36C25921Q0530_1.docx

36C25921Q0530

PAGE 1 OF

1. REQUISITION NO.

2. CONTRACT NO.

3. AWARD/EFFECTIVE DATE

4. ORDER NO.

5. SOLICITATION NUMBER

6. SOLICITATION ISSUE DATE

a. NAME

b. TELEPHONE NO. (No Collect Calls)

8. OFFER DUE DATE/LOCAL

TIME

9. ISSUED BY

CODE

10. THIS ACQUISITION IS

UNRESTRICTED OR

SET ASIDE:

% FOR:

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

8(A)

NAICS:

SIZE STANDARD:

11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

RFQ

IFB

RFP

15. DELIVER TO

CODE

16. ADMINISTERED BY

CODE

17a. CONTRACTOR/OFFEROR

CODE

FACILITY CODE

18a. PAYMENT WILL BE MADE BY

CODE

TELEPHONE NO.

DUNS:

DUNS+4:

PHONE:

FAX:

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER 18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW IS CHECKED

SEE ADDENDUM

19.

20.

21.

22.

23.

24.

ITEM NO.

SCHEDULE OF SUPPLIES/SERVICES

QUANTITY

UNIT

UNIT PRICE

AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA

26. TOTAL AWARD AMOUNT (For Govt. Use Only) 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA

ARE

ARE NOT ATTACHED.

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA

ARE

ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN _______________

29. AWARD OF CONTRACT: REF. ___________________________________ OFFER

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

DATED ________________________________. YOUR OFFER ON SOLICITATION

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED

SET FORTH HEREIN IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER) 30b. NAME AND TITLE OF SIGNER (TYPE OR PRINT) 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (TYPE OR PRINT) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION

(REV. 2/2012)

PREVIOUS EDITION IS NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.212

7. FOR SOLICITATION

INFORMATION CALL:

STANDARD FORM 1449

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

06-15-2021 Brian Werner 303-712-5764 07-09-2021 1pm

MDT

36C259 Department of Veterans Affairs Network Contracting Office

NCO 19

6162 South Willow Drive, Suite 300 Greenwood Village CO 80111

X

541410 $8 Million

N/A

Department of Veterans Affairs George E. Wahlen VA Medical Center 500 Foothill Drive

Salt Lake City, UTAH 84148 36C259 Department of Veterans Affairs Network Contracting Office

NCO 19

6162 South Willow Drive, Suite 300 Greenwood Village CO 80111

Department of Veterans Affairs Financial Service Center PO Box 149971 Austin TX 78714-9971 877-353-9791 512-460-5221

See CONTINUATION Page Office Furniture and Design services

See Section D for Site Visit information. Attendance at the site visit is required for offer consideration.

All correspondence and offers must be sent to:

brian.werner2@va.gov. Offers are due by 1pm MT on 07/09/21.

All questions must be received by 1pm MT on 07/02/21 and will be answered via solicitation amendment no later than 3pm on 07/07/21.

Estimated Period of Performance: 08-01-2021 - 01-31-2022

U.S. Dept. of Labor Wage Determination # 2105-5489, rev 13 is applicable to this acquisition and resulting contract.

See CONTINUATION Page

Table of Contents

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 CONTRACT ADMINISTRATION DATA

1. Contract Administration: All contract administration matters will be handled by the following individuals:

a. CONTRACTOR:

Name/Title:

Email Address:

Phone:

Company Address:

DUNS # / Cage Code:

b. GOVERNMENT:

Contracting Officer Brian Werner, brian.werner2@va.gov

(303) 712-5764 Department of Veterans Affairs Network Contracting Office (NCO) 19 6162 South Willow Drive, Suite 300 Greenwood Village CO 80111

2. CONTRACTOR REMITTANCE ADDRESS: All payments by the Government to the contractor will be made in accordance with:

3. INVOICES: Invoices shall be submitted in arrears:

4. GOVERNMENT INVOICE ADDRESS: All Invoices from the contractor shall be submitted electronically in accordance with VAAR Clause 852.232-72 Electronic Submission of Payment Requests.

https://www.tungsten-network.com/customer-campaigns/veteransaffairs/

ACKNOWLEDGMENT OF AMENDMENTS: The offeror acknowledges receipt of amendments to the Solicitation numbered and dated as follows:

Statement of Work General Scope: The Veterans Rural Health Resource Center (VRHRC) has a requirement for healthcare furniture for their spaces within VAMC Salt Lake City. This requirement includes healthcare furniture, design, project management, furniture removal, professional installation and maintenance/warranty services. The contractor shall provide all labor, materials, equipment, transportation, and supervision necessary to satisfy the needs of VRHRC.

Removal of Old Furniture: The contractor shall remove and dispose of all furniture currently in the spaces to be redesigned. All furniture will be disposed of according to VA regulations and all environmental specifications.

Delivery: All orders shall be delivered to the delivery address listed in the order.

