36C25918R0304-001.docx

FedBizOpps Combined Synopsis/Solicitation Notice

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* = Required Field FedBizOpps Combined Synopsis/Solicitation Notice Rev. March 2010 Q Equine Assisted Psychotherapy for the Fort Harrison Health Care System 80111 36C25918R0304 06-01-2018 N 112920 Department of Veterans Affairs Network Contracting Office 19 (NCO 19) Rocky Mountain Acquisition Center 6162 South Willow Drive, Suite 300 Greenwood Village CO 80111 Pamela Barnes Contracting Officer Department of Veterans Affairs Fort Harrison Health Care System 3687 Veterans Drive Fort Harrison, Montana 59636-9703 United States of America https://www.va.gov Department of Veterans Affairs Pamela.Barnes@va.gov; NCO19Services1@va.gov Contracting Officer This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued. This solicitation 36C25918R0304 is issued as a request for proposal (RFP). This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2005-97 effective January 24, 2018. No telephone requests will be accepted. Only written requests received directly from the offeror are acceptable. The associated North American Industry Classification System (NAICS) code for this procurement is 112920, with a small business size standard of $0.75 million. This solicitation is set-aside for SMALL BUSINESSES.

The following is a list of the contract line item numbers, quantities and units of measure including options.

QUANTITY*

UNIT

COST

TOTAL

COST

TOTAL COST ALL ITEMS, BASE YEAR

PLUS FOUR OPTION YEARS $_________________________

*The minimum guarantee, to be paid out during the base year of the contract is $2,500.00.

The maximum limit to be ordered during the life of the contract shall not exceed $700,000.00

STATEMENT OF WORK

EQUINE ASSISTED PSYCHOTHERAPY / EQUINE ASSISTED GROWTH AND LEARNING ASSOCIATION (EAGALA) FOR THE FORT HARRISON, MONTANA VA HEALTH CARE SYSTEM

SCOPE OF WORK

1) Montana VA Health Care System is requesting a contract of an indoor horse arena with the use of three to six horses for the purpose of MTVAHCS employees to provide patient centered mental health care in the form of Equine Assisted Psychotherapy to MTVAHCS Veterans receiving Behavioral Health Services.

2) This contractor shall provide space and horses that shall be used to provide Equine Assisted Psychotherapy to Veterans. This will be staffed within the current full time equivalent employee (FTEE) in Behavioral Health Services. This program will need the contracted space for three to five, eight to ten-hour days per week to conduct group or individual therapy. The contracted space will be staffed by MTVAHCS staff in order to provide high quality care by specially trained mental health care providers and certified equine specialists, this will also assure meeting performance measures/standards. The psychotherapy that will be provided is a billable service.

3) General Conditions for the Space:

a. An indoor arena free of hazardous conditions such as loose wires, loose boards, protruding materials that could cause an impaling danger, etc.

b. Sand floor in the arena with dust kept to a minimum.

c. Adequate lighting in the barn area.

d. Barn heat able to maintain temperature of arena at a minimum of 60 degrees Fahrenheit.

e. Office space with electrical outlets, work surface to accommodate at least two people and laptop computers, heat to a minimum of sixty-five degrees and adequate work environment lighting.

f. Adequate parking spaces for a minimum of 15 vehicles.

g. Lockable storage space for equipment used in therapy sessions.

h. Metal panels that could be used to section off parts of the arena.

i. A gate at the entrance of the facility.

j. Located within one mile of a paved, maintained road.

k. Located within 5 miles of the Helena city limits.

l. Minimum size of 80 feet by 120 feet.

m. Facility closed to the general public during days/hours of contracted use.

n. The contract holder will be responsible for the set-up of the facility by 7 am on the days of use and will be responsible for the take down of all equipment related to the space at the end of each lease day.

