36C25922Q0049_1.docx

FedBizOpps Combined Synopsis/Solicitation Notice

CLASSIFICATION CODE

SUBJECT

CONTRACTING OFFICE'S

ZIP-CODE

SOLICITATION NUMBER

RESPONSE DATE (MM-DD-YYYY)

ARCHIVE

DAYS AFTER THE RESPONSE DATE

RECOVERY ACT FUNDS

SET-ASIDE

NAICS CODE

CONTRACTING OFFICE

ADDRESS

POINT OF CONTACT

(POC Information Automatically Filled from User Profile Unless Entered)

DESCRIPTION

See Attachment

AGENCY'S URL

URL DESCRIPTION

AGENCY CONTACT'S EMAIL

ADDRESS

EMAIL DESCRIPTION

ADDRESS

POSTAL CODE

COUNTRY

ADDITIONAL INFORMATION

GENERAL INFORMATION

PLACE OF PERFORMANCE

* = Required Field FedBizOpps Combined Synopsis/Solicitation Notice Rev. March 2010 J UPS System and Generator Maintenance Services 80111 36C25922Q0049 11-16-2021 N 811219 Department of Veterans Affairs Network Contracting Office 19 Rocky Mountain Acquisition Center 6162 South Willow Drive, Suite 300 Greenwood Village CO 80111 Charlie Gritzmacher charles.gritzmacher@va.gov Department of Veterans Affairs Office of Communithy Care (OCC) 3773 Cherry Creek N. Drive Denver, CO 80209 Combined Synopsis/Solicitation for UPS System and Generator Maintenance Services

1. This is a combined synopsis/solicitation for commercial items and services prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued.

2. Solicitation number 36C25922Q0049 is issued as a request for quote (RFQ).

3. This acquisition is set-aside for Total Small Business (SB). The North American Industry Classification System (NAICS) code is 811219 – Other Electronic and Precision Equipment Repair Maintenance

4. FAR Clauses 52.212-1, 52.212-2, 52.212-4 and 52.212-5 apply to this procurement. For the exact text and wording of clauses and provisions please see http://farsite.hill.af.mil. The Government contemplates an award of an unrestricted Firm Fixed Price (FFP) contract resulting from this solicitation.

5. Description of services: In accordance with the Performance Work Statement (PWS) and price schedule, the Contractor shall perform preventative maintenance support for the Uninterrupted Power Supply (UPS) System, Power Distribution Units (PDU), HVAC System, Fire Suppression System, Water Detection System, Alarm Monitoring System and the Emergency Backup Generators within its leased Data Center and Hub Rooms for the Office of Community Care (OCC) located in Denver, CO.

6. Period of Performance (POP): The POP shall be from the date of award for a 1 (one) 12 (twelve) month base-year period and one (1) twelve (12) month option period.

7. See Addendum to 52.212-1 Instructions to Offerors on the attached RFQ document for information on what to submit with your offer.

8. Offers are due November 16, 2021 @ 10:30 AM MST. All questions/inquiries must be submitted to the contract officer via electronic mail (e-mail) not later than November 9, 2020 @ 10:30 AM MST. Inquiries submitted via telephone calls will be re-directed to an e-mail submission.

9. Submit offers or any questions to the attention of Charlie Gritzmacher via email to: charles.gritzmacher@va.gov.

PAGE 1 OF

1. REQ

UISITION NO.

2. CONTRACT NO.

3. AWARD/EFFECTIVE DATE

4. ORDER NO.

5. SOLICITATION NUMBER

6. SOLICITATION ISSUE DATE

a. NAME

b. TELEPHONE NO. (No Collect Calls)

8. OFFER DUE DATE/LOCAL

TIME

9. ISSUED BY

CODE

10.

THIS ACQUISITION IS

UNRESTRICTED OR

SET ASIDE:

% FOR:

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL

BUSINESS PROGRAM

EDWOSB

8(A)

NAICS:

SIZE STANDARD:

11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13b.

RATING

14. METHOD OF SOLICITATION

RFQ

IFB

RFP

15. DELIVER TO

CODE

16. ADMINISTERED BY

CODE

17a. CONTRACTOR/OFFEROR

CODE

FACILITY CODE

18a. PAYMENT WILL BE MADE BY

CODE

TELEPHONE NO.

DUNS:

DUNS+4:

PHONE:

FAX:

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER 18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW IS CHECKED

SEE ADDENDUM

19.

20.

21.

22.

23.

24.

ITEM NO.

SCHEDULE OF SUPPLIES/SERVICES

QUANTITY

UNIT

UNIT PRICE

AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA

26. TOTAL AWARD AMOUNT (For Govt. Use Only) 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA

ARE

ARE NOT ATTACHED.