Period of Performance: The period of performance will be six (6) months, estimated 08-01-2021 – 01-31-2022. Duty hours are Monday through Friday 8AM – 4PM (except for Federal Holidays).

General Requirements:

a. The Contractor shall comply with local security policies and procedures. The Contractor will comply to these standards during all site visits on Governmental property. Contractor shall contact the VA COR at least 14 days prior to work start date to ensure compliance to any local security policies.

c. The Contractor personnel shall present a professional appearance and shall have a uniform or method of identifying them as an employee of the contractor. A VA badge will be provided and must always be worn above the waist and be visible while on government property.

d. The Contractor shall ensure policies and procedures are established that protect the safety and welfare of customers, employees, and the community to minimize or eliminate safety or environmental risks.

e. The Contractor shall be knowledgeable of and shall comply with all applicable federal, state, and local laws, Building Codes, Life Safety Codes, Occupational Health and Safety Administration (OSHA), ADA/ADAG, permits, VA design standards (www.cfm.va.gov/til/dguide.asp) and instructions required for the performance of the duties in the Statement of Work (SOW).

f. The Contractor is responsible for ensuring that its firm and staff maintain any generally required professional certification, accreditation, license, bond, and proficiency relative to their area of expertise. The Contractor shall retain documentation of such records. The Government will not pay for expenses to meet this requirement.

g. The Contractor is responsible for ensuring staff are trained and certified for planning and installing product to maintain the integrity of the manufacturer’s warranty.

SV1 – Furniture, Design, and Installation Support Services Contract Tasks/Requirements

a. Contractor may be required to provide basic design services and layout for commodities purchased. All designs of furniture layouts, including original designs and any subsequent redesigns, must be accomplished by a qualified professional Interior Designer with either a four (4) year Interior Design degree from an accredited school by the Council for Interior Design Accreditation (CIDA/FIDER), or 5 years of experience, and one year experience using contractor’s software similar to that proposed for this contract.

b. Contractor is required to provide installation drawings for furniture purchased.

c. Contractor shall place all orders, track orders, schedule deliveries and coordinate trucks with the manufacturer for manufacturing and delivery according to VA project schedule.

d. Contractor shall be responsible for all field measurements whether in existing spaces or new construction. Contractor shall not rely on AutoCAD drawings for final measurements.

e. Contractor shall perform installation services per task order SOW.

f. Contractor must have a project manager/lead installer based on project size. Project manager/lead installer must have a minimum of 2 years of experience performing installation services in healthcare facilities.

g. Contractor will be required to remove and/or relocate existing VA furnishings in coordination with VA Logistic Management Service and Interior Designer per the task order SOW.

h. Contractor will not be required to complete services outside of normal duty hours per the SOW.

i. Contractor shall be familiar with VA campuses, regulations, loading dock locations and hours of operations.

j. Contractor must provide Proof of Insurance.

k. Contractor shall provide 30 Days storage once the complete bill of materials has been received at a conditioned facility that meets all building requirements including but not limited to the sprinkler, security, safety, temperature and environmental controls – as not to void furniture warranties.

l. Contractor must notify VA of the specific location of any or all stored furniture.

m. Contractor shall provide all necessary materials, equipment, labor, supervision, and Management to: (A) coordinate delivery: (B) load and unload; (C) place/install items in designated rooms/locations; (D) assemble items as required; (E) secure as designated; and (F) properly dispose of all associated packing/crating materials outside the VA premises.

Protection of Property

a. The Contractor shall perform an inspection of the buildings and grounds with the COR prior to commencing work. Contractor shall protect all items from damage. The Contractor shall take precaution against damage to the buildings, grounds and furnishings. The Contractor shall repair or replace any items related to buildings or grounds damaged accidentally, or on purpose due to actions by the Contractor, utilizing materials of the same quality, size, grade and color, to match existing work.

b. To ensure that the contractor shall be able to repair or replace any items, components, on the buildings or grounds damaged due to negligence and/or actions taken by the Contractor. The Contractor shall communicate with the COR to resolve all repairs beyond simple surface cleaning. Concurrence of the COR is required before the Contractor may perform any significant repair work. In all cases, repairs shall utilize materials of the same quality, size, texture, grade and color to match adjacent existing work.

c. The Contractor shall be responsible for the security of the areas in which the work is being performed at all times prior to completion. The Contractor shall maintain accountability and control of any keys provided and shall return them to the COR upon completion of the work.

d. Contractor shall provide floor protection while working in all VA facilities. All material handling equipment shall have rubber wheels.

Delivery

a. Contractor shall contact the COR at least 14 business days prior to the start of work/shipping to ensure that the building is ready for install.

b. In the event there is a delay in delivery, Contractor must notify the assigned VA COR immediately in writing, preferably via email.

c. Contractor shall provide the COR with scheduled date and time that the delivery truck will be arriving at least 24 hours minimum in advance.

d. Contractor must ensure that the driver of the delivery vehicle have copies of the Bill of Materials/delivery orders and shall not attempt to deliver any items before the scheduled delivery date.

