36C25920Q0076-0001000.docx

5. PROJECT NUMBER (if applicable)

CODE

7. ADMINISTERED BY

2. AMENDMENT/MODIFICATION NUMBER

CODE

6. ISSUED BY

8. NAME AND ADDRESS OF CONTRACTOR

4. REQUISITION/PURCHASE REQ. NUMBER

3. EFFECTIVE DATE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED

PAGE OF PAGES

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED

BPA NO.

1. CONTRACT ID CODE

FACILITY CODE

CODE

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

E. IMPORTANT:

is extended,

(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY is not extended.

12. ACCOUNTING AND APPROPRIATION DATA

(REV. 11/2016)

is required to sign this document and return ___________ copies to the issuing office.

is not, A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

15C. DATE SIGNED

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER

Contractor

16C. DATE SIGNED

14. DESCRIPTION OF AMENDMENT/MODIFICATION

16B. UNITED STATES OF AMERICA

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER

16A. NAME AND TITLE OF CONTRACTING OFFICER

15B. CONTRACTOR/OFFEROR

STANDARD FORM 30

PREVIOUS EDITION NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.243 (Type or print) (Type or print) (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

(Number, street, county, State and ZIP Code) (If other than Item 6) (Specify type of modification and authority) (such as changes in paying office, appropriation date, etc.)

(If required)

(SEE ITEM 11)

(SEE ITEM 13)

(X)

CHECK

ONE

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

(Signature of person authorized to sign) (Signature of Contracting Officer) None 36C259 Department of Veterans Affairs Network Contracting Office

NCO 19

6162 South Willow Drive, Suite 300 Greenwood Village

CO

80111 36C259 Department of Veterans Affairs Network Contracting Office

NCO 19

6162 South Willow Drive, Suite 300 Greenwood Village

CO

80111 To all Offerors/Bidders

36C25920Q0076

X

X The purpose of this amendment is to:

a. Answer all submitted questions

b. Update the Performance work statement

c. All offerors shall sign and acknowledge this amendment and new PWS as a part of the proposal submission.

d. All other terms and conditions remain unchanged.

Mary Good Contracting Officer

CONTINUATION PAGE

Questions and Answers

1. P. 6, Minimum Container Physical Properties and Attributes. With regard to “Reusable”, is this required for all sharps containers described on page 8, and for all locations detailed on pgs. 9-12? Or are one time use containers acceptable? The item that would not be required for disposable containers would be the system identifier to track usage, they of course aren’t reusable, and disposables are not required to be sanitized or sterilized. All other noted properties and attributes would be required if the container is reusable or disposable. Some locations under the SOW will require the use of reusable containers while other locations require disposable. Locations and their requirements will be provided.

1. P. 7, Location and Pickup Times, RMR VAMC. If pickups are increased to twice daily without an amendment, how will the increased pricing to cover the increased frequency be officially approved? This verbiage was added at the time of activations when utilization within the new facility was unknown. Current services are meeting the facility need so I do not anticipate a need for twice daily pick-ups at this time. If twice daily did become a requirement, the request would be made to the vendor, pricing for increase would be provided to VA and Contracting, VA and Contracting would determine if the adjustment could be made based on the quote received, if quote is acceptable by VA and Contracting; vendor, VA and Contracting would have to agree to the change of services in writing. Increased services would begin on agreed upon date.

1. P. 8, Installation and De-Installation. Are there existing wall mounts that can be used or will each wall mount need to be disassembled and reinstalled? There are existing wall mounts that were provided by the vendor. Vendor may or may not want all or some of their mounts/brackets back. Incoming vendor should anticipate that disassemble and a install will be required unless they can work an agreement with current vendor to take over the mounts/brackets that are currently in place.

1. P. 61, 3., Price. Since bidding is restricted to SDVOSB entities, and the value of the contract will exceed $10,000.00, bidders who intend to use a non-similarly situated subcontractor must carefully calculate their bid to be in compliance with the Limitations on Subcontracting. This means that after negotiating a reasonable fee with said subcontractor, the bidder must essentially double that fee so as not to run afoul of the regulation. Has the market research and funding request for this restricted competition taken this into consideration so that the determination of fair and reasonable pricing is conducted in full context of how a bidder must compose his/her offer? Will leave for Contracting to answer this question.

