36C25918R0388-001.docx

36C25918R0388

1. SOLICITATION NUMBER

2. TYPE OF SOLICITATION

3. DATE ISSUED

PAGE OF PAGES

4. CONTRACT NUMBER

5. REQUISITION/PURCHASE REQUEST NUMBER

6. PROJECT NUMBER

7. ISSUED BY

CODE

8. ADDRESS OFFER TO

a. NAME

b. TELEPHONE NUMBER (Include area code) (NO COLLECT CALLS)

10. THE GOVERNMENT REQUIRES PERFORMANCE OF THE WORK DESCRIBED IN THESE

DOCUMENTS (

Title, identifying number, date) 12a. THE CONTRACTOR MUST FURNISH ANY REQUIRED PERFORMANCE AND PAYMENT BONDS?

(If "YES," indicate within how many calendar days after award in Item 12B.)

12b. CALENDAR DAYS

13. ADDITIONAL SOLICITATION REQUIREMENTS:

STANDARD FORM 1442 (REV. 8/2014)

STANDARD FORM 1442

Prescribed by GSA-FAR (48 CFR) 52.236-1(d)

SOLICITATION, OFFER,

AND AWARD

(Construction, Alteration, or Repair)

SOLICITATION

SOLICITATION

IMPORTANT - The "offer" section on the reverse must be fully completed by offeror.

9. FOR INFORMATION

CALL:

NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid" and "bidder".

SEALED BID (IFB)

NEGOTIATED (RFP)

11. The Contractor shall begin performance within ____________ calendar days and complete it within calendar days after receiving award, notice to proceed. This performance period is mandatory negotiable. (See _____________________________).

YES

NO

a.

Sealed offers in original and ___________________copies to perform the work required are due at the place specified in Item 8 by _____________ (hour) local time _____________________ (date). If this is a sealed bid solicitation, offers must be publicly opened at that time. Sealed envelopes containing offers shall be marked to show the offeror's name and address, the solicitation number, the date and time offers are due.

b.

An offer guarantee is, is not required.

c.

All offers are subject to the (1) work requirements, and (2) other provisions and clauses incorporated in the solicitation in full text or by reference.

d.

Offers providing less than _______________________ calendar days for Government acceptance after the date offers are due will not be considered and will be rejected.

36C25918R0388 X 660-18-100 36C259 Department of Veterans Affairs Network Contracting Office

NCO 19

6162 South Willow Drive, Suite 300 Greenwood Village CO 80111 Donna.gillette@va.gov

Donna Gillette 303-712-5768 This is a TWO-PHASE DESIGN-BUILD ACQUISITION - All qualified offerors may submit for Phase I. After PHASE I evaluation, selected PHASE II offerors will be notified with instructions for PHASE II submission.

Description: The overall scope of work includes all labor, materials, equipment, supervision and tools necessary to perform a 2-step design build project for the project Renovate Inpatient Substance Abuse located at 500 Foothill Drive, Salt Lake City, Utah 84148.

The NAICS code is 236220 - Small Business size standard is $36.5 Million.

In accordance with P.L. 109-461, this acquisition is 100% set aside for Service Disabled Veteran Owned Small Businesses concerns. See VAAR 852.219-10, Notice of Total Service Disabled Veteran Owned Small Business Set-Aside of this solicitation for information regarding requirements to be considered. Offerors must be both VISIBLE and VERIFIED by the Department of Veterans Affairs Center for Verifications Evaluation (CVE) prior to contract award.

Failure to be both VERIFIED by CVE and VISIBLE on VetBiz prior to contract award will result in the offeror’s proposal not receiving further consideration. All offerors are urged to contact the CVE and submit the required documents to obtain CVE verification of their SDVOSB status if they have not already done so.

In accordance with FAR 52.204-7, System for Award Management (SAM), Prospective contractors shall be registered in the SAM database prior to award of a contract or agreement.

All questions in relation to this solicitation must be submitted in writing via e-mail to donna.gillette@va.gov and received no later than July 5, 2018 at 1:00 P.M. Mountain Daylight Time (MDT), to permit adequate time for the Government to reply to inquiries.

Instructions, Conditions, and Notices to Offerors. All submitted proposals must be received in email by the closing date and time. This solicitation closes July 19, 2018 at 1:00 P.M. MDT. The time and date set forth is for receipt of proposals for Phase I only. Phase II Request for Proposal will be issued only to the successful offerors determined to be the most highly qualified from Phase I. Proposals shall be submitted via e-mail in accordance with Part I/Section B, to be considered for this project. Proposals received in any other format will result in the offeror's proposal not receiving further consideration.