Receive and Unload

a. If the Contractor is unable to complete the assembly and placement of all unloaded items before the end of the workday, the Contractor will be responsible for moving these items to a secure location, until the next available workday. The Contractor will be responsible for moving the items from the overnight storage site to its designated position in the building.

b. The Contractor shall verify and inspect all items. Any and all deficiencies (damage/overage/ shortage) shall be brought to the attention of the assigned VA CO in writing, preferably via email, immediately upon identification.

c. The Contractor shall store damaged items in the location designated by the COR. The Contractor shall maintain a complete file of all documents relating to each discrepancy and copies of all Discrepancy Reports shall be forwarded to the COR on a daily basis.

d. Contractor shall repair or coordinate with the COR for replacement of damaged, defective, or missing items.

Assembly and final acceptance

a. Contractor shall be responsible for all safety and security guidelines within the area in which work is being performed, to include securing any contractor-owned tools or equipment, and any on-site storage being utilized.

b. The contractor shall install all items in accordance with each requirement statement and basic component floorplan, panel plan and electrical plan, designed and provided by the contractor with each task order.

c. Contractor shall uncrate all items received and perform all required assembly in accordance with the manufacturers’ instructions.

d. Contractor shall prevent its personnel from entering any area other than the designated work area.

e. The Contractor shall maintain a means of egress within all designated work areas to comply with fire codes.

f. Contractor shall inspect to ensure that the furniture is free of surface dirt, clean and polished, free of defects, and that the installation is complete and ready for use.

g. The Contractor shall do a final walkthrough with COR and provide a punch list before releasing crew for the day.

Jobsite Cleanliness

a. Contractor will be responsible for the removal and disposal of all trash/debris connected with uncrating and assembling all items installed under this contract.

b. Final Acceptance by the Government will not occur until all installed items have been wiped cleaned and debris/dust connected with installation is removed from the VA site.

c. Recyclable cardboard products shall be disposed of in accordance with applicable statutes, in respective containers. The contractor is responsible for providing trash containers at an offsite facility.

d. Packing materials will not be stored in the buildings for any period exceeding 24 hours.

e. The Contractor shall ensure its personnel eat, drink, or smoke only in designated areas.

f. Personal trash (food wrappers, drink containers, etc.,) shall be removed from the site on a daily basis by the Contractor.

Warranty Items

a. The warranty of an item is to start on the date of acceptance of the products/services by the Government VA COR.

b. The Contractor agrees to furnish, without cost to the Government, replacement of all parts and material which are found to be defective during the warranty period. The cost of installation and travel of replacement material and parts shall be borne by the Contractor.

SV2 – Installation and Reconfiguration Services Contract Tasks/Requirements

a. Contractor to provide installation and reconfiguration services per the Statement of Work. Furniture installations and reconfigurations include, but are not limited to the following: free-standing, panel-hung systems, and modular furniture disassembly, relocations, reassembly, and configurations, the disassembly and reassembly of shelving, and special items such as rotary cabinets and mobile rolling file cabinet systems. All furniture installations and reconfigurations require the COR’s approval of a plan provided by the Contractor.

b. Contractor may be required to move and transport products between multiple sites within the Healthcare Facility. Moving activities include, but are not limited to moving miscellaneous free-standing furniture items, file record boxes, employee property such as boxed files, records and computers, equipment, filing cabinets of various types and sizes of pallets to a different location, delivering and picking up empty moving boxes, minor furniture repair and disposal of designated items such as removal of trash from work sites. If movement of PHI and PII (records and computer equipment) is required contractor must have a Business Associate Agreement (BAA).

c. Contractor to provide storage, inventorying, stocking and distribution services per the SOW. Storage and Stocking Services include but not limited to maintaining an inventory of VA furnishings for redistribution within the Healthcare Facility per the SOW and providing ongoing storage at an approved and conditioned storage facility per SOW.

d. Contractor to provide hauling, excessing and recycling services of VA furnishings in coordination with the VA COR per SOW.

e. The Contractor shall provide final move, installation, configuration plans 5-14 days prior per the SOW.

f. The Contractor may be required to provide basic furniture design layout AutoCAD and/or PDF drawings of final furniture layouts as directed by the VA COR.

g. Contractor shall collaborate with VA COR to coordinate compliance with any in-house service that may be affected by installation such as IT, Housekeeping, Facilities, and In-House Construction Teams. Specific, required meetings will be identified at the order level.

h. Contractor shall be solely responsible for all field measurements and may not rely on AutoCAD files or drawings for final measurements.

i. The Contractor shall designate an on-site project manager/lead installer. An on-site project manager/lead installer will require a cell phone or other means of communication to coordinate each moving service activity with the VA COR. The project manager/lead installer will be responsible for oversight for all aspects of the project.

j. The Contractor shall provide sufficient and consistent personnel/crews based on workload as required accomplishing assigned tasks in the time frame stated on task order. Requests for additional personnel/crews will be made a minimum of 5 calendar days in advance of the moving service activity.

k. The Contractor shall provide, operate, manage and maintain a trained, uniformed Moving Services crew.

l. The Contractor shall ensure that crew members have the technical capability to assemble and disassemble all types of furniture and specialized equipment before performing such tasks.

m. The Contractor’s personnel shall have the ability to: meet and deal with the general public; ability to read, understand and apply printed rules, detailed orders, instructions and furniture drawing layouts. The contractor’s personnel shall also have familiarity with a variety of commercial furniture product disassembly and assembly parts and components; and be able to physically perform the functions required in the performance of their assigned duties.