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA

ARE

ARE NOT ATTA

CHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN _______________

29. AWARD OF CONTRACT: REF. ___________________________________ OFFER

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

DATED ________________________________. YOUR OFFER ON SOLICITATION

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED

SET FORTH HEREIN IS ACCEPTED AS TO ITEMS:

30a. SIGNAT

URE OF OFFEROR/CONTRACTOR

31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER) 30b. NAME AND TITLE OF SIGNER (TYPE OR PRINT) 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (TYPE OR PRINT) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION

(REV. 2/2012)

PREVIOUS EDITION IS NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.212

7. FOR SOLICITATION

INFORMATION CALL:

STANDARD FORM 1449

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

135-22-1-9070-0002 36C25922Q0049 11-02-2021 Charles Gritzmacher 303-712-5780 11-16-2021 10:30am 36C259 Department of Veterans Affairs Network Contracting Office 19 Rocky Mountain Acquisition Center 6162 South Willow Drive, Suite 300 Greenwood Village CO 80111 x x Y 811219 $20.5 Million x Department of Veterans Affairs Office of Community Care (OCC) 3773 Cherry Creek N. Drive Denver CO 80209 36C259 Department of Veterans Affairs Network Contracting Office 19 Rocky Mountain Acquisition Center 6162 South Willow Dri ve, Suite 300 Greenwood Village CO 80111

Electronic Payment Requests Submit Invoice at:

http://www.fsc.va.gov/einvoice.asp

UPS System & Generator Maintenance Services Period of Performance:

Base: 12-06-2021 to 12-05-2022 Option Year 1: 12-06-2022 to 12-05-2023 $0.00 x x Charles Gritzmacher

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 CONTRACT ADMINISTRATION DATA

1. Contract Administration: All contract administration matters will be handled by the following individuals:

a. CONTRACTOR:

b. GOVERNMENT: Contracting Officer 36C259 Erica A Blake / erica.blake@va.gov Department of Veterans Affairs Network Contracting Office 19 Rocky Mountain Acquisition Center 6162 South Willow Drive, Suite 300 Greenwood Village CO 80111

2. CONTRACTOR REMITTANCE ADDRESS: All payments by the Government to the contractor will be made in accordance with:

3. INVOICES: Invoices shall be submitted in arrears:

4. GOVERNMENT INVOICE ADDRESS: All Invoices from the contractor shall be submitted electronically in accordance with VAAR Clause 852.232-72 Electronic Submission of Payment Requests.

Electronic Payment Requests

Submit Invoice at:

http://www.fsc.va.gov/einvoice.asp

ACKNOWLEDGMENT OF AMENDMENTS: The offeror acknowledges receipt of amendments to the Solicitation numbered and dated as follows:

Table of Contents

B.2 PRICE/COST SCHEDULE

Base Period: 12-06-2021 to 12-05-2022

Price Inspection

QTY

Total Estimated Cost

6.1.1

6.1.1

6.1.2

6.1.2

6.1.3

6.1.3

6.1.1

6.1.1

6.1.1

6.1.1

6.2

6.3

6.4 UPS Battery Systems (480 Batteries) – Load Test & Voltage Check

EA

6.5

6.6

6.7

6.8

6.8

6.8

6.9

6.10

6.11 Sensaphone Phonetics Monitoring System – Setup and Inspection

EA

6.11 Sensaphone Phonetics Monitoring System – System Monitoring

EA

24/7/365

Base Period Total

Option Period 1: 12-06-2022 to 12-05-2023

Price Inspection

QTY

Total Estimated Cost

6.1.1

6.1.1

6.1.2

6.1.2

6.1.3

6.1.3

6.1.1

6.1.1

6.1.1

6.1.1

6.2

6.3

6.4 UPS Battery Systems (480 Batteries) – Load Test & Voltage Check

EA

6.5

6.6

6.7

6.8

6.8

6.8

6.9

6.10

6.11 Sensaphone Phonetics Monitoring System – Setup and Inspection

EA

6.11 Sensaphone Phonetics Monitoring System – System Monitoring

EA

24/7/365

Option Period 1 Total

B.3 Performance Work Statement (PWS)

Performance Work Statement (PWS)

VA Office of Community Care (OCC)

Uninterrupted Power Source (UPS) System and Generator Maintenance Services

1. Background:

VA Office of Community Care (OCC) requires backup power generation systems to support the Data Center, Telecommunications, and Emergency Lighting. OCC processes about 12 million claims per fiscal year and houses approximately 1,500 employees. The Logistics department is responsible for facilities management and requires contractor support for maintenance of our power generations systems.

2. Objective:

The ability to continue operations is essential to the mission of this organization. OCC requires a contractor to provide preventative maintenance support for the Uninterrupted Power Supply (UPS) System, Power Distribution Units (PDU), HVAC System, Fire Suppression System, Water Detection System, Alarm Monitoring System and the Emergency Backup Generators within its leased Data Center and Hub Rooms.

