36C25919Q0335-001.pdf

36C25919Q0335-SDVOSB SET ASIDE-Combined Solicitation/Synopsis

Table of Contents

GENERAL INFORMATION

GRAY MARKET LANGUAGE (MAY 2016)

PERFORMANCE WORK STATEMENT

CONTRACT CLAUSES

52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL ITEMS (OCT 2018) ... 8

52.217-8 OPTION TO EXTEND SERVICES (NOV 1999)

52.217-9 OPTION TO EXTEND THE TERM OF THE CONTRACT (MAR 2000)

SUPPLEMENTAL INSURANCE REQUIREMENTS

VAAR 852.232-72 ELECTRONIC SUBMISSION OF PAYMENT REQUESTS (NOV 2018) ... 9

VAAR 852.237-70 CONTRACTOR RESPONSIBILITIES (APR 1984)

VAAR 852.247-73 PACKING FOR DOMESTIC SHIPMENT (OCT 2018)

52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

52.212-5 CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT

STATUTES OR EXECUTIVE ORDERS—COMMERCIAL ITEMS (OCT 2018)

CONTRACT ATTACHMENTS

SOLICITATION PROVISIONS

52.212-1 INSTRUCTIONS TO OFFERORS—COMMERCIAL ITEMS (OCT 2018)

52.204-7 SYSTEM FOR AWARD MANAGEMENT (OCT 2018)

52.216-1 TYPE OF CONTRACT (APR 1984)

52.233-2 SERVICE OF PROTEST (SEP 2006)

VAAR 852.211-72 TECHNICAL INDUSTRY STANDARDS (NOV 2018)

VAAR 852.233-70 PROTEST CONTENT/ALTERNATIVE DISPUTE RESOLUTION (SEP

2018)

VAAR 852.233-71 ALTERNATE PROTEST PROCEDURE (SEP 2018)

52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE (FEB 1998) .. 25

52.212-2 EVALUATION—COMMERCIAL ITEMS (OCT 2014)

52.212-3 OFFEROR REPRESENTATIONS AND CERTIFICATIONS—COMMERCIAL

ITEMS (OCT 2018)

36C25919Q0335-Unrestricted (No Set Aside)-Combined Solicitation/Synopsis

GENERAL INFORMATION

Document Type: Combined Solicitation/Synopsis

Solicitation Number: 36C25919Q0335

Posted Date: 05/15/2019

Response Date: 05/29/2019 (9:00 AM CST)

Product or Service Code: H163

Set Aside: Unrestricted (NO Set Aside)

NAICS Code: 561621

Contracting Office Address

DEPARTMENT OF VETERNAN AFFAIRS

NCO 19

1011 HONOR HEIGHTS DRIVE

MUSKOGEE OK, 74401-1318

Contracting Officer -Tony D. Mathews

Email: tony.mathews2@va.gov

Any questions or concerns regarding this solicitation should be forwarded in writing via e-mail to the email above. Cutoff date for questions: May 23, 2019-8:00 AM CST.

Description

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Federal Acquisition Regulation (FAR) subpart 12.6, “Streamlined Procedures for Evaluation and Solicitation for Commercial Items,” and FAR 13 Simplified Acquisition Procedures (SAP) as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; QUOTATIONS are being requested, and a written solicitation document will not be issued.

This open-market combined synopsis/solicitation for a Fire Alarm & Sprinkler Testing and Inspection Service that will also include Preventive Maintenance and Corrective Maintenance when applicable to both systems.

This solicitation is a Request for Quotations (RFQ). The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular FAC 2005-97 (effective 01/22/2019 & 07/15/2018 & VAAR Class Deviation effective 07/15/18) mailto:tony.mathews2@va.gov

The associated North American Industrial Classification System (NAICS) code for this procurement is 561621 with a small business size standard of $20.5 Million.

Requesting Program Office:

The Engineering Department of the VA Medical Center located at

2360 East Pershing Blvd, Cheyenne WY 82001-5356

GRAY MARKET LANGUAGE (MAY 2016)

The Vendor shall be an Original Equipment Manufacturer (OEM) authorized dealer, authorized distributor, or authorized reseller for the proposed equipment/system such that the OEM warranty and service are provided and maintained by the OEM. All warranty and service associated with the equipment/system shall be in accordance with the OEM terms and conditions. The vendor shall provide new items ONLY; no remanufactured or "gray market" items. All items must be covered by the manufacturer's warranty.

PERFORMANCE WORK STATEMENT

Fire Alarm and Sprinkler Inspection and Testing Service

I. SCOPE OF WORK.

Contractor shall provide all maintenance, service and repairs as well as code compliant testing of the fire alarm system for the Cheyenne VAMC in accordance with the all NFPA and Joint Commission standards. All code requirements shall be met; specific requirements noted below shall not exclude testing required by code.

SITE VISIT

Site visit will be available at the Cheyenne VA building 11 2nd floor conference room at 10:00 AM- May 22, 2019.

II. SPECIFIC REQUIREMENTS.

A. Preventative Maintenance (PM)

1. Provide necessary maintenance of fire alarm system to include labor and materials.

2. Responsible for repairs to Fire Alarm System and all System Components, to include circuit boards, batteries, sensors, flow switches, wiring, connectors, etc. to include labor and materials.

3. Service personnel shall be on-call twenty-four hours per day, seven days per week with a maximum response time of 2 hours for emergency calls and 8 hours for non-emergency calls.

4. Provide maintenance for the entire fire sprinkler system in accordance with the 2011 NFPA 25.

5. Provide maintenance for the entire fire alarm system as in accordance with the 2010 NFPA 72.

6. Provide necessary maintenance of fire alarm system to include all labor, materials and parts. Pricing for emergency after hour service shall include all possible costs such as labor, parts, and materials. The Contractor shall furnish all parts as necessary to maintain the equipment, covered by this contract. The Contractor stipulates that he/she has ready access to new standard parts (manufactured, supplied by the manufacturer, or equal thereto). All parts supplied shall be of current manufacture and have full compatibility with existing equipment.

a. During any emergency after hour service the contractor shall be onsite within 2 hours to address the correction.

b. Emergency will be defined as the fire alarm or fire sprinkler system goes offline due to a system failure and a repair is necessary for the system to be operational again.

