36C25919Q0732-001.docx

Combined Synopsis/Solicitation for Commercial Items Immunohistochemical Staining

General Information

Contracting Office Address Network Contracting Office 19 (NCO 19) Rocky Mountain Acquisition Center Department of Veterans Affairs 6162 South Willow Drive, Suite 300 Greenwood Village, CO 80111 Description This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Federal Acquisition Regulation (FAR) subpart 12.6, “Streamlined Procedures for Evaluation and Solicitation for Commercial Items,” as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotations are being requested, and a written solicitation document will not be issued.

This solicitation is a request for quotations (RFQ). The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2005-101_10-26-18.

The associated North American Industrial Classification System (NAICS) code for this procurement is 334516, with a small business size standard of 1,000 Employees.

The NCO 19 6162 South Willow Drive, Suite 300, Greenwood Village, CO 80111 is seeking for procurement of automated instrumentation of immunohistochemistry (IHC) staining cost per slide lease, reagents for staining under a reagent usage rental agreement with service, training included, and any consumables necessary for testing.

All interested companies shall provide quotation for the following:

A. Scope:

Operational features:

1. Function as a stand-alone automated immunhistochemistry/in Situ Hybridization instrument for staining of anatomic pathology fixed tissue slides.

2. Must have a 30-slide capacity with capability of at least 35 reagent slots.

3. The instrument must be able to perform both immunochistochemical (IHC) and In-Situ hybridization (ISH) on the same platform.

4. Must be able to regulate the temperature of each individual slide during antigen retrieval and antibody testing protocols.

5. Must be able to perform antigen retrieval on the same platform as IHC testing.

6. Instrument must be able to process following specimens per year.

B. Applicable Documents:

ISO documents.

C. Contractor Requirements: The Contractor will provide all equipment, parts, service and maintenance necessary for reagent/instrument rental operation of the equipment and shall pay routine shipping fees for such.

D. Instrumentation and manuals:

1. Required hardware and software upgrades, as well as necessary training, shall be provided at no additional expense.

2. Contractor shall provide on-site support to assist with performance of validation studies. Contractor shall perform all required statistical analyses and report data in an organized, clearly comprehensible format. The Contractor shall ensure that installation of equipment, validation studies and all other tasks that are necessary for implementation of this agreement are completed prior to March 1, 2019.

3. Contractor shall provide a list or otherwise specify all maintenance requirements/tasks to be performed by the analyzer operator(s) as well as the service engineers.

4. Contractor shall provide commercial literature, other information describing compliance with technical specifications, and all customer references from successful installations over the past year.

E. Technical support services: Technical support services shall be provided at no additional charge Technical support by telephone shall be available 24 hours a day, 7 days per week. On-site technical support shall be available 8:00 a.m. – 5:00 p.m. central time, Monday through Friday, excluding Federal holidays. Technical support shall return all downtime calls within one hour. Should on-site service be required, the Contractor’s field service organization shall provide on-site service response within 24 hours after being contacted. The repair person shall also, prior to departure, provide the visited site with written documentation of services performed. The Contractor shall provide, at no charge, all labor, travel, and parts necessary to make repairs. Repair service is expected to be provided 8:00 a.m. – 5:00 p.m. central time, Monday through Friday, excluding Federal holidays.

F. Operator Training: Contractor shall provide operator training for up to two (2) persons per analyzer the first year at no additional cost. Contractor shall provide all tuition, training materials, airfare, lodging, and meals. Additional on-site training shall be provided as needed at no additional costs as per Contractor’s training schedule.

G. Value-added Items: All value-added items provided by the Contractor shall be the property of Jack C. Montgomery VAMC and will not be returned at the end of the agreement unless Jack C. Montgomery VAMC ends the agreement prior to the completion of the five-year ordering periods. Contractor shall provide the following value-added items at no additional costs:

1. Uninterruptible Power Supply (UPS) for each analyzer. Systems shall be installed and maintained by the Contractor. Preventive maintenance shall be performed in accordance with manufacturer’s recommended guidelines. Batteries should be replaced prior to expiration date provided by the manufacturer.

2. All ancillary equipment/furniture needed to support instrumentation.

H. Computer Hard Drives: Per Jack c. Montgomery VAMC Information Security Policies, no hard drives or computer disks containing VA patient information will be removed from VA facilities. At the time of turn-in or removal due to failure, the VA facility will remove all sensitive data from information systems storage devices or render the data from these systems unreadable. No Federal Information Processing equipment will be discontinued from rental/lease or exchange without compliance with this requirement. No charge will be incurred by Jack C. Montgomery VAMC for any hard drive that is removed from the instrument.

Place of Performance

Award shall be made to the quoter whose quotation offers the best value to the Government, considering technical capability, past performance, and price. The Government will evaluate information based on the following evaluation criteria: (1) technical capability factor "meeting or exceeding the requirement” and (2) price. Past performance will be reviewed for responsibility determination.