3. Scope:

The Data Center, Hub Rooms, Heat Pumps, and other systems require instantaneous or near-instantaneous protection from power interruptions by means of one or more attached batteries. The UPS systems protect data center servers and other systems from power outages of a duration of less than 20 minutes, which provides time to properly shut down, save data, repair, or continue operations from another source of power such as a backup generator. Backup Power Generator Systems are primarily used to support the data center, telecommunications, and emergency lighting. OCC maintains an independent Fire Control System that is separate from the system maintained by building management that requires annual maintenance as required by the Denver fire department. Semi-annual cleaning is required to prevent voiding maintenance agreements with servicing activities. All metal particulates outside of this equipment is required to be cleaned to prevent corruption of data.

4. Place of Performance:

VA OCC is located at 3773 Cherry Creek N. Drive, Denver CO 80209. This is a leased multi-use facility with normally scheduled Saturday operations. All generator work must be completed on the third Wednesday and Thursday of each month, the generators are scheduled to exercise in the evenings on those days.

5. Period of Performance:

5.1 Generator Maintenance Schedule for Cummins 600 KW gen set:

Major Service - One (1) inspection per year Minor Service - One (1) inspection per year Coolant, Fuel, Oil Sampling and Lab Analysis - One (1) inspection per year, during major service Transfer Switch Inspection – Two (2) inspections per year, during major and minor service Air Filters - parts only

5.2 Generator Maintenance Schedule for Cummins 400 KW gen set:

Major Service - One (1) inspection per year Minor Service - One (1) inspection per year Coolant, Fuel, Oil Sampling and Lab Analysis - One (1) inspection per year, during major service Transfer Switch Inspection – Two (2) inspections per year, during major and minor service Air Filters - parts only

5.3 Annual PM Maintenance for FM200 Fire System:

Two (2) inspections per year

5.4 Uninterruptible Power Supplies (UPS):

UPS#, System#, Model #, Serial#, KVA, Quantity UPS1A, 9315-160, 130, ET334ZBA02, 130kva, 1 EA - Two (2) inspections per year UPS1B, 9315-160, 130, ES396ZBA02, 130kva, 1 EA - Two (2) inspections per year UPS2A, 9315-160, 130, ET373ZBA10, 130kva, 1 EA - Two (2) inspections per year UPS2B, 9315-160, 130, ET375ZBA05, 130kva, 1 EA - Two (2) inspections per year UPS3A, 9315-160, 130, ER332ZBA06, 130kva, 1 EA - Two (2) inspections per year UPS3B, 9315-160, 130, ET372ZBA03, 130kva, 1 EA - Two (2) inspections per year Battery Systems, six (6) cabinets of eighty (80) batteries, 480 total batteries - Two (2) inspections per year

5.5 Power Distribution Units (PDU):

PDU#, Model #, Serial#, KVA, Quantity PDU1, PD084M48A12-125, 89820-00, 125kva, 1 EA - One (1) inspection per year PDU2, SY084-48T12-125, 43836-04, 125kva, 1 EA - One (1) inspection per year PDU3, PH13-1-0750-641, 110-0320B, 75kva, 1 EA - One (1) inspection per year PDU4, PH13-1-1000-641, 110-0320A, 100kva, 1 EA - One (1) inspection per year PDU5, PP14-WS-100-G-641, 110-4049 Unit 2, 100kva, 1 EA - One (1) inspection per year PDU6, PP14-WS-100-G-641, 110-4049 Unit 1, 100kva, 1 EA - One (1) inspection per year

5.6 Data Center Cooling:

Computer Room Air Conditioning (CRAC) units, Model# ENUK051GZ69EJFSCKOVY, 15 ton, 10 EA Dry Coolers Data Center, 50 ton, 4 EA Dry Cooler Fans, 8 per Dry Cooler, 32 EA Circulating Pump Data Center, pump pkg, 6 EA One (1) inspection per month

5.7 Hub Rooms Air Conditioners, 3 ton, 8 EA:

Suite 220 - One (1) inspection per month Suite 301E - One (1) inspection per month Suite 301W - One (1) inspection per month Suite 470 - One (1) inspection per month Suite 495 - One (1) inspection per month Suite 510 - One (1) inspection per month Suite 655 - One (1) inspection per month Suite875 - One (1) inspection per month

5.8 Misc. Locations Air Conditioners and Heat Pumps, 1 ton, 11 EA:

Suite 201E (two units) - One (1) inspection per quarter Suite 210A (one unit) - One (1) inspection per quarter Suite 340 (four units) - One (1) inspection per quarter Suite 410, Office 6 (one unit) - One (1) inspection per quarter Suite 510, Office 4 (one unit) - One (1) inspection per quarter Suite 510, Office 12 (one unit) - One (1) inspection per quarter Suite 510, Outside Breakroom (one unit) - One (1) inspection per quarter Suite 210B, Outside near elevators (Pump and Strainer) - Two (2) inspections per year Suite 290, Outside in hallway (Pump and Strainer) - Two (2) inspections per year Suite 480, Outside in hallway (Pump and Strainer) - Two (2) inspections per year Suite 510, Office 4 and Cubicle 197 (Pump and Strainer) - Two (2) inspections per year