1. Is there an opportunity to do a walk through of at least the RMR VAMC for this bid prior to submitting the final proposal? Is there an opportunity to do site visits to the smaller locations? EMS can accommodate a walk through for RMR, time permitting. Visits to smaller locations can also be accommodated time permitting as to not delay launch of contract.

1. Is a (tractor) trailer required to be staged at any of the locations? Staging of a tractor trailer at any locations is not required however vendor must be able to remove containers as required by the SOW. Some locations do not have a lot of secure storage meaning full sharps once pulled must be removed from the location by the vendor. Leaving full sharps containers in any location that is not secure is a JC finding for the facility and is not allowed.

1. Would it be possible to split this solicitation and bid in order to separate the hazardous pharmaceutical waste from the biohazard medical waste? This solicitation does not address hazardous pharmaceutical waste.

1. Is there adequate parking at each site to allow execution of the work to be accomplished? What type of vehicle is vendor anticipating to use for services? There is parking available for vendor use.

1. Is there a current contract for the work being solicited? Yes

8. If so, please provide that awarded contract number or task order number (NOT the incumbent GSA contractor number). 36C25919P0200

8. Please provide the name of the incumbent contractor NEIE

8. Please provide the annual contract amount. $230,000.00

8. Is the level of effort being performed under the current contract fundamentally the same as what will be required to fulfill # 36C25920Q0076? If not, please explain how the work will be different under this solicitation. Yes

8. How long does it take for the incumbent to perform the weekly service at the main locations? Performance is in accordance with the PWS.

1. Pueblo locations are installed with the reusable sharps currently. Is it the intention of the VA for them to stay installed or will they be uninstalled and go back to disposable? Pueblo Clinic will go back to disposable. Pueblo CLC will stay as it is with the reusable and the KRBX box.

1. There is listed under one of the CBOC’s a 5gl disposable container. I have never purchased that for the VA so can they provide the manufacturer and or product number? Which CBOC is this referencing?

1. The solicitation calls for the carts to be removed from the facility after service, however there is a dirty room for them to sit until pickup. Is the VA asking for them to be removed after each service Monday thru Friday, or leave it as it is? For facilities where there is adequate and secure storage for the carts, the carts may remain on site until pick-up. If adequate and secure storage of the carts is not available, they are not allowed to remain on site unsecured and will have to be removed after collection of full sharps containers.

1. The current technician is servicing room to room, however the SOW is asking that he pickup and drop at Satellite areas around the hospital. Is it the intention of the VA to have the tech service each room? Correction to PWS has been completed and will be submitted as an amendment by Contracting. Intention is to have technician service every room for the facilities with the room to room services identified. Room to room services will be required for RMR, Aurora Clinic, Jewell Clinic, Rose Clinic, Golden Clinic, Colorado Springs Clinic.

1. The solicitation mentions training but it sounds like for the contractor more than the VA. Does the VA require in service type of RMW/DOT training? Vendor determines how training is provided to their employee. VA only requires that the Education and Training Requirements be met.

1. Disposable containers can be provided to the hospital. However we will do not know how many they will actually go through each month. With that said, we can provide the cost for the containers but can’t quantify that into a monthly cost. How would the VA like for us to provide that information? The cost for each container size listed in the PWS. Estimated quantities per location are being established as this is a new option being looked at under this contract.

DEPARTMENT OF VETERAN AFFAIRS

Veteran Affairs (VA) Eastern Colorado Health Care System (ECHCS) Rocky Mountain Regional Veteran Affairs Medical Center (VAMC) & VA Clinics 1700 N. Wheeling Street Aurora, CO 80045

PERFORMANCE WORK STATEMENT (PWS)

PROJECT TITLE: Sharps removal for ECHCS

Introduction:

Contractor shall furnish all labor defined within the Performance Work Statement (PWS) for the following locations in accordance with the terms and conditions of this contract.

Rocky Mountain VA Medical Center (RMR VAMC): Reusable - Full service – cart 1700 Wheeling St., Aurora, CO. 80045

Denver Clermont Campus – Bldg. 38 only: Reusable - KXBX box – Self Service 1055 Clermont St., Denver, CO. 80220

Rose Clinic: Reusable - Full service w/ KRBX box – Cart cannot remain on site due to no secure/inadequate storage.

4545 East 9th Ave. Ste 010, Denver, CO. 80220

Golden Outpatient Clinic: Disposable – Full Service – cart cannot be left on site due to no secure/inadequate storage. Full disposables would be placed in bio containers.