Documentation of intended parts source(s) shall be provided to the Contracting Officer (CO) upon request.

Replacement of parts due to negligence, abuse, and/or misuse by operators will not be covered.

7. Preventative Maintenance for both the Fire Alarm and Fire Sprinkler shall require PM service on a quarterly basis or as requested by the facility or as required per NFPA 25 and NFPA 72.

B. Corrective Maintenance

a. Service shall be presented to the CO and the Contracting Officer Representative (COR) will determine if the price for repair, combining labor and parts will exceed twenty five percent (25%) of the corrective maintenance services line item dollar amount. If the combine labor and parts is less than or equal to 25% of the stated dollar amount contractor shall provide the following in order:

i. Provide a detailed written explanation of the repair and include the combined labor and parts price to the COR.

ii. Proceed with repair upon approval from COR.

iii. Invoice within the billing cycle that the tasked was completed.

b. If the combined labor and parts is greater than 25% of the stated combined labor and parts line item dollar amount than the contractor will provided the following in order prior to starting any work:

i. The total amount of time to complete the task to allow the facility to make accommodations to prepare for the outage.

ii. Identify all parts associated with the repair and include brand, model numbers, and price.

iii. Provide a detailed explanation of required tasks to place the equipment back into operation.

iv. Combine total price for repair.

v. COR will provide all information to CO to decide on how to proceed with correction

8. Contractor performance will be measured based on meeting the objectives and standards outlined in this SOW and shall meet the below table. All maintenance and repair will not be classified as completed until the system is a full complete working system free of any errors.

Performance Objective Performance Standard Monitoring Method Responds to Service Call 2 hours for emergency, 8 hours for non-emergency

Emergency will be defined as the fire alarm or fire sprinkler system goes offline due to a system failure and a repair is necessary for the system to be operational again.

Contractor will be on site and signed in. COR VA representative will write down time when Contractor was on site. COR will compare time from initial contact to when Contractor arrived on site. System will be called complete when it is fully functioning free of errors.

Provide maintenance for the entire fire sprinkler system, and fire alarm system.

Maintenance shall meet all regulations outlined by NFPA and Joint Commission.

Documented report shall be provided for COR or Facility Management Team to review documentation per the standard. Document report shall be delivered no later than 7 calendar days from finished maintenance.

Documentation of intended parts source(s) shall be provided to the Contracting Officer (CO) or Contracting Officer Representative (COR) for maintenance on the system. Replacement of parts due to negligence, abuse, and/or misuse by operators will not be covered.

Corrective maintenance shall meet all regulations outlined by NFPA and Joint Commission.

COR will inspect and ask contractor to perform tests to make sure the system is full and operating with zero error.

C. Testing, Inspection and 24-Hour Monitoring

1. Quarterly test for supervisory signal devices shall take place no later than 29 June 2019, 29 September 2019, 29 December 2019, and 29 March 2020. Documentation shall be required 7 calendar days from finished tests.

Provide all quarterly, semiannual, and annual for the entire fire sprinkler system regarding the inspections per

2011 NFPA 25.

a. For optional years the same testing dates apply, but for the following year.

2. Semi-annual tests of valve tamper switches and water-flow devices. Semi-annual tests shall take place no later than 13 APRIL 2019, And 13 November 2019

a. For optional years the same testing dates apply, but for the following year.

3. Annual tests of duct detectors, electromechanical releasing devices, heat detectors, manual fire alarm boxes, and smoke detectors. Annual tests of visual and audible fire alarms, including speakers. Annual tests shall take place no later than 13 NOV 2019. Annual tests of automatic smoke detection shutdown devices for air handling systems. Annual tests of automatic closing devices on fire-rated doors.

a. For optional years the same testing dates apply, but for the following year.

4. Provide twenty-four hours per day, seven days per week monitoring of station fire alarm system per NFPA 72.

5. Provide testing requirements in accordance with the 2010 NFPA 72.

6. Provide testing requirements for the entire fire sprinkler system in accordance with the 2011 NFPA 25.

7. Reports shall be provided and approved before payment will be issued.

Complete a full inspection service of the fire alarm, and fire sprinkler system.

Contractor shall meet all Joint Commission and NFPA requirements as specified in this SOW.

COR or facility management team to review testing reports to be free of discrepancy.

Reports shall be presented to the COR before invoice is uploaded.

Provide reports of testing for the fire alarm and fire sprinkler system.

Contractor’s testing report shall include all information that is required by NFPA 72 and Joint Commission.

Reports shall be delivered no later than 7 calendar days from finished inspection.

COR or facility management team to review testing reports to be free of discrepancy.

Reports shall be presented to the COR before invoice is uploaded.

Provide 24-hour monitoring of fire alarm system.

Monitoring services shall meet NFPA requirements.

Monitoring service will be tested randomly to make sure they are meeting all the requirements in NFPA.

D. Repair and Replace Fire Alarm Control Alarm Dot Matrix Log system

a. The Cheyenne VA will be responsible for purchasing and installing a new computer, monitor, and printer for the fire alarm panel.

b. Contractor will be responsible to program new computer, printer, and monitor into Fire Alarm Control Panel to create a daily log of alarms and have them saved automatically to the computer. Program shall be tied into fire alarm panel so that the facility can print a log of all the devices. Contractor is responsible for training the VA employee how to use the program. Contractor will also be responsible for updating the fire alarm computer program.

c. 5 VA employees will need trained on how to operate the system.

Install new computer, monitor, and printer

Installation shall be free of defects.

COR or Facilities Supervisor will inspect to see if system is free of defects.

Program new computer, printer, and monitor into Fire Alarm Control Panel to create a daily log of alarms and have them saved automatically to the computer.

System shall meet the requirement of NFPA and Joint Commission.

System shall be a complete system with zero errors and the COR will accept if the system is up to VA Standards.

III. CONSESQUENCE OF NOT MAINTAINING PERFORMANCE STANDARDS:

A positive performance rating will be provided when performance standards are maintained within each performance periods.