Factor 1: Technical capability. Submit product literature for the immunohistochemical (IHC) staining instrument and supporting narrative, showing the instrument can fulfill the technical specifications in the Scope. Complete “IHC Checklist for Standard Met”. All standards in the checklist shall be met to be considered acceptable.

Factor 2: Price. Complete IHC Bid Schedule. Prices will be reviewed for reasonableness.

Past Performance: Send Past Performance Questionnaire attachment to previous customers to complete and email directly to Bai.Perney@va.gov.

The full text of FAR provisions or clauses may be accessed electronically at http://acquisition.gov/comp/far/index.html.

The following solicitation provisions apply to this acquisition:

1. FAR 52.212-1, “Instructions to Offerors–Commercial Items” (Oct 2018)

2. FAR 52.212-3, “Offerors Representations and Certifications–Commercial Items” (Oct 2018)

Offerors must complete annual representations and certifications electronically via the System for Award Management (SAM) website located at https://www.sam.gov/portal in accordance with FAR 52.212-3, “Offerors Representations and Certifications–Commercial Items.” If paragraph (j) of the provision is applicable, a written submission is required.

The following contract clauses apply to this acquisition:

· FAR 52.204-9, “Personal Identity Verification of Contractor Personnel” (Jan 2011)

· FAR 52.212-4, “Contract Terms and Conditions–Commercial Items” (Jan 2017)

· FAR 52.212-5, “Contract Terms and Conditions Required to Implement Statutes or Executive Orders” (Jan 2017)

· FAR 52.203-99 Prohibition on Contracting with Entities That Require Certain Internal Confidentiality Agreements (Deviation) (Feb 2015) FAR 52.212-4, “Contract Terms and Conditions–Commercial Items” (Oct 2018) FAR 52.212-5, “Contract Terms and Conditions Required to Implement Statutes or Executive Orders” (Oct 2019)

The following subparagraphs of FAR 52.212-5 are applicable:

Subparagraph (b)(1), (b)(2), (b)(4), (b)(6), (b)(7), (b)(8), (b)(9), (b)(25), (b)(27), (b)(28), (b)(29), (b)(30),(b)(31), (b)(32), (b)(33), (b)(34), (b)(35), (b)(42), (b)(48), (b)(54), (b)(57), (c)(1), (c)(2), (c)(4), (c)(8).

· FAR 52.222-54, “Employment Eligibility Verification” (Oct 2015)

· FAR 52.224-1, “Privacy Act Notification” (Apr 1984)

· FAR 52.224-2, “Privacy Act” (Apr 1984)

· FAR 52.228-5, “Insurance – Work on a Government Installation” (Jan 1997)

· FAR 52.232-19, “Availability of Funds for the Next Fiscal Year” (Apr 1984)

· FAR 52.237-3, “Continuity of Services” (Jan 1991)

· VAAR 852.203-70, “Commercial Advertising” (Jan 2008)

· VAAR 852.215-71, “Evaluation Factor Commitments” (Dec 2009)

· VAAR 852.203-70, “Commercial Advertising” (Jan 2008)

· VAAR 852.219-10, “VA Notice of Total Service-Disabled Veteran-Owned Small Business Set-Aside” (Jul 2016) (Deviation)

· VAAR 852.232-72, “Electronic Submission of Payment Requests” (Nov 2012)

· VAAR 852.237-7, “Indemnification and Medical Liability Insurance” (Jan 2008)

· VAAR 852.237-70, “Contactor Responsibilities” (Apr 1984)

· VAAR 852.271-70, “Nondiscrimination in Services Provided to Beneficiaries” (Jan 2008)

This is an open-market combined synopsis/solicitation for products as defined herein. The Government intends to award a Blanket Purchase Agreement (BPA) as a result of this combined synopsis/solicitation that will include the terms and conditions set forth herein. To facilitate the award process, all quotes must include a statement regarding the terms and conditions herein as follows:

"The terms and conditions in the solicitation are acceptable to be included in the award document without modification, deletion, or addition."

OR

"The terms and conditions in the solicitation are acceptable to be included in the award document with the exception, deletion, or addition of the following:"

Quoter shall list exception(s) and rationale for the exception(s).

(1) Submission shall be received not later than September 25 at 2:00 PM Mountain Standard Time (MST) to Bai.Perney@va.gov . All submission shall be 5MB or less. If the email is going to be more than 5MB, then please submit in multiple emails labeling 1 of XX, 2 of XX, etc. Late submissions shall be treated in accordance with the solicitation provision at FAR 52.212-1(f).

(2) Questions shall be submitted in writing via email no later than September 19, 2019 by 1:00 PM, MST to Bai Perney, Bai.Perney@va.gov.

VHAPM Part 813.106-1/2 SAP: Soliciting Competition & Evaluation of Quotations/Offers Page 1 of 4 Original Date: 10/12/17 Revision 01 Date: 01/08/18