1020 Johnson Rd. Golden, CO. 80401

Domiciliary Lakewood Clinic: Reusable - KXBX box – Self Service 7350 W. Eastman Pl., Lakewood, CO. 80227

Bio Science East Building: Reusable –KXBX box – Self Service 1999 N. Wheeling Street, Aurora, CO 80045

Jewell Clinic: Full Service: Reusable – Full service w/ KXBX box. – Cart cannot remain on site due to no secure/inadequate storage.

14400 E. Jewell Ave., Aurora, CO. 80012

Aurora Clinic: Reusable – Full service w/ KRBX box– Cart cannot remain on site due to no secure/inadequate storage.

13701 E Mississippi Ave., Gateway Medical Bldg. #200, Aurora, CO. 80012

Community Resource and Referral Center (CRRC) Reusable – KRBX Box – Self Service 3836 York Street Denver, Colorado, 80205

PFC Floyd K. Lindstrom Outpatient Clinic: Disposable – Full Service – cart cannot be left on site due to no secure/inadequate storage. Full disposables would be placed in bio containers.

3141 Centennial Blvd., Colorado Springs, CO. 80907

Pueblo Outpatient Clinic: Disposable – Self Service 4776 Eagleridge Circle, Pueblo, CO. 81008

LaJunta Clinic: Disposable – Self Service 1100 Carson Ave. Suite 104, La Junta, CO. 81050

Alamosa Primary Care: Disposable – Self Service Clinic 622 Del Sol Dr. Alamosa, CO. 81101

Pueblo Community Living Center: Reusable - KXBX box – Self Service 2600 Oakshire Lane, Pueblo, CO. 81001

Salida Clinic: Disposable – Self Service 1000 Rush Drive Salida, CO. 81201

Burlington Clinic: Disposable – Self Service 1177 Rose Ave., Burlington, CO. 80807

Lamar Clinic: Disposable – Self Service 1401 South Main St., Suite 2, Lamar, CO. 81052

Scope of work:

The contractor shall provide all labor, sharps containers, transportation, collection, and removal of sharps generated by VA ECHCS; RMR VAMC and all Clinics as specified in this PWS in accordance with the terms and conditions of this contract.

VA ECHCS; RMR VAMC and Clinics shall be responsible for properly and lawfully packaging and storing sharps in appropriate containers. Contractor shall be responsible for the provision and installation of sharps containers/brackets/mounts utilized for outfitting of the RMR VAMC and all clinics specified in this PWS. VA ECHCS; RMR VAMC and Clinics shall store the sharps in containers supplied and approved by Environmental Management Services (EMS) and meet OSHA and NIOSH standards. Sharps containers shall be leak-proof, have tight-fitting covers, and be kept clean and in good repair. The storage shall be confined to an area on the premises to which only authorized personnel shall have access and sharps containers shall be exchanged in the biohazard storage rooms on each floor. Locations may be changed or added to without amendment to the contract but by written updates provided. Sharps may consist of plumbing pipes in varying lengths, patient loaded sharps in boxes and/or empty milk jugs etc.

All work shall be accomplished in accordance with federal, state, and local regulations. The applicable federal regulations that are included but not limited to are the following:

1. Blood borne Pathogen Standard (OSHA), 29 CFR 1910.1030

2. Hazard Communication Standard (OSHA), 29 CFR 1910.1200 The contractor shall provide the services enumerated above at the rates set forth to which includes all applicable assessments, and related charges. The Contractor shall provide all necessary equipment to perform services. Equipment shall comply with all applicable federal, state, county, and municipal laws, regulations, guidelines and permits.

The contractor shall provide 1735 sharps containers as identified below. Contractor shall ensure sharps containers are secure and attended at all times. Contractor shall not leave used containers on site after collection. All sharps containers shall be labeled according to federal, state and local regulations. Contractor shall supply all containers, brackets, and floor holders. Any changes to type, size, amount of equipment, brackets/holders and the frequency of service may be mutually agreed to in writing by both parties without affecting the validity of the contract. Requests for changes and installation shall be performed within 7 working days of the requested change. Changes in quantity may occur during the contract period either plus or minus 75 containers. The number of containers at a site can change throughout the contract due to changes in workload at each site. The numbers shown in this PWS are best estimates based on count.

