36C25921Q0319_1.docx
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- H141--Trane HVAC Control maintenance Base Plus Four possible Option Years Sheridan WY 82801
- Solicitation number
- 36C25921Q0319
About this file
This pre-solicitation notice seeks proposals for HVAC and control system inspection, maintenance, and repair services at the Sheridan VA Medical Center in Sheridan, Wyoming. The solicitation will be for a base year with four optional one-year extensions. The work includes maintaining and repairing the Trane Tracer Summit and Tracer SC building automation control systems to ensure proper operation of HVAC equipment according to established sequences. The contractor must be a certified Trane Summit and Tracer technician able to provide software and hardware upgrades, maintenance on new components, and timely software version updates over the five-year period. Proposals are due by April 15, 2021 with a 90-day response window. The contractor will perform monthly inspections and maintenance, not to exceed 48 hours annually, and provide itemized monthly reports. The standards require annual software updates, quarterly verification that all equipment is accessible on interfaces with no more than 5% unavailability, and monthly invoicing of hours worked and trips at up to 100% of the contract value.
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Contract Opportunity Presolicitation Notice
PRODUCT SERVICE CODE
SUBJECT
CONTRACTING OFFICE'S
ZIP-CODE
SOLICITATION NUMBER
RESPONSE
DATE/TIME/ZONE
ARCHIVE
DAYS AFTER THE RESPONSE DATE
RECOVERY ACT FUNDS
SET-ASIDE
NAICS CODE
CONTRACTING OFFICE
ADDRESS
POINT OF CONTACT
(POC Information Automatically Filled from User Profile Unless Entered)
DESCRIPTION
See Attachment
AGENCY'S URL
URL DESCRIPTION
AGENCY CONTACT'S EMAIL
ADDRESS
EMAIL DESCRIPTION
ADDRESS
POSTAL CODE
COUNTRY
ADDITIONAL INFORMATION
GENERAL INFORMATION
PLACE OF PERFORMANCE
Required Field Contract Opportunity Presolicitation Notice H141 Trane HVAC Control maintenance Base Plus Four Possible Option Years Sheridan WY 82801 80111 36C25921Q0319 04-15-2021 16:00
CENTRAL TIME, CHICAGO, USA
N
SBA
238210 Department of Veterans Affairs Network Contracting Office
NCO 19
6162 South Willow Drive, Suite 300 Greenwood Village CO 80111 Contracting Officer Lance Davis Lance.Davis2@va.gov Sheridan VA Health Care System 1898 Fort Road Sheridan WY 82801
USA
https://www.sheridan.va.gov Sheridan VA Health Care System Lance.Davis2@va.gov Contracting Officer
HVAC and Control System Inspection Maintenance and Repair Service Sheridan VA Health Care System VA Medical Center Sheridan, WY. 82801
This is a Pre-Solicitation Notice only (Full Solicitation will be posted soon)
“HVAC and Control System Inspection, Maintenance, and Repair Services” in accordance with the terms and conditions stated within this abbreviated Sources Sought / Performance Work Statement (PWS).
The subsequent solicitation is planned to be a Base period of performance with Four possible Option Year(s) Contract.
I. Title of Project: HVAC and Control System inspection, maintenance and repair.
II. Objective of service needed: The DDC building automation control system located at the Sheridan VA Medical Center, 1898 Fort Road, Sheridan, WY 82801 is a Trane Tracer Summit BAS as well as Trane Tracer SC. The Trane control system is proprietary and needs to be maintained, programmed, repaired and managed by a trained, certified Trane Summit Tracer contractor. System maintenance ensures the system operates according to the established sequences of operation for each piece of equipment. System maintenance ensures the Medical Facility meets volume and air change rate requirements, the system is reliable, and meets energy conservation requirements.
III. Tasks required by the Contractor to meet those objectives:
1. Contractor shall ensure the operation of the HVAC equipment as it relates to the control system.
1. Contractor shall provide the VA access to Trane OEM equipment sales, Trane parts sales, and Trane controls sales.
1. Contractor shall ensure the function of the Trane control system graphics monthly to ensure any devices added/removed from the system are accounted for on the system graphics.
1. Provide all materials, supplies, equipment, tools, and labor, necessary to perform system maintenance, programming, and repair.
Specialized tools required are:
3. The Rover used for Tracer Summit.
3. Tracer TU used on the Tracer SC.
1. Contractor shall provide up to four (4) hours of mechanical maintenance service per month for a maximum of 48 hours over a 12-month period.
1. Provide monthly itemized report of work performed.
1. Coordinate work with the appropriate VAMC Personnel and contract COR prior to providing work.
1. To ensure the control system is updated to the Trane Tracer Ensemble and Tracer SC+ within the optional five year contract, and to ensure the sustainability of the system components, the contractor shall provide upgrades in software and hardware to meet the requirement of a complete software and hardware upgrade over a five year period. 100% completion over the five-year contract is expected. Provide maintenance service, on newly installed components, once the warranty period is over, during each contract year.
1. Contractor shall ensure the current operating system software (Trane Tracer Summit, and SC) version is updated in a timely manner before the end of each yearly performance period.
IV. Standards that must be maintained, so the system operates properly, and to meet the objectives listed above:
1. Software version updates, for the current operational system (Trane Tracer Summit, and SC), are expected to be 100% complete yearly.
1. Contractor shall ensure that all controlled equipment is available on the software system interface quarterly. Five percent un-availability per quarter is acceptable.
1. Invoicing shall be provided monthly, and shall include a list of tasks performed, the number of hours spent on each task, and the number of travel trips. Invoicing shall be for the number of hours spent on inspection, system maintenance, and repair accomplished, and actual trips needed. Invoicing up to 100% of the contracted amount is acceptable.
1. A complete and functional replacement of the Trane Tracer Summit/Tracer SC system with a Trane Tracer Ensemble and Tracer SC+ system shall be provided over a five year period. 100% completion is acceptable.
Location of performance
Sheridan VA Health Care System Sheridan VA Medical Center 1898 Fort Road Sheridan WY 82801
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