36C25919C0201-000.docx

VHAPM Part 813.106 Simplified Acquisition Procedures: Soliciting from a Single Source Attachment 1: Single Source Justification for SAP under $150K

FedBizOpps Special Notice

CLASSIFICATION CODE

SUBJECT

CONTRACTING OFFICE'S

ZIP-CODE

SOLICITATION NUMBER

ARCHIVE

DAYS AFTER THE RESPONSE DATE

RECOVERY ACT FUNDS

NAICS CODE

CONTRACTING OFFICE

ADDRESS

POINT OF CONTACT

(POC Information Automatically Filled from User Profile Unless Entered)

DESCRIPTION

See Attachment

AGENCY'S URL

URL DESCRIPTION

AGENCY CONTACT'S EMAIL

ADDRESS

EMAIL DESCRIPTION

GENERAL INFORMATION

ADDITIONAL INFORMATION

* = Required Field FedBizOpps Special Notice Rev. March 2010 J (S)(660) Steris Equipment Maintenance 660-19-2-5059-0312

(VA-19-00047116)

80111 36C25919Q0263 N 811219 Department of Veterans Affairs Network Contracting Office

NCO 19

6162 South Willow Drive, Suite 300 Greenwood Village CO 80111 Timothy J Myers (Supv CO) Contract Specialist 303-712-5820 Timothy.myers5@va.gov Timothy.myers5@va.gov Preventative Maintenance Steris Equipment

DEPARTMENT OF VETERANS AFFAIRS

Justification for Single Source Awards IAW FAR 13.106-1 For Over Micro-Purchase Threshold but Not Exceeding the SAT ($150K)

Acquisition Plan Action ID:__36C259-19-AP-2551___

1. Contracting Activity: Department of Veterans Affairs, VISN 19, George E Wahlen VA Medical Center, Salt Lake City Utah. Transaction number 660-19-2-5059-0312

2. Brief Description of Supplies/ Services required and the intended use/Estimated Amount:

Contract to provide comprehensive maintenance and repair of Steris equipment as listed in the Statement of Work. Estimated cost for all 5 years of a base plus 4 contract is $580,109.14, FY 19 cost estimated to be $109,266.22.

3. Unique characteristics that limit availability to only one source, with the reason no other supplies or services can be used: Steris Corporation is the sole provider of OEM parts and service for the equipment that they manufacture. They do not utilize a distributor model, parts and services are provided directly from the manufacturer to the end user. See below Steris Sole Source letter dated April 1, 2017:

April 1, 2017 STERIS

Subject: Sole Source

Dear Customer:

Please be advised that STERIS is the sole factory-authorized supplier of parts and service for the equipment that we manufacture including products under the brand names of AMSCO, Finn Aqua, HAMO, Black Diamond Video, and Medisafe.

All replacement parts manufactured or marketed by STERIS Corporation are compliant with original equipment manufacturer (OEM) specifications. These parts are sold and shipped directly to the end user of the products. STERIS does not utilize a distributor model.

STERIS has over 950 factory trained personnel who maintain our equipment through preventive maintenance agreements assuring that STERIS-manufactured equipment continues to operate in compliance with OEM specifications.

As the manufacturer of STERIS equipment, we recommend taking a number of factors into consideration when determining the appropriate number of annual preventive maintenance (PM) inspections for equipment that is outside the warranty period. These factors include, but are not limited to: previous experience with the machine, adherence to recommended routine operator maintenance protocol, quality of utilities, technical expertise of the service provider, and equipment usage rates.

Unless there are complicating factors, as described above, the routine maintenance set forth in the chart is recommended and is consistent with the PM visits covered by our current standard service agreement. Please work with your STERIS service representative to determine, taking into consideration all relevant factors, if the appropriate PM visits for your equipment differ from the standard service agreement. STERIS is in the process of revising service and maintenance manuals to reflect our updated recommendations.

Recommended Chamber Cleaning:

Sincerely, Debra Huya Debra Huya Manager, Service Contracts

(440) 392-7629 phone

(440) 392-8932 fax

4. Description of market research conducted and results or statement why it was not conducted:

A review of Vetbiz Vendor Information Page (www.vetbiz.gov) revealed 0 SDVOSB firms available under NAICS Code 811219, Medical and Surgical Equipment Repair and Maintenance, keyword Steris, located in or servicing the state of Utah.

A review of SBA Dynamic Small Business Search (dsbs.sba.gov) revealed 0 VOSB or SDVOSB companies under NAICS Code 811219, Medical and Surgical Equipment Repair and Maintenance, keyword Steris, located in or servicing the state of Utah.

A review of GSA eLibrary search (http://www.gsaelibreary.gsa.gov/ElibMain/home/do) revealed 3 VOSB/SDVOB companies under category 65II A, Medical Equipment and Supplies, A200 Equipment Maintenance and Repair. None were located in the state of Utah. None listed the required services under the price lists shown on their GSA contracts.

5. Requirements Certification: I certify that the requirement outlined in this justification is a Bona Fide Need of the Department of Veterans Affairs and that the supporting data under my cognizance, which are included in the justification, are accurate and complete to the best of my knowledge and belief.

Title: Maintenance and Operations Supervisor Facility: Salt Lake City VA Medical Center

6. Approvals: This part if filled out by Contracting Staff as part of the Justification

a. Contracting Officer's Certification: Purchase is approved in accordance with FAR13.106-1(b). I certify that the foregoing justification is accurate and complete to the best of my knowledge and belief. Note: COs are required to make a determination of price reasonableness IAW FAR 13.106-3. See the S19 Open Market (FAR13) Award Documentation Form with Abstract to document price reasonableness.

Title

b. Division or Branch Chief/Designee (Required over $3K, but not exceeding $150K): I certify the justification meets requirements for other than full and open competition.

NCO/PCO XX Duty Title

VHAPM Part 813.106 Page 6 of 6 Original Date: 08/30/17