A hard copy bid bond must be received at the address listed in block 7 prior to the closing date and time.

x x 52.211-10 X

1:00 PM MDT

07-19-2018 X

14. NAME AND ADDRESS OF OFFEROR

15. TELEPHONE NUMBER

16. REMITTANCE ADDRESS

CODE

FACILITY CODE

17. The offeror agrees to perform the work required at the prices specified below in strict accordance with the terms of the solicitation, if this offer is accepted by the Government in writing within __________ calendar days after the date offers are due.

AMOUNTS

18. The offeror agrees to furnish any required performance and payment bonds.

19. ACKNOWLEDGMENT OF AMENDMENTS

AMENDMENT

NUMBER

DATE.

20a. NAME AND TITLE OF PERSON AUTHORIZED TO SIGN OFFER 20b. SIGNATURE 20c. OFFER DATE

21. ITEMS ACCEPTED:

22. AMOUNT

23. ACCOUNTING AND APPROPRIATION DATA

24. SUBMIT INVOICES TO ADDRESS SHOWN IN

ITEM

25. OTHER THAN FULL AND OPEN COMPETITION PURSUANT TO

10 U.S.C. 2304(c 41 U.S.C. 3304(a) (

26. ADMINISTERED BY

27. PAYMENT WILL BE MADE BY

PHONE:

FAX:

28. NEGOTIATED AGREEMENT

29. AWARD

Your Contractor agrees offer on this solicitation is hereby accepted as to the items listed. This to furnish and deliver all items or perform all work requirements identified award consummates the contract, which consists of (a) the Government on this form and any continuation sheets for the consideration stated in solicitation and your offer, and (b) this contract award. No further cont-this contract. The rights and obligations of the parties to this contract ractual document is necessary.

shall be governed by (a) this contract award, (b) the solicitation, and (c) the clauses, representations, certifications, and specifications incorporated by reference in or attached to this contract.

30a. NAME AND TITLE OF CONTRACTOR OR PERSON AUTHORIZED 31a. NAME OF CONTRACTING OFFICER

TO SIGN

30b. SIGNATURE 30c. DATE 31b. UNITED STATES OF AMERICA 31c. AWARD DATE

BY

OFFER

AWARD

STANDARD FORM 1442 (REV. 8/2014) BACK

(Include ZIP Code) (Include area code) (Include only if different than Item 14.)

(Insert any number equal to or greater than the minimum requirement stated in Item 13d. Failure to insert any number means the offeror accepts the minimum in Item 13d.)

(The offeror acknowledges receipt of amendments to the solicitation -- give number and date of each) (Type or print) (4 copies unless otherwise specified) (Type or print) (Type or print) (Contractor is required to sign this document and return _______ copies to issuing office.)

(Contractor is not required to sign this document.)

(Must be fully completed by offeror) (To be completed by Government)

CONTRACTING OFFICER WILL COMPLETE ITEM 28 OR 29 AS APPLICABLE

36C259 Department of Veterans Affairs Network Contracting Office

NCO 19

6162 South Willow Drive, Suite 300 Greenwood Village CO 80111 Department of Veterans Affairs Financial Service Center PO Box 149971 Austin TX 78714-9971

Table of Contents

A.1 STATEMENT OF WORK

STATEMENT OF WORK

TWO-STEP DESIGN / BUILD (D-B) SERVICES

Project Title: Renovate Inpatient Substance Abuse Project No.: 660-18-100 Location: Building 3, Salt Lake City, UT, George E. Wahlen Department of Veteran Affairs Medical Center

I. SCOPE OF WORK:

A. The contractor shall furnish all necessary design-build services to include site investigation, preparation of phased drawing submittals (professionally stamped by A/E hired by D-B contractor), construction period services, commissioning in accordance with VA Master Construction Specifications, testing/special inspections in accordance with VA Master Construction Specifications, and construction which will provide all equipment, labor, materials, supervision, and tools to perform a Two-Step Design-Build (D-B) project for the NRM Project #660-18-100, entitled “Renovate Inpatient Substance Abuse”, located at 500 Foothill Drive, Salt Lake City, UT 84148 on the George E. Wahlen Department of Veterans Affairs Medical Center campus.

The project is a renovation located within Building 3, 2nd floor, A zone. The project area is approximately 9,200 Square Feet. The project site is within the main Mental Health building on campus which is also the building that contains the inpatient locked Mental Health wards. All items that could potentially pose a self-harm risk or be used to harm others must be kept in a locked construction site when not in use. Site must be kept secure always. While site security and maintaining the security of supplies, tools and materials must be strictly adhered to, the construction area is its own wing, so there is no need for temporary construction barriers. The classification of this area is a healthcare occupancy as defined by the National Fire Protection Association (NFPA).