For non-compliance to the performance standards within each performance period, an unfavorable performance rating will be provided. If the performance standards are not consistently met, formal remediation will be taken in accordance with Federal Acquisition Regulations (FAR) Policy for non-performance.

IV. PERIOD OF PERFORMANCE: Initial contract period will be from 1 April to 31 December 2019 with 4 option years. Work must be completed in full and equipment shall be fully operable throughout that time. Hours of work for preventive maintenance and emergency repairs are defined as Monday through Friday from 8:00 a.m. to 5:00 p.m., excluding federal holidays or as otherwise arranged with the Contracting Officer Representative.

V. QUALIFICATIONS.

See 52.212-1 INSTRUCTIONS TO OFFERORS—COMMERCIAL ITEMS (OCT 2018) under SOLICITATION PROVISION section.

VI. ACCEPTANCE OF WORK. All maintenance and repairs shall be approved by the designated COR for the project.

VII. COMPLIANCE. The contractor shall be fully responsible for compliance with all VA, local, state, and Federal environmental/occupational safety laws, rules and regulations. The contractor shall follow life and safety codes, and take necessary actions to avoid conditions that may be hazardous to the health and safety of hospital personnel and patients.

The contractor is responsible for meeting all applicable OSHA and VA guidelines for safe working processes; example:

lockout/tagout. All work for the duration of the contract shall be performed by certified trained technicians.

VIII. CONTRACTOR EMPLOYEES. Contractor personnel shall present a neat appearance and be easily recognized as contractor employees. Example: wearing of distinctive clothing such as uniform, badges, patches, etc.

IX. ESCORT AND SECURITY POLICE CHECK-IN. All contractor personnel working onsite at the VA facility shall check in and out with VA Police dispatch. Access to work areas, and performance monitoring, will be provided by VA Facility Management Service personnel.

CONTRACT CLAUSES

52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL ITEMS (OCT 2018)

(End of Clause)

ADDENDUM to FAR 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL ITEMS

Clauses that are incorporated by reference (by Citation Number, Title, and Date), have the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available.

The following clauses are incorporated into 52.212-4 as an addendum to this contract:

52.217-8 OPTION TO EXTEND SERVICES (NOV 1999)

The Government may require continued performance of any services within the limits and at the rates specified in the contract. These rates may be adjusted only as a result of revisions to prevailing labor rates provided by the Secretary of Labor. The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed 6 months. The Contracting Officer may exercise the option by written notice to the Contractor within 15 days.

(End of Clause)

52.217-9 OPTION TO EXTEND THE TERM OF THE CONTRACT (MAR 2000)

(a) The Government may extend the term of this contract by written notice to the Contractor within 15 days; provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least 30 days before the contract expires. The preliminary notice does not commit the Government to an extension.

(b) If the Government exercises this option, the extended contract shall be considered to include this option clause.

(c) The total duration of this contract, including the exercise of any options under this clause, shall not exceed five (5) years.

(End of Clause)

SUPPLEMENTAL INSURANCE REQUIREMENTS

In accordance with FAR 28.307-2 and FAR 52.228-5, the following minimum coverage shall apply to this contract:

(a) Workers' compensation and employers liability: Contractors are required to comply with applicable Federal and State workers' compensation and occupational disease statutes. If occupational diseases are not compensable under those statutes, they shall be covered under the employer's liability section of the insurance policy, except when contract operations are so commingled with a Contractor's commercial operations that it would not be practical to require this coverage. Employer's liability coverage of at least $100,000 is required, except in States with exclusive or monopolistic funds that do not permit workers' compensation to be written by private carriers.

(b) General Liability: $500,000.00 per occurrences.

(c) Automobile liability: $200,000.00 per person; $500,000.00 per occurrence and $20,000.00 property damage.

(d) The successful bidder must present to the Contracting Officer, prior to award, evidence of general liability insurance without any exclusionary clauses for asbestos that would void the general liability coverage.

(End of Clause)

VAAR 852.232-72 ELECTRONIC SUBMISSION OF PAYMENT REQUESTS (NOV 2018)

(a) Definitions. As used in this clause—

(1) Contract financing payment has the meaning given in FAR 32.001;

(2) Designated agency office means the office designated by the purchase order, agreement, or contract to first receive and review invoices. This office can be contractually designated as the receiving entity. This office may be different from the office issuing the payment;

(3) Electronic form means an automated system transmitting information electronically according to the accepted electronic data transmission methods and formats identified in paragraph (c) of this clause. Facsimile, email, and scanned documents are not acceptable electronic forms for submission of payment requests;

(4) Invoice payment has the meaning given in FAR 32.001; and

(5) Payment request means any request for contract financing payment or invoice payment submitted by the contractor under this contract.

(b) Electronic payment requests. Except as provided in paragraph (e) of this clause, the contractor shall submit payment requests in electronic form. Purchases paid with a Government-wide commercial purchase card are considered to be an electronic transaction for purposes of this rule, and therefore no additional electronic invoice submission is required.

(c) Data transmission. A contractor must ensure that the data transmission method and format are through one of the following:

(1) VA’s Electronic Invoice Presentment and Payment System at the current website address provided in the contract.

(2) Any system that conforms to the X12 electronic data interchange (EDI) formats established by the Accredited Standards Center (ASC) and chartered by the American National Standards Institute (ANSI).

(d) Invoice requirements. Invoices shall comply with FAR 32.905.

(e) Exceptions. If, based on one of the circumstances in this paragraph (e), the Contracting Officer directs that payment requests be made by mail, the Contractor shall submit payment requests by mail through the United States Postal Service to the designated agency office. Submission of payment requests by mail may be required for—

(1) Awards made to foreign vendors for work performed outside the United States;

(2) Classified contracts or purchases when electronic submission and processing of payment requests could compromise the safeguarding of classified or privacy information;

(3) Contracts awarded by contracting officers in the conduct of emergency operations, such as responses to national emergencies;

(4) Solicitations or contracts in which the designated agency office is a VA entity other than the VA Financial Services Center in Austin, Texas; or

(5) Solicitations or contracts in which the VA designated agency office does not have electronic invoicing capability as described above.