MINIMUM CONTAINER PHYSICAL PROPERTIES AND ATTRIBUTES:

Crack/damage free Clear/Readable labeling Reusable – not required for disposable option Able to be sanitized and sterilized – not required for disposable option Puncture proof Preassembled Leak proof One hand and one-step disposal mechanism Overfill protection Secure tamper proof locking mechanism Sight and view port Large access opening but with a restricted hand access which does not allow anyone to get their hand inside (regardless of size or age adult or child) Must have a system identifier to track usage – not required for disposable option Sharps lids shall consist of both funnel drop lids (especially for the Emergency department) and mail slot for all other areas.

Sharps containers need to be dark in color (red) as to prevent any Patient Identifiable Information (PII) see-through

DEFINITIONS:

Sharps as for this PWS is defined as needles, scalpel blades, broken ampoules; anything in a hospital or clinic which has been used on patients, and which may be contaminated with infectious material; to be discarded into special containers for disposal without any risk to disposal personnel.

Locations and Pickup Times:

RMR VAMC: Reusable - Full service – cart 1700 Wheeling Street Aurora, CO. 80045 The contractor shall provide service for pickup, transport, and replacement of approximately 700 sharps containers. Contractor shall provide all materials necessary for the initial delivery and installation of 700 sharps containers to include all wall mounting brackets/holders. Contractor shall provide transport trolleys for all 8, 17, and 19-gallon containers. Contractor shall ensure sharps containers ready for pick-up are secured and attended at all time. Contractor shall not leave used containers on site after collection unless the cart with the full containers is left in Room CS-209c. This contract shall include the option to have pickups increased as needed to twice daily without an amendment to the contract to the medical center. Additional clean containers shall be provided the working day prior to a federal holiday. Contractor shall be expected to remove full sharps containers from all locations with a one for one swap of clean containers of the same size. Clean containers shall be stored in the Service Level Concourse, Rm CS105. Sharps pickup shall be off the dock area. The delivery of clean containers and pickup of full containers shall be executed based on timeline annotated below.

Changes to schedule shall be communicated ahead of time and agreed to by both parties.

Installation and De-Installation:

Installation and de-installation of sharps wall mounting brackets must be performed quickly to minimize impact on patients and clinical staff. Contractor shall take no longer than fifteen (15) minutes per room to de-install and install sharps container brackets. De-install and install shall take place after business hours and on weekends. Contractor shall perform installation or de-installation in operating and surgical rooms on weekends to minimize impact in these critical areas. Schedule for all areas shall be provided and coordinated with the EMS Service Chief prior to commencement of work. Contractor shall provide documentation reflecting completed work by area to account for all de-installs and installs at the end of each day. Contractor shall perform the necessary clean-up after installation or de-installation.

SHARPS:

Contractor shall be expected to complete a one for one swap of full sharps containers with a clean container of the same size. Removal of full sharps containers three times per week in the OR/PACU, ER, Lab, Pharmacy and Inpatient Units with all other containers being serviced a minimum of once weekly, with the estimated quantity being:

Numbers of containers and pick-ups can change throughout contract due to changes in workload at each site. These numbers are best estimates for what is currently used.

Denver Clermont Campus – Bldg. 38 only: Reusable - KXBX box – Self Service Contractor shall provide service for the pickup, transportation, collection, removal of sharps and a one for one swap of full sharps containers with a clean container of the same size. Sharps pickup shall be off the dock area. Contractor shall ensure sharps containers ready for pickup are secure and attended at all time. Contractor shall not leave used containers on site after collection. Additional clean containers shall be provided the working day prior to a federal holiday. Contractor shall be expected to store clean containers in the EMS office Bldg. 38 Room 111 B/D. The delivery, pickup, and removal of sharps containers shall be executed based on timeline annotated below.

This contract shall include the option to have pickups decreased as needed without an amendment to the contract for the medical center.

Contractor shall be expected to remove full SHARPS containers from all locations once per week.

Numbers of containers and pick-ups can change throughout contract due to changes in workload at each site. These numbers are best estimates for what is currently used.

Clinics:

Contractor shall provide service for the pickup, transportation, collection, removal of sharps and a one for one swap of full sharps containers unless specified differently below with a clean container of the same size for all sharps generated for the Clinics listed below. Contractor shall ensure sharps containers are secure and attended at all time. Contractor shall not leave used containers on site after collection. Additional clean containers shall be provided the working day prior to a federal holiday. The delivery of clean containers and pickup of full containers shall be executed based on timeline annotated below.