The renovation of this area was previously started multiple years ago and was in an interim state when it had to be stopped due to project cancellation. There is a set of stamped drawings that were previously completed and used, but due to updated needs and code changes/standards, the drawings require refreshe. The 35% architectural schematics as part of the refreshed design are included as part of this D-B bid package.

The D-B contractor shall design a replacement air handler that provides coverage for the project area (Air Handler 3-AH1 located within roof penthouse). The D-B contractor shall ensure the HVAC design is accurate for the project area load and sizes the air handler accordingly. The D-B contractor shall ensure design captures all potential hazards and impacts, and propose a solution to mitigate the potential hazards. The D-B contractor shall ensure proper testing and balancing is performed.

The drawings shall be designed to meet the most recently released building and NFPA codes. VA design criteria appropriate to the type of unit being designed must be adhered to and is located at: https://www.cfm.va.gov/til/. Construction must adhere to all VA Master Construction Specifications located at same website.

Please take special note of following excerpt from Section 01 35 26 Safety Requirements, of the VA Master Construction Specifications. Per Section 1.7 (A) “The Prime Contractor shall designate a minimum of one Site Safety and Health Officer (SSHO) to administer the contractor’s safety program and government-accepted Accident Prevention Plan. Each subcontractor shall designate a minimum of one Competent Person (CP) in compliance with 29 CFR 1926.20 (b)(2) that will be identified as a CP to administer their individual safety programs. Also, per Section 1.7 (D): The SSHO or an equally-qualified designated representative/alternative will maintain a presence on the site during construction operations in accordance with FAR Clause 52.236-6: Superintendence by the Contractor. CPs will maintain presence during their construction activities in accordance with above mentioned clause. A listing of the designated SSHO and all known CPs shall be submitted prior to the start of work as part of the APP with the training documentation and/or AHA as listed in Section 1.8 of the 01 35 26 VA Master Construction Specifications Safety Requirements.

To comply with above, the offeror’s SSHO shall not be assigned to multiple projects.

The D-B contractor is to verify that any construction features that will remain are code-compliant work consistent with all codes and standards for a NFPA defined healthcare occupancy. Demolition shall be included in the offeror’s pricing for any existing work that is non-compliant.

B. The scope of work includes, but is not limited to, site investigation, updating and revising drawings, commissioning services, testing/special inspection services, and performing construction including but not limited to architectural, electrical, mechanical, plumbing, structural, and possible asbestos abatement. National Emissions Standards for Hazardous Air Pollutants (NESHAP) Asbestos Survey is currently being done and will be furnished with the bid documents. Note: The design must comply with the seismic design and construction requirements in accordance with the Seismic Zone of Salt Lake City, Utah.

The D-B contractor shall review all drawings with the assigned VA COR (Contracting Officer’s Representative) to verify the project area/s and what the project entails.

The D-B contractor shall conduct site surveys to review site to help mitigate unforeseen conditions. The D-B contractor shall be required to lead phased meetings to discuss progress and problems with the VA staff. The D-B contractor shall be required to take meeting minutes and distribute to the VA for approval and as documentation of what was covered within the meeting.

The D-B contractor shall show a detailed containment plan for infection control and hazmat control. This plan shall be detailed showing locations and what infection and hazmat control requirements are to be used for each area. Safety and infection control requirements shall be enforced for the duration of the project to protect patients, visitors, VA staff, and contractors/subcontractors. The D-B contractor shall be responsible for the site during construction and shall ensure all contractor employees and subcontractors adhere to safety and infection control requirements.

C. Design Tasks:

1. SITE INVESTIGATION: The D-B contractor shall review the existing field conditions and conduct a site survey of the complete project area to ensure that the design meets the VA expectations and minimizes unforeseen conditions.

2. UPDATE / REVISING DESIGN: Any changes to the design shall be approved by VA before proceeding with project. The D-B contractor shall ensure all required design tasks, such as electrical metering, seismic analysis, and fire /life safety design, are performed by licensed professionals.

3. DEMOLITION: There will be demolition work in this project, however some demolition work has previously been done. The D-B contractor shall ensure all dead/not required items within area is demolished and removed. The D-B contractor shall acquire approval from VA on what items the contractor plans to be demolished.

4. CONSTRUCTION: The D-B contractor shall construct project per approved construction drawings. The D-B Contractor shall be responsible for ACCURATE as-built drawings upon project completion. The D-B contractor shall visually identify any red line changes in person with VA COR. The D-B contractor shall keep a digital photo log of construction project with more attention to issues and/or changes. The D-B Contractor shall provide as-builts in CAD format file to VA, as well as PDF file format.

