36C25920Q0592 0001.docx

5. PROJECT NUMBER (if applicable)

CODE

7. ADMINISTERED BY

2. AMENDMENT/MODIFICATION NUMBER

CODE

6. ISSUED BY

8. NAME AND ADDRESS OF CONTRACTOR

4. REQUISITION/PURCHASE REQ. NUMBER

3. EFFECTIVE DATE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED

PAGE OF PAGES

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED

BPA NO.

1. CONTRACT ID CODE

FACILITY CODE

CODE

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

E. IMPORTANT:

is extended,

(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY is not extended.

12. ACCOUNTING AND APPROPRIATION DATA

(REV. 11/2016)

is required to sign this document and return ___________ copies to the issuing office.

is not, A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

15C. DATE SIGNED

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER

Contractor

16C. DATE SIGNED

14. DESCRIPTION OF AMENDMENT/MODIFICATION

16B. UNITED STATES OF AMERICA

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER

16A. NAME AND TITLE OF CONTRACTING OFFICER

15B. CONTRACTOR/OFFEROR

STANDARD FORM 30

PREVIOUS EDITION NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.243 (Type or print) (Type or print) (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

(Number, street, county, State and ZIP Code) (If other than Item 6) (Specify type of modification and authority) (such as changes in paying office, appropriation date, etc.)

(If required)

(SEE ITEM 11)

(SEE ITEM 13)

(X)

CHECK

ONE

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

(Signature of person authorized to sign) (Signature of Contracting Officer) 36C259 Department of Veterans Affairs Network Contracting Office

NCO 19

1011 Honor Heights Drive Muskogee

OK

74401 36C259 Department of Veterans Affairs Network Contracting Office

NCO 19

1011 Honor Heights Drive Muskogee

OK

74401 To all Offerors/Bidders

36C25920Q0592 08-13-2020

X X X ** HOUR & DATE for Receipt of Offers is EXTENDED to:

09:00 on 08/24/2020 X This amendment pertains to the RFQ to Replace 600 Ton York Chiller Compressor Motor at Oklahoma City VA Health Care System, OK.

1. Offer Due Date is amended in block 8 of the RFQ SF1449 from "09:00 on 08/21/2020" to "09:00 on 08/24/2020."

2. This amendment also implements the "Vendor Questions and Answers" on the following page to include the photo of the tight space between chiller 4 and a VFD going towards the back of the pit.

3. Amendment instructs offerors to use the following "E.2 Addendum to FAR 52.212-1 INSTRUCTIONS TO OFFERORS— COMMERCIAL ITEMS" to replace previous versions of the same title

4. Amendment adds the following verbiage to item 0001 of the Price Schedule: "“Completion is 90 days ARO. If the ordering timeframe is reduced the VA would prefer an earlier completion date of 60 days ARO.”

All other items remain unchanged.

CONTINUATION PAGE

Vendor Questions and Answers

1. Is it possible to take a picture of the existing chiller motor nameplate? Are there any specific motor options required? i.e. motor heater, bearing & temp RTD’s, etc.?

Answer: Has to be a YORK approved OEM motor for that chiller model and serial number. All pictures are up to contractor. But yes, they may take pictures.

1. Is it possible to take photos of the chiller approximately 15-20 feet back from the chiller in order to view potential rigging equipment set-up?

Answer: Yes

1. Is it possible to take photos of the pit as well?

Answer: Yes

1. Understand a crane is needed to remove the old motor from BF118 mechanical room pit and insert a new one, is this the only option? Is there a freight elevator that could be used instead?

Answer: No elevators in this space. No existing pipes/piping will be used to lift this motor. Weighs approximately 3000lbs. Contractor will supply any/all lifting devises, A Frames, cherry pickers, cranes, chain hoist etc. Contractor will be responsible for all permits to block off any portion of the street.

1. Is a baseline vibration analysis needed at start-up?

Answer: It is recommended; it could come in as a handy tool in the future if VA thinks there is a problem. It would give a base line.

1. Is there a requirement to remove the CHW piping? Is it in the way of pulling the motor?

Answer: This will be up to each vendor on what needs to be removed for better and safer access.

1. The motor is open drive and does not require insulation. If the CHW insulation is not damaged, do we need to replace it?

Answer: If not damaged, then no.

1. Can VA Hospital pull gauge to gain more room?

Answer: Yes. Contractor must provide written notice to the local VA POC and Contracting Officer to enable Engineering time to schedule the shutdown of the chiller, pull and cap off port at hospital’s discretion.

1. Who is responsible for hot work permits?

Answer: VA will get hot work permits through the hospital.