Rose Clinic: Reusable - Full service w/ KRBX box – Cart cannot remain on site due to no secure/inadequate storage.

Located at 4545 East 9th Ave. Ste 010, Denver, CO. 80220 Hours: Monday-Friday, 8:00am-4:30pm.

Delivery of clean containers and pickup of full containers shall be performed weekly.

Numbers of containers and pick-ups can change throughout contract due to changes in workload at each site. These numbers are best estimates for what is currently used.

Jewell Clinic: Reusable – Full service w/ KXBX box. – Cart cannot remain on site due to no secure/inadequate storage.

Located at 14400 Jewell Ave., Aurora, CO. 80012.

Hours: Monday-Friday, 8:00am-4:30pm.

Delivery of clean containers and pickup of full containers shall be performed monthly.

Numbers of containers and pick-ups can change throughout contract due to changes in workload at each site. These numbers are best estimates for what is currently used.

Aurora Clinic: Reusable – Full service w/ KRBX box– Cart cannot remain on site due to no secure/inadequate storage.

Located at Gateway Medical Building #200, 13701 E. Mississippi, Aurora, CO. 80012.

Hours: Monday-Friday, 8:00am-4:30pm.

Delivery of clean containers and pickup of full containers shall be performed bi-weekly. (Currently completed every other Thursday each month.)

Numbers of containers and pick-ups can change throughout contract due to changes in workload at each site. These numbers are best estimates for what is currently used.

Domiciliary Lakewood Clinic: Reusable - KXBX box – Self Service Located at 7350 W. Eastman Pl., Lakewood, CO. 80227.

Hours: operational 24 hours a day.

Delivery of clean containers and pickup of full containers shall be performed monthly. (Currently completed the second Thursday each month.)

Estimated quantity being:

Numbers of containers and pick-ups can change throughout contract due to changes in workload at each site. These numbers are best estimates for what is currently used.

Bio Science East Building (Bldg. P): Reusable –KXBX box – Self Service 1999 N. Wheeling Street, Aurora, CO 80045 Delivery of clean containers and pickup of full containers shall be performed monthly. (Currently completed the second Thursday each month.)

Estimated quantity being:

Numbers of containers and pick-ups shall be provided after construction completion. Numbers can change throughout contract due to changes in workload at each site.

Golden Outpatient Clinic: Disposable – Full Service – cart cannot be left on site due to no secure/inadequate storage. Full disposables would be placed in bio containers.

Located at 1020 Johnson Rd., Golden, CO. 80401.

Hours: Monday-Friday, 8:00am-4:30pm.

Delivery of clean containers and pickup of full containers shall be performed weekly. (Currently completed on Thursday.)

Estimated quantity being:

a) forty (40) 2-gallon containers (five (5) to be maintained on site)

b) forty (40) wall brackets Numbers of containers and pick-ups can change throughout contract due to changes in workload at each site. These numbers are best estimates for what is currently used.

Community Resource and Research Center: Reusable – KRBX Box – Self Service Located at 3836 York Street, Denver, Colorado, 80205 Hours: Monday, Tuesday, Thursday, and Friday 6:30am – 3:00pm. Wednesday 6:30am – 2:00pm.

Delivery of clean containers and pickup of full containers shall be performed bi-weekly.

a) One (1) 4-gallon container (two (2) to be maintained on site)

b) One (1) 4-gallon wall bracket Numbers of containers and pick-ups can change throughout contract due to changes in workload at each site. These numbers are best estimates for what is currently used.

Pueblo Outpatient Clinic: Disposable – Self Service Located at 4776 Eagleridge Cir., Pueblo, CO. 81008.

Hours: Monday-Friday, 8:00-4:30pm.

Pick-up every other week.

Delivery of clean containers and pickup of full containers will be performed bi-weekly. (Currently completed on Tuesday) Estimated quantity being:

Numbers of containers and pick-ups can change throughout contract due to changes in workload at each site. These numbers are best estimates for what is currently used.

Pueblo Community Living Center: Reusable - KXBX box – Self Service Located at 2600 Oakshire Lane, Pueblo, CO. 81001 Delivery of clean containers and pickup of full containers will be performed bi-weekly. (Currently completed on Tuesday) Estimated quantity being:

Numbers of containers and pick-ups can change throughout contract due to changes in workload at each site. These numbers are best estimates for what is currently used.