5. The D-B contractor shall provide all documentation (e.g., calculations, reports, recommendations, etc.) that is appropriate and to keep the VA fully informed of all issues or potential problems.

6. The D-B contractor shall provide an investigation and explanation of code requirements incorporated into the design. Furnish a copy of each code quoted or used in the design, when necessary, to provide additional understanding of design decisions.

7. The D-B contractor shall provide all schedules in Microsoft Project™.

D. Additional Requirements and Information:

1. LIFE SAFETY: The D-B contractor shall design the necessary Life Safety and Interim Life Safety provisions for impacted areas. The VA will hire a third-party life safety review of drawings at each phase of the design; the contractor is to facilitate said reviews by providing comments / corrections based on this review.

2. CODES, STANDARDS AND EXECUTIVE ORDERS: The Public Buildings Amendment Act of 1988, Public Law (Pub. L.) 100-678 requires Federal agencies to follow national recognized "model" building codes. The VA has adopted the latest edition of the following codes and standards as a minimum for all projects performed in the modernization, alteration, addition, or improvement of its real property and the construction of new structures. The VA design Manuals and Master Specifications specify other codes and standards that VA follows on its projects:

a. VA Directives, Design Manuals, Master Specifications, VA National CAD Standard Application Guide, and other Guidance on the Technical Information Library (TIL) (http://www.cfm.va.gov/til/).

b. International Building Code (IBC) including International Mechanical and Plumbing Codes

c. NFPA 101 Life Safety Code (see notes below)

d. NFPA National Fire Codes except for NFPA 5000 and NFPA 900.

e. Occupational, Safety and Health Administration (OSHA) Standards

f. VA Seismic Design Requirements, H-18-8

g. National Electrical Code (NEC)

h. National Standard Plumbing Code (NSPC)

i. Safety Code for Elevators and Escalators, American Society of Mechanical Engineers (ASME) A 17.1.

j. ASME Boiler and Pressure Vessel Code

k. ASME Code for Pressure Piping

l. Architectural Barriers Act (ABA) including VA Supplement, Barrier Free Design

m. Building Code Requirements for Reinforced Concrete, American Concrete Institute and Commentary (ACI 318)

n. Manual of Steel Construction, Load and Resistance Factor Design Specifications for Structural Steel Buildings, American Institute of Steel Construction (AISC)

o. Energy Policy Act of 2005 (EPAct)

p. American Society of Heating and Refrigeration Engineers (ASHRAE) 90.1, Energy Standards for Buildings Except Low-Rise Residential Buildings

q. Federal Leadership in High Performance and Sustainable Buildings: Memorandum of Understanding (MOU)

r. Executive Order 13423: Strengthening Federal Environmental, Energy, and Transportation Management

s. Executive Order 13514: Federal Leadership in Environmental, Energy, and Economic Performance

t. The Provisions for Construction and Safety Signs. Stated in the General Requirements, Section 01 00 00, of the VA Construction Specifications

u. American Society of Heating and Refrigeration Engineers (ASHRAE), Ventilation for Acceptable Indoor Air Quality – ASHRAE Standard 62.1

v. Safety Standard for Refrigeration Systems – ASHRAE Standard 15

3. NOTES: NFPA 101 primarily addresses life safety and fire protection features while the IBC addresses a wide range of considerations, including, but not limited to, structural strength, stability, sanitation, adequate light and ventilation, and energy conservation. VA buildings must meet the requirements of NFPA 101 and documents referenced by NFPA 101 to comply with the accreditation requirements of the Joint Commission. Therefore, designs shall comply with the requirements of the latest issued edition of NFPA 101 and documents referenced therein. Design features not addressed by NFPA 101 or documents referenced therein shall comply with the requirements of the latest edition of the IBC or as otherwise addressed above in this Program Guide. For design features that are addressed by both the International Building Code (IBC) as well as NFPA 101 or a document referenced by NFPA 101, the requirements of NFPA 101 or the document referenced by NFPA 101 shall be used exclusively. This applies even if the IBC requirements are different.

4. Conflicts between Nationally Recognized Codes and Standards and VA Requirements: Should a conflict exist between VA requirements and VA adopted nationally recognized codes and standards, the conflict shall be brought to the attention of the VA. The resolution of the conflict shall be made by the authority having jurisdiction for the VA to ensure a consistency system wide.