4) General Conditions for the Horses:

5) Responsibilities of the party providing the contracted property and horses:

a. Shall assume the expense and work required to maintain all contracted space to the standards of the contract.

b. Shall remove snow and maintain; the parking area, the driveway from the main road, and the walking paths.

c. Shall provide feed, water, shelter, veterinary, farrier care and any other care or expense that arises for all of the horses under contract agreement.

d. If a horse becomes unusable it shall be replaced with a horse that meets the stipulation of the contract within one work week.

e. Horses shall be fed/watered and ready for use by 7:00 am on the days of the contracted use.

f. Horses shall be exercised on a regular basis on non-contracted days of use.

g. To allow for the health and wellbeing of the horses used in Equine Assisted Psychotherapy, adequate time and space must be provided at the end of each contract day. In order to meet these needs horses must be housed together in a space no smaller than 200 x 300 feet.

h. All individuals working or volunteering at the contracted space when in use by the VA shall complete VA Privacy training annually.

6) Holidays:

The Government observes the following holidays, also included would be any other day specifically declared by the President of the United States to be a National Holiday:

New Year’s Day Dr. Martin Luther King Jr.’s Birthday Memorial Day Independence Day Labor Day Columbus Day Veterans Day Thanksgiving Christmas

The Government will not be responsible for contract of facility on observed holidays.

8) Contract holder will not bill the Government for non-use days if provided written notification within 30 days of the non-use days.

9) The point of contact for the contract is: Eric Kenneda, Administrative Officer (406) 447-6031.

TYPE OF CONTRACT

Firm-fixed price contract.

AUTHORITY

The CO shall be the only individual authorized to:

(a) Accept Nonconforming work,

(b) Waive any requirement of this contract, or

(c) Modify any term or condition of this contract.

CONTRACTOR PAYMENT

Payment shall be made monthly upon receipt of the monthly bill; after inspection and acceptance results have been documented by the POC/COR. Proper invoice shall be presented to the Government’s Fiscal Department: FMS, PO Box 149971, Austin TX

METHOD OF SURVEILLANCE – INSPECTION AND ACCEPTANCE

The Government will make monthly inspections as a basis for quality assurance, payment and recommendations for adjustments in space or horses condition.

INFORMATION SECURITY

The C&A requirements do not apply, a Security Accreditation Package is not required. Staff will follow all privacy policies.

The provision at FAR 52.212-1, INSTRUCTION TO OFFERORS -- COMMERCIAL ITEMS (JAN 2017), applies to this acquisition with the following addenda: FAR 52.209-7 (JUL 2013) Information Regarding Responsibility Matters, FAR 52.216-1 Type of Contract (APR 1984) The Government contemplates award of a FIRM-FIXED PRICE, INDEFINITE DELIVERY, INDEFINITE QUANTITY contract resulting from this solicitation.

VAAR 852.270-1 Representatives of Contracting Officers (JAN 2008).

52.233-2 Service of Protest (SEPT 2006)

(a) Protests, as defined in section 33.101 of the Federal Acquisition Regulation, that are filed directly with an agency, and copies of any protests that are filed with the Government Accountability Office (GAO), shall be served on the Contracting Officer (addressed as follows) by obtaining written and dated acknowledgment of receipt from Pamela Barnes, Contracting Officer, Network Contracting Office 19 (NCO 19), Rocky Mountain Acquisition Center, 6162 South Willow Drive, Suite 300, Greenwood Village, Colorado 80111

(b) The copy of any protest shall be received in the office designated above within one day of filing a protest with the GAO. (End of Provision)

Pamela Barnes, Contracting Officer, Network Contracting Office 19 (NCO 19), Rocky Mountain Acquisition Center, 6162 South Willow Drive, Suite 300, Greenwood Village, Colorado 80111 VAAR 852.271-70 Nondiscrimination in Services Provided to Beneficiaries (2008) The provision at FAR 52.212-2, EVALUATION -- COMMERCIAL ITEMS (OCT 2014), applies to this acquisition. (a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers:

Lowest Price Technically Acceptable (LPTA) Non-price factors when combined are more significant than price factors.