PFC Floyd K. Lindstrom Out Patient Clinic: Disposable – Full Service – cart cannot be left on site due to no secure/inadequate storage. Full disposables would be placed in bio containers.

Located at 3141 Centennial Blvd., Colorado Springs, CO. 80907.

Hours: Monday &Tuesday 7:30am-4:30pm/Wednesday-Saturday, 7:30am-6:30pm.

Delivery of clean containers and pickup of full containers will be performed weekly. (Currently completed on Tuesday) Estimated quantity being:

Numbers of containers and pick-ups can change throughout contract due to changes in workload at each site. These numbers are best estimates for what is currently used.

La Junta Clinic: Disposable – Self Service Located at 1100 Carson, 2d Floor, La Junta CO. 81050.

Hours: Monday-Friday, 8:00am-4:30pm.

Delivery of clean containers and pickup of full containers will be performed bi-weekly. (Currently completed on Tuesday.)

Estimated quantity being:

Numbers of containers and pick-ups can change throughout contract due to changes in workload at each site. These numbers are best estimates for what is currently used.

Alamosa Primary Care Clinic: Disposable – Self Service Located at 622 Del Sol Dr., Alamosa CO. 81101.

Hours: Monday-Friday 8:00am-4:30pm.

Delivery of clean containers and pickup of full containers will be performed bi-weekly. (Currently completed on Tuesday.)

Estimated quantity being:

Numbers of containers and pick-ups can change throughout contract due to changes in workload at each site. These numbers are best estimates for what is currently used.

Salida Clinic: Disposable – Self Service Located at 1000 Rush Drive Salida, CO. 81201.

Hours: Monday-Thursday, 8:00am-4:30pm.

Delivery of clean containers and pickup of full containers will be performed monthly. (Currently completed the second Thursday each month.)

Estimated quantity being:

a) Eight (8) – 2-gallon containers

b) Eight (8) – 2-gallon wall brackets Numbers of containers and pick-ups can change throughout contract due to changes in workload at each site. These numbers are best estimates for what is currently used.

Burlington Clinic: Disposable – Self Service Located at 1177 Rose Ave., Burlington, CO. 80807.

Hours: Monday-Thursday, 7:00am-5:30pm.

Delivery of clean containers and pickup of full containers will be performed monthly. (Currently completed the first Tuesday each month.)

Estimated quantity being:

a) four (4) – 5.4-quart containers

b) four (4) – 5.4-quart wall brackets

Numbers of containers and pick-ups can change throughout contract due to changes in workload at each site. These numbers are best estimates for what is currently used.

Lamar Clinic: Disposable – Self Service Located at 1401 South Main Street, Suite 2, Lamar, CO. 81052.

Hours: Monday-Thursday, 7:00am-5:30pm.

Delivery of clean containers and pickup of full containers will be performed monthly. (Currently completed the first Tuesday each month.)

Estimated quantity being:

Numbers of containers and pick-ups can change throughout contract due to changes in workload at each site. These numbers are best estimates for what is currently used.

PICKUP AND DELIVERY PROCESS:

The contractor must utilize their own transport carts for the safe removal and transport of their containers. Due to space limitations, carts cannot be left on site by the contractor.

All containers filled to the half-way, ½ mark are to be removed and a one for one swap of a clean container completed. Clean containers shall be left in the Service Level Concourse, Room CS-105.

All sharps containers collected shall be identified on a document and a copy must be signed, then left with the Government POC on the day of collection. The contractor shall respond for a delivery or pickup for any missed or failures in compliance within 24 hours, in accordance with the QASP.

The contractor shall pickup sharps between the hours of 7:00 AM through 4:30 PM on regular clinic days, with the exception of the OR/PACU whereby the pickup time needs to be scheduled prior to surgeries. The contactor shall not pickup sharps outside of the designated hours. The scheduled pickup times shall be mutually agreeable to both parties. The contractor is responsible for notifying the appropriate Government official at each site for arrangements for the pickup of the sharps. If routine pickup is scheduled on a recognized Government holiday, then the pickup must be rescheduled and picked up either the day before or after the federal holiday. The 10 national holidays observed by the Federal Government are as follows:

Or any other day specifically declared by the President of the United States to be a National Holiday.