5. DRAWINGS: The D-B contractor shall provide electronic copies of drawings at each review step generated in PDF format. The final redline drawings shall be submitted in both PDF and the latest version of AutoCAD™. This facility currently uses AutoCAD™ 2016. The standard drawing sizes shall be ARCH E1 (30” x 42”) (Full size) and ARCH C (18” x 24”) (Half size). The format to be used in creating the CAD drawings (i.e. layer / level structure, fonts, font sizing, file naming conventions, etc.) is that of the latest edition of the National CAD Standard (www.nationalcadstandard.org).

a. The D-B contractor shall follow these level / layer formats, file – naming conventions, and symbol library.

b. Drawings are to be drawn from the VA’s “As-Built” or construction drawings updated by site verification, not scanned reproductions.

c. The final sets of the new construction drawings, shall be sealed (embossed & ink stamps) and signed by each respective licensed Professional Engineer in their discipline, Certified Industrial Hygienist, Architect and other necessary licensed professional consultants.

6. SCHEDULES: schedules shall be submitted to the VA COR as a Microsoft Project™ electronic file. Approximate time frames are presented below in calendar days. Actual timelines submitted for approval should reflect the project complexity and follow the format presented below:

The drawing submittal process is to follow the “AE Submission Instructions for Minor and NRM Construction Program” located at the TIL website (website address as indicated above).

Phased Drawing Submittals

a. Kick-off meeting / Project Start: NTP (Notice to Proceed)

b. Submission of initial Documents and Schedule (DD1): NTP + 7 Days

c. First Submission of Design Development (35%): NTP + 60 Days

d. Second Submission (Final Design Development) (65%): NTP + 90 Days

e. Third Submission (Deliver Final Contract Documents) (100%): NTP + 120 Days

f. Final Acceptance once VA Comments Are incorporated by D-B Contractor to be within 140 days of NTP.

Construction Period of Performance of Construction and Construction Period Services is 150 days after acceptance of 100% Drawings.

Total Period of Performance: 290 Days

7. REVIEW MEETINGS: The D-B contractor is required to lead a design review meeting after each submission during the design process and provide meeting minutes to the VA for approval and distribution.

II. CONSTRUCTION PERIOD SERVICES:

1. Shall incorporate appropriate number of site visits to adequately assess construction.

2. At project completion, the contractor shall furnish one (1) updated sets of prints / record drawings and AutoCAD drawing, and present all documents as electronic copy.

3. The D-B contractor shall allow ten (10) business days for the VA to review and answer all RFI’s, submittals, and change requests.

VA INFORMATION AND INFORMATION SYSTEM SECURITY/PRIVACY LANGUAGE

VA INFORMATION CUSTODIAL LANGUAGE:

a. If VA determines that the contractor has violated any of the information confidentiality, privacy, and security provisions of the contract, it shall be sufficient grounds for VA to withhold payment to the contractor or third party or terminate the contract for default.

BADGING:

a. All employees of general contractor and subcontractors shall comply with VA security management program and obtain temporary VA badges. This will require fingerprinting and background checks of everyone. The employees of the general contractor will obtain permission of the VA Human Resources, be identified by project and employer, and restricted from unauthorized access.

TRAINING:

a. All D-B contractor employees and subcontractor employees requiring access to VA information and VA information systems shall complete VA Privacy and Information Security Awareness and Rules of Behavior Training.

***************End of Design/Build Services SOW****************

A.2 BID SCHEDULE

Bid Schedule The government's payment for the items listed in the pricing schedule shall constitute full compensation to the contractor for furnishing all plant, labor, tools, parts, equipment, appliances, transportation, parking, materials and incidentals needed to perform all operations required to complete the work in conformity, and if applicable with any and all drawings and specifications for VA Project 660-18-100: Renovate Inpatient Substance Abuse 2-Step Design Build Services project at the SLC VAMC. The contractor shall include prices for all items listed in the pricing schedule and include all costs associated for work in the specifications, whether or not specifically listed in the pricing schedule. Work will be accomplished at the SLC VAMC at 500 Foothill Dr., SLC, UT 84148.

Firm Fixed Price Lump Sum Total amount

Provide all work as described by attached plans, specifications, and Wage Determinations for Veterans Administration project for VA Project 660-18-100: Renovate Inpatient Substance Abuse 2-Step Design Build Services project at the SLC VAMC as described in the attached scope of work. Price includes all costs for construction. Cost shall include but not be limited to direct and indirect costs including profit, overhead, general and administration, insurance, labor, bonds, taxes, necessary for 100% completion of the project as indicated in the attached SOW. The construction performance period is 90 calendar days from receipt of notice to proceed.

Grand Total

CLIN – contract line item Qty- quantity **NOTE: Assumptions to the scope of work shall not be considered.