Protection of Property

a. The Contractor shall perform an inspection of the buildings and grounds with the COR prior to commencing work. Contractor shall protect all items from damage. The Contractor shall take precaution against damage to the buildings, grounds and furnishings. The Contractor shall repair or replace any items related to buildings or grounds damaged accidentally, or on purpose due to actions by the Contractor, utilizing materials of the same quality, size, grade and color, to match existing work.

b. To ensure that the contractor shall be able to repair or replace any items, components, on the buildings or grounds damaged due to negligence and/or actions taken by the Contractor. The Contractor shall communicate with the COR to resolve all repairs beyond simple surface cleaning. Concurrence of the COR is required before the Contractor may perform any significant repair work. In all cases, repairs shall utilize materials of the same quality, size, texture, grade and color to match adjacent existing work.

c. The Contractor shall be responsible for the security of the areas in which the work is being performed at all times prior to completion. The Contractor shall maintain accountability and control of any keys provided and shall return them to the COR upon completion of the work.

d. Contractor shall provide floor protection while working in all VA facilities. All material handling equipment shall have rubber wheels.

Assembly and final acceptance

a. Contractor shall be responsible for following all safety and security guidelines within the area in which work is being performed, to include securing any contractor-owned tools or equipment, and any on-site storage being utilized.

b. The Contractor shall maintain a means of egress within all designated work areas to comply with fire codes.

c. Contractor shall inspect to ensure that the furniture is free of surface dirt, clean and polished, free of defects, and that the installation is complete and ready for use.

d. The Contractor shall do a final walkthrough with COR. The Contractor will correct deficiencies at no additional cost to the government.

Contractor Furnished Materials and Equipment

a. On-site supervisor must be available via telephone while working on-site.

b. Specialty moving materials, tools, and supplies, including but not limited to padding, packing, crating, dollies/hand trucks, and any other type of equipment commonly used for moving services activities, as required for the safe transportation of the property.

c. Boxes necessary to move and pack as required in individual order.

d. Vehicles/Trucks necessary for meeting the transportation and delivery needs of the individual order.

Jobsite Cleanliness

a. Contractor will be responsible for the removal/disposal of all trash/debris connected with uncrated and assembling all items installed under this contract.

b. Final acceptance by the Government will not occur until all installed items have been wiped cleaned and debris/dust connected with installation is removed from the VA site.

c. Recyclable cardboard products shall be disposed of in accordance with applicable statutes, in respective containers. The contractor is responsible for providing trash containers at an offsite facility.

d. Packing materials will not be stored in the buildings for any period exceeding 24 hours.

e. The Contractor shall ensure its personnel eat, drink or smoke only in designated areas.

f. Personal trash (food wrappers, drink containers, etc.,) shall be removed from the site daily by the Contractor SV3 – Industrial Design Services Contract Tasks/Requirements

a. As part of the request for design service quotes the contractor will provide a quote on a specifically requested scope of work/Project and provide a firm-fixed price.

b. Contractor to provide end-user programming services, space planning, product specifications, and attend in-person end-user meetings with VA COR.

c. Contractor to develop and provide detailed specifications, conduct product research and assemble materials/finishes as approved by VA COR. Contractor to provide finished specification binder with cut sheets and material samples to the VA per the SOW.

d. Contractor to provide design services such as space planning, schematic design, specifications, finish boards, 2D/3D Rendered models, construction drawings, installation layouts in AutoCAD, Sketch Up, Revit, and Adobe Creative Suite Programs.

e. Contractor to provide expert support in Environmental Product specifications, tracking, and documentation building to obtain LEED Credits for ongoing projects as needed.

f. Contractor to provide Professional Project Management Services including field support, design, move and installation coordination and management of small to large scale projects per the SOW.

g. Contractor shall act in collaboration with VA COR and multi-disciplinary services such as IT, Housekeeping, Facilities, and In-House Construction Teams.

h. Contractor will provide a quote on a specifically requested scope of work/project and provide a firm-fixed price.

i. The contractor shall define and furnish the necessary hardware, software, and all other equipment necessary to accomplish design tasks. Standard equipment in addition to the hardware and software shall include but not limited to reproduction machines, plotters, paper, pencils/pens/markers/highlighters, fax machines, email and appropriate workspace.