5.9 Perm Alert Water Detection System, 1 EA

One (1) inspection per quarter

5.10 Raised Access Floor Cleaning 7650 Sq/ft, 1 EA

One (1) inspection per year

5.11 Sensaphone Phonetics Monitoring System, 1 EA

Two (2) inspections per year

All repairs that are needed must be approved in advance unless it is an emergency repair. Emergency repairs shall be reported to the Contracting Officer Representative (COR) as soon as possible, but no later than the next business day.

6. Scope of All-Inclusive Maintenance Agreement:

The following equipment is included in the preventative maintenance contract for datacenter and generator maintenance for OCC. All labor, parts, and incidental expenses are to be quoted and approved by the COR prior to any repairs. If the contractor uses any sub-contractor, in any phase of maintenance, the contractor will have a representative onsite to accompany and supervise the activity.

1. Standby Generators

2. Transfer Switches for generators

3. FM200 Fire Suppression System

4. Uninterruptible Power Supplies (UPS)

5. Battery systems for UPS

6. Power Distribution Units (PDU)

7. Computer Room Air Conditioning (CRAC) units

8. Dry Coolers attached to computer room cooling units

9. Pumps attached to dry coolers

10. Hub room air conditioners

11. Misc air conditioners and circulation pumps attached to heat pumps and hub room a/c units

12. Various heat pumps located throughout VA space

13. Underfloor Water Detection System

14. Raised Access Floor

15. Sensaphone Monitoring System

6.1 Standby Generators:

Generators will be serviced per manufacturers recommended procedures. At NO time will loads be transferred without the express permission of the COR.

All generator work must be completed on the third Wednesday and Thursday of each month, except for emergency repairs, the generators are scheduled to exercise in the evenings on those days. Any deviation to this schedule will be determined by the COR.

There shall be one Major service and one Minor service performed during the annual contract period.

The Description of the maintenance services are as follows:

6.1.1 Major Service:

This will include all items shown in the Minor Service below and include performing a full service to the generator set engine including but not limited to: Change oil and oil filters, general lubrication, collect an oil sample for lab analysis, change air filters, change fuel filters clean the fuel strainers, collect a fuel sample for lab analysis, change the coolant filters, and collect a coolant sample for lab analysis. Completed Lab analysis to be submitted to COR. Transfer of load will NOT be done on any regular inspection. If a transfer is needed after a service call and repair, it should only be approved by the COR. All emergency service calls shall be responded to in 2 hours. All repairs will be on a time and material basis.

6.1.2 Minor Service:

Inspect individual systems, e. g. lube oil level and condition, radiator level and field test of DCA concentration of the coolant charge, load test and check specific gravity of the batteries, charge rate of the battery charging system, condition of belts and hoses, condition, operability and performance of the jacket water keep warm system and protective devices (alarms and shutdowns) are all examples of minor service activity. Included also would be checks and settings of the automatic transfer switch functions, such as, indicator light functions, and cool down, and programmed transition settings. Minor service includes fluid top-off and replacement of minor items such as indicator lights.

6.1.3 Transfer Switch:

Switch shall be inspected per manufacturers recommended procedures with one exception. There will be NO load transfer during any maintenance activity. Any load transfer will only be done upon approval by the COR. All normal services will be performed on the third Wednesday and Thursday of each month, except for emergency repairs. Emergency service calls will be handled as required and all repairs will be on a time and material basis.

6.2 FM200 System:

Building Management must be notified prior to any work being done on the FM200 fire system. The contractor will verify that the system is taken offline by the building engineer before any testing is done.

The following scope is to be performed twice annually per fire codes and tag marked accordingly:

· Verify that all alarm, trouble, and supervisory signals from the FM200 panel are transmitted to the base building fire system.

· Activate smoke detectors and ensure that the appropriate alarm signal is received by the FM200 panel.

· Verify that the appropriate audible and visual devices sound the correct tone on a single smoke detector being triggered.

· Verify that the appropriate audible devices sound the correct tone on a 2nd smoke detector being triggered.

· Verify the time delay before FM200 discharge is 30 or 60 seconds based on system program.

· Verify that the Abort switch stops the Time Delay. Verify the Abort Switch restarts the timer.

· Verify the expiration of the time delay activates the solenoid on all tanks.

· Verify that all exit strobes are activated only on FM200 discharge.

· Test the Manual release stations to ensure the solenoids activate with NO delay.

· Check weight and pressure of all tanks

· Verify all bracketing to be secure

· Verify all FM-200 discharge nozzles are in place and secure.