E.2 Addendum to FAR 52.212-1 INSTRUCTIONS TO OFFERORS—COMMERCIAL ITEMS Questions from Vendors Questions must be addressed in writing to the solicitation POC from block 8 of page 1 (SF1449). Questions must be received by the solicitation POC at least one (2) business day before the solicitation close date and time. Any questions and answers not provided in writing and not complying with the time constraint above will not be honored or considered valid for this solicitation.

Mandatory Site Visit Vendors must attend site visit on 08/18/2020 9:00 am or 08/19/2020 at 9:00 am. If vendor is unable to attend either date, submit a written request to the solicitation POC with a preferred date and time to include company name, individual attending, email and phone number. This request must be received by the solicitation POC by midday 08/19/2020. Vendor will check in at front desk on North side of OKCVAHCS. Refer to Specialized Standard of Responsibility in this section and FAR provision 52.212-2. Any information gleaned from VA staff on site during a site visit will not be considered valid in the process of this procurement. All questions must be addressed in writing per “E.2 Addendum to FAR 52.212-1 Instructions to Offerors - Commercial Items”, Section E of the RFQ.

How to Submit a Response to the Solicitation Emailed quotes are the only acceptable method of response to this RFQ and must be emailed to Frances.Emler@va.gov (Solicitation POC).

Ensure e-mail sizes do not exceed 5MB per e-mail. Zip files are not accepted. If sending multiple e-mails, indicate “__ of __” to ensure all are received. Suggest vendors send e-mail to request confirmation of receipt of number of attachment(s) & # of e-mails.

The following will not be accepted as part of the quote package:

1. Faxed responses will not be accepted.

2. Posted or couriered responses will not be accepted.

3. Zipped files are not accepted. These do not easily and readily transmit to the VA email system. Do not include zipped attachments in emails as part of the offer.

4. Additional, superfluous attachments, brochures, informational line cards that fail to meet the requirements below or are not part of the requirements below will not be accepted.

Vendors must include the following as part of their response to this RFQ.

FAR Provision 52.212-3 Offeror Representations and Certifications—Commercial Items (DEC 2019). Refer to Section E.6 of the solicitation.

SF1449,

NTE

one-page submission Vendors MUST submit a completed and signed page 1 of SF1449 of this solicitation.

1. Block 17a of the SF1449 must be completed, to include DUNS number and contact details of the vendor’s representative.

1. Blocks 30a., 30b. and 30c. of the SF1449 must be signed.

SF30

NTE

one-page for every SF30 Vendors must submit a completed and signed SF30, when applicable for every amendment that is issued against this solicitation.

1. Only submit the first page of the SF30

1. Blocks 15A, 15B and 15C, of page1 of the SF30 must be signed and submitted with the vendor’s response.

Price

NTE

one-page submission Vendors must use B.3 PRICE/COST SCHEDULE to provide their quote.

IMPORTANT NOTE: This is not a Request for Proposal. This is a Request for Quote. Proposals will not be accepted. Variations made by vendors to the unit of issue or quantities published in the Price Schedule of this Solicitation are not acceptable. This is not an opportunity for a “sales pitch”. Vendor cover letters, introductory letters and vendor brochures are not acceptable.

one-page submission Special Standards of Responsibility (Special Standards of Responsibility #1): To assist the contracting officer in determining if the special standards of responsibility applicable to this procurement are met, offerors are asked to provide the following information with their quote. Failure to include this information could result in a contracting officer’s determination that an otherwise successful offeror is not eligible for contract award.

Information Required on Specialized Experience (Special Standards of Responsibility): Offeror shall provide a VERY BRIEF narrative that describes its specialized experience providing Furniture design of a similar size, scope and complexity to the requirements listed in the line item on the RFQ.

The narrative must include recent services and contracts performed no more than three (3) years ago and list the following:

1. contracting activity (i.e. corporation, company or agency), point of contact, email and phone number,

1. place of performance,

1. dates of performance,

1. total dollar value,

1. contract number (if applicable),

1. prime contractor and a description of their performance,

1. each subcontractor and a description of their performance,

1. brief description of service to include square footage.

one-page submission Information Required on Specialized Viewing of the Chiller Compressor Motor (Special Standards of Responsibility #2): Offeror shall provide the Site Visit Email Invitation as issued by the Solicitation POC and in PDF format but not to exceed TWO (2) pages. The Site Visit Email Invitation must show a legible, handwritten name, date and signature of the VA staff who facilitated the Site Visit and escorted the offeror’s representative to the Chiller Compressor Motor.

When the “Site Visit Email Invitation” is missing, the VA will accept the following in writing from the offeror as part of verification of site visit attendance:

· Names of attendees at site visit

· Company name

· Time/date of site visit

· Name of VA staff leading the site visit

(End of Addendum to 52.212-1) image1.jpeg