36C25921R0018.docx

Contract Opportunity Combined Synopsis/Solicitation Notice

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Federal Coordinating Center (FCC) medical cache that is needed for Emergency Response to medical disasters - 554 80111 36C25921R0018 11-30-2020 13:30

MOUNTAIN TIME, DENVER, USA

N

SDVOSBC

624230 Department of Veterans Affairs Network Contracting Office 19 (NCO 19) Rocky Mountain Acquisition Center 6162 South Willow Drive, Suite 300 Greenwood Village CO 80111 Pamela Barnes Contracting Officer Pamela.Barnes@va.gov 303-712-5813 NCO19Services1@va.gov Department of Veterans Affairs Rocky Mountain Regoinal VA Medical Center 1700 N. Wheeling Street Aurora CO 80045 United States of America http://www.va.gov Department of Veterans Affairs Pamela.Barnes@va.gov Contracting Officer This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued. This solicitation 36C25921R0018 is issued as a request for proposal (RFP). This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2021-02 effective November 23, 2020. No telephone requests will be accepted. Only written requests received directly from the offeror are acceptable. The associated North American Industry Classification System (NAICS) code for this procurement is 624230, with a small business size standard of $35.0 million. This solicitation is 100% set-aside for SERVICE-DISABLED VETERAN-OWNED SMALL BUSINESSES (SDVOSBs). IF OFFEROR IS A GSA SCHEDULE HOLDER, ALL INFORMATION REQUESTED IN THIS NOTICE MUST BE PROVIDED, NOT JUST THE OFFEROR’S SCHEDULE NUMBER The following is a list of the contract line item numbers, quantities and units of measure including options.

Description of Services and Price Schedule Base Year: Date of award through November 30, 2021

TOTAL COST ALL ITEMS, BASE YEAR: $

Option Year 1: December 1, 2021 November 30, 2022

TOTAL COST ALL ITEMS, OPTION YEAR 1: $

Option Year 2: December 1, 2022 November 30, 2023

TOTAL COST ALL ITEMS, OPTION YEAR 2: $

Option Year 3: December 1, 2023 November 30, 2024

TOTAL COST ALL ITEMS, OPTION YEAR 3: $

Option Year 4: December 1, 2024 November 30, 2025

TOTAL COST ALL ITEMS, OPTION YEAR 4: $

TOTAL COST ALL ITEMS, BASE PLUS FOUR OPTION YEARS: $

36C25921R0018

· NOTE: The minimum guarantee, to be paid out during the base year of the contract, is $2,500.00. The maximum limit to be ordered during the life of the contract is not to exceed $475,000.”

STATEMENT OF WORK

VA Federal Coordinating Center Patient Reception Team Cache

A. General Information

1. Title of Project: VA FCC Medical Cache Maintenance & Storage/ ECHCS Emergency Cache Storage Only

2. Scope of Work: Contractor shall store and maintain all items in the Federal Coordinating Center (FCC) medical cache that is needed for Emergency Response to medical disasters. This includes but not limited to; replacing IV solutions that have expired, replenish items and equipment as necessary from use. All items in the FCC medical caches are owned by the Department of Veterans Affairs, ECHCS. The FCC medical cache shall be available at all times for emergency response. Storage only, no maintenance of the ECHCS Emergency Cache.

3. Background: The Department of Veterans Affairs, Eastern Colorado Health Care System (ECHCS) is the host Federal Agency for the National Disaster Medical System. The National Disaster Medical System (NDMS) is managed by the Department of Homeland Security and may be activated in times of federally declared national and international emergencies to coordinate medical care of evacuees from the emergency area to an assigned area. The ECHCS is dedicated as the Federal Coordinating Center (FCC) and coordinates the Federal Disaster Response Emergencies and Exercises for the region with the local Medical Facilities. This a mass casualty emergency or exercise that will simulate the receiving, triage and transport of more than 150 patients to 11 metro-area hospitals via eight ground ambulances and ten helicopters over the course of six hours.

4. Period of Performance: The period of performance will be one base year and four (4) one-year option years. The base year period of performance will begin upon contract award.

5. Type of Contract: The Government intends to award a Firm-Fixed-Price contract, in accordance with FAR Subpart 16.202-2.

