36C25920D0005-001.pdf

Page 1 of4 OFOC SOP Revision 08 Original Date: 03/22/11 Revision 08 Date: 04/18/2018

DEPARTMENT OF VETERANS AFFAIRS

Justification and Approval (J&A) For

Other Than Full and Open Competition (>SAT)

Acquisition Plan Action ID: 36C259-19-AP-5493

1. Contracting Activity: Department of Veterans Affairs, Network Contracting Office (NCO) 19, 6162 South Willow Drive, Greenwood Village, CO 80111.

2. Nature and/or Description of the Action Being Processed: This procurement is for the establishment of a sole source Firm-fixed price Indefinite-Quantity contract for a for optical services to include measuring, fitting, adjusting eyeglasses and providing frames and lenses for VISN 19, Oklahoma City VA Health Care System and Eastern Oklahoma VA Health Care System (Muskogee).

These services were being provided under an NCO-16 contract. The current contract option expires on 31 October 2019. However, the VISN 16 contract, VA256-15-D-0030 actually expired in Oct 2016 due to contracting authority executing 52.217-8 Option to Extend Services prior to exercising any options under 52.217-9 Option to Extend the Term of the Contract.

FAR13.S Simplified Procedures for Certain Commercial Items: This procurement is for optical services to include measuring, fitting, adjusting eyeglasses and providing frames and lenses in accordance with FAR 13.5 Simplified Procedures for Certain Commercial items and specifically FAR

13.501. Special Documentation Requireme ts, where acquisitions conducted under Simplified Acquisition Procedures are exempt from the requirements of FAR Part 6, but still require a justification using the format of FAR 6.303-2..

3. Description of Supplies/Services Required to Meet the Agency's Needs: This procurement is for optical services to include measuring, fitting, adjusting eyeglasses and providing frames and lenses.

The contractor shall also provide opticians at designated VA locations in accordance with the Statement of Work. The Government anticipates awarding a Indefinite Quantity contract for a base period of 6 months from 01 Oct 2019 thru 31 Mar 2020 and a 6-month option period, from 01 Apr 2020 thru 30 Sep 2020. The estimated value for this IDC is $2,000,000.00

4. Statutory Authority Permitting Other than Full and Open Competition:

( ) (1) Only One Responsible Source and No Other Supplies or Services Will Satisfy

Agency Requirements per FAR 6.302-1;

(X) (2) Unusual and Compelling Urgency per FAR 6.302-2;

( ) (3) Industrial Mobilization, Engineering, Developmental or Research Capability or Expert Services per FAR 6.302-3;

( ) (4) International Agreement per FAR 6.302-4 ( ) (5) Authorized or Required by Statute FAR 6.302-5;

( ) (6) National Security per FAR 6.302-6;

( ) (7) Public Interest per FAR 6.302-7;

FAR13.S Simplified Procedures for Certain Commercial Items:

Page 2 of4 OFOC SOP Revision 08 Original Date: 03/22/11 Revision 08 Date: 04/18/2018

The proposed contract action is for supplies and services for which the Government intends to solicit and negotiate with only one source under the authority of FAR 6.302. The current requirement is for the fabrication of the glasses and for the fitting of the glasses. Interested persons may identify their interest and capability to respond to the requirement or submit proposals. This notice of intent is not a request for competitive proposals.

5. Demonstration that the Contractor's Unique Qualifications or Nature of the Acquisition Requires the Use of the Authority Cited Above (applicability of authority):

Both Oklahoma City VA Health Care System and Eastern Oklahoma VA Health Care System (Muskogee) Veterans Affairs Medical Center require a high-volume amount of eyeglasses fabrication. There are very few contractors that can meet this requirement without the additional cost of setup to provide eye glassF kits to the Medical Centers and Community Based Outpaitient Clinics currently being serviced. The facilities have multiple clinical sites that require optical services to measure, fit, repair and adjust eyeglasses. Without timely-provided proper eyeglasses, Veterans requiring corrective lenses due to their medical conditions present safety risks while performing daily activities.

Customer service for these services is a high priority. If these services are not provided timely, it will have a negative effect on Veteran care. The facility currently does not have a valid optical contract in place and has the potential to cause long delays and risks to the patients. In accordance with FAR 6.302-2 Unusual and Compelling Urgency, this requirement for eyeglasses will be sole sourced to PDS Consultants, who is the incumbent on the VISN 16 contract. They are currently meeting the needs of the associated VA Medical Centers in the area. Accordingly, PDS Consultants is the only firm capable of providing the services described in Section Ill above without the Veteran's Health Administration experiencing unacceptable delays in fulfilling its requirements.

6. Description of Efforts Made to ensure that offers are solicited from as many potential sources as deemed practicable: Market Research was conducted by the Medical Facility. The facility contacted Action 1, Pearl Vision, and Wal Mart to see if they could handle the facility requirements.

Due to the volume and the vast catchment area, none of the above vendors could meet the facilities' requirements. PDS Consultants is the incumbent contractor and has demonstrated the ability to meet the requirement for the facilities. A market research report was not conducted by contracting due to current time restraints to get the emergent contract in place. Market research by the facility has been accepted as appropriate. Adequate market research will be conducted for the long term eyeglass contract.

7. Determination by the CO that the Anticipated Cost to the Government will be Fair and

Reasonable: The Government will prepare a price schedule similar to the NCO-16 contract. The prices will be compared to the prices of the current contract to determine that anticipated costs will be fair and reasonable to the Government.

8. Description of the Market Research Conducted and the Results, or a Statement of the Reasons

Market Research Was Not Conducted: Market Research was conducted by the facility. Outside of the incumbent, no vendors capable of meeting the current workload were located. Vendor Information Pages (VIP} database at https://www.vip.vetbiz.va.gov/l was researched and only two Veteran-owned vendors were located. It was determined that only one of these vendors could handle the volume required from both facilities. PDS, LLC's experience with several VA facilities and http://www.vip.vetbiz.va.gov/l http://www.vip.vetbiz.va.gov/l https://www.bustle.com/p/the-13-haunted-house-books-that-every-horror-lover-needs-to-read- 18752868

Digitally signed by John P. Alley 348459

348459 Date: 2019.09.24 11:39:40 -05'00'

John P. Alley

-06'00'

David J. Digitally signed by David J. Medina 748952

Medina 748952 Date: 2019.09.24 10:55:37 09/24/2019

DANNY O.

FREEMAN 170000

Digitally signed by DANNY O.

FREEMAN 170000

Date: 2019.09.24 12:43:31 -06'00'

09/24/2019

CURTIS M JORDAN

597130

Digitally signed by CURTIS M

JORDAN 597130

Date: 2019.09.24 17:16:37 -06'00'