(b) Options. The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s).

(c) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer’s specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award. (End of Provision) A completed copy of the provision at FAR 52.212-3, OFFEROR REPRESENTATIONS AND CERTIFICATIONS – COMMERCIAL ITEMS (NOV 2017) shall be submitted with the offer.

The clause at FAR 52.212-4 CONTRACT TERMS AND CONDITIONS -- COMMERCIAL ITEMS (JAN 2017), applies to this acquisition, with the following addenda:

FAR 52.203-17 Contractor Employee Whistleblower Rights and Requirement to Inform Employees of Whistleblower Rights (APR 2014); FAR 52.204-4 Printed or Copied Double-Sided on Postconsumer Fiber Content Paper (MAY 2011); FAR 52.204-9 Personal Identity Verification of Contractor Personnel (JAN 2011); FAR 52.204-18 Commercial and Government Entity Code Maintenance (JUL 2016);

52.216-18 ORDERING (OCT 1995)

(a) Any supplies and services to be furnished under this contract shall be ordered by issuance of delivery orders or task orders by the individuals or activities designated in the Schedule. Such orders may be issued from date of award through May 31, 2023.

(b) All delivery orders or task orders are subject to the terms and conditions of this contract. In the event of conflict between a delivery order or task order and this contract, the contract shall control.

(c) If mailed, a delivery order or task order is considered "issued" when the Government deposits the order in the mail. Orders may be issued orally, by facsimile, or by electronic commerce methods only if authorized in the Schedule. (End of Clause)

FAR 52.216-19 ORDER LIMITATIONS (OCT 1995)

(a) Minimum order. When the Government requires supplies or services covered by this contract in an amount of less than $2,500.00, the Government is not obligated to purchase, nor is the Contractor obligated to furnish, those supplies or services under the contract.

(b) Maximum order. The Contractor is not obligated to honor—

(1) Any order for a single item in excess of $175,000.00;

(2) Any order for a combination of items in excess of $175,000.00; or

(3) A series of orders from the same ordering office within 365 days that together call for quantities exceeding the limitation in paragraph (b)(1) or (2) of this section.

(c) If this is a requirements contract (i.e., includes the Requirements clause at subsection 52.216-21 of the Federal Acquisition Regulation (FAR)), the Government is not required to order a part of any one requirement from the Contractor if that requirement exceeds the maximum-order limitations in paragraph (b) of this section.

(d) Notwithstanding paragraphs (b) and (c) of this section, the Contractor shall honor any order exceeding the maximum order limitations in paragraph (b), unless that order (or orders) is returned to the ordering office within 7 days after issuance, with written notice stating the Contractor's intent not to ship the item (or items) called for and the reasons. Upon receiving this notice, the Government may acquire the supplies or services from another source. (End of Clause)

FAR 52.216-22 INDEFINITE-QUANTITY

(a) This is an indefinite-quantity contract for the supplies or services specified, and effective for the period stated, in the Schedule. The quantities of supplies and services specified in the Schedule are estimates only and are not purchased by this contract.

(b) Delivery or performance shall be made only as authorized by orders issued in accordance with the Ordering clause. The Contractor shall furnish to the Government, when and if ordered, the supplies or services specified in the Schedule up to and including the quantity designated in the Schedule as the "maximum." The Government shall order at least the quantity of supplies or services designated in the Schedule as the "minimum."

(c) Except for any limitations on quantities in the Order Limitations clause or in the Schedule, there is no limit on the number of orders that may be issued. The Government may issue orders requiring delivery to multiple destinations or performance at multiple locations.