VAAR 852.237-70 CONTRACTOR RESPONSIBILITIES (APR 1984)

The contractor shall obtain all necessary licenses and/or permits required to perform this work. He/she shall take all reasonable precautions necessary to protect persons and property from injury or damage during the performance of this contract. He/she shall be responsible for any injury to himself/herself, his/her employees, as well as for any damage to personal or public property that occurs during the performance of this contract that is caused by his/her employees fault or negligence, and shall maintain personal liability and property damage insurance having coverage for a limit as required by the laws of the State of WY. Further, it is agreed that any negligence of the Government, its officers, agents, servants and employees, shall not be the responsibility of the contractor hereunder with the regard to any claims, loss, damage, injury, and liability resulting there from.

(End of Clause)

VAAR 852.247-73 PACKING FOR DOMESTIC SHIPMENT (OCT 2018)

Material shall be packed for shipment in such a manner that will insure acceptance by common carriers and safe delivery at destination. Containers and closures shall comply with regulations of carriers as applicable to the mode of transportation.

(End of Clause)

52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es):

http://www.acquisition.gov/far/index.html http://www.va.gov/oal/library/vaar/

FAR

Number

Title Date

52.203-17 CONTRACTOR EMPLOYEE WHISTLEBLOWER RIGHTS

AND REQUIREMENT TO INFORM EMPLOYEES OF

WHISTLEBLOWER RIGHTS

APR 2014

52.204-4 PRINTED OR COPIED DOUBLE-SIDED ON RECYCLED

PAPER

MAY 2011

52.204-13

52.204-18

SYSTEM FOR AWARD MANAGEMENT MAINTENANCE

COMMERCIAL AND GOVERNMENT ENTITY CODE

MAINTENANCE

OCT 2018

JUL 2016

52.228-5 INSURANCE—WORK ON A GOVERNMENT

INSTALLATION

JAN 1997

52.232-40 PROVIDING ACCELERATED PAYMENTS TO SMALL

BUSINESS SUBCONTRACTORS

DEC 2013

52.242-13 852.203-70

BANKRUPTCY

COMMERCIAL ADVERTISING

JUL 1995

MAY 2018

852.211-70 SERVICE DATA MANUAL NOV 2018

852.246-71 REJECTED GOODS OCT 2018

(End of Addendum to 52.212-4)

52.212-5 CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT

STATUTES OR EXECUTIVE ORDERS—COMMERCIAL ITEMS (OCT 2018)

(a) The Contractor shall comply with the following Federal Acquisition Regulation (FAR) clauses, which are incorporated in this contract by reference, to implement provisions of law or Executive orders applicable to acquisitions of commercial items:

(1) 52.203-19, Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements (JAN 2017) (section 743 of Division E, Title VII, of the Consolidated and Further Continuing Appropriations Act, 2015 (Pub. L. 113-235) and its successor provisions in subsequent appropriations acts (and as extended in continuing resolutions)).

(2) 52.204–23, Prohibition on Contracting for Hardware, Software, and Services Developed or Provided by Kaspersky Lab and Other Covered Entities (Jul 2018) (Section 1634 of Pub. L. 115–91).

(3) 52.209-10, Prohibition on Contracting with Inverted Domestic Corporations (NOV 2015).

(4) 52.233-3, Protest After Award (Aug 1996) (31 U.S.C. 3553).

(5) 52.233-4, Applicable Law for Breach of Contract Claim (Oct 2004) (Public Laws 108-77 and 108-78 (19 U.S.C.

3805 note)).

(b) The Contractor shall comply with the FAR clauses in this paragraph (b) that the Contracting Officer has indicated as being incorporated in this contract by reference to implement provisions of law or Executive orders applicable to acquisitions of commercial items:

[X] (1) 52.203-6, Restrictions on Subcontractor Sales to the Government (Sept 2006), with Alternate I (Oct 1995) (41 U.S.C. 4704 and 10 U.S.C. 2402).

[] (2) 52.203-13, Contractor Code of Business Ethics and Conduct (OCT 2015) (41 U.S.C. 3509).

[] (3) 52.203-15, Whistleblower Protections under the American Recovery and Reinvestment Act of 2009 (JUN 2010) (Section 1553 of Pub. L. 111-5). (Applies to contracts funded by the American Recovery and Reinvestment Act of 2009.)

[X] (4) 52.204–10, Reporting Executive Compensation and First-Tier Subcontract Awards (Oct 2018) (Pub. L. 109–

282) (31 U.S.C. 6101 note).

[] (5) [Reserved]

[] (6) 52.204–14, Service Contract Reporting Requirements (OCT 2016) (Pub. L. 111–117, section 743 of Div. C).

[] (7) 52.204–15, Service Contract Reporting Requirements for Indefinite-Delivery Contracts (OCT 2016) (Pub. L.

111–117, section 743 of Div. C).

[X] (8) 52.209-6, Protecting the Government's Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment. (OCT 2015) (31 U.S.C. 6101 note).

[] (9) 52.209-9, Updates of Publicly Available Information Regarding Responsibility Matters (Oct 2018) (41 U.S.C.

2313).

[] (10) [Reserved]

[] (11)(i) 52.219-3, Notice of HUBZone Set-Aside or Sole-Source Award (NOV 2011) (15 U.S.C. 657a).

[] (ii) Alternate I (NOV 2011) of 52.219-3.

[] (12)(i) 52.219-4, Notice of Price Evaluation Preference for HUBZone Small Business Concerns (OCT 2014) (if the offeror elects to waive the preference, it shall so indicate in its offer) (15 U.S.C. 657a).

[] (ii) Alternate I (JAN 2011) of 52.219-4.

[] (13) [Reserved]

[] (14)(i) 52.219-6, Notice of Total Small Business Set-Aside (NOV 2011) (15 U.S.C. 644).

[] (ii) Alternate I (NOV 2011).

[] (iii) Alternate II (NOV 2011).

[] (15)(i) 52.219-7, Notice of Partial Small Business Set-Aside (June 2003) (15 U.S.C. 644).

[] (ii) Alternate I (Oct 1995) of 52.219-7.

[] (iii) Alternate II (Mar 2004) of 52.219-7.