· Inspect piping system and associated hangers and support.

· Inspect entire protected space to ensure that no openings exist that would allow gas leakage

· Inspect motorized dampers for correct operation.

· Check batteries for proper function. Replace every three years per fire code.

· Verify that maintenance bypass switch disables the appropriate devices for any dust producing activities, soldering, or welding.

· Vendor will provide training for agency personnel annually on the use of the FM200 Fire Suppression System.

Any repairs or service calls on the system will be on a time and materials basis.

6.3 Uninterruptible Power Supplies (UPS):

Contractor is responsible for receiving all ALERTS of UPS systems disruptions 24 hours a day, seven days a week, 365 days a year. All six (6) UPS units will be inspected per the manufacturer’s recommended PM procedures with some exceptions. NEVER put any UPS with a load on bypass during maintenance. The vendor shall NEVER power off any UPS with a load during maintenance. All meter readings and downloaded information will be given to the COR in a written work order. Emergency calls (alert) shall be responded to within 2 hours.

6.4 Battery Systems (UPS):

Batteries will be checked twice per year. Load tests will be performed on each of 480 batteries once per year and a basic voltage check on the second inspection. Each inspection will also include visual inspection of all batteries, connections, and cabinet conditions as needed.

6.5 Power Distribution Units (PDU):

Each unit will be inspected annually for any loose connections, dirt and debris, and any cleaning required. Each distribution circuit shall be measured and recorded on an excel spreadsheet and any circuits at maximum for the breaker will be noted to the COR. Maximum shall be defined to be 80% or breaker rating. No part of any unit will be powered down without express approval of the COR.

6.6 Computer Room Air Conditioning (CRAC) units:

Contractor shall provide preventive maintenance on the data center CRAC units. Work orders will be filled out for each machine with the results of the preventive maintenance inspection and any notes for repairs recommended. These will be given to the COR at completion of inspections. Contractor will respond to any emergency service call 24 hours a day, seven days a week, 365 days a year. Parts and labor will be charged at standard or overtime rates as applicable.

6.7 Dry Coolers and Pumps:

Contractor shall inspect all motors, fans, and pumps for any malfunction and report any findings via completed work order. As required, units will be cleaned using power washer to clear any foreign debris from fins. Any emergency repairs or planned service from PM findings shall be time and materials.

Any emergency repairs or planned service from PM findings shall be time and materials.

6.8 Hub Rooms and Misc. Air Conditioners and Heat Pumps:

Hub room air conditioning units and miscellaneous air conditioning units and heat pumps shall be inspected monthly or quarterly, as directed, as well as circulation pumps, condensate pumps, and strainers. Results to be reported via completed work order. All findings are to be reported to the COR and any emergency repairs or planned service from PM findings shall be time and materials.

6.9 Under Floor Water Detection System:

The system shall be inspected quarterly, including all cabling underneath the floor throughout the data center, for proper operation and a report provided to the COR.

6.10 Raised Access Floor (7650 square feet):

The raised access flooring system shall be cleaned once annually. This cleaning shall consist of, but not be limited to the following:

· Vacuum all surface of the floor in place using Hepa Vac system to prevent distribution of dirt and dust particles. Vacuum under floor base concrete by removing some tiles as needed. No more than 5 floor tiles will be removed from the floor at any one time and no more than two in a row.

· All stringers and understructure shall be cleaned and tightened as needed.

· Floor will be “dry mopped” and treated with a product such as Rise to restore anti-static capabilities.

· All floor panels and lifters will be returned to proper location upon completion.

6.11 Sensaphone and Monitoring Phonetics:

Contractor shall test and inspect the Sensaphone monitoring system twice yearly to verify correct operation. The contractor shall program the system to notify the contractor on a 24 hour a day, 7 days a week, 365 day a year basis of any equipment failure, confirm receipt and respond to a service call (Alert). If the contractor is not cleared by VA security for access, he/she shall immediately phone the COR to arrange for escort as required.

6.12 Estimated Emergency Repair Services

The designated amount of money in this line item is to be used only for emergency repairs, that if not corrected would cause catastrophic damage to either the building or the operations of the OCC. In order for this CLIN to be executed, it must be determined by the COR that if the repair is not made immediately it will cause the OCC to either cease operations or be liable for any damage to the building. This line item can only be approved by the COR for emergencies and is not a guaranteed pay out on the contract if emergency repairs are not authorized.