Page 1 of Page 1 of

INFORMATION REGARDING BIDDING MATERIAL, BID GUARANTEE AND BONDS

PART I - INSTRUCTIONS, CONDITIONS AND NOTICES TO OFFERORS

PART I/SECTION A – REQUEST FOR PROPOSAL

I.1A JOINT VENTURES

If submitting an offer as a joint venture as defined by P.L. 109-461 AND Department of Veterans Affairs I.L. 049-06-4, http://www.vetbiz.gov/library/jtventure.pdf, an offeror must provide a copy of the joint venture agreement specific to the project that is consistent with the percentage of required work and net proceed. Additionally, the offeror must provide a breakdown of labor of that which is to be performed by the SDVOSB firm and that which is performed by the small business joint venture firm and that which is sub-contracted. All Joint Ventures will be required to be registered, verified and visible as an entity in VETBIZ prior to award.

I.2A SELECTION PROCEDURES

This acquisition will utilize the two-phase design-build selection procedures in accordance with FAR 36.301. Phase I shall include the scope of work, evaluation factors as stated in FAR 36.303-1, Phase II evaluation criteria. A maximum number of five (5) offerors will proceed to Phase II. Once the Contracting Officer selects the most highly qualified offerors, they will be asked to submit Phase II proposals. Phase II of the solicitation shall be prepared in accordance with FAR Part 15, with evaluation criteria developed in accordance with FAR 15.304. The Government will award a contract resulting from this solicitation to the offeror whose offer conforming to the solicitation is determined by the Source Selection Authority to provide the best overall value to the Government. It is the intent of the Government to award without discussions; however, the Government reserves the right to have discussions if such are needed.

I.3A PRE-PROPOSAL SITE VISIT

A pre-proposal site visit will be conducted in Phase II. The most highly rated firms selected to proceed to Phase II will be invited to attend the pre-proposal site visit. The Contracting Officer will establish the date and time and notify Phase II offerors in writing. See FAR Clause 52.236-3, Site Investigation and Conditions Affecting the Work, and FAR Provision 52.236-27, Site Visit (Construction) of this solicitation.

I.4A SELECTION CRITERIA

General: Phase I proposals will be evaluated to determine the most highly qualified offerors to advance to Phase II. Phase II Proposals will be evaluated and award will be made on the basis of both price and technical considerations most advantageous to the Government per FAR Part 15.101(a), Tradeoff Process. The Government may consider award to other than the lowest priced offeror or other than the highest technically rated offeror if it is in the best interest of the Government.

For Phase 1, Factors 1-4 will be evaluated and are listed in descending order of importance. Factor 1— Experience and Factor 2—Safety will be rated on an acceptable or unacceptable basis. An unacceptable rating on Factor 1 and/or Factor 2 will result in the offeror not progressing to Phase II.

Offerors who are selected to move on to Phase II will be requested to submit a Phase II proposal. Factors 5-7 will be evaluated in Phase II and are listed in descending order of importance. The combined non-cost/price factors are significantly more important than price.

Phase I:

Factor 1 – Experience Factor 2 – Safety Factor 3 – Past Performance Factor 4 – Technical Approach

Phase II:

Factor 5 – Technical Solution Factor 6 – Schedule Factor 7 – Price

Factors 1 and 2 will be evaluated on an acceptable or unacceptable basis. An unacceptable rating on either Factor 1 or 2 will result in the offerors proposal being eliminated from further evaluation and ineligible for award. Acceptable and unacceptable ratings are defined below:

Definitions

For Factor 3 (Past Performance Evaluation) Past Performance shall be evaluated when using the two-phase design-build process in accordance with FAR 36.303-1. For Factor 3, based on the evaluation of all recent and relevant past performance for an offeror, an overall performance confidence rating shall be assigned. The performance confidence ratings are defined below:

Definitions

For Factors 4, 5 and 6, based on the evaluation of the information provided in the construction schedule, an overall adjectival rating will be assigned. The adjectival ratings are defined below:

Definitions

A strength, weakness, or deficiency used to evaluate offerors’ proposal for each of the non-price factors are as defined below.

Definitions

Phase I Factor 1 – Experience:

(a) Solicitation Submittal Requirements:

The Offeror shall submit the following information:

1. Design/ Build Experience:

Submit a minimum of one (1) and a maximum of three (3) design/build construction projects for the offeror that best demonstrates your experience on relevant projects that are similar in size, scope, and complexity to the RFP. The offeror shall have relevant design/build experience as a prime construction contractor managing multiple subcontractors as well as an Architect/Engineering firm (A/E) as a subcontractor. For purposes of this evaluation, a relevant project is further defined as a contract that was awarded as a design/build consisting of renovation of an existing structure. Project(s) shall have a minimum value of $750,000 and shall have been completed, including all options, within the past five (5) years of the date of issuance of this RFP.

A project is defined as a design/build project performed under a single task order or contract. For multiple award and indefinite delivery/indefinite quantity type contracts, the contract shall not be submitted as a project; rather, offerors shall submit the work performed under a task order as a project.