[X] (16) 52.219-8, Utilization of Small Business Concerns (Oct 2018) (15 U.S.C. 637(d)(2) and (3)).

[] (17)(i) 52.219-9, Small Business Subcontracting Plan (AUG 2018) (15 U.S.C. 637(d)(4)).

[] (ii) Alternate I (NOV 2016) of 52.219-9.

[] (iii) Alternate II (NOV 2016) of 52.219-9.

[] (iv) Alternate III (JAN 2017) of 52.219-9.

[] (v) Alternate IV (AUG 2018) of 52.219-9.

[] (18) 52.219-13, Notice of Set-Aside of Orders (NOV 2011) (15 U.S.C. 644(r)).

[] (19) 52.219-14, Limitations on Subcontracting (JAN 2017) (15 U.S.C. 637(a)(14)).

[] (20) 52.219-16, Liquidated Damages—Subcontracting Plan (Jan 1999) (15 U.S.C. 637(d)(4)(F)(i)).

[] (21) 52.219-27, Notice of Service-Disabled Veteran-Owned Small Business Set-Aside (NOV 2011) (15 U.S.C.

657f).

[X] (22) 52.219-28, Post Award Small Business Program Rerepresentation (Jul 2013) (15 U.S.C 632(a)(2)).

[] (23) 52.219-29, Notice of Set-Aside for, or Sole Source Award to, Economically Disadvantaged Women-Owned Small Business Concerns (DEC 2015) (15 U.S.C. 637(m)).

[] (24) 52.219-30, Notice of Set-Aside for, or Sole Source Award to, Women-Owned Small Business Concerns Eligible Under the Women-Owned Small Business Program (DEC 2015) (15 U.S.C. 637(m)).

[X] (25) 52.222-3, Convict Labor (June 2003) (E.O. 11755).

[] (26) 52.222–19, Child Labor—Cooperation with Authorities and Remedies (JAN 2018) (E.O. 13126).

[X] (27) 52.222-21, Prohibition of Segregated Facilities (APR 2015).

[X] (28)(i) 52.222–26, Equal Opportunity (SEP 2016) (E.O. 11246).

[] (ii) Alternate I (FEB 1999) of 52.222-26.

[X] (29)(i) 52.222-35, Equal Opportunity for Veterans (OCT 2015) (38 U.S.C. 4212).

[] (ii) Alternate I (JULY 2014) of 52.222-35.

[X] (30)(i) 52.222-36, Equal Opportunity for Workers with Disabilities (JUL 2014) (29 U.S.C. 793).

[] (ii) Alternate I (JULY 2014) of 52.222-36.

[X] (31) 52.222-37, Employment Reports on Veterans (FEB 2016) (38 U.S.C. 4212).

[X] (32) 52.222-40, Notification of Employee Rights Under the National Labor Relations Act (DEC 2010) (E.O.

13496).

[X] (33)(i) 52.222-50, Combating Trafficking in Persons (MAR 2015) (22 U.S.C. chapter 78 and E.O. 13627).

[] (ii) Alternate I (MAR 2015) of 52.222-50 (22 U.S.C. chapter 78 and E.O. 13627).

[X] (34) 52.222-54, Employment Eligibility Verification (OCT 2015). (E. O. 12989). (Not applicable to the acquisition of commercially available off-the-shelf items or certain other types of commercial items as prescribed in 22.1803.)

[] (35)(i) 52.223-9, Estimate of Percentage of Recovered Material Content for EPA-Designated Items (May 2008) (42 U.S.C.6962(c)(3)(A)(ii)). (Not applicable to the acquisition of commercially available off-the-shelf items.)

[] (ii) Alternate I (MAY 2008) of 52.223-9 (42 U.S.C. 6962(i)(2)(C)). (Not applicable to the acquisition of commercially available off-the-shelf items.)

[] (36) 52.223-11, Ozone-Depleting Substances and High Global Warming Potential Hydrofluorocarbons (JUN 2016) (E.O. 13693).

[] (37) 52.223-12, Maintenance, Service, Repair, or Disposal of Refrigeration Equipment and Air Conditioners (JUN 2016) (E.O. 13693).

[] (38)(i) 52.223-13, Acquisition of EPEAT®-Registered Imaging Equipment (JUN 2014) (E.O.s 13423 and 13514).

[] (ii) Alternate I (OCT 2015) of 52.223-13.

[] (39)(i) 52.223-14, Acquisition of EPEAT®-Registered Televisions (JUN 2014) (E.O.s 13423 and 13514).

[] (ii) Alternate I (JUN 2014) of 52.223-14.

[] (40) 52.223-15, Energy Efficiency in Energy-Consuming Products (DEC 2007)(42 U.S.C. 8259b).

[X] (41)(i) 52.223-16, Acquisition of EPEAT®-Registered Personal Computer Products (OCT 2015) (E.O.s 13423 and 13514).

[] (ii) Alternate I (JUN 2014) of 52.223-16.

[X] (42) 52.223-18, Encouraging Contractor Policies to Ban Text Messaging While Driving (AUG 2011)

[] (43) 52.223-20, Aerosols (JUN 2016) (E.O. 13693).

[] (44) 52.223-21, Foams (JUN 2016) (E.O. 13693).

[] (45) (i) 52.224-3, Privacy Training (JAN 2017) (5 U.S.C. 552a).

[] (ii) Alternate I (JAN 2017) of 52.224-3.

[X] (46) 52.225-1, Buy American—Supplies (MAY 2014) (41 U.S.C. chapter 83).

[] (47)(i) 52.225-3, Buy American—Free Trade Agreements—Israeli Trade Act (MAY 2014) (41 U.S.C. chapter 83, 19 U.S.C. 3301 note, 19 U.S.C. 2112 note, 19 U.S.C. 3805 note, 19 U.S.C. 4001 note, Pub. L. 103-182, 108-77, 108-78, 108-286, 108-302, 109-53, 109-169, 109-283, 110-138, 112-41, 112-42, and 112-43.

[] (ii) Alternate I (MAY 2014) of 52.225-3.

[] (iii) Alternate II (MAY 2014) of 52.225-3.