7. General:

If at any time, a subcontractor is brought in to perform a task, the contractor will have a representative onsite to supervise and ensure all tasks are completed properly. This person will ultimately be responsible for all performed activities. All maintenance activities will be scheduled with the COR with at least a one-week prior notice. Invoices for payment are due monthly, by the 10th calendar day of the following month that the service was performed in. All maintenance records will be kept for 3 years after contract period for auditing by the VA if necessary. All contractor personnel and subcontractors working on site shall be subject to background investigations by the VA. Further, the contractor shall be responsible for the actions of all individuals provided to work for the VA under this contract/task order. If damages arise from work performed by contractor provided personnel, under the auspices of this contract/task order, the contractor shall be responsible for all resources necessary to remedy the incident. In addition, the vendor selected to perform the requirements of this contract should understand that although selected for the services listed in this agreement, this agreement in no way obligates the government to contract this vendor for any service outside of this task order. With that there may be times when services may be contracted by another vendor separate from this vendor. For that purpose, any services not performed by the vendor selected to perform the requirements of this contract (i.e. those services sent for bid and not awarded to this vendor) will be monitored by the vendor to insure continuity and no disruptions to equipment operations. All services performed will be coordinated and monitored, and no service will be performed without VA coordination and consent. The only exception to this rule will be at the discretion of the COR.

8. Government Responsibilities:

The VA will escort and monitor all services performed by this vendor and be responsible for coordinating all activities with the appropriate facility staff and management.

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SECTION C - CONTRACT CLAUSES

C.1 52.203-3 GRATUITIES (APR 1984)

(a) The right of the Contractor to proceed may be terminated by written notice if, after notice and hearing, the agency head or a designee determines that the Contractor, its agent, or another representative—

(1) Offered or gave a gratuity (e.g., an entertainment or gift) to an officer, official, or employee of the Government; and

(2) Intended, by the gratuity, to obtain a contract or favorable treatment under a contract.

(b) The facts supporting this determination may be reviewed by any court having lawful jurisdiction.

(c) If this contract is terminated under paragraph (a) above, the Government is entitled—

(1) To pursue the same remedies as in a breach of the contract; and

(2) In addition to any other damages provided by law, to exemplary damages of not less than 3 nor more than 10 times the cost incurred by the Contractor in giving gratuities to the person concerned, as determined by the agency head or a designee. (This subparagraph (c)(2) is applicable only if this contract uses money appropriated to the Department of Defense.)

(d) The rights and remedies of the Government provided in this clause shall not be exclusive and are in addition to any other rights and remedies provided by law or under this contract.

(End of Clause) C.2 52.203-11 CERTIFICATION AND DISCLOSURE REGARDING PAYMENTS TO INFLUENCE CERTAIN FEDERAL TRANSACTIONS (SEPT 2007)

(a) Definitions. As used in this provision—"Lobbying contact" has the meaning provided at 2 U.S.C. 1602(8). The terms "agency," "influencing or attempting to influence," "officer or employee of an agency," "person," "reasonable compensation," and "regularly employed" are defined in the FAR clause of this solicitation entitled "Limitation on Payments to Influence Certain Federal Transactions" (52.203-12).

(b) Prohibition. The prohibition and exceptions contained in the FAR clause of this solicitation entitled "Limitation on Payments to Influence Certain Federal Transactions" (52.203-12) are hereby incorporated by reference in this provision.

(c) Certification. The offeror, by signing its offer, hereby certifies to the best of its knowledge and belief that no Federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress on its behalf in connection with the awarding of this contract.

(d) Disclosure. If any registrants under the Lobbying Disclosure Act of 1995 have made a lobbying contact on behalf of the offeror with respect to this contract, the offeror shall complete and submit, with its offer, OMB Standard Form LLL, Disclosure of Lobbying Activities, to provide the name of the registrants. The offeror need not report regularly employed officers or employees of the offeror to whom payments of reasonable compensation were made.

(e) Penalty. Submission of this certification and disclosure is a prerequisite for making or entering into this contract imposed by 31 U.S.C. 1352. Any person who makes an expenditure prohibited under this provision or who fails to file or amend the disclosure required to be filed or amended by this provision, shall be subject to a civil penalty of not less than $10,000, and not more than $100,000, for each such failure.

(End of Provision) C.3 52.203-12 LIMITATION ON PAYMENTS TO INFLUENCE CERTAIN FEDERAL TRANSACTIONS (OCT 2010)

(a) Definitions. As used in this clause— "Agency" means executive agency as defined in Federal Acquisition Regulation (FAR) 2.101.

"Covered Federal action" means any of the following actions:

(1) Awarding any Federal contract.

(2) Making any Federal grant.

(3) Making any Federal loan.

(4) Entering into any cooperative agreement.

(5) Extending, continuing, renewing, amending, or modifying any Federal contract, grant, loan, or cooperative agreement.

"Indian tribe" and "tribal organization" have the meaning provided in section 4 of the Indian Self-Determination and Education Assistance Act (25 U.S.C. 450b) and include Alaskan Natives.

"Influencing or attempting to influence" means making, with the intent to influence, any communication to or appearance before an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with any covered Federal action.