(d) Any order issued during the effective period of this contract and not completed within that period shall be completed by the Contractor within the time specified in the order. The contract shall govern the Contractor's and Government's rights and obligations with respect to that order to the same extent as if the order were completed during the contract's effective period; provided, that the Contractor shall not be required to make any deliveries under this contract after May 31, 2023.(End of Clause)

FAR 52.217-8 Option to Extend Services (NOV 1999) The Government may require continued performance of any services within the limits and at the rates specified in the contract. These rates may be adjusted only as a result of revisions to prevailing labor rates provided by the Secretary of Labor. The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed 6 months. The Contracting Officer may exercise the option by written notice to the Contractor within sixty (60) days of the expiration date of the current contract period. (End of clause) FAR 52.217-9 Option to Extend the Term of the Contract (MAR 2000) (a) The Government may extend the term of this contract by written notice to the Contractor within 30 days; provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least 60 days before the contract expires. The preliminary notice does not commit the Government to an extension. (b) If the Government exercises this option, the extended contract shall be considered to include this option clause. (c) The total duration of this contract, including the exercise of any options under this clause, shall not exceed five (5) years. (End of Clause)

FAR 52.232-19 Availability Of Funds For The Next Fiscal Year (Apr 1984) Funds are not presently available for performance under this contract beyond SEPTEMBER 30TH OF ANY FISCAL YEAR. The Government’s obligation for performance of this contract beyond that date is contingent upon the availability of appropriated funds from which payment for contract purposes can be made. No legal liability on the part of the Government for any payment may arise for performance under this contract beyond SEPTEMBER 30TH OF ANY FISCAL YEAR, until funds are made available to the Contracting Officer for performance and until the Contractor receives notice of availability, to be confirmed in writing by the Contracting Officer. (End of Clause)

FAR 52.232-40 Providing Accelerated Payments to Small Business Subcontractors (DEC 2013); FAR FAR 52.237-3 Continuity of Services (JAN 1991); VAAR 852.203-70 Commercial Advertising (JAN 2008); VAAR 852.203-71 Display of Department of Veterans Affairs Hotline Poster (DEC 1992); VAAR 852.232-72 Electronic Submission of Payment Requests (NOV 2012);

LIMITATIONS ON SUBCONTRACTING COMMITMENTS--MONITORING AND COMPLIANCE (JUN 2011)