[] (iv) Alternate III (MAY 2014) of 52.225-3.

[] (48) 52.225–5, Trade Agreements (AUG 2018) (19 U.S.C. 2501, et seq., 19 U.S.C. 3301 note).

[X] (49) 52.225-13, Restrictions on Certain Foreign Purchases (JUN 2008) (E.O.'s, proclamations, and statutes administered by the Office of Foreign Assets Control of the Department of the Treasury).

[] (50) 52.225–26, Contractors Performing Private Security Functions Outside the United States (OCT 2016) (Section 862, as amended, of the National Defense Authorization Act for Fiscal Year 2008; 10 U.S.C. 2302 Note).

[] (51) 52.226-4, Notice of Disaster or Emergency Area Set-Aside (Nov 2007) (42 U.S.C. 5150).

[] (52) 52.226-5, Restrictions on Subcontracting Outside Disaster or Emergency Area (Nov 2007) (42 U.S.C. 5150).

[] (53) 52.232-29, Terms for Financing of Purchases of Commercial Items (Feb 2002) (41 U.S.C. 4505, 10 U.S.C.

2307(f)).

[] (54) 52.232-30, Installment Payments for Commercial Items (JAN 2017) (41 U.S.C. 4505, 10 U.S.C. 2307(f)).

[X] (55) 52.232-33, Payment by Electronic Funds Transfer—System for Award Management (Oct 2018) (31 U.S.C.

3332).

[] (56) 52.232-34, Payment by Electronic Funds Transfer—Other than System for Award Management (Jul 2013) (31 U.S.C. 3332).

[] (57) 52.232-36, Payment by Third Party (MAY 2014) (31 U.S.C. 3332).

[] (58) 52.239-1, Privacy or Security Safeguards (AUG 1996) (5 U.S.C. 552a).

[] (59) 52.242-5, Payments to Small Business Subcontractors (JAN 2017)(15 U.S.C. 637(d)(12)).

[] (60)(i) 52.247-64, Preference for Privately Owned U.S.-Flag Commercial Vessels (Feb 2006) (46 U.S.C. Appx.

1241(b) and 10 U.S.C. 2631).

[] (ii) Alternate I (Apr 2003) of 52.247-64.

[] (iii) Alternate II (FEB 2006) of 52.247-64.

(c) The Contractor shall comply with the FAR clauses in this paragraph (c), applicable to commercial services, that the Contracting Officer has indicated as being incorporated in this contract by reference to implement provisions of law or Executive orders applicable to acquisitions of commercial items:

[X] (1) 52.222-17, Nondisplacement of Qualified Workers (MAY 2014) (E.O. 13495).

[ ] (2) 52.222-41, Service Contract Labor Standards (AUG 2018) (41 U.S.C. chapter 67).

[] (3) 52.222-42, Statement of Equivalent Rates for Federal Hires (MAY 2014) (29 U.S.C. 206 and 41 U.S.C. chapter 67).

[X] (4) 52.222-43, Fair Labor Standards Act and Service Contract Labor Standards—Price Adjustment (Multiple Year and Option Contracts) (AUG 2018) (29 U.S.C. 206 and 41 U.S.C. chapter 67).

[] (5) 52.222-44, Fair Labor Standards Act and Service Contract Labor Standards—Price Adjustment (MAY 2014) (29 U.S.C 206 and 41 U.S.C. chapter 67).

[] (6) 52.222-51, Exemption from Application of the Service Contract Labor Standards to Contracts for Maintenance, Calibration, or Repair of Certain Equipment—Requirements (MAY 2014) (41 U.S.C. chapter 67).

[X] (7) 52.222-53, Exemption from Application of the Service Contract Labor Standards to Contracts for Certain Services—Requirements (MAY 2014) (41 U.S.C. chapter 67).

[X] (8) 52.222-55, Minimum Wages Under Executive Order 13658 (DEC 2015).

[X] (9) 52.222-62, Paid Sick Leave Under Executive Order 13706 (JAN 2017) (E.O. 13706).

[] (10) 52.226-6, Promoting Excess Food Donation to Nonprofit Organizations (MAY 2014) (42 U.S.C. 1792).

(d) Comptroller General Examination of Record. The Contractor shall comply with the provisions of this paragraph (d) if this contract was awarded using other than sealed bid, is in excess of the simplified acquisition threshold, and does not contain the clause at 52.215-2, Audit and Records—Negotiation.

(1) The Comptroller General of the United States, or an authorized representative of the Comptroller General, shall have access to and right to examine any of the Contractor's directly pertinent records involving transactions related to this contract.

(2) The Contractor shall make available at its offices at all reasonable times the records, materials, and other evidence for examination, audit, or reproduction, until 3 years after final payment under this contract or for any shorter period specified in FAR Subpart 4.7, Contractor Records Retention, of the other clauses of this contract. If this contract is completely or partially terminated, the records relating to the work terminated shall be made available for 3 years after any resulting final termination settlement. Records relating to appeals under the disputes clause or to litigation or the settlement of claims arising under or relating to this contract shall be made available until such appeals, litigation, or claims are finally resolved.

(3) As used in this clause, records include books, documents, accounting procedures and practices, and other data, regardless of type and regardless of form. This does not require the Contractor to create or maintain any record that the Contractor does not maintain in the ordinary course of business or pursuant to a provision of law.

(e)(1) Notwithstanding the requirements of the clauses in paragraphs (a), (b), (c), and (d) of this clause, the Contractor is not required to flow down any FAR clause, other than those in this paragraph (e)(1) in a subcontract for commercial items. Unless otherwise indicated below, the extent of the flow down shall be as required by the clause—

(i) 52.203-13, Contractor Code of Business Ethics and Conduct (OCT 2015) (41 U.S.C. 3509).

(ii) 52.203-19, Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements (JAN 2017) (section 743 of Division E, Title VII, of the Consolidated and Further Continuing Appropriations Act, 2015 (Pub. L. 113-

235) and its successor provisions in subsequent appropriations acts (and as extended in continuing resolutions)).

(iii) 52.204–23, Prohibition on Contracting for Hardware, Software, and Services Developed or Provided by Kaspersky Lab and Other Covered Entities (Jul 2018) (Section 1634 of Pub. L. 115–91).