The attached Construction & Design Experience Project Data Sheet (Attachment D) is MANDATORY and SHALL be used to submit project information. If the same project is being used to demonstrate construction and design experience, submit separate Project Data Sheets for construction and design. Except as specifically requested, the Government will not consider information submitted in addition to this form. Individual blocks on this form may be expanded; however, total length for each project data sheet shall not exceed one (1) double-sided page (or two (2) single-sided pages).

For all submitted projects, the description of the project shall clearly describe the scope of work performed and the relevancy to the project requirements of this RFP (e.g.: unique features, area, design/build methods). In addition, the description should also address any sustainable features for the project, including specific descriptions of those features. Provide applicable documentation on projects that were validated and/or certified through U.S. Green Building Council (USGBC) or the equivalent organization or process.

If the offeror is a Joint Venture (JV), relevant project experience should be submitted for projects completed by the Joint Venture entity. If the Joint Venture does not have shared experience, projects shall be submitted for each Joint Venture partner. Offerors who fail to submit experience for all Joint Venture partners may be rated lower. Offerors are still limited to a total of three (3) projects combined.

The offeror may utilize experience of a subcontractor that will perform major or critical aspects of the requirement to demonstrate construction experience under this evaluation factor. The Offer must provide a letter of commitment and an explanation of the involvement that the subcontractor will have in performance of this contract.

1. Design Experience

Submit a minimum of one (1) and a maximum of three (3) design projects for the A/E firm that will be used for this project that best demonstrates design experience on relevant projects that are similar in size, scope, and complexity to the RFP. For purposes of this evaluation, a relevant project is further defined as consisting of renovation of an existing structure. Project(s) shall have a minimum “construction” value of $750,000 and shall have been completed, including all options, within the past five years of issuance of the RFP.

For design-build projects, the design portion of the contract shall have been completed within the past five (5) years of the date of issuance of this RFP.

A project is defined as a complete design effort performed under a single task order or contract/subcontract. For multiple award and indefinite delivery/indefinite quantity type contracts, the contract shall not be submitted as a project; rather, offerors shall submit the work performed under a task order as a project.

The attached Construction & Design Experience Project Data Sheet (Attachment D) is MANDATORY and SHALL be used to submit project information. If the same project is being used to demonstrate construction and design experience, submit separate Project Data Sheets for construction and design. Except as specifically requested, the Government will not consider information submitted in addition to this form. Individual blocks on this form may be expanded; however, total length for each project data sheet shall not exceed one (1) double-sided page (or two (2) single-sided pages).

For all submitted projects, the description of the project shall clearly describe the scope of work performed and the relevancy to the project requirements of this RFP (e.g. unique features, area, construction methods).

The offeror may utilize experience of a design subcontractor to demonstrate design experience under this evaluation factor. The Offer must provide a supporting joint venture agreement, partnership agreement, teaming agreement, or letter of commitment and an explanation of the involvement for the design subcontractor.

(b) Basis of Evaluation:

To be considered acceptable for this factor, the offeror must demonstrate construction experience as a prime construction contractor managing multiple subcontractors on a minimum of one (1) design/build project for the renovation of an existing structure with a minimum value of $750,000.00. Additionally, the offeror must demonstrate design experience for the A/E being indicated on the team as a subcontractor on a minimum of one (1) project for design of a renovation of an existing structure with a minimum construction value of $750,000.00.

Factor 2 – Safety

(a) Solicitation Submittal Requirements:

The Offeror shall submit the following information: (For a partnership or joint venture, the following submittal requirements are required for each Contractor who is part of the partnership or joint venture. EMR shall not be submitted for subcontractors.)

1. OSHA or EPA Violation(s):

Offerors shall provide a letter affirming that the offeror has no more than three serious, or one repeat, or one willful OSHA or EPA violation(s) in the past 3 years. Additionally, the offeror may provide OSHA Form 300A, Summary of Work-Related Injuries and Illnesses to further substantiate this information.

(2) Experience Modification Rate (EMR):

Offerors shall provide documentation to show that the offeror has an Experience Modification Rate (EMR) of equal to or less than 1.0.

(b) Basis of Evaluation: The Government will evaluate the documentation to ensure that the contractor has no more than three serious, or one repeat, or one willful OSHA or EPA violations(s) in the past three years; and must have an Experience Modification Rate (EMR) of equal to or less than 1.0.

NOTE: Failure to submit the OSHA or EPA violation documentation and EMR will result in the proposal being considered deficient and an overall rating of unacceptable will be assigned.

