails. On Residential Light Duty units this sheave is equipped with a sintered bronze bushing which requires a few drops of light grade machine oil every 6 months.

2. Model series 100 units utilize a sheave with a needle bearing and grease fitting. The sheave should be inspected every 6 months and lubricated with No. 2 cup grease if necessary. Pump grease into fitting until it squeezes out around the hub.

k. DUMBWAITER CAR:

1. The Car for drum below units will typically have 2 deflecting sheaves mounted to the car top. These sheaves are equipped with a sintered bronze bushing which requires a few drops of light grade machine oil every 6 months.

2. The Car for drum overhead units will typically have 1 deflecting sheave mounted to the car top. This sheave is equipped with a needle bearing and grease fitting. The sheave should be inspected every 6 months and lubricated with No. 2 cup grease if necessary. Pump grease into the fitting until it squeezes out around the hub.

l. CAR GUIDE SHOES:

Shoes should be checked on each maintenance call for excessive wear. Worn guide shoes can affect the proper camming of hoist way switches and create potential problems.

C. REPAIR SERVICES & PARTS:

VENDOR shall perform all maintenance and repair service on station unless local environment prohibits on station repair. The VENDOR shall be responsible for handling, packing, shipping, and receiving of all repair parts and equipment.

ELEVATOR EQUIPMENT

I. REPAIR SERVICES: The VENDOR shall, per the ASME Safety Code requirements, the manufacturer's recommendations, the Elevator Field Employees' Safety Handbook, National Electrical Code, and all other applicable laws, regulations, rules, ordinances, codes, etc., repair elevator and associated parts, so it will be restored to proper safe working order. The VENDOR shall provide repair services during VAHCS’s normal working hours.

II. PARTS: All parts will be O.E.M. recommended parts. High mortality parts must be located such that delivery is guaranteed not later than overnight on this site. The VENDOR shall seek parts first, if feasible, through GSA supply schedule.

DUMBWAITERS

I. REPAIR SERVICES: The VENDOR shall, repair the dumbwaiters and associated parts so it will be restored to proper safe working order. The VENDOR shall provide repair services during VAHCS’s normal working hours.

II. PARTS: All parts will be O.E.M. recommended parts. High mortality parts must be located such that delivery is guaranteed not later than overnight on this site. The VENDOR shall seek parts first, if feasible, through GSA supply schedule

III. REPAIR & PART CHARGE MATRIX

The government will retain the option for repair services, depending on the criticality of the repair, pricing, and other factors considered, that would be in the best interest of the government, to solicit pricing for this type of repair service from other vendors that are in this market, if after concurrence from the COR (Contracting Officer Representative) with the approval from the CO (Contracting Officer) that the price for repair is believed to be unreasonable or not a fair market value.

D. SOFTWARE UPDATES: The VENDOR shall ensure that applicable elevators are updated with the latest version for safe and proper operation. OKC VAHCS will retain all software for updates.

E. PROTECTION FROM DAMAGE: VENDOR shall provide all labor, materials, and equipment necessary for protection of their employees and VAHCS patients, personnel, and other occupancy of the medical center to include furnishings materials and equipment to protect the buildings from damage and shall replace or repair any damage due to work performed under this contract equal to its original construction and finish.

F. RESPONSE REQUESTS: VENDOR shall only respond to requests for service from the delegated COR, the delegated alternate COR, and/or the CO (Contracting Officer) of the contract. The VENDOR responding to a call not requested by the COR, Alt COR, and/or the CO, that provide services will result in NO PAYMENT by the Government.

G. LIABILITY INSURANCE: VENDOR must provide this VAHCS with written confirmation that VENDOR has adequate insurance protection against negligent work and other forms of liability. The nature and level of protection must be acceptable to this VAHCS.

H. SMOKING POLICY: This VAHCS is a Smoke Free Facility. Smoking is prohibited throughout the facility. Smoking is prohibited at or near all entrances as well. Authorized smoking areas are located in the two designated smoking areas, outside SW entrance and near Bldg. 20.

I. INVOICING –IMPORTANT NOTICE

The VENDOR shall list the required monthly services and any ancillary services (emergency call, repairs, etc..,) that were rendered for the given month in the following manner:

•Monthly PM Services-Elevator Service-total price •Monthly PM Services-Dumbwaiter-total price •Any Ancillary services rendered that month O List each service separately with equipment identification (with listed price)

· Any invoice submitted with pricing not in accordance with or as per contract line items will be rejected.

· Contractor must remain “Active” within the SAM.Gov system during the entire time of the contract, or payment cannot be made, or invoices processed.

One-line invoices WILL NOT be accepted. If the invoices are not in the manner listed above, the invoices will be returned until it is properly outlined for review and acceptance.

J. MODIFICATIONS-IMPORTANT NOTICE

ALL orders or modification outside the scope of contract performance requires express written or verbal approval by the Contracting Officer (CO). Any orders or modifications made that are NOT approved by a CO, prior to performance, will result in NO PAYMENT by the Government.

For repair work within overall scope of Elevator & Dumbwaiter PM & Repair contract, that is not specifically covered under this contract, the VA will request the contractor to provide a quote related to those repairs. The VA reserves the right to either solicit those repairs separate from this contract or to complete a bilateral contract modification and allow the contractor to perform needed repairs. All quotes and subsequent repairs must be found fair and reasonable by the contracting officer.