(iv) 52.219–8, Utilization of Small Business Concerns (Oct 2018) (15 U.S.C. 637(d)(2) and (3)), in all subcontracts that offer further subcontracting opportunities. If the subcontract (except subcontracts to small business concerns) exceeds $700,000 ($1.5 million for construction of any public facility), the subcontractor must include 52.219–8 in lower tier subcontracts that offer subcontracting opportunities.

(v) 52.222-17, Nondisplacement of Qualified Workers (MAY 2014) (E.O. 13495). Flow down required in accordance with paragraph (l) of FAR clause 52.222-17.

(vi) 52.222-21, Prohibition of Segregated Facilities (APR 2015).

(vii) 52.222–26, Equal Opportunity (SEP 2016) (E.O. 11246).

(viii) 52.222-35, Equal Opportunity for Veterans (OCT 2015) (38 U.S.C. 4212).

(ix) 52.222-36, Equal Opportunity for Workers with Disabilities (JUL 2014) (29 U.S.C. 793).

(x) 52.222-37, Employment Reports on Veterans (FEB 2016) (38 U.S.C. 4212).

(xi) 52.222-40, Notification of Employee Rights Under the National Labor Relations Act (DEC 2010) (E.O. 13496).

Flow down required in accordance with paragraph (f) of FAR clause 52.222-40.

(xii) 52.222-41, Service Contract Labor Standards (AUG 2018) (41 U.S.C. chapter 67).

(xiii)(A) 52.222-50, Combating Trafficking in Persons (MAR 2015) (22 U.S.C. chapter 78 and E.O. 13627).

(B) Alternate I (MAR 2015) of 52.222-50 (22 U.S.C. chapter 78 and E.O. 13627).

(xiv) 52.222-51, Exemption from Application of the Service Contract Labor Standards to Contracts for Maintenance, Calibration, or Repair of Certain Equipment—Requirements (MAY 2014) (41 U.S.C. chapter 67).

(xv) 52.222-53, Exemption from Application of the Service Contract Labor Standards to Contracts for Certain Services—Requirements (MAY 2014) (41 U.S.C. chapter 67).

(xvi) 52.222-54, Employment Eligibility Verification (OCT 2015) (E. O. 12989).

(xvii) 52.222-55, Minimum Wages Under Executive Order 13658 (DEC 2015).

(xviii) 52.222-62 Paid Sick Leave Under Executive Order 13706 (JAN 2017) (E.O. 13706).

(xix)(A) 52.224-3, Privacy Training (JAN 2017) (5 U.S.C. 552a).

(B) Alternate I (JAN 2017) of 52.224-3.

(xx) 52.225–26, Contractors Performing Private Security Functions Outside the United States (OCT 2016) (Section 862, as amended, of the National Defense Authorization Act for Fiscal Year 2008; 10 U.S.C. 2302 Note).

(xxi) 52.226-6, Promoting Excess Food Donation to Nonprofit Organizations (MAY 2014) (42 U.S.C. 1792). Flow down required in accordance with paragraph (e) of FAR clause 52.226-6.

(xxii) 52.247-64, Preference for Privately Owned U.S.-Flag Commercial Vessels (Feb 2006) (46 U.S.C. Appx.

1241(b) and 10 U.S.C. 2631). Flow down required in accordance with paragraph (d) of FAR clause 52.247-64.

(2) While not required, the Contractor may include in its subcontracts for commercial items a minimal number of additional clauses necessary to satisfy its contractual obligations.

36C25919Q0335

CONTRACT ATTACHMENTS

PRICE SCHEDULE

Device Listing

• Horns and Strobes List (2) pages

• All Other Devices

NOTE: ALL attachments listed will be part of the resulted contract for this solicitation.

SOLICITATION PROVISIONS

52.212-1 INSTRUCTIONS TO OFFERORS—COMMERCIAL ITEMS (OCT 2018)

(End of Provision)

ADDENDUM to FAR 52.212-1 INSTRUCTIONS TO OFFERORS—COMMERCIAL ITEMS

The following are additional instructions for this solicitation

Special Standards of Responsibility – To assist the contracting officer in determining if the special standards of responsibility applicable to this procurement are met, offerors are asked to provide following information with their quotation package. Failure to include this information could result in a contracting officer’s determination that an otherwise successful offeror is not eligible for contract award.

Provide of the following Special Certificates:

SP1: Special Certificate. Offeror shall provide evidence that personnel performing work under the contract holds an:

• Certified Fire Alarm ITM Specialist- Certification issued by National Fire Protection Agency

• Certified Sprinkler ITM Specialist- Certification issued by the National Fire Protection Agency

Or

SP1: Special Certificate. Offeror shall provide evidence that personnel performing work under the contract hold an:

Inspection and Testing of Fire Alarm Systems Certification Level II (NICET Certification), issued by National Institute for Certification in Engineering Technologies

Commercial Fire Sprinkler Inspector Certification issued by International Code Council (ICC)

Note: The issuance of the certificates from a given training institution, can be a combination of either one. But, the certificates must represent each system that is being test and inspected. - One that will certify personnel on a Fire Alarm system and the other one that certifies on a Sprinkler system.

AND

SP2 Specialized Experience. Offeror shall provide a narrative that describes its specialized experience providing maintenance on Siemens Model: XLS Fire Alarm Panel with one dialer. The narrative must include a minimum of 3 years of experience in providing maintenance of on this type of system, along with a recent finding where a deficiency was discovered and what was done to correct the problem for proper operation of the system. If Offeror intends to satisfy this requirement through use of a proposed subcontractor(s), Offeror must provide this information for each proposed subcontractor and Offeror must identify what work will be performed by each proposed subcontractor and what work will be performed by Offeror.