This solicitation includes FAR 52.219-6 VA Notice of Total Small Business Set-Aside (JUL 2016). The contractor is advised in performing contract administration functions, the CO may use the services of a support contractor(s) retained by VA to assist in assessing the contractor's compliance with the limitations on subcontracting or percentage of work performance requirements specified in the clause. To that end, the support contractor(s) may require access to contractor's offices where the contractor's business records or other proprietary data are retained and to review such business records regarding the contractor's compliance with this requirement. All support contractors conducting this review on behalf of VA will be required to sign an “Information Protection and Non-Disclosure and Disclosure of Conflicts of Interest Agreement” to ensure the contractor's business records or other proprietary data reviewed or obtained in the course of assisting the CO in assessing the contractor for compliance are protected to ensure information or data is not improperly disclosed or other impropriety occurs. Furthermore, if VA determines any services the support contractor(s) will perform in assessing compliance are advisory and assistance services as defined in FAR 2.101, Definitions, the support contractor(s) must also enter into an agreement with the contractor to protect proprietary information as required by FAR 9.505-4, obtaining access to proprietary information, paragraph (b). The contractor is required to cooperate fully and make available any records as may be required to enable the CO to assess the contractor's compliance with the limitations on subcontracting or percentage of work performance requirement. (End of Clause) VAAR 852.237-70 Contractor Responsibilities (APR 1984) The contractor shall obtain all necessary licenses and/or permits required to perform this work. He/she shall take all reasonable precautions necessary to protect persons and property from injury or damage during the performance of this contract. He/ she shall be responsible for any injury to himself/herself, his/her employees, as well as for any damage to personal or public property that occurs during the performance of this contract that is caused by his/her employees fault or negligence, and shall maintain personal liability and property damage insurance having coverage for a limit as required by the laws of the State of MONTANA. Further, it is agreed that any negligence of the Government, its officers, agents, servants and employees, shall not be the responsibility of the contractor hereunder with the regard to any claims, loss, damage, injury, and liability resulting there from. (End of Clause) The clause at FAR 52.212-5 CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT STATUTES OR EXECUTIVE ORDERS -- COMMERCIAL ITEMS (JAN 2017) applies to this acquisition including the following clauses: FAR 52.203-6 Restrictions on Subcontractor Sales to the Government (SEPT 2006) FAR 52.204-10 Reporting Executive Compensation & First Tier Subcontract Awards (OCT 2016); FAR 52.204-14 Service Contract Reporting Requirements (OCT 2016); FAR 52.209-6 Protecting the Government’s Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment (OCT 2015); FAR 52.209-9 Updates of Publicly Available Information Regarding Responsibility Matters (JUL 2013); FAR 52.219-6 Notice of Total Small Business Set-Aside (NOV 2011); 52.219-8 FAR Utilization of Small Business Concerns (NOV 2016); FAR 52.219-14 Limitations on Subcontracting (JAN 2017); FAR 52.219-28 Post-Award Small Business Program Representation (JUL 2013); FAR 52.222-3 Convict Labor (JUNE 2003); FAR 52.222-21 Prohibition of Segregated Facilities (APR 2015); FAR 52.222-26 Equal Opportunity (SEPT 2016); FAR 52.222-35 Equal Opportunity for Veterans (OCT 2015); FAR 52.222-36 Equal Opportunity for Workers with Disabilities (JUL 2014); FAR 52.222-37 Employment Reports on Veterans (FEB 2016); FAR 52.222-40 Notification of Employee Rights Under the National Labor Relations Act (DEC 2010); FAR 52.222-50 Combating Trafficking in Persons (MAR 2015); FAR 52.223-18 Encouraging Contractor Policies to Ban Text Messaging While Driving (AUG 2011); FAR 52.225-13 Restrictions on Certain Foreign Purchases (JUNE 2008); FAR 52.232-33 Payment by Electronic Funds Transfer–System for Award Management (JUL 2013); FAR 52.222-17 Nondisplacement of Qualified Workers; FAR 52.222-41 Service Contract Act of 1965 (MAY 2014); and FAR 52.222-42 Statement of Equivalent Rates for Federal Hires (MAY 2014)

FAR 52.222-43 Fair Labor Standards Act and Service Contract Act – Price Adjustment (Multiple Year and Option Contracts) (MAY 2014); FAR 52.222-55 Minimum Wages Under Executive Order (DEC 2015); FAR 52.222-62 Paid Sick Leave Under Executive Order 13706 (JAN 2017)

DEPARTMENT OF LABOR WAGE DETERMINATIONS: Department of Labor Wage Determinations 2015-5399 Revision Number 5 dated January 10, 2018 applies to this acquisition.

Quotes shall include the solicitation number (36C25918R0304), the proposed unit price, the proposed extended price, any prompt payment discount terms, company name, the company point of contact, address, phone number, fax number, e-mail address, Tax Identification Number, DUNS number, and business size status.

The full text of a solicitation provision or contract clause may be accessed electronically at the address(es) below:

http://www.acquisition.gov/far/index.html http://www.va.gov/oamm/oa/ars/policyreg/vaar/index.cfm

All information has been posted and there are no other documents available. Offers are to be received at the Department of Veterans Affairs, Network Contracting Office 19 (NCO 19) Rocky Mountain Acquisition Center, 6162 South Willow Drive, Suite 300, Greenwood Village, CO 80111 ATTN: Pamela Barnes, Contracting Officer at Pamela.Barnes@va.gov and NCO19Services1@va.gov no later than 6:00 P.M. Mountain Time on Friday, June 01, 2018. PROPOSALS SUBMITTED BY FASCIMILE (FAX MACHINE) WILL NOT BE ACCEPTED.