"Local government" means a unit of government in a State and, if chartered, established, or otherwise recognized by a State for the performance of a governmental duty, including a local public authority, a special district, an intrastate district, a council of governments, a sponsor group representative organization, and any other instrumentality of a local government.

"Officer or employee of an agency" includes the following individuals who are employed by an agency:

(1) An individual who is appointed to a position in the Government under Title 5, United States Code, including a position under a temporary appointment.

(2) A member of the uniformed services, as defined in subsection 101(3), Title 37, United States Code.

(3) A special Government employee, as defined in section 202, Title 18, United States Code.

(4) An individual who is a member of a Federal advisory committee, as defined by the Federal Advisory Committee Act, Title 5, United States Code, appendix 2.

"Person" means an individual, corporation, company, association, authority, firm, partnership, society, State, and local government, regardless of whether such entity is operated for profit, or not for profit. This term excludes an Indian tribe, tribal organization, or any other Indian organization eligible to receive Federal contracts, grants, cooperative agreements, or loans from an agency, but only with respect to expenditures by such tribe or organization that are made for purposes specified in paragraph (b) of this clause and are permitted by other Federal law.

"Reasonable compensation" means, with respect to a regularly employed officer or employee of any person, compensation that is consistent with the normal compensation for such officer or employee for work that is not furnished to, not funded by, or not furnished in cooperation with the Federal Government.

"Reasonable payment" means, with respect to professional and other technical services, a payment in an amount that is consistent with the amount normally paid for such services in the private sector.

"Recipient" includes the Contractor and all subcontractors. This term excludes an Indian tribe, tribal organization, or any other Indian organization eligible to receive Federal contracts, grants, cooperative agreements, or loans from an agency, but only with respect to expenditures by such tribe or organization that are made for purposes specified in paragraph (b) of this clause and are permitted by other Federal law.

"Regularly employed" means, with respect to an officer or employee of a person requesting or receiving a Federal contract, an officer or employee who is employed by such person for at least 130 working days within 1 year immediately preceding the date of the submission that initiates agency consideration of such person for receipt of such contract. An officer or employee who is employed by such person for less than 130 working days within 1 year immediately preceding the date of the submission that initiates agency consideration of such person shall be considered to be regularly employed as soon as he or she is employed by such person for 130 working days.

"State" means a State of the United States, the District of Columbia, or an outlying area of the United States, an agency or instrumentality of a State, and multi-State, regional, or interstate entity having governmental duties and powers.

(b) Prohibition. 31 U.S.C. 1352 prohibits a recipient of a Federal contract, grant, loan, or cooperative agreement from using appropriated funds to pay any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with any covered Federal actions. In accordance with 31 U.S.C. 1352, the Contractor shall not use appropriated funds to pay any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with the award of this contractor the extension, continuation, renewal, amendment, or modification of this contract.

(1) The term appropriated funds does not include profit or fee from a covered Federal action.

(2) To the extent the Contractor can demonstrate that the Contractor has sufficient monies, other than Federal appropriated funds, the Government will assume that these other monies were spent for any influencing activities that would be unallowable if paid for with Federal appropriated funds.

(c) Exceptions. The prohibition in paragraph (b) of this clause does not apply under the following conditions:

(1) Agency and legislative liaison by Contractor employees.

(i) Payment of reasonable compensation made to an officer or employee of the Contractor if the payment is for agency and legislative liaison activities not directly related to this contract. For purposes of this paragraph, providing any information specifically requested by an agency or Congress is permitted at any time.

(ii) Participating with an agency in discussions that are not related to a specific solicitation for any covered Federal action, but that concern—

(A) The qualities and characteristics (including individual demonstrations) of the person's products or services, conditions or terms of sale, and service capabilities; or

(B) The application or adaptation of the person's products or services for an agency's use.

(iii) Providing prior to formal solicitation of any covered Federal action any information not specifically requested but necessary for an agency to make an informed decision about initiation of a covered Federal action;

(iv) Participating in technical discussions regarding the preparation of an unsolicited proposal prior to its official submission; and

(v) Making capability presentations prior to formal solicitation of any covered Federal action by persons seeking awards from an agency pursuant to the provisions of the Small Business Act, as amended by Pub.L. 95-507, and subsequent amendments.

(2) Professional and technical services.

(i) A payment of reasonable compensation made to an officer or employee of a person requesting or receiving a covered Federal action or an extension, continuation, renewal, amendment, or modification of a covered Federal action, if payment is for professional or technical services rendered directly in the preparation, submission, or negotiation of any bid, proposal, or application for that Federal action or for meeting requirements imposed by or pursuant to law as a condition for receiving that Federal action.

(ii) Any reasonable payment to a person, other than an officer or employee of a person requesting or receiving a covered Federal action or an extension, continuation, renewal, amendment, or modification of a covered Federal action if the payment is for professional or technical services rendered directly in the preparation, submission, or negotiation of any bid, proposal, or application for that Federal action or for meeting requirements imposed by or pursuant to law as a condition for receiving that Federal action. Persons other than officers or employees of a person requesting or receiving a covered Federal action include consultants and trade associations.

(iii) As used in paragraph (c)(2) of this clause, "professional and technical services" are limited to advice and analysis directly applying any professional or technical discipline (for examples, see FAR 3.803(a)(2)(iii)).

(iv) Requirements imposed by or pursuant to law as a condition for receiving a covered Federal award include those required by law or regulation and any other requirements in the actual award documents.

(3) Only those communications and services expressly authorized by paragraphs (c)(1) and (2) of this clause are permitted.

(d) Disclosure.

(1) If the Contractor did not submit OMB Standard Form LLL, Disclosure of Lobbying Activities, with its offer, but registrants under the Lobbying Disclosure Act of 1995 have subsequently made a lobbying contact on behalf of the Contractor with respect to this contract, the Contractor shall complete and submit OMB Standard Form LLL to provide the name of the lobbying registrants, including the individuals performing the services.

(2) If the Contractor did submit OMB Standard Form LLL disclosure pursuant to paragraph (d) of the provision at FAR 52.203-11, Certification and Disclosure Regarding Payments to Influence Certain Federal Transactions, and a change occurs that affects Block 10 of the OMB Standard Form LLL (name and address of lobbying registrant or individuals performing services), the Contractor shall, at the end of the calendar quarter in which the change occurs, submit to the Contracting Officer within 30 days an updated disclosure using OMB Standard Form LLL.

(e) Penalties.

(1) Any person who makes an expenditure prohibited under paragraph (b) of this clause or who fails to file or amend the disclosure to be filed or amended by paragraph (d) of this clause shall be subject to civil penalties as provided for by 31 U.S.C.1352. An imposition of a civil penalty does not prevent the Government from seeking any other remedy that may be applicable.

(2) Contractors may rely without liability on the representation made by their subcontractors in the certification and disclosure form.

(f) Cost allowability. Nothing in this clause makes allowable or reasonable any costs which would otherwise be unallowable or unreasonable. Conversely, costs made specifically unallowable by the requirements in this clause will not be made allowable under any other provision.

(g) Subcontracts.

(1) The Contractor shall obtain a declaration, including the certification and disclosure in paragraphs (c) and (d) of the provision at FAR 52.203-11, Certification and Disclosure Regarding Payments to Influence Certain Federal Transactions, from each person requesting or receiving a subcontract exceeding $150,000 under this contract. The Contractor or subcontractor that awards the subcontract shall retain the declaration.

(2) A copy of each subcontractor disclosure form (but not certifications) shall be forwarded from tier to tier until received by the prime Contractor. The prime Contractor shall, at the end of the calendar quarter in which the disclosure form is submitted by the subcontractor, submit to the Contracting Officer within 30 days a copy of all disclosures. Each subcontractor certification shall be retained in the subcontract file of the awarding Contractor.

(3) The Contractor shall include the substance of this clause, including this paragraph (g), in any subcontract exceeding $150,000.

(End of Clause) C.4 52.203-17 CONTRACTOR EMPLOYEE WHISTLEBLOWER RIGHTS AND REQUIREMENT TO INFORM EMPLOYEES OF WHISTLEBLOWER RIGHTS (APR 2014)

(a) This contract and employees working on this contract will be subject to the whistleblower rights and remedies in the pilot program on Contractor employee whistleblower protections established at 41 U.S.C. 4712 by section 828 of the National Defense Authorization Act for Fiscal Year 2013 (Pub. L. 112–239) and FAR 3.908.

(b) The Contractor shall inform its employees in writing, in the predominant language of the workforce, of employee whistleblower rights and protections under 41 U.S.C. 4712, as described in section 3.908 of the Federal Acquisition Regulation.

(c) The Contractor shall insert the substance of this clause, including this paragraph (c), in all subcontracts over the simplified acquisition threshold.

(End of Clause)

C.5 52.204-9 PERSONAL IDENTITY VERIFICATION OF CONTRACTOR PERSONNEL (JAN 2011)

(a) The Contractor shall comply with agency personal identity verification procedures identified in the contract that implement Homeland Security Presidential Directive-12 (HSPD-12), Office of Management and Budget (OMB) guidance M-05-24, and Federal Information Processing Standards Publication (FIPS PUB) Number 201.

(b) The Contractor shall account for all forms of Government-provided identification issued to the Contractor employees in connection with performance under this contract. The Contractor shall return such identification to the issuing agency at the earliest of any of the following, unless otherwise determined by the Government:

(1) When no longer needed for contract performance.

(2) Upon completion of the Contractor employee's employment.

(3) Upon contract completion or termination.

(c) The Contracting Officer may delay final payment under a contract if the Contractor fails to comply with these requirements.

(d) The Contractor shall insert the substance of…