SP2 Specialized Experience. Offeror shall provide a narrative that describes its specialized experience providing Testing and Inspection of Fire Alarm & Sprinkler system. The narrative must include minimum 3 years of experience in the fire alarm & sprinkler inspection and testing business applying NFPA Codes; NFPA 101, NFPA 72, NFPA 25, and NFPA 13, along with a recent finding, where a deficiency was discovered and what was done to alert the responsible personnel of this matter. What was the operation status of the given Fire Alarm & Sprinkler system when the deficiency revealed? What were the follow-up procedures, after the deficiency was corrected? Also, include in the narrative, what it takes to keep fire protection system compliant for proper operation and what areas are inspected during an inspection. If Offeror intends to satisfy this requirement through use of a proposed subcontractor(s), Offeror must provide this information for each proposed subcontractor and Offeror must identify what work will be performed by each proposed subcontractor and what work will be performed by Offeror

SP2 Specialized Experience. Offeror shall provide a narrative that describes its specialized experience providing Preventative and Corrective (repairs) Maintenance (PMs/CMs respectively) on Fire Alarm & Sprinkler. The narrative must include minimum of 3 years of experience providing PMs and CMs on fire protection systems. along with what areas are PM to minimize downtime of the Fire and Sprinkler system.

List any recent deficiency that was discovered during a PM and what corrective action was taken to place the system back in operation. If Offeror intends to satisfy this requirement through use of a proposed subcontractor(s), Offeror must provide this information for each proposed subcontractor and Offeror must identify what work will be performed by each proposed subcontractor and what work will be performed by Offeror

(End of provision)

Quotation Package Format:

Please format your Quotation Package in this order:

1. Cover Page- Minimum (1) Page, of Company Information, to include:

i. Combine Synopsis/Solicitation # and Title of Service

ii. Company Name

iii. Dun’s #

iv. Company Operation Address

v. Company POC -Office number and email address

vi. Please stated at the bottom of the Cover Page, one of the statements:

A. “The terms and conditions in the solicitation are acceptable to be included in the award document without modification, deletion, or addition." Or B. "The terms and conditions in the solicitation are acceptable to be included in the award document with the exception, deletion, or addition of the following:”

[Please list the exceptions(s) and rationale for the exceptions(s)].

Please date and signature.

2. Provide Specialized Certification (See SP1. -See above details or 52.212-2 Evaluation Factors for details)

3. Provide Specialize Experience (See SP2 See above details or 52.212-2 Evaluation Factors for details)

4. Price Schedule (See Attachment)

5. Amendments-Signed and Dated to Solicitation (if applicable).

(End of Quotation Package format)

Submission of Quotation Package

Submission shall be received no later than date and time specified on page 1 of General Information page, Section: Response date.

a. The preferred method of quotation delivery is via email at tony.mathews2@va.gov.

IMPORTANT NOTICE: There are (5) sections listed under the Quotation Package format, please submit Four (4) separate attachments-Five (5) if there are any amendments.

Please do not combine all document to be submitted as a single document. Please attach each document, per the Section list above, separately in your email.

b. Regular mail delivery send quote to:

Jack C. Montgomery VA Medical Center

1011 Honor Heights Drive

Muskogee OK. 74401-1318

ATTN: Administration Building (Contracting Department-Tony D. Mathews)

c. For hand delivery:

Please call for direction to Administration Building -918-577-3923

NOTE: Regardless of the option of delivery, your quotation package should be received by the date and time specified on page 1 of General Information page, Section: Response date.

6. Late submissions shall be treated in accordance with the solicitation provision at FAR 52.212-1(f).

8. Representation and Certifications *See 52.212-3 of this document.

9. Cutoff date for questions: May 23, 2019-8:00 AM CST.

-End of Additional Instructions-mailto:tony.mathews2@va.gov

Provisions that are incorporated by reference (by Citation Number, Title, and Date), have the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available.

The following provisions are incorporated into 52.212-1 as an addendum to this solicitation:

52.204-7 SYSTEM FOR AWARD MANAGEMENT (OCT 2018)

(a) Definitions. As used in this provision—

“Electronic Funds Transfer (EFT) indicator” means a four-character suffix to the unique entity identifier. The suffix is assigned at the discretion of the commercial, nonprofit, or Government entity to establish additional System for Award Management records for identifying alternative EFT accounts (see subpart 32.11) for the same entity.

“Registered in the System for Award Management (SAM)” means that—

(1) The Offeror has entered all mandatory information, including the unique entity identifier and the EFT indicator, if applicable, the Commercial and Government Entity (CAGE) code, as well as data required by the Federal Funding Accountability and Transparency Act of 2006 (see subpart 4.14), into the SAM;

(2) The offeror has completed the Core, Assertions, and Representations and Certification, and Points of contact sections of the registration in the SAM;

(3) The Government has validated all mandatory data fields, to include validation of the Taxpayer Identification Number (TIN) with the Internal Revenue Service (IRS). The Offeror will be required to provide consent for TIN validation to the Government as a part of the SAM registration process.

(4) The Government has marked the record “Active”.

“Unique entity identifier” means a number or other identifier used to identify a specific commercial, nonprofit, or Government entity. See www.sam.gov for the designated entity for establishing unique entity identifiers.

(b)

(1) An Offeror is required to be registered in SAM when submitting an offer or quotation and shall continue to be registered until time of award, during performance, and through final payment of any contract, basic agreement, basic ordering agreement, or blanket purchasing agreement resulting from this solicitation.

(2) The Offeror shall enter, in the block with its name and address on the cover page of its offer, the annotation “Unique Entity Identifier” followed by the unique entity identifier that identifies the Offeror’s name and address exactly as stated in the offer. The Offeror also shall enter its EFT indicator, if applicable. The unique entity identifier will be used by the Contracting Officer to verify that the Offeror is registered in the SAM.

(c) If the Offeror does not have a unique entity identifier, it should contact the entity designated at www.sam.gov for establishment of the unique entity identifier directly to obtain one. The Offeror should be prepared to provide the following information:

http://www.sam.gov/ http://www.sam.gov/

(1) Company legal business name.

(2) Tradestyle, doing business, or other name by which your entity is commonly recognized.

(3) Company physical street address, city, state and Zip Code.

(4) Company mailing address, city, state and Zip Code (if separate from physical).

(5) Company telephone number.

(6) Date the company was started.

(7) Number of employees at your location.

(8) Chief executive officer/key manager.

(9) Line of business (industry).

(10) Company Headquarters name and address…