PERSONNEL:

Contractor employees shall not be considered or treated as federal employees for any purpose, shall not be regarded as performing a personal service, and shall not be eligible for civil service employee benefits, including retirement. Contractor employees shall identify themselves as contractor employees in all communication modes used in performing the services, e.g. email, telephone, verbal. Services furnished by contractor employees shall be performed as necessary to fulfill the requirements of this PWS.

The Contracting Officer reserves the right to request the contractor to provide another employee if an employee does not obey VAMC directives, or does not act in the best interest of the Government.

The contractor shall be responsible for protecting the personnel that are furnishing the services under this contract. To carry out this responsibility, the contractor shall provide the following for their personnel:

EDUCATION AND TRAINING REQUIREMENTS

The Contractor shall provide training to the employees at the VASLCHCS, GJVAMC, Clinics, PCTOCs and Tele-health Clinics for proper access and delivery days/times.

All service techs working under this contract shall be fully trained by their company in aseptic and sterile technique and personal protective equipment use.

All service techs shall be trained in compliance with VA and The Joint Commission (TJC) policies, procedures, and standards when entering the various patient care areas, such as isolation rooms, operating rooms and regular patient rooms. The Medical Center Infection Control shall be available for this training, if any questions or problems arise.

Contractors shall meet OSHA requirements for Hepatitis B vaccination and post-exposure follow up for their employees.

SPECIAL CONTRACT REQUIREMENTS:

CONTRACTOR SUBMITTALS/CERTIFICATES OF COMPLIANCE:

Prior to commencement of any service/work, the contractor and employees working on this contract shall submit to the Contracting Officer:

SECURITY:

All Service Techs for the contractor shall be in their company’s uniform and have a company furnished ID badge when performing pickups at the Medical Center and Clinics.

The contractor shall require their employees to comply with all VA regulations regarding conduct, security, parking, badging, smoking on station, and any others called to their attention by VA employees. The Government POC shall provide the information required to the contract employees.

a. Badge access to RMR VAMC shall be limited and it is the contractors responsibility to provide employee names for the site access within 3 business days of contract awarded.

RECORDKEEPING:

In the performance of all services to be provided hereunder, the contractor agrees to comply with all applicable permits, all applicable federal, state, county, and municipal laws and ordinances and all lawful orders, rules, regulations and guidelines of any duly constituted authority, including but not limited to social security, income tax withholding laws, unemployment compensation laws, environment, safety and health laws and manifesting requirements.

The contractor and its affiliates shall keep and retain adequate books and records and other documentation including personnel records, correspondence, instructions, plans, receipts, vouchers, copies of all manifests and any other records or repots or memoranda, consistent with and for the period required by applicable regulatory requirements and guidelines pertaining to performance of the services.

DOCUMENTATION OF SERVICES RENDERED:

The contractor shall provide a log sheet at the time of sharps pickup. The original copy shall be given to the VA Government Point of Contact (Government POC) or local on-site Point of Contact (POC). The log sheet shall state the date of pick-up, the number of boxes taken, the weight of the boxes, the signature of the contractor representative and signature of the VA Government POC or POC.

QUALITY ASSURANCE SURVEILLANCE PLAN (QASP):

Performance Objective Surveillance Method Performance Threshold The contractor shall ensure the confidentiality of all patient information.

100% review No defects allowed.

The contractor shall provide monthly record of deliveries and pickups of sharps containers to include the weight disposed of to the Government POC and the designated alternate of the contract. Monthly records shall be submitted electronically.

100% review Two (2) valid defects per year.

QUALITY CONTROL/PERFORMANCE STANDARDS:

The contractor is responsible for ensuring services are performed in accordance with PWS requirements. The contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. As a minimum the contractor shall develop quality control procedures addressing the areas identified in paragraph 5, Quality Assurance Surveillance Plan.

Blood exposure related to sharps disposal shall be monitored:

DOCUMENTING PERFORMANCE:

The Government POC shall verify performance of the contractor and shall be responsible for the correction of any discrepancies. The Government POC shall document any deficiencies in writing and forward them to the contracting officer. Contractor shall resolve all deficiencies within 3 business days after notification with documentation of completion.

STANDARD OF ACCEPTANCE (SHARPS).

Service is acceptable if all Sharps containers half (½) full have been picked up, exchanged, and documentation provided on schedule.

The Government POC shall use random daily checks to ensure service has been performed.