Factor 3 – Past Performance:

(a) Solicitation Submittal Requirements:

If a completed Construction Contractor Performance Assessment Reporting System (CPARS) evaluation is available, it shall be submitted with the proposal for each project included in Factor 3 for design/build experience. If a completed Architect-Engineer (A-E) CPARS evaluation is available, it shall be submitted with the proposal for each project included in Factor 3 for design experience. If there is not a completed CPARS for either construction or A-E evaluation then submit Past Performance Questionnaires (Attachment C) for each project included in Factor 3 for both Construction Experience and Design Experience. The offeror should provide completed Past Performance Questionnaires (PPQ) in the proposal. Offerors shall not incorporate by reference into their proposal PPQs previously submitted for other RFPs. However, this does not preclude the Government from utilizing previously submitted PPQ information in the past performance evaluation. If the offeror is unable to obtain a completed PPQ from a client for a project(s) before proposal closing date, the offeror shall complete and submit with the proposal the first page of the PPQ, which will provide contract and client information for the respective project(s). The Government may make reasonable attempts to contact the client noted for that project(s) to obtain the PPQ information. However, offerors should follow-up with clients/references to help ensure timely submittal of questionnaires. If the client requests, questionnaires may be submitted directly to the Government’s point of contact, Donna Gillette, donna.gillette@va.gov.

Offerors may provide any information on problems encountered and the corrective actions taken on projects submitted under Factor 1 – Experience. Offerors may also address any adverse past performance issues. Explanations shall not exceed two (2) double-sided pages (or four (4) single-sided pages) in total.

The Government reserves the right to contact references for verification or additional information. The Government’s inability to contact any of the offeror’s references or the references unwillingness to provide the information requested may affect the Government’s evaluation of this factor.

Performance award or additional information submitted will not be considered.

(b) Basis of Evaluation:

This evaluation focuses on how well the offeror performed on the relevant projects submitted under Factor 1 – Experience and past performance on other projects currently documented in known sources. In addition to the above, the Government reserves the right to obtain information for use in the evaluation of past performance from all sources including sources outside of the Government. Other sources may include, but are not limited to, past performance information retrieved through the Past Performance Information Retrieval System (PPIRS) using all CAGE/DUNS numbers of Contractors who are part of a partnership or joint venture identified in the offeror’s proposal, inquiries of owner representative(s), Federal Awardee Performance and Integrity Information System (FAPIIS), Electronic Subcontract Reporting System (eSRS), and any other known sources not provided by the offeror.

The Government will consider the currency and relevance of the information, the source of the information, context of the data, and general trends in the Contractor’s performance. This evaluation is separate and distinct from the Contracting Officer’s responsibility determination. The assessment of the offeror’s past performance will be used as a means of evaluating the offeror’s probability to successfully meet the requirements of the RFP.

Offerors lacking relevant past performance history will not be evaluated favorably or unfavorably in past performance and will receive an Unknown Confidence rating.

Factor 4 – Technical Approach:

(a) Solicitation Submittal Requirements:

Provide a brief narrative (page limitation: one page (in 12-point Times New Roman font) for brief narrative) describing the offeror’s method to manage the project to achieve design and construction design objectives as described in the RFP. If the page limits are exceeded, the pages more than the limit will not be read or considered. Include at minimum all aspects covered in the scope of work. The following shall be included in the narrative:

1. Design Approach: Describe the techniques and methods for an efficient, effective design and;

The basis of evaluation will include the offeror’s proposed technical approach for this design-build project as defined in the solicitation submittal requirements. The assessment of the offeror’s method to manage the project shall be used as a means of evaluating the offeror’s ability to successfully meet the requirements of the solicitation.

Factor 5 – Technical Solution

1. Solicitation Submittal Requirements:

Provide a narrative describing the technical solution to the project that meets the requirements of the RFP. Include the following:

· Describe your team approach to designing a renovation of an existing structure to include renovation of engineering systems and finishes.

· Describe your ability to analyze existing site conditions.

· Describe your approach to site security that ensures safe environment is maintained for adjacent patient occupants as indicated on Scope of Work.

Narrative shall not exceed three (3) double-sided pages (or six (6) single-sided pages). Up to three (3) conceptual drawings may be provided to supplement the narrative.

1. Basis of Evaluation:

The Government will evaluate the narrative and conceptual drawings (if included) considering the extent to which the offeror demonstrates a clear understanding of the architectural and engineering requirements of the project. The Government will evaluate the offeror's technical solution to determine adherence to the technical requirements of the RFP.

Factor 6 – Schedule

(a) Solicitation Submittal Requirements:

(1) The progress schedule will be in a time-scaled bar graph format. The horizontal axis will be scaled for time beginning with the Notice to Proceed and concluding with contract completion. The vertical axis will show the milestones and major portions of the contract work.