j. The contractor shall be responsible for participating with the COR during the collection of information relevant to the design/redesign of a space. Examples could include personnel interviews, questionnaires and walk-through inspections of the facility, as well as the existing furniture database (if available). Access to an existing furniture database will be determined at the task order level, as needed.

k. Services shall include site evaluation to ensure proper fit of the furniture within the given space and that all structural and other anomalies are taken into account.

l. The contractor is responsible for notifying the VA COR of all power requirements regarding location of communication, LAN and power junction boxes, with the expectation that the user will be responsible for providing and locating those junction boxes within 4'- 0" of the ceiling penetration of the power pole location provided by the contractor and within the required distance on the wall for J-boxes.

m. If electrical power poles are needed in the design, the design shall ensure that power poles do not protrude into main walkways.

n. The design shall ensure that all outlets included in the design are accessible to the user, free and clear of obstacles.

o. The design shall not allow more than four cubicles to be served by a single circuit.

p. The design shall ensure that no existing wall outlets or thermostats are covered or concealed by panels or other systems furniture components.

q. The contractor shall utilize any existing government product to its maximum as applicable when the project includes add-on parts to existing systems furniture.

r. All designs of furniture layouts, including original designs and any subsequent redesigns, must be accomplished by a qualified professional Interior Designer with either a four (4) year Interior Design degree from an accredited school by the Council for Interior Design Accreditation (CIDA/FIDER), or 5 years’ experience, and one year experience using contractor’s software similar to that proposed for this contract.

s. The contractor shall meet with the VA COR to review the installation drawings prior to submission of a final price quote. Specific, required coordination will be identified at the order level.

t. The contractor shall provide additional drawings of furniture layouts, if requested, by VRHRC in an unlocked electronically transmitted AutoCAD drawing set complete with any attached layers in both .dwg and .pdf formats unless otherwise specified in the contract.

u. The hardware/software utilized by the contractor shall perform computerized inventory, computer aided design, automated take-off function, and report generation for all product purchased. The software for this contract shall be compatible software for AutoCAD. The software shall be fully compatible with Microsoft Windows, the most current version.

v. Design service shall include an initial complete design with up to three additional revisions prior to final approval. Designs of each location shall include a Panel and Hardware Layout sheet for system and modular furniture: to include all finish colors and fabrics, panel widths (30", 36", 42", etc), in 1/4" = 1'0" scale, in addition to display hardware, keys and locksets shall be included.

w. Design sheet layouts of each location shall include a Furniture Power Distribution sheet in 1/4" = 1'0" scale to include: the location of all powered panels, powered components, receptacles, communication ports, power poles, powered raceways, base electrical feeds and building connection points.

x. Designs of each location shall include a 3D drawing and/or elevations for clear understanding of objects that cannot be seen in floor plan view.

y. Design/redesign timelines shall be expected:

aa. Design sheet layouts for all phases of design (initial, revisions and final) of 1-10 workstations shall be received within 3 business days unless otherwise directed in the contract.

bb. Design sheet layouts for all phases of design (initial, revisions and final) of 11-25 workstations shall be received within 5 business days unless otherwise directed in the contract.

cc. Within 5 business days after the final design has been accepted by the requesting organization, a bill of materials detailing all inventory, and all plans including basic floor plan, moveable wall, panel and electrical layouts will be provided to the VA COR for the project.

dd. Drawing changes required to a layout due to contractor errors or omissions shall be the responsibility of the contractor and the corrected drawing and bill of materials shall be delivered to the government within 3 calendar days of the request.

ee. Contractor shall make the government aware of any discrepancies to existing conditions not previously identified, immediately to the assigned VA COR in writing, preferably via email.

Project Manager (PM) Requirements

a. The Contractor PM shall be responsible for the performance of all the work the associated with the SOW issued with the individual task orders. The Contractor shall additionally, provided an alternate PM and the name of the primary and alternate who shall act for the contractor PM when the manager is absent shall be designated in writing to the COR.

b. Communication with VA COR as pertaining to Requests for Information (RFIs), updates, design changes, Quality Control concerns notifications and installation scheduling in writing by email in addition to any phone conferences or in-person meetings.

c. PM shall schedule arrival of the product and installation date.

d. PM shall perform an on-site review of space and installation plans at least 5 days in advance with VA Point of Contact (POC), COR or Interior Designer.

e. PM shall perform on-site visit and assess area for any encumbrances (loading dock, the path of travel, electrical/data need locations, etc.) that would be a potential delay to the project.

f. PM shall be on-site during installation to answer any questions regarding product installation or space/area.

g. PM shall perform on-site walk-through and punch list after installation with Lead Installer and VA POC, COR or Interior Designer.