6. General Requirements:

a. The Contractor shall identify and purchase (upon approval of cache list) FCC medical equipment and supplies to provide the VA Patient Reception Team a separate and independent cache to work from during NDMS Patient Movement evolutions. FCC Cache will be In-Service within 1 months of contract approval.

b. The Contractor shall provide space for storage of VA Patient Reception Team (PRT) FCC Cache that meets the following requirements:

1. Local to the Denver Metropolitan Area

2. Climate Controlled

3. Monitored Security

4. Rapid Access

5. Within a 10-mile radius of Denver International airport

c. The Contractor shall maintain the VA-PRT FCC cache in a ready to respond state. This maintenance will include:

1. Battery rotation and conditioning

2. Inventory management

3. Rotation of expired stock

d. The Contractor shall ensure delivery of FCC cache to a specified location within FEMA Region VIII. In the event of FCC PRT activation, pick-up of cache will happen within 4 hours of notice by VA-PRT. For exercises or training events delivery of the cache will be done in accordance with the objectives of the exercise or training.

e. The Contractor shall participate in a Functional Exercise that will have the following objectives as a minimum:

1. Activation of the VA-PRT

2. Delivery of the VA-PRT FCC Cache to a specified location

3. Assess the VA-PRT’s ability to identify, organize, and manage the personnel and resources needed to effectively carry out a patient reception event.

4. Setup of a staging, triage, treatment, transportation and patient tracking groups. These groups will be comprised of various local resources

5. Engage local responders and hospitals, patients will be transported to local hospitals by air and ground resources as necessary.

f. The Contractor shall provide a secure website for access to the cache inventory

g. The Contractor shall assist with training the VA Patient Reception Team two (2) times a year. This training will include:

1. Accessing the VA-PRT FCC cache

2. Medical equipment overview and familiarization

3. Policy and Procedure questions

h. The Contractor shall have minimum of five years of experience for storage and maintenance of medical cache.

i. The Contractor staff shall have medical training to ensure that the VA Patient Reception Team (VA-PRT) FCC cache is maintained in a ready to respond state at all times.

j. The Contractor shall be responsible for Government Furnished Equipment that is provided for storage and maintenance in the medical cache.

7. Hours of Coverage: Normal hours of coverage are Monday through Friday from 8:00 a.m. to 5:00 p.m., excluding the federal holidays listed as follows:

Federal Holidays:

Any other day specifically declared a National Holiday by the President of the United States. When one of the above designated legal holidays falls on a Sunday, the following Monday will be observed as a legal holiday. When a legal holiday falls on a Saturday, the preceding Friday is observed as a holiday by US Government Agencies.

8. FCC Emergency Hours of coverage: The Government will have the authority to activate the FCC medical cache in a national emergency within 2 hours of the Governments notification to Contractor to deploy.

FCC Government Furnished Property Inventory List

TRIFOLD -7

RUBBERMAID-9

TREATMENT-GREEN

TREATMENT-RED-YELLOW

TREATMENT RED

YELLOW

TRIFOLD-8

STORM-3

STORM-3

STORM-3

STORM-3

STORM-3

STORM-2

STORM-1

STORM-1

STORM-1

STORM-1

TRI-FOLD-4

TRI-FOLD-4

ECHCS Government Furnished Property Inventory List (Storage Only)

The provision at FAR 52.212-1, INSTRUCTION TO OFFERORS -- COMMERCIAL ITEMS (JUN 2020), applies to this acquisition with the following addendum:

FAR 52.204-7, System for Award Management (OCT 2018);

FAR 52.204-16, Commercial and Government Entity Code Reporting (AUG 2020);

FAR 52.216-1, Type of Contract (APR 1984): The government anticipates the awarding of a single firm-fixed price definitized contract to fulfill this requirement.

The provision at FAR 52.212-2, EVALUATION -- COMMERCIAL ITEMS (OCT 2014), applies to this acquisition. (a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers:

(a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers:

1. Technical: The offeror shall be evaluated on its ability, as demonstrated in its proposal, to successfully perform all the requirements listed in the Statement of Work (SOW). The proposal shall include recent and relevant experience of similar size and scope as this requirement. The offeror shall have a minimum of five (5) years of experience for storage and maintenance of medical cache. The offeror’s staff shall have medical training to ensure that VA Patient Reception Team (VA-PRT) cache is maintained in a ready to respond state at all times. Medical Cache shall be stored local to Denver. Contractor shall provide training as needed to VA-PRT as needed. Offeror shall be able to mobilize medical cache within four (4) hours of notice to a specified location deemed by VA Personnel. Offeror shall participate in Functional Exercises as necessary. Offeror shall explain in technical proposal how they shall provide these services.

2. Past Performance: The offeror shall provide three references of organizations in which the same or similar type of services have been provided. References shall include a point of contact, position title of point of contact, organization name, telephone number, mailing address and email address.

3. Price: Offeror’s price shall be evaluated to determine if its fair and reasonable.

4. Service-Disabled Veteran-Owned Small Business (SDVOSB): The offeror shall be certified, verified and have an active registration in the Vendor Information Pages (https://www.vip.vetbiz.va.gov/).

Technical and past performance when combined are significantly more important than price. Offers will be evaluated to determine which offer provides the best value to the Government, all factors considered.

(b) Options. The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s).

(c) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer’s specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award. (End of Provision)

A completed copy of the provision at FAR 52.212-3, OFFEROR REPRESENTATIONS AND CERTIFICATIONS – COMMERCIAL ITEMS (JUN 2020) shall be submitted with the offer.

The clause at FAR 52.212-4 CONTRACT TERMS AND CONDITIONS -- COMMERCIAL ITEMS (MAR 2020), applies to this acquisition, with the following addendum:

FAR 52.204-9, Personal Identity Verification of Contractor Personnel (JAN 2011);

FAR 52.204-13, System for Award Management Maintenance (OCT 2018);

FAR 52.204-18, Commercial and Government Entity Code Maintenance (AUG 2020);

FAR 52.216-18 ORDERING (AUG 2020)

(a) Any supplies and services to be furnished under this contract shall be ordered by issuance of delivery orders or task orders by the individuals or activities designated in the Schedule. Such orders may be issued from date through 11/30/2025.

(b) All delivery orders or task orders are subject to the terms and conditions of this contract. In the event of conflict between a delivery order or task order and this contract, the contract shall control.

(c) A delivery order or task order is considered “issued” when—

(1) If sent by mail (includes transmittal by U.S. mail or private delivery service), the Government deposits the order in the mail;

(2) If sent by fax, the Government transmits the order to the Contractor's fax number; or

(3) If sent electronically, the Government either—

(i) Posts a copy of the delivery order or task order to a Government document access system, and notice is sent to the Contractor; or

(ii) Distributes the delivery order or task order via email to the Contractor's email address.

(d) Orders may be issued by methods other than those enumerated in this clause only if authorized in the contract.

(End of Clause)

FAR 52.216-19 ORDER LIMITATIONS (OCT 1995)

(a) Minimum order. When the Government requires supplies or services covered by this contract in an amount of less than $2,500.00, the Government is not obligated to purchase, nor is the Contractor obligated to furnish, those supplies or services under the contract.

(b) Maximum order. The Contractor is not obligated to honor—

(1) Any order for a single item in excess of $450,000;

(2) Any order for a combination of items in excess of $70,000; or

(3) A series of orders from the same ordering office within 365 days that together call for quantities exceeding the limitation in paragraph (b)(1) or (2) of this section.

(c) If this is a requirements contract (i.e., includes the Requirements clause at subsection 52.216-21 of the Federal Acquisition Regulation (FAR)), the Government is not required to order a part of any one requirement from the Contractor if that requirement exceeds the maximum-order limitations in paragraph (b) of this section.

(d) Notwithstanding paragraphs (b) and (c) of this section, the Contractor shall honor any order exceeding the maximum order limitations in paragraph (b), unless that order (or orders) is returned to the ordering office within 5 days after issuance, with written notice stating the Contractor's intent not to ship the item (or items) called for and the reasons. Upon receiving this notice, the Government may acquire the supplies or services from another source.

(End of Clause)

FAR 52.216-22 INDEFINITE QUANTITY (OCT 1995)

(a) This is an indefinite-quantity contract for the supplies or services specified, and effective for the period stated, in the Schedule. The quantities of supplies and services specified in the Schedule are estimates only and are not purchased by this contract.

(b) Delivery or performance shall be made only as authorized by orders issued in accordance with the Ordering clause. The Contractor shall furnish to the Government, when and if ordered, the supplies or services specified in the Schedule up to and including the quantity designated in the Schedule as the "maximum." The Government shall order at least the quantity of supplies or services designated in the Schedule as the "minimum."

(c) Except for any limitations on quantities in the Order Limitations clause or in the Schedule, there is no limit on the number of orders that may be issued. The Government may issue orders requiring delivery to multiple destinations or performance at multiple locations.

(d) Any order issued during the effective period of this contract and not completed within that period shall be completed by the Contractor within the time specified in the order. The contract shall govern the Contractor's and Government's rights and obligations with respect to that order to the same extent as if the order were completed during the contract's effective period; provided, that the Contractor shall not be required to make any deliveries under this contract after 11/30/2025.

(End of Clause)

FAR 52.217-8 Option to Extend Services (NOV 1999) The Government may require continued performance of any services within the limits and at the rates specified in the contract. These rates may be adjusted only as a result of revisions to prevailing labor rates provided by the Secretary of Labor. The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed 6 months. The Contracting Officer may exercise the option by written notice to the Contractor within fifteen (15) days of the expiration date of the current contract period.

For the purposes of the award of this Contract, the Government intends to evaluate the option to extend services under FAR 52.217-8 as follows:

The evaluation will consider the possibility that the option can be exercised at any time, and can be exercised in increments of one to six months, but not for more than a total of six months during the life of the contract. The evaluation will assume that the prices for any option exercised under FAR 52.217-8 will be at the same rates as those in effect under the contract at the time the option is exercised. The evaluation will therefore assume that the addition of the price or prices of any possible extension or extensions under FAR 52.217-8 to the total price for the basic requirement and the total price for the priced options has the same effect on the total price of all proposals relative to each other, and will not affect the ranking of proposals based on price, unless, after reviewing the proposals, the Government determines that there is a basis for finding otherwise. This evaluation will not obligate the Government to exercise any option under FAR 52.217-8. The specified' rates under this clause will be those rates in effect under the contract each time an option is exercised under this clause. (End of clause) FAR 52.217-9 Option To Extend The Term Of The Contract (MAR 2000) (a) The Government may extend the term of this contract by written notice to the Contractor within 30 days of contract expiration; provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least 60 days before the contract expires. The preliminary notice does not commit the Government to an extension. (b) If the Government exercises this option, the extended contract shall be considered to include this option clause. (c) The total duration of this contract, including the exercise of any options under this clause, shall not exceed 5 years. (End of Clause)

FAR 52.228-5 Insurance—Work On A Government Installation (JAN 1997);

CL 120 - Supplemental Insurance Requirements: In accordance with FAR 28.307-2 and FAR 52.228-5, the following minimum coverage shall apply to this contract:

(a) Workers' compensation and employers liability: Contractors are required to comply with applicable Federal and State workers' compensation and occupational disease statutes. If occupational diseases are not compensable under those statutes, they shall be covered under the employer's liability section of the insurance policy, except when contract operations are so commingled with a Contractor's commercial operations that it would not be practical to require this coverage. Employer's liability coverage of at least $100,000 is required, except in States with exclusive or monopolistic funds that do not permit workers' compensation to be written by private carriers.

(b) General Liability: $500,000.00 per occurrences.

(c) Automobile liability: $200,000.00 per person; $500,000.00 per occurrence and $20,000.00 property damage.

(d) The successful bidder must present to the Contracting Officer, prior to award, evidence of general liability insurance without any exclusionary clauses for asbestos that would void the general liability coverage. (End of Clause)

FAR 52.232-19 Availability Of Funds For The Next Fiscal Year (APR 1984) Funds are not presently available for performance under this contract beyond SEPTEMBER 30TH OF ANY FISCAL YEAR. The Government’s obligation for performance of this contract beyond that date is contingent upon the availability of appropriated funds from which payment for contract purposes can be made. No legal liability on the part of the Government for any payment may arise for performance under this contract beyond SEPTEMBER 30TH OF ANY FISCAL YEAR, until funds are made available to the Contracting Officer for performance and until the Contractor receives notice of availability, to be confirmed in writing by the Contracting Officer. (End of Clause)

FAR 52.232-40, Providing Accelerated Payments to Small Business Subcontractors (DEC 2013);

FAR 52.237-2, Protection of government Buildings, Equipment, and Vegetation (APR 1984);

FAR 52.237-3, Continuity of Services (JAN 1991);

VAAR 852.203-70, Commercial Advertising (MAY 2008);

VAAR 852.219-10, VA Notice of Total Service-Disabled Veteran-Owned Small Business Set-Aside

(JUL 2019) (DEVIATION);

VAAR 852.219-74, Limitations on Subcontracting – Monitoring and Compliance (JUL 2018)

(a) This solicitation includes VAAR 852.219-10, VA Notice of Total Service-Disabled Veteran-Owned Small Business Set-Aside.

(b) Accordingly, this contract is subject to the limitation on subcontracting requirements in 13 CFR 125.6, or the limitations on subcontracting requirements in the FAR clause, as applicable. The Contractor is advised that in performing contract administration functions, the Contracting Officer may use the services of a support contractor(s) retained by VA to assist in assessing the Contractor's compliance with the limitations on subcontracting or percentage of work performance requirements specified in the clause. To that end, the support contractor(s) may require access to Contractor's offices where the Contractor's business records or other proprietary data are retained and to review such business records regarding the Contractor's compliance with this requirement.

(c) All support contractors conducting this review on behalf of VA will be required to sign an Information Protection and Non-Disclosure and Disclosure of Conflicts of Interest Agreement to ensure the Contractor's business records or other proprietary data reviewed or obtained in the course of assisting the Contracting Officer in assessing the Contractor for compliance are protected to ensure information or data is not improperly disclosed or other impropriety occurs.

(d) Furthermore, if VA determines any services the support contractor(s) will perform in assessing compliance are advisory and assistance services as defined in FAR 2.101, Definitions, the support contractor(s) must also enter into an agreement with the Contractor to protect proprietary information as required by FAR 9.505-4, Obtaining access to proprietary information, paragraph (b). The Contractor is required to cooperate fully and make available any records as may be required to enable the Contracting Officer to assess the Contractor's compliance with the limitations on subcontracting or percentage of work performance requirement. (End of clause) VAAR 852.232-72, Electronic Submission of Payment Requests (NOV 2018);

VAAR 852.270-1 Representatives of Contracting Officers (JAN 2008).

The clause at FAR 52.212-5 CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT STATUTES OR EXECUTIVE ORDERS -- COMMERCIAL ITEMS (OCT 2020) applies to this acquisition including the following clauses:

FAR 52.204-10 Reporting Executive Compensation & First Tier Subcontract Awards (OCT 2018);

FAR 52.209-6 Protecting the Government’s Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment (OCT 2015);

FAR 52.219-28, Post-Award Small Business Program Rerepresentation (MAY 2020);

FAR 52.219-32, Orders Issued Directly Under Small Business Reserves (MAR 2020);

FAR 52.222-3, Convict Labor (JAN 2020);

FAR 52.222-21, Prohibition of Segregated Facilities (APR 2015);

FAR 52.222-26, Equal Opportunity (SEP 2016);

52.222-35, Equal Opportunity for Veterans (JUN 2020);

FAR 52.222-36, Affirmative Action for Workers with Disabilities (JUN 2020);

FAR 52.222-50, Combating Trafficking in Persons (OCT 2020);

FAR 52.223-18, Encouraging Contractor Policies to Ban Text Messaging While Driving (AUG 2011);

FAR 52.225-13, Restrictions on Certain Foreign Purchases (JUNE 2008);

FAR 52.232-33, Payment by Electronic Funds Transfer– System for Award Management (OCT 2018);

FAR 52.242-5, Payments to Small Business Subcontractors (JAN 2017);

FAR 52.222-41 Service Contract Labor Standards (AUG 2018);

FAR 52.222-42, Statement of Equivalent Rates for Federal Hires (MAY 2014);

52.222-54, Employment Eligibility Verification (OCT 2015);

FAR 52.222-55 Minimum Wages Under Executive Order (DEC 2015);

FAR 52.222-62 Paid Sick Leave Under Executive Order 13706 (JAN 2017);

DEPARTMENT OF LABOR WAGE DETERMINATIONS: Department of Labor Wage Determinations 2015-5419 and any future revisions apply to this acquisition.

52.225-13, Restrictions on Certain Foreign Purchases (JUN 2008);

52.232-33, Payment by Electronic Funds Transfer - System for Award Management (OCT 2018);

Quotes shall include the solicitation number (36C25921R0018), the proposed unit price, the proposed extended price, any prompt payment discount terms, company name, the company point of contact, address, phone number, fax number, e-mail address, Tax Identification Number, DUNS number, and business size status.

The full text of a solicitation provision or contract clause may be accessed electronically at the address(es) below:

http://www.acquisition.gov/far/index.html http://www.va.gov/oamm/oa/ars/policyreg/vaar/index.cfm

All information has been posted and there are no other documents available. Offers are to be received at the Department of Veterans Affairs, Network Contracting Office 19 (NCO 19) Rocky Mountain Acquisition Center, 6162 South Willow Drive, Suite 300, Greenwood Village, CO 80111 ATTN: Pamela Barnes, Contracting Officer at Pamela.Barnes@va.gov and NCO19Services1@va.gov no later than 1:30 p.m. Mountain Time on Monday, November 30, 2020. PROPOSALS SUBMITTED BY FASCIMILE (FAX MACHINE) WILL NOT BE ACCEPTED.

Any questions regarding this solicitation must be submitted in writing to the Contracting Officer no later than 1:30 p.m. MT, Wednesday, November 25, 2020.