SV4 –Project Management Turnkey Services with Furniture Contract Tasks/Requirements

a. Based on provided furniture specifications for the individual order, the contractor shall provide a separate, typed document that matches the VA line item: including unit price and total price per provided quantity. Products or services that include multiple parts shall be listed within each line item and only the totals for the whole unit and total price per quantity provided will be provided. No additional line items will be added.

b. Package to include PDFs of detailed and dimensioned: Plan, 2-D and 3-D drawings of each workstation (and/or) products with multiple parts lists to represent exactly what is being included in the bid and to determine accuracy.

c. Package to include a cut sheet with product detail for any alternate products.

d. Package to list Labor/Services on a separate line item(s) than the product line items.

e. Contractor shall be responsible for ordering, tracking and installing all specified items, managing and coordinating all deliveries for the installation schedule as approved by the VA COR.

Design Contract Tasks/Requirements

a. As part of the request for design service quotes the contractor will provide a quote on a specifically requested scope of work/Project and provide a firm-fixed price.

b. Contractor to provide end-user programming services, space planning, product specifications, and attend in-person end-user meetings with VA COR.

c. Contractor to develop detailed specifications, conduct product research and assemble materials/finishes as approved by VA COR. Contractor to provide finished specification binder with cut sheets and material samples to the VA per the Statement of Work.

d. Contractor to provide design services such as space planning, schematic design, specifications, finish boards, 2D/3D Rendered models, construction drawings, installation layouts in AutoCAD, Sketch Up, Revit, and Adobe Creative Suite Programs.

e. Contractor shall comply with all Environmental Product specifications, tracking, and documentation building to obtain Leadership in Energy and Environmental Design (LEED) Credits for ongoing projects as needed.

f. Contractor to provide Professional Project Management Services including field support, design, move and installation coordination and management from small to large scale projects per the SOW.

g. Contractor shall act in collaboration with VA COR and multi-disciplinary services such as IT, Housekeeping, Facilities, and In-House Construction Teams.

h. The contractor shall define and furnish the necessary hardware, software, and all other equipment necessary to accomplish design tasks. Standard equipment in addition to the hardware and software shall include but not limited to reproduction machines, plotters, paper, pencils/pens/markers/highlighters, fax machines, email and office furniture.

i. The contractor shall be responsible for the collection of information relevant to the design/redesign of a space. Examples could include personnel interviews, questionnaires and walk-through inspections of the facility, as well as the existing furniture database (if available).

j. Services shall include site evaluation to ensure proper fit of the furniture within the given space and that all structural and other anomalies are taken into account.

k. The contractor is responsible for notifying the COR/Government Project Manager of all power requirements regarding location of communication, LAN and power junction boxes, with the expectation that the user will be responsible for providing and locating those junction boxes within 4'-0" of the ceiling penetration of the power pole location provided by the contractor and within the required distance on the wall for J-boxes.

l. If electrical power poles are needed in the design, the Design shall ensure that power poles do not protrude into main walkways.

m. Design shall ensure that all outlets included in the design are accessible to the user, free and clear of obstacles.

n. Design shall not allow more than four cubicles to be served by a single circuit.

o. Design shall ensure that no existing wall outlets or thermostats are covered or concealed by panels or other systems furniture components.

p. The contractor shall utilize any existing government product to its maximum as applicable when the project includes add-on parts to existing systems furniture.

q. All designs of furniture layouts, including original designs and any subsequent redesigns, must be accomplished by a qualified professional Interior Designer with either a four (4) year Interior Design degree from an accredited school by the Council for Interior Design Accreditation (CIDA/FIDER), or 5 years’ experience, and one year experience using contractor’s software similar to that proposed for this contract.

r. Furniture Requirements shall include:

aa. Office Chair Requirements include:

aaa. The chair’s seat and back construction shall be a lightweight breathable material (stretched in two directions), which conforms to the user’s body while minimizing pressure where the body and chair come in contact. The material shall offer 8 zones of varied support, matching the appropriate support to the different areas of the body. The material shall retain its original shape when unoccupied.

bbb. The chair shall fit a broad range of people. From 1st percentile female to 99th percentile male with an extended pneumatic.

ccc. The chair’s tilt shall provide a smooth, firm ride (recline and return). The kinematics of the tilt shall allow for the body’s natural pivot at the ankles, knees, and hips. Tilt options shall include a standard tilt, a tilt limiter, and seat angle that allows the user to select the tilt range and either a standard seat angle or a seat angle of an additional 5° forward.

ddd. There shall be 3 back-support options available for the task chair: a fixed sacral-pelvic region (lower back below the beltline) support, an adjustable lumbar pad and a combination of adjustable sacral support and adjustable lumbar support with articulating paddles that conform to an individual’s body.

eee. There shall be four arm options, no arms, fixed arms, height-adjustable arms with pivot or fully adjustable.

fff. The vocabulary shall include a complementary work stool. The work stool’s seat and back shall be constructed of the same material with the same performance as the work chair. The stool must swivel and be available in two heights, have a pneumatic seat-height adjustment, and have the following optional adjustments available: no arms, fixed arms, height adjustable arms with pivot, and fully adjustable arms. A stool must have the same back support options as the work chair.

bb. Cubicle walls shall:

aaa. Shall offer a kit of parts within a single product line to create holistic work environments including wall-based workstations, private offices storage supported workstations, group-based products, and benching solutions.

bbb. Shall offer a broad vocabulary to create holistic work environments from individual workstations to private offices to collaborative environments.

ccc. Shall offer a true frame and tile system where individual tiles are applied to a frame and such tiles can be readily reconfigured.

ddd. Shall have a wall thickness of not less than 3” to convey a sense of solidity and permanence, as well as to accommodate a generous volume of cabling.

eee. Shall offer a universal connector for 2, 3, and 4-way configurations thus adding flexibility, simplifying specification, and reducing inventory.

fff. Shall offer all metal-to-metal frame connections whose holding power will not degrade over multiple reconfigurations or fail prematurely under fire conditions.

ggg. Shall offer a rigid, self-aligning frame-to-frame connector that ensures square and true alignment of frames and tiles.

hhh. Shall offer a structurally sound system that does not require (or suggest) balanced loading of hang-on components or addition of rigidizers as a means of minimizing inordinate deflection.

iii. Shall accommodate hang-on componentry that is height adjustable in one-inch increments from the bottom to the top of the frame.

jjj. Shall offer, as a standard configuration, an "elevated" style frame that eliminates the base and raises the bottom of the frame off the floor for a lighter visual effect and increased air circulation and said frame can be field retrofitted with base covers.

kkk. Shall offer stack-on frames in multiple heights that can stack two-high up to 90” in height and support loads on either the lower or upper tier, to allow for planning flexibility and cost-effective reconfiguration.

llll. Shall permit unrestricted placement of pass-thru and window tile treatments along the width and height of the wall to accommodate work process demands, facilitate interpersonal communications, and increase air flow and light penetration.

mmm. Shall offer a noise abatement panel solution that has an STC rating of not less than 22 and an NRC rating of 0.70, which assists in mitigating distracting sounds.

nnn. Shall offer spine-based applications supported by storage components.

ooo. Shall offer thin profile aluminum architectural trim.

ppp. Shall offer a raised architectural foot aesthetically tying into frames and storage.

qqq. Shall offer screen products for privacy while allowing access to natural light.

rrr. Shall offer a nondirectional 4-circuit/8-wire energy distribution system, providing the maximum number of circuits with the fewest number of wires.

sss. Shall offer easy re-configuration of electrical circuits in the field by simply relocating snap-in receptacles (electrical harnesses remain intact).

ttt. Shall have the ability to position continuous, horizontal energy distribution at not more than 11" intervals from the bottom to top of frame.

uuu. Shall offer a building power connection option that permits entry from the underside of a frame, thereby concealing the connection and limiting external exposure.

vvv. Shall offer a top-of-frame channel for lay-in of data cables for increased capacity and reconfiguration flexibility.

www. Shall use a single common set of electrical harnesses and power entries which will accommodate any of 3+1, 2+2 or 1+3 electrical configurations.

xxx. Shall offer NEMA-sized faceplates which are compatible with most building standards for data and phone jacks, thereby reducing installation cost and lead-time.

yyy. Shall offer worksurfaces with a continuous gap along their rear edge to facilitate unimpeded placement and relocation of data, telecom, and power cords.

zzz. Shall offer worksurfaces that have a smooth transition appearance between surfaces in an L-configuration.

aaaa. Shall offer extended width tiles, top caps, and base covers so that you can span two frames up to 96” wide: reducing the number of seams.

bbbb. Shall offer a glass stacking panel that can span the width of two frames.

cccc. Shall offer a glass screen that can span the width of two frames dddd. Shall offer shared architectural feet.

eeee. Shall offer a freestanding wall unit that divides space and offers both forward and backward facing shelves, tackable surfaces, white board surfaces, and doors.

ffff. Shall offer a freestanding case that supports technology tools such as a monitor and video and audio-conferencing equipment.

gggg. Shall offer a freestanding case that provides a vertical cable management chase which extends from bottom of the unit to the top shelf to deliver power and data.

hhhh. Shall offer a freestanding wall unit with internal storage compartment and a door.

iiii. Compartment should have adequate ventilation to allow technology to remain on without overheating.

jjjj. Shall offer a peninsula surface that attaches to a freestanding case at either standing height or sitting height.

kkk. Surface shall deliver power/data through a well on the top of the surface.

lll. Shall offer a freestanding screen that provides visual privacy and surfaces that can be tackable fabric, opaque, or white board. Screens shall connect at 90- or 120-degrees.

mmm. Shall provide a custom capability for infills on freestanding screens and cases that allows easy customization of infill surfaces.

cc. Storage Requirements include:

aaa. Shall offer overhead storage cabinets in both flipper and sliding-door styles, where the flipper door design allows nearly full extension without accidental closure.

bbb. Shall offer open shelves that can be retrofitted with flipper door units, thereby enhancing security and visual effect while reducing cost of reconfiguration.

ccc. Shall offer overhead storage units that are available in painted, veneer, or fabric door options.

ddd. Shall offer task lighting that matches the width of overhead shelf units to which they are affixed, in order to ensure broad and uniform distribution of light at the work surface level.

eee. Shall offer overhead storage solutions which attach directly to the top of the frame.

fff. Shall have the ability to attach directly to a wall without the use of wall strips.

ggg. Shall offer secondary seating integrated within storage products.

hhh. Shall offer organizational tools at work surface height

iii. Freestanding storage products shall be raised on a footed base or freestanding to the floor with1½” leveling glides.

jjj. Storage door fronts shall be available in metal, laminate or wood veneer.

kkk. Storage cases shall be available in metal, laminate or wood veneer.

lll. All storage shall be available in either laminate, wood veneer, painted metal, or a combination of laminate and painted metal, laminate and wood veneer, or painted metal and wood veneer.

mmm. Open bookcase available in 2- or 3-high with 1” adjustable shelves.

ooo. Storage cabinets shall be available in multiple heights and widths to provide for proper binder/book storage.

ppp. Overhead storage shall be available open, partial, or full enclosure utilizing a sliding door track mechanism.

qqq. Storage cabinets shall be locking. Common storage areas shall have a common key and workstations shall have individual keys.

rrr. Storage tower shall be freestanding, flat on the floor or raised on a 4” foot. Available in 12”, 15”,24” and 30” widths for better selection of stored materials and have the option of shelves with wardrobe, or shelves/files and wardrobe. Shelves must be adjustable in 1” increments.

sss. Laminate and veneer storage cabinets shall have a clean front without pulls, using a push to open mechanism.

ttt. Shall offer hutches that mount to the work surface.

uuu. Shall source all system components from a single manufacturer, with any deviations clearly called out as an exception and listing the reason for substitution.

dd. Freestanding Desks aaa. Desks shall have multiple leg options, including open, post, closed in laminate or veneer, single pedestal, double pedestal, and pedestal return desks.

bbb. Desks shall have support leg options with a minimum 6” range of adjustability.

ccc. Desks shall have multiple surface configurations, from rectangular, concave rectangular, corner, curved corner, extended corner, round end peninsula, square end peninsula, returns, and bridge surfaces.

ddd. Fixed height work surfaces will be 28½” high with a 1½” leveling glide.

eee. Surfaces shall be constructed of factory finished 100% wood composite with high pressure laminate and wood veneer.

fff. Corner desks shall have a minimum of 12” recessed support leg.

ggg. Cable Management Product shall offer cable management options for routing and access cables above the worksurface.

Product shall offer grommet kits for work surfaces.

Product shall offer grommet kits for storage units.

Product shall offer cord management for task lights on overhead cabinets and hutches.

hhh. Sustainability All products shall be GREENGUARD/GREENGUARD Gold Certified.

All products shall be BIFMA level® Certified.

All products shall incorporate postconsumer/postindustrial recycled content.

Manufacturer shall have a controlled wood policy.

Wood product must meet the California Air Board II formaldehyde content requirements.

iii. Performance Requirements All products shall meet or exceed all performance standards for systems furniture published by the Business and Furniture Manufacturers Association (BIFMA) and the American National Standards Institute (ANSI), and must be UL-listed.

Product shall have a minimum 12-year, three-shift warranty covering all electrical sub-systems, operational and moving parts, and finishes, including both parts and labor.

dd. Sit to Stand Tables aaa. Shall provide a natural and intuitive way to change postures throughout the day.

bbb. Shall offer solutions to create work environments that support individual and/or collaborative settings.

ccc. Shall seamlessly integrate with Herman Miller systems furniture.

ddd. Tables Shall offer electric, crank, and pneumatic height-adjustable tables that support seated and standing postures to provide more choices and promote well-being for individuals in shared work environments.

Shall offer tables with standard and extended height range; as well as a seated adjustment height range (22”-34”).

Shall offer a table that meets ANSI/HFES and BIFMA recommended height range for height-adjustable tables (22”-48”).

Shall offer tables with softly angled corners and no exposed wires, rails, or screws, to help prevent bumps and bruises.

Shall offer slim profile understructure positioned to the rear of the worksurface to enhance knee clearance.

Shall offer rectangular, oval, extended corner, corner, and 120-degree corner worksurfaces.

Shall offer worksurfaces in squared, eased and thin edge options; as well as laminate, veneer, and form coat material options.

Widths supported 36” - 84” in every 6” increment except for 78”.

Depths Supported 24”, 30”.

Actual worksurface width shall be 2” less than Nominal to account for pinch point hazards.

Actual worksurface depth shall be 1” less than nominal to account for pinch point hazards and cable routing.

Shall offer C-Leg or T-Leg configurations depending on worksurface configuration.

Shall offer foot that a standard